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HomeMy WebLinkAboutItem 11b - Baldwin Avenue Streetscape Improvement Project DATE: October 18, 2022 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer SUBJECT: RESOLUTION NO. 7462 ADDING THE BALDWIN AVENUE STREETSCAPE IMPROVEMENT PROJECT TO THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET AND AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $2,100,000, OFFSET BY A REDUCTION IN THE MEASURE M FUND OF $500,000 AND THE MEASURE R FUND OF $1,600,000 Recommendation: Adopt SUMMARY At the June 7, 2022, City Council Meeting, the City Council discussed adding a project to the Capital Improvement Program to improve the Baldwin Avenue parkways between Huntington Drive and Camino Real Avenue. The City Council requested the preparation of a cost estimate for a three-phased improvement program for consideration. The phases included: 1) Removal and replacement of trees and sidewalks, 2) Adding electrical lines and street furniture, and 3) Adding bulb-outs and decorative crosswalks similar to Downtown Arcadia. The cost estimate was prepared and provided to the City Council on September 6, 2022. Total costs for all three phases and possible additions to the scope would exceed $3.6 million. The City Council reviewed the options and requested a funding plan to cover Phases 1 and 2 of the proposed options and to formally add the project to the Capital Improvement Program with a funding appropriation. In response to this, it is recommended that the City Council adopt Resolution No. 7462 adding the Baldwin Avenue Streetscape Improvement Project to the Fiscal Year 2022-23 Capital Improvement Program Budget and Authorizing an appropriation in the amount of $2,100,000, offset by a reduction in the Measure M fund of $500,000 and the Measure R fund of $1,600,000. BACKGROUND At the 2022-23 Fiscal Year budget adoption hearing on June 7, 2022, the City Council discussed adding a Baldwin Avenue Streetscape Improvement project to the budget and. Baldwin Avenue Streetscape Improvement Project October 18, 2022 Page 2 of 4 requested a cost estimate for a three-phased project. The scope of the three phases is as follows: Phase 1 • Remove and replace all the trees • Remove and replace the damaged sidewalks Phase 2 • Install electrical lines in sidewalk to light the trees • Add benches • Add trash receptacles Phase 3 • Add bulb-outs similar to those on Huntington Drive • Add decorative crosswalks at intersections A full evaluation of the existing conditions along Baldwin Avenue was conducted and a scope of work was assembled to meet the plan identified above. A comprehensive cost estimate was prepared for each item of work. Due to construction efficiency, the item to install electrical lines in the sidewalk for lighting purposes was moved to the first phase and identified as Phase 1A. On September 6, 2022, the following cost estimate was presented to the City Council: Three Phase Plan Phase 1 $1,626,575 Phase 1A $334,000 (This is the electrical item from Phase 2) Subtotal $2,010,675 Phase 2 $50,000 Subtotal $2,060,675 Phase 3 $400,000 Total $2,460,675 Additional Items to Consider Pedestrian Lights $993,300 Tree Lighting $201,100 The City Council chose to proceed with Phases 1, 1A and 2 only, and requested staff bring back a funding plan and appropriation. Phase 3 was limited to the decorative crosswalks after the bulb-out option was determined to be infeasible. The Council chose to not move forward with Phase 3, nor was there interest in including the additional lighting options proposed due to the overall projected cost of these items. The total funding necessary for the portions of the project of interest to the City Council, rounded up to include a slight contingency, is $2,100,000. Going forward, these phases collectively will simply be referred to as the Baldwin Avenue Streetscape Improvement Project. Baldwin Avenue Streetscape Improvement Project October 18, 2022 Page 3 of 4 DISCUSSION Previous parkway and sidewalk projects were not eligible for use of streets and transportation funding, and thus were limited primarily to Capital Outlay (General Fund) funds. However, in recent years, County Measures R and M, each half-cent sales tax measures for transportation purposes, have been given broader eligibility requirements that include sidewalks and parkway improvements. The City receives annual local return funding from both Measures to spend on transportation projects. The City initially earmarked its Measure R funding to support the cost of the Arcadia Transit system, but because the revenues received have exceeded the additional transit expenses, the fund balance has grown. Measure M is currently used for streets and traffic signal projects but also has funds available in the fund balance. Both fund balances combined have enough to cover the Baldwin Avenue Streetscape Improvement Project. ENVIRONMENTAL ANALYSIS This action is to establish the Baldwin Avenue Streetscape Improvement Project and funding appropriation in the City’s Capital Improvement Program. Once the project and funding are in place, the environmental analysis can then be conducted and completed before the project design is complete. As such, this action is not considered a project under CEQA Section 15061(b)(3) and is exempt from review. FISCAL IMPACT The funding necessary for the Baldwin Avenue Streetscape Improvement Project is $2,100,000 and can be funded with a combination of Measure R and M funds. Measure M is committed to streets and traffic signal projects but has a current fund balance of approximately $600,000. Measure R funds have been reserved for Arcadia Transit as a resource to cover additional expenses, but because the revenues have exceeded the additional transit expenses, there is a current fund balance of approximately $1.7 million that is expected to grow to over $2.5 million over the next five years. The Baldwin Avenue Streetscape Improvement Project budget is $2,100,000 and can be accommodated with an appropriation of $500,000 in the Measure M fund and $1,600,000 in the Measure R Fund, without impacting other budgeted projects. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 7462 adding the Baldwin Avenue Streetscape Improvement Project to the Fiscal Year 2022-23 Capital Improvement Program Budget and authorizing an appropriation in the amount of $2,100,000, offset by a reduction in the Measure M fund of $500,000 and the Measure R fund of $1,600,000. Baldwin Avenue Streetscape Improvement Project October 18, 2022 Page 4 of 4 Attachment: Resolution No. 7462 1 RESOLUTION NO. 7462 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADDING THE BALDWIN AVENUE STREETSCAPE IMPROVEMENT PROJECT TO THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET AND AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $2,100,000, OFFSET BY A REDUCTION IN THE MEASURE M FUND OF $500,000 AND THE MEASURE R FUND OF $1,600,000 WHEREAS, on June 7, 2022, the City Council expressed interest in funding a project to improve the parkways and sidewalks on Baldwin Avenue between Huntington Drive and Camino Real Avenue, and requested a cost estimate for a three-phase project; and WHEREAS, on September 6, 2022, the City Council reviewed the cost estimate for the three phases of improvements per their request, and granted their approval to seek funding for phases one and two, in the estimated amount of $2,100,000; and WHEREAS, funding is determined to be available in the Measure M fund balance in the amount of $500,000 and in the Measure R fund balance in the amount of $1,600,000, for a total of $2,100,000; and WHEREAS, the City Manager has certified that there are sufficient reserves available in the Measure R and Measure M Funds for appropriation. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The sum of Two Million, One Hundred Thousand Dollars ($2,100,000) is hereby appropriated in the Baldwin Avenue Streetscape Improvement Project, offset by a reduction in the Measure M fund balance in the amount of $500,000 and in the Measure R fund balance in the amount of $1,600,000.