HomeMy WebLinkAboutItem 11b - Baldwin Avenue Streetscape Improvement Project
DATE: October 18, 2022
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Philip A. Wray, Deputy Director of Development Services/City Engineer
SUBJECT: RESOLUTION NO. 7462 ADDING THE BALDWIN AVENUE
STREETSCAPE IMPROVEMENT PROJECT TO THE FISCAL YEAR
2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET AND
AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $2,100,000,
OFFSET BY A REDUCTION IN THE MEASURE M FUND OF $500,000
AND THE MEASURE R FUND OF $1,600,000
Recommendation: Adopt
SUMMARY
At the June 7, 2022, City Council Meeting, the City Council discussed adding a project to
the Capital Improvement Program to improve the Baldwin Avenue parkways between
Huntington Drive and Camino Real Avenue. The City Council requested the preparation
of a cost estimate for a three-phased improvement program for consideration. The
phases included: 1) Removal and replacement of trees and sidewalks, 2) Adding
electrical lines and street furniture, and 3) Adding bulb-outs and decorative crosswalks
similar to Downtown Arcadia. The cost estimate was prepared and provided to the City
Council on September 6, 2022. Total costs for all three phases and possible additions to
the scope would exceed $3.6 million.
The City Council reviewed the options and requested a funding plan to cover Phases 1
and 2 of the proposed options and to formally add the project to the Capital Improvement
Program with a funding appropriation. In response to this, it is recommended that the City
Council adopt Resolution No. 7462 adding the Baldwin Avenue Streetscape Improvement
Project to the Fiscal Year 2022-23 Capital Improvement Program Budget and Authorizing
an appropriation in the amount of $2,100,000, offset by a reduction in the Measure M fund
of $500,000 and the Measure R fund of $1,600,000.
BACKGROUND
At the 2022-23 Fiscal Year budget adoption hearing on June 7, 2022, the City Council
discussed adding a Baldwin Avenue Streetscape Improvement project to the budget and.
Baldwin Avenue Streetscape Improvement Project
October 18, 2022
Page 2 of 4
requested a cost estimate for a three-phased project. The scope of the three phases is
as follows:
Phase 1
• Remove and replace all the trees
• Remove and replace the damaged sidewalks
Phase 2
• Install electrical lines in sidewalk to light the trees
• Add benches
• Add trash receptacles
Phase 3
• Add bulb-outs similar to those on Huntington Drive
• Add decorative crosswalks at intersections
A full evaluation of the existing conditions along Baldwin Avenue was conducted and a
scope of work was assembled to meet the plan identified above. A comprehensive cost
estimate was prepared for each item of work. Due to construction efficiency, the item to
install electrical lines in the sidewalk for lighting purposes was moved to the first phase
and identified as Phase 1A. On September 6, 2022, the following cost estimate was
presented to the City Council:
Three Phase Plan
Phase 1 $1,626,575
Phase 1A $334,000 (This is the electrical item from Phase 2)
Subtotal $2,010,675
Phase 2 $50,000
Subtotal $2,060,675
Phase 3 $400,000
Total $2,460,675
Additional Items to Consider
Pedestrian Lights $993,300
Tree Lighting $201,100
The City Council chose to proceed with Phases 1, 1A and 2 only, and requested staff
bring back a funding plan and appropriation. Phase 3 was limited to the decorative
crosswalks after the bulb-out option was determined to be infeasible. The Council chose
to not move forward with Phase 3, nor was there interest in including the additional lighting
options proposed due to the overall projected cost of these items. The total funding
necessary for the portions of the project of interest to the City Council, rounded up to
include a slight contingency, is $2,100,000. Going forward, these phases collectively will
simply be referred to as the Baldwin Avenue Streetscape Improvement Project.
Baldwin Avenue Streetscape Improvement Project
October 18, 2022
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DISCUSSION
Previous parkway and sidewalk projects were not eligible for use of streets and
transportation funding, and thus were limited primarily to Capital Outlay (General Fund)
funds. However, in recent years, County Measures R and M, each half-cent sales tax
measures for transportation purposes, have been given broader eligibility requirements
that include sidewalks and parkway improvements. The City receives annual local return
funding from both Measures to spend on transportation projects.
The City initially earmarked its Measure R funding to support the cost of the Arcadia
Transit system, but because the revenues received have exceeded the additional transit
expenses, the fund balance has grown. Measure M is currently used for streets and traffic
signal projects but also has funds available in the fund balance. Both fund balances
combined have enough to cover the Baldwin Avenue Streetscape Improvement Project.
ENVIRONMENTAL ANALYSIS
This action is to establish the Baldwin Avenue Streetscape Improvement Project and
funding appropriation in the City’s Capital Improvement Program. Once the project and
funding are in place, the environmental analysis can then be conducted and completed
before the project design is complete. As such, this action is not considered a project
under CEQA Section 15061(b)(3) and is exempt from review.
FISCAL IMPACT
The funding necessary for the Baldwin Avenue Streetscape Improvement Project is
$2,100,000 and can be funded with a combination of Measure R and M funds. Measure
M is committed to streets and traffic signal projects but has a current fund balance of
approximately $600,000. Measure R funds have been reserved for Arcadia Transit as a
resource to cover additional expenses, but because the revenues have exceeded the
additional transit expenses, there is a current fund balance of approximately $1.7 million
that is expected to grow to over $2.5 million over the next five years.
The Baldwin Avenue Streetscape Improvement Project budget is $2,100,000 and can be
accommodated with an appropriation of $500,000 in the Measure M fund and $1,600,000
in the Measure R Fund, without impacting other budgeted projects.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 7462 adding the Baldwin
Avenue Streetscape Improvement Project to the Fiscal Year 2022-23 Capital
Improvement Program Budget and authorizing an appropriation in the amount of
$2,100,000, offset by a reduction in the Measure M fund of $500,000 and the Measure R
fund of $1,600,000.
Baldwin Avenue Streetscape Improvement Project
October 18, 2022
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Attachment: Resolution No. 7462
1
RESOLUTION NO. 7462
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, ADDING THE BALDWIN AVENUE STREETSCAPE
IMPROVEMENT PROJECT TO THE FISCAL YEAR 2022-23 CAPITAL
IMPROVEMENT PROGRAM BUDGET AND AUTHORIZING AN
APPROPRIATION IN THE AMOUNT OF $2,100,000, OFFSET BY A
REDUCTION IN THE MEASURE M FUND OF $500,000 AND THE
MEASURE R FUND OF $1,600,000
WHEREAS, on June 7, 2022, the City Council expressed interest in funding a
project to improve the parkways and sidewalks on Baldwin Avenue between Huntington
Drive and Camino Real Avenue, and requested a cost estimate for a three-phase project;
and
WHEREAS, on September 6, 2022, the City Council reviewed the cost estimate
for the three phases of improvements per their request, and granted their approval to
seek funding for phases one and two, in the estimated amount of $2,100,000; and
WHEREAS, funding is determined to be available in the Measure M fund balance
in the amount of $500,000 and in the Measure R fund balance in the amount of
$1,600,000, for a total of $2,100,000; and
WHEREAS, the City Manager has certified that there are sufficient reserves
available in the Measure R and Measure M Funds for appropriation.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The sum of Two Million, One Hundred Thousand Dollars
($2,100,000) is hereby appropriated in the Baldwin Avenue Streetscape Improvement
Project, offset by a reduction in the Measure M fund balance in the amount of $500,000
and in the Measure R fund balance in the amount of $1,600,000.