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HomeMy WebLinkAboutItem 11i - Re-Bid Baseball Field Bleacher ProjectBaseball Field Bleacher Project October 18, 2022 Page 1 of 3 DATE: October 18, 2022 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Michael Kwok, Associate Civil Engineer SUBJECT: REJECT ALL BIDS RECEIVED FOR THE BASEBALL FIELD BLEACHER PROJECT AND DIRECT STAFF TO RE-BID THE PROJECT Recommendation: Approve SUMMARY The City of Arcadia’s 2017 Parks Master Plan identified and prioritized various improvements for the growth and development of the City’s parks. The Fiscal Year 2022- 23 Capital Improvement Program allocated funding for the construction of new bleachers and shade canopies at Hugo Reid Park, Longden Avenue Park, and Bonita Park. To ensure that the City is receiving the most competitive prices and quality service for this work, a formal bid was conducted, and Premier Construction Consultants submitted the lowest bid. On the day of the bid opening, Premier Construction Consultants requested that they be relieved of their bid. During the time the bids were being evaluated, the City received a bid protest from Armond Baghramian, Inc., regarding the second and third lowest bidders. The fourth lowest bidder, Armond Baghramian, inc exceeded the project budget. It is recommended that the City Council reject all bids received for the Baseball Field Bleacher Project and direct staff to re-bid the project. BACKGROUND On August 1, 2017, the City Council adopted the Parks Master Plan, which is a guiding policy document that provides recommendations for prioritizing future recommendations for growth, development, and implementation strategies related to parks and recreation facilities. The recommendations proposed were based on a detailed assessment of community demographics, community needs, existing conditions of recreation and parks facilities, and effectiveness of the various recreation and community services programs. These recommendations were further prioritized on a four-tier basis, depending on their degree of need, with Tier 1 being of highest priority and Tier 4 the lowest priority. Tier 1 recommendations are critical projects necessary for maintaining and improving existing program operations, replacing aged infrastructure, and providing additional park enhancements for continued enjoyment and safety. Baseball Field Bleacher Project October 18, 2022 Page 2 of 3 The Master Plan identified approximately $10 million in Tier 1 improvements and recommended that the City implement them as soon as possible. The installation of new bleachers and shade canopies at Hugo Reid Park, Longden Avenue Park, and Bonita Park are listed as Tier 1 improvements in the Parks Master Plan. DISCUSSION A Notice Inviting Bids was published in the City’s adjudicated newspaper, and bid packages were provided to contractors that perform this type of work. On August 23, 2022, the City Clerk received four bids with the following results: Bidder Location Bid Amount____ Premier Construction Consultants Santa Monica, CA $ 337,600.00 Golden Sun Enterprise, Inc. Van Nuys, CA $ 912,777.00 ACE Construction, Inc. North Hollywood, CA $ 919,997.63 Armond Baghramian, Inc. Glendale, CA $ 1,261,520.00 On the day of the bid opening, the Public Works Services Department (“PWSD”) received a letter from Premier Construction Consultants, postmarked the day before, requesting their bid to be withdrawn due to a clerical error. All other bids were reviewed. During the evaluation process, the City received a bid protest from the fourth lowest bidder, Armond Baghramian Inc., stating that Golden Sun Enterprise, Inc. and ACE Construction, Inc. did not meet the project’s self-performance requirement. The project specifications stated that the awarded contractor must self-perform 50% or more of the project work. The bid protest indicated that the second and third lowest bidder’s subcontractors were performing more than 50% of the project. The fourth lowest bidder, Armond Baghramian, Inc. exceeded the project budget. After discussing the entire situation with the City Attorney, it is recommended that all bids be rejected to allow for the bid documents to be revised to omit the self-performance requirement and to allow all prospective bidders to reconsider this project. ENVIRONMENTAL ANALYSIS This Project is considered a Class 1 exemption as defined in Section 15301 “Existing Facilities” projects of the California Environmental Quality Act (“CEQA”), which exempts projects consisting of the minor alteration of existing public structures. FISCAL IMPACT Funds in the amount of $950,000 have been budgeted in the FY 2022-23 Capital Improvement Program for this project. Baseball Field Bleacher Project October 18, 2022 Page 3 of 3 RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project and is therefore exempt under the California Environmental Quality Act (“CEQA”); and reject all bids received for the Baseball Field Bleacher Project and direct staff to re- bid the Project.