HomeMy WebLinkAboutLB Agenda: 10/20/22CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, October 20, 2022 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Miriam Carter, Chair
Elizabeth Renfrew, Chair Pro-Tempore
Alice Wang, Trustee
Carlton Seaver, Trustee
Connie Liao, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Presentation of the new Memory Lab Service for the community
c. Monthly Statistical Report: September 2022
d. Monthly Report Narrative: September 2022
e. Financial Report: August 2022
f. RFID Update
g. Staff Reports
Resolution No. 7461 amending the FY 2019-20 CIP budget, authorizing a
supplemental budget appropriation for the Library chiller replacement.
h. Staff Update
i. Policy Manual
j. Holiday Breakfast
k. Holiday Cookies
l. Gilb Museum of Arcadia Heritage
m. Calendar of activities for Children Services: November 2022
n. Calendar of activities for Adult and Teen Services: October 2022
o. Flyers/articles/attachments
Arcadia History Room Featured Historical Photo: Pines Coffee Shop
Library Services Manager Revised Classification
Annual Report
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of September 15, 2022
Recommended action: Approve
b. Adopt Policy Manual Updates
Recommended action: Adopt
ADJOURNMENT
The Library Board will adjourn this meeting to November 17, 2022 at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
September Fiscal Year to Date Sept Sept Average
2022 2022-23 2021-22 2021 2020 2020-22
ACCOUNT SERVICES
Gate count 30,679 84,356 51,097 21,790 0 17,490
Circulation 41,776 130,492 124,442 44,434 18,293 34,834
Adult 9,446 29,552 21,417 7,479 2,459 6,461
Teen 1,426 5,156 4,695 1,402 441 1,090
Juvenile 26,338 82,584 62,888 21,778 6,566 18,227
Digital Collection 4,566 13,564 13,504 4,218 6,958 5,247
In-House Use check-ins 20,787 64,616 21,938 9,557 1,869 10,738
Express Check 16,282 45,626 39,656 13,932 91 10,102
Registrations 426 1,210 922 297 166 296
Overdues 110 395 191 74 50 78
Reserves 1,885 5,423 6,853 1,956 7,998 3,946
TECHNICAL SERVICES
Materials cataloged 895 3,165 2,385 934 1,123 984
Materials discarded 1,521 3,826 3,749 930 2,079 1,510
Interlibrary loan (ILL) 24 105 28+30+25 25 0 16
Bindery 52 125 45 21 18 30
Serials Processed 394 1,232 1,324 435 410 413
ADULT SERVICES
Reference questions 2,390 7,530 6,695 2,505 1,485 2,127
Total Reference 1,429 4,103 3,540 1,285 981 1,232
Total Other 961 3,427 3,155 1,220 504 895
Adult Programs 4 11 12 4 3 4
Views / Participants 116 445 535 226 162 168
Teen Programs 2 13 3132
Views / Participants 453 919 398 152 136 247
24/7 Reference email 38 145 161 90 63 64
CHILDREN'S SERVICES
Reference questions 1,675 5,103 3,975 1,689 431 1,265
Total Reference 1,236 3,813 2,947 1,252 351 946
Total Other 439 1,290 1,028 437 80 319
Special programs 3 20 18 6 1 3
Views / Participants 127 1,018 326 117 31 92
Storytime/Class Visits/Scouts 16 25 13 2 4 7
Views / Participants 510 893 309 38 30 193
STATISTICS
Volunteer Hours 443 1,775 814 334 53 277
Website Visits 7,720 23,833 31,686 8,358 10,955 9,011
Other Service Point questions 1,086 3,184 3,159 1,329 1,011 1,142
REVENUES
Fines & Fees 2,004.60$ 7,495.33$ 20,306.65$ 17,478.75$ 884.47$ 6,789.27$
Auditorium 500.00$ 500.00$ -$ -$ -$ 166.67$
Lost books 268.59$ 821.98$ 991.65$ 350.46$ 107.88$ 242.31$
Gifts & grants 100.00$ 3,151.50$ 2,075.89$ 20.00$ 15,186.18$ 5,102.06$
Passport Services 6,861.95$ 23,721.95$ 13,686.75$ 5,060.00$ -$ 3,973.98$
Total 9,735.14$ 35,690.76$ 37,060.94$ 22,909.21$ 16,178.53$ 16,274.29$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2022-23
Information & Materials
Management
Program & Collection
2020: no website stats available; numbers reflect partial closure for covid; curbside in effect.
2021: technical issues with gate resulted in lower count.
1
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – SEPTEMBER 2022
Highlights: September was National Library Card Sign-Up month, and the community was
encouraged to come in and sign up for a new library card or replace a lost card for free. Account
Services reported that 148 free cards were issued. The Carol Libby Courtyard Garden was
dedicated with a ribbon-cutting, followed by a reception at the Museum Education Center. The
Library Demonstration Garden was recently nominated by City Council to become the Mary
Hansen Library Garden with a dedication ceremony sometime in November. The Friends of the
Library Classical Kaleidoscope concert, the first since 2020, was well-attended: 92 people
attended. Violinist Paul Stein, Associate Principal Oboist of
the LA Philharmonic Marion Kuszyk, and pianist Stephanie
Lan performed music by Bach, Debussy, and the Englishman
Thomas Dunhill. The RFID project continues to move forward
with more than 72,000 items tagged and 42,000 items
encoded, which is about 50% of the circulating collection. In
September alone, 7,477 items were tagged, and 20,781 items
were encoded. Staff also met with Public Works, the City IT
Department, and third-party vendors for work to be done in
conjunction with this project.
Adult Programs, Classes, Technology Literacy, and Events: After a
two-year hiatus, Smart Squad restarted on September 14. Smart Squad
provides technology assistance and device help at the library. Patrons
have technology questions, we have answers! Teen volunteers are
vetted and trained to help with technology questions. The program is
held every Saturday, 10 a.m. to noon in Teen Central. Eight patrons
watched and discussed Ramen Shop at The Movies You Missed on
September 21. Bookish met at the end of the
month and discussed The Seven Husbands of
Evelyn Hugo, by Taylor Jenkins Reid. The
Community Memory Lab debuted in September. The Community Memory
Lab is a free do-it-yourself workspace for digitizing photos, documents,
video & audio cassette recordings, film slides, negatives, and 8MM film
reels. The Community Memory Lab is for the community to save and
preserve family memories! The Community Memory Lab is supported in
whole or in part by the U.S. Institute of Museum and Library Services under
the provisions of the Library Services & Technology Act, administered in
California by the State Librarian.
September Activity
Visitors: 30,679
Holds Processed: 1,885
Physical Items Checked Out: 38,635
eBooks/Audiobooks/Magazines Downloaded: 3,899
Programs/Attendance: 12/1,237
Passports Issued: 179
2
Teen Programing: Staff partnered with the Arcadia Civic Youth Council (ACYC) to provide a
drought information program. ACYC provided teens with resources, seed packets, and fun games
with the goal of increasing awareness of drought-friendly practices and plants, including the
environmental impact of implementing such measures. Teen Zone attendance has increased as
more teens are visiting the library after school.
Children’s Programming and Services: There were 13 in-person early literacy programs
provided for 312 attending children and their family members. Twenty-three teens attended an
orientation to receive an overview of the
Book Buddy program along with tips for
reading aloud to children. The Book
Buddy program will begin in October
and children, ages four to eight years,
will be paired with an Assisteen who will
read aloud to the child for half an hour.
Staff hosted a Moon Fest event in
celebration of the annual Mid-Autumn
Festival. Eighty attendees listened to
lunar stories, watched a video about the
origin of the festival, learned how to draw a jade rabbit through
a guided virtual lesson hosted by children’s author Grace Lin,
and prepared two moon crafts. Back to School Night at the
Library provided families the opportunity to learn more about
Library services and resources, including how to apply for a
Library Card, using Library book lists and online guides to find
good reads for kids, and available digital resources for
research and homework help. A Storytime highlighting the
Read to Grow kits as well
as a bookmark craft were
provided. Five students participated in the first Middle School
Advisory Group Meeting of the school year and elected to host
an edible haunted house contest for other middle schoolers in
October. In celebration of Library Card Sign-Up Month,
Children’s Services distributed 299 photo frame kits
throughout the month. The kits contained materials for making
and decorating a frame which could then be used to display a
picture of the child with their Arcadia Public Library Card.
Customer Services: The team of three Computer Aides and ISS Supervisor answered more than
265 computer/technical questions from patrons; assisted the public with 1,042 public computer
sessions, 963 print jobs, public copiers, and the public Wi-Fi network. Passport Services
processed 179 passports, handled 261 telephone calls, and took 38 photos.
Collections: All Adult and Teen materials and Adult DVDs are now tagged before leaving
Cataloging and Acquisition Services. This includes all new materials, items returning from the
bindery, items needing new packaging/cases, and so on. Authorities and subject headings are
subject to periodic changes by the Library of Congress. Sometimes these changes reflect current
terminology, more accurate descriptions, or cultural/historical events. This process requires new
Authority records to be dropped and all subject headings on Bibliographic records to be changed.
This month staff worked to change Illegal Aliens to Noncitizens and Brothers and Sisters to
Siblings. In addition, with the death of Queen Elizabeth, death dates were added to her records,
3
and changes made to Prince William, Catherine Middleton, Charles III, and Camilla as their titles
will have changed. In most cases, the changes are made manually. However, changing Brothers
and Sisters to Siblings involved nearly 4,000 records, far too many to process one-by-one. With
the Batch Record Modification template in Koha not working, staff worked with MarcEdit to make
these changes. The process was done in batches and completed over several days. Staff also
began working on a project to catalog Bound Magazines as part of the RFID process. The
Authority Database projects continue. This is part of the routine work to keep our
databases/catalog up-to-date, consistent, and error-free. Due to poor usage, Children’s Services
cancelled its subscription to Miss Humblebee’s Academy, a digital resource which offered early
literacy lessons. It will be replaced with ABCmouse Home Access, a widely used digital resource
which offers a comprehensive online curriculum for children ages 2–8 years, including reading
and language arts, math, beginning science, social studies, art, and music.
Facilities and Technology: Information Systems staff are working with City IT on some
equipment upgrades for the RFID project. The ISS supervisor and the RFID Task Force continue
to meet with Dylan from FE Technologies via Zoom for the RFID project and have discussed
scanning all the items with an RFID wand using the public Wi-Fi network. The Task Force has
also inquired about obtaining a kids’ self-checkout kiosk. Four 3D models were printed; there were
5,519 visits to the Library Catalog, local web documents and online databases; there were 3,319
unique visitors and 7,720 visits to the library’s home page. ISS continues to check library
department web pages by adding new content and fixing broken links. The Koha Payment report
is not showing when a payment has been voided by staff. Although voiding the payment does not
happen often, when it does it shows inaccurate fines/fees taken, since it still shows as a payment.
The ISS supervisor has opened a ticket with ByWater. Converge, one of the library’s payment
systems, implemented two-step authentication the last week of September. Administration added
each staff member’s email account to their login so that staff could confirm their account.
Staffing/Training: The Children’s Services Principal Librarian took part in two Building Equity
Based Summers co-design sessions funded by the California State Library. The sessions will
build practices for facilitating training with library staff across California on integrating equity into
summer services. Children’s Services staff also took part in two Infopeople online courses,
Graphic Design for Libraries and Children’s Services Fundamentals. Staff participated in fire
extinguisher training during the week of September 19, giving everyone a hands-on experience
to use a fire extinguisher. Adult Services staff attended a webinar, Free eResources for Your
Library: Career Pathways. Recruitment for the Museum Education Coordinator substitution list
began this month. The first round of interviews for The Library Services Manager position were
held at the end of the month.
Community Outreach/Collaboration/Volunteers: Library staff attended both the Carol Libby
Memorial Garden dedication and the reception for the John Martin exhibit at the Gilb Museum.
Administration staff served on an interview panel for the Alhambra Public Library. Thirteen new
volunteers were interviewed and trained for Smart Squad. Administration, Adult, and Museum
staff attended the PTA council meeting at the beginning of the month. Children’s Services
received assistance from Scout Troop 111 with various projects: 14 members of the Troop
organized and relocated summer prizes to the library’s basement, while eight members helped
staff set up for the Moon Fest program and prepared 144 Library Card Sign-Up Month crafts kits
for distribution. Children’s Services staff worked with the Dana Middle School librarian to acquire
19 Arcadia Unified School District middle school textbooks which will be available for same-day
loan throughout the school year. Fifth grade students visited the library and learned how to search
the Library’s online catalog and find materials on the bookshelves for their biography research
4
projects. Staff also provided a storytime visit for transitional kindergarten students from Holly
Avenue Elementary. The Children’s librarian attended Hugo Reid Elementary School’s Back to
School Picnic and distributed Library information packets and giveaways to attending students
and their family members. Adult Services staff attended the Senior Health Fair at the Arcadia
Senior Center. Collections, such as Large Print books and Playaways, as
well as upcoming programs and services including Arcadia Eats and the
Community Memory Lab were highlighted. The seniors were impressed
with the Community Memory Lab and shared stories from when they
attended the library as children. One patron shared how the library holds
a special place in her heart. She always encouraged her teen children to
volunteer at the library. Staff would provide them with a letter of
recommendation, which was essential in obtaining employment and for
college applications. On September 28, LA County Registrar staff
conducted a full assessment in the auditorium from 9 a.m. to 2 p.m., as
part of the preparations for the 10-day polling location starting in late
October.
Marketing and Publicity: The Children’s Room offered such displays as “Welcome to the Jerry
Broadwell Children’s Room,” a bookmark display featuring entries into the spring bookmark
contest, and the community art project. The book display in the hallway outside the Children’s
Room continued to feature books on the Great Outdoors. Adult and Teen Services created the
following displays in September: short stories, self-improvement, sleep habits, banned books, and
everything LA. Staff created a visually engaging display for Banned Book Week. Banned books
were highlighted, in the display and by wrapping the books and noting the reason the book was
banned, so patrons would interact with books they may not realize are banned, such as The
Grapes of Wrath, by John Steinbeck and The Diary of Anne Frank.
PENTAMATION ENTERPRISES INC.PAGE NUMBER: 1
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 527,400.00 16,423.54 .00 82,162.33 445,237.67 15.58
4014 VACATION SELL BACK 1,500.00 .00 .00 .00 1,500.00 .00
4015 ALLOWANCES 1,600.00 36.92 .00 184.60 1,415.40 11.54
4017 TAXABLE LIFE/AUTO .00 .00 .00 399.96 -399.96 .00
4021 LONGEVITY PAY 6,800.00 210.14 .00 1,050.70 5,749.30 15.45
4032 PART-TIME NON-PERS 22,500.00 493.27 .00 2,993.22 19,506.78 13.30
4241 P.E.R.S 124,500.00 3,662.60 .00 18,219.64 106,280.36 14.63
4242 NON-PERSABLE COMPENSATIO 2,300.00 61.88 .00 309.40 1,990.60 13.45
4244 MEDICAL/DENTAL INSURANCE 66,600.00 527.81 .00 11,375.91 55,224.09 17.08
4245 LONG TERM DISABILITY 400.00 .00 .00 39.78 360.22 9.95
4247 LIFE INSURANCE 1,400.00 .00 .00 226.63 1,173.37 16.19
4250 FICA/HOSPITAL INSURANCE 8,000.00 252.15 .00 1,601.13 6,398.87 20.01
4299 VACANCY RATE -22,000.00 .00 .00 .00 -22,000.00 .00
TOTAL SALARIES & BENEFITS 741,000.00 21,668.31 .00 118,563.30 622,436.70 16.00
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 7,000.00 701.81 .00 1,180.29 5,819.71 16.86
5115 PROGRAM EXPENSES 6,800.00 547.98 .00 547.98 6,252.02 8.06
5125 PRINT SHOP 11,400.00 403.65 3,842.25 1,422.90 6,134.85 46.19
5230 BUILDING AND GROUNDS 18,000.00 771.28 .00 2,566.95 15,433.05 14.26
TOTAL SUPPLIES 43,200.00 2,424.72 3,842.25 5,718.12 33,639.63 22.13
1ST SUBTOTAL-6000 OPERATING EXPENSES
6160 CONTRACT SERVICES 299,300.00 26,589.81 90,154.06 72,072.99 137,072.95 54.20
6210 TELEPHONE 23,500.00 4,515.34 17,127.45 4,745.20 1,627.35 93.08
6310 MILEAGE 300.00 .00 .00 .00 300.00 .00
6505 GENERAL LIABILITY 74,800.00 .00 .00 12,466.66 62,333.34 16.67
6507 WORKERS’ COMPENSATION 49,900.00 .00 .00 8,316.64 41,583.36 16.67
6611 ELECTRIC 150,400.00 20,813.22 .00 40,318.74 110,081.26 26.81
6612 GAS 11,000.00 119.85 .00 316.53 10,683.47 2.88
6614 WATER 1,200.00 .00 .00 .00 1,200.00 .00
6730 OFFICE EQUIPMENT 3,500.00 145.00 .00 145.00 3,355.00 4.14
6750 VEHICLE MAINTENANCE 2,200.00 .00 .00 139.93 2,060.07 6.36
6751 VEHICLE FUEL USAGE 300.00 .00 .00 53.96 246.04 17.99
6752 VEHICLE 3RD PARTY SVC 400.00 .00 .00 .00 400.00 .00
6760 BUILDING REPAIR & MAINT 12,000.00 .00 .00 558.00 11,442.00 4.65
6930 MEMBERSHIP & PUBLICATION 6,500.00 165.00 .00 4,522.00 1,978.00 69.57
6940 OFFICIAL MEETINGS 3,200.00 .00 .00 .00 3,200.00 .00
6970 TRAINING 6,700.00 400.00 .00 400.00 6,300.00 5.97
6971 TUITION REIMBURSEMENT 4,200.00 978.40 .00 978.40 3,221.60 23.30
6977 EMPLOYEE SUPPORT 1,100.00 .00 .00 .00 1,100.00 .00
TOTAL OPERATING EXPENSES 650,500.00 53,726.62 107,281.51 145,034.05 398,184.44 38.79
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 77,700.00 .00 .00 .00 77,700.00 .00
TOTAL MISCELLANEOUS 77,700.00 .00 .00 .00 77,700.00 .00
Normal % Expended for:
Personnel Services: 23.50 %
Supplies & Services: 25.00 %
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-7000 MISCELLANEOUS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
TOTAL LIBRARY-ADMIN 1,512,400.00 77,819.65 111,123.76 269,315.47 1,131,960.77 25.15
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 58,900.00 2,319.41 .00 11,442.17 47,457.83 19.43
4021 LONGEVITY PAY .00 21.01 .00 105.05 -105.05 .00
4032 PART-TIME NON-PERS 50,500.00 1,343.95 .00 7,742.35 42,757.65 15.33
4241 P.E.R.S 13,100.00 506.29 .00 2,532.93 10,567.07 19.34
4244 MEDICAL/DENTAL INSURANCE 6,700.00 27.60 .00 1,645.38 5,054.62 24.56
4245 LONG TERM DISABILITY 100.00 .00 .00 13.26 86.74 13.26
4247 LIFE INSURANCE 100.00 .00 .00 13.14 86.86 13.14
4250 FICA/HOSPITAL INSURANCE 1,600.00 53.83 .00 281.72 1,318.28 17.61
4299 VACANCY RATE -3,900.00 .00 .00 .00 -3,900.00 .00
TOTAL SALARIES & BENEFITS 127,100.00 4,272.09 .00 23,776.00 103,324.00 18.71
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 1,300.00 .00 .00 27.54 1,272.46 2.12
TOTAL SUPPLIES 1,300.00 .00 .00 27.54 1,272.46 2.12
1ST SUBTOTAL-6000 OPERATING EXPENSES
6730 OFFICE EQUIPMENT 3,900.00 .00 .00 .00 3,900.00 .00
TOTAL OPERATING EXPENSES 3,900.00 .00 .00 .00 3,900.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 8,300.00 .00 .00 .00 8,300.00 .00
TOTAL MISCELLANEOUS 8,300.00 .00 .00 .00 8,300.00 .00
TOTAL LIBRARY-INFORMATION SYS 140,600.00 4,272.09 .00 23,803.54 116,796.46 16.93
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES .00 61.52 .00 283.58 -283.58 .00
4032 PART-TIME NON-PERS 112,400.00 1,807.80 .00 9,367.58 103,032.42 8.33
4250 FICA/HOSPITAL INSURANCE 1,600.00 27.11 .00 139.96 1,460.04 8.75
4299 VACANCY RATE -3,400.00 .00 .00 .00 -3,400.00 .00
TOTAL SALARIES & BENEFITS 110,600.00 1,896.43 .00 9,791.12 100,808.88 8.85
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 700.00 .00 .00 .00 700.00 .00
TOTAL SUPPLIES 700.00 .00 .00 .00 700.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 300.00 .00 .00 .00 300.00 .00
TOTAL MISCELLANEOUS 300.00 .00 .00 .00 300.00 .00
TOTAL LIBRARY-SHELVING MGMT 111,600.00 1,896.43 .00 9,791.12 101,808.88 8.77
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 256,700.00 10,829.04 .00 53,852.47 202,847.53 20.98
4021 LONGEVITY PAY 2,200.00 84.04 .00 420.20 1,779.80 19.10
4032 PART-TIME NON-PERS 50,200.00 1,708.97 .00 9,984.10 40,215.90 19.89
4241 P.E.R.S 57,700.00 2,370.20 .00 11,622.63 46,077.37 20.14
4244 MEDICAL/DENTAL INSURANCE 60,100.00 922.58 .00 15,537.75 44,562.25 25.85
4245 LONG TERM DISABILITY 500.00 .00 .00 79.56 420.44 15.91
4247 LIFE INSURANCE 300.00 .00 .00 78.84 221.16 26.28
4250 FICA/HOSPITAL INSURANCE 4,500.00 193.45 .00 983.88 3,516.12 21.86
4299 VACANCY RATE -13,000.00 .00 .00 .00 -13,000.00 .00
TOTAL SALARIES & BENEFITS 419,200.00 16,108.28 .00 92,559.43 326,640.57 22.08
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 4,000.00 .00 .00 429.24 3,570.76 10.73
TOTAL SUPPLIES 4,000.00 .00 .00 429.24 3,570.76 10.73
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 25,500.00 .00 .00 .00 25,500.00 .00
TOTAL MISCELLANEOUS 25,500.00 .00 .00 .00 25,500.00 .00
TOTAL LIBRARY-ACCOUNT SERVICE 448,700.00 16,108.28 .00 92,988.67 355,711.33 20.72
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015605 LIBRARY-CHILDREN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 314,600.00 11,148.00 .00 55,775.10 258,824.90 17.73
4011 SPECIALIST PAY 1,000.00 40.00 .00 200.00 800.00 20.00
4021 LONGEVITY PAY 4,400.00 168.10 .00 840.50 3,559.50 19.10
4241 P.E.R.S 75,300.00 2,680.04 .00 13,408.44 61,891.56 17.81
4244 MEDICAL/DENTAL INSURANCE 53,500.00 524.63 .00 10,639.29 42,860.71 19.89
4245 LONG TERM DISABILITY 500.00 .00 .00 53.04 446.96 10.61
4247 LIFE INSURANCE 300.00 .00 .00 52.56 247.44 17.52
4250 FICA/HOSPITAL INSURANCE 4,600.00 168.23 .00 841.67 3,758.33 18.30
4299 VACANCY RATE -13,600.00 .00 .00 .00 -13,600.00 .00
TOTAL SALARIES & BENEFITS 440,600.00 14,729.00 .00 81,810.60 358,789.40 18.57
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,200.00 1,106.97 .00 1,228.10 1,971.90 38.38
5115 PROGRAM EXPENSES 1,100.00 40.00 .00 40.00 1,060.00 3.64
TOTAL SUPPLIES 4,300.00 1,146.97 .00 1,268.10 3,031.90 29.49
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 63,000.00 .00 .00 .00 63,000.00 .00
6923 ELECTRONIC RESOURCES 16,800.00 .00 .00 2,994.00 13,806.00 17.82
TOTAL OPERATING EXPENSES 79,800.00 .00 .00 2,994.00 76,806.00 3.75
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 49,000.00 .00 .00 .00 49,000.00 .00
TOTAL MISCELLANEOUS 49,000.00 .00 .00 .00 49,000.00 .00
TOTAL LIBRARY-CHILDREN 573,700.00 15,875.97 .00 86,072.70 487,627.30 15.00
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015607 LIBRARY-TECHNICAL
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 328,600.00 12,616.61 .00 63,063.91 265,536.09 19.19
4020 STABILITY PAY 500.00 .00 .00 .00 500.00 .00
4021 LONGEVITY PAY 6,600.00 273.19 .00 1,365.95 5,234.05 20.70
4241 P.E.R.S 80,000.00 3,076.16 .00 15,377.09 64,622.91 19.22
4244 MEDICAL/DENTAL INSURANCE 53,500.00 692.43 .00 12,194.67 41,305.33 22.79
4245 LONG TERM DISABILITY 500.00 .00 .00 66.30 433.70 13.26
4247 LIFE INSURANCE 300.00 .00 .00 65.70 234.30 21.90
4250 FICA/HOSPITAL INSURANCE 4,900.00 132.09 .00 659.99 4,240.01 13.47
4299 VACANCY RATE -14,200.00 .00 .00 .00 -14,200.00 .00
TOTAL SALARIES & BENEFITS 460,700.00 16,790.48 .00 92,793.61 367,906.39 20.14
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 16,600.00 295.09 .00 622.56 15,977.44 3.75
TOTAL SUPPLIES 16,600.00 295.09 .00 622.56 15,977.44 3.75
1ST SUBTOTAL-6000 OPERATING EXPENSES
6921 BIBLIOGRAPHIC UTILITIES 40,500.00 .00 .00 31,595.81 8,904.19 78.01
6922 LIBRARY MATERIALS 9,000.00 2,217.12 .00 2,313.82 6,686.18 25.71
TOTAL OPERATING EXPENSES 49,500.00 2,217.12 .00 33,909.63 15,590.37 68.50
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 49,600.00 .00 .00 .00 49,600.00 .00
TOTAL MISCELLANEOUS 49,600.00 .00 .00 .00 49,600.00 .00
TOTAL LIBRARY-TECHNICAL 576,400.00 19,302.69 .00 127,325.80 449,074.20 22.09
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015608 LIBRARY-ADULT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 392,000.00 13,923.69 .00 63,586.14 328,413.86 16.22
4011 SPECIALIST PAY 1,000.00 40.00 .00 200.00 800.00 20.00
4014 VACATION SELL BACK 800.00 .00 .00 .00 800.00 .00
4021 LONGEVITY PAY 5,500.00 168.12 .00 966.66 4,533.34 17.58
4241 P.E.R.S 92,900.00 3,296.37 .00 15,172.32 77,727.68 16.33
4244 MEDICAL/DENTAL INSURANCE 60,100.00 72.42 .00 10,793.12 49,306.88 17.96
4245 LONG TERM DISABILITY 500.00 .00 .00 53.04 446.96 10.61
4247 LIFE INSURANCE 300.00 .00 .00 52.56 247.44 17.52
4250 FICA/HOSPITAL INSURANCE 5,800.00 195.75 .00 962.08 4,837.92 16.59
4299 VACANCY RATE -16,800.00 .00 .00 .00 -16,800.00 .00
TOTAL SALARIES & BENEFITS 542,100.00 17,696.35 .00 91,785.92 450,314.08 16.93
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,300.00 .00 .00 .00 3,300.00 .00
5115 PROGRAM EXPENSES 1,000.00 .00 .00 12.29 987.71 1.23
TOTAL SUPPLIES 4,300.00 .00 .00 12.29 4,287.71 .29
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 147,100.00 9,583.48 .00 29,264.52 117,835.48 19.89
6923 ELECTRONIC RESOURCES 107,600.00 19,527.07 .00 25,925.53 81,674.47 24.09
TOTAL OPERATING EXPENSES 254,700.00 29,110.55 .00 55,190.05 199,509.95 21.67
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 47,900.00 .00 .00 .00 47,900.00 .00
TOTAL MISCELLANEOUS 47,900.00 .00 .00 .00 47,900.00 .00
TOTAL LIBRARY-ADULT 849,000.00 46,806.90 .00 146,988.26 702,011.74 17.31
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015640 PASSPORT PROCESSING
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4030 PART-TIME PERS ONLY .00 604.50 .00 7,309.80 -7,309.80 .00
4032 PART-TIME NON-PERS 57,900.00 765.83 .00 -11.14 57,911.14 - .02
4241 P.E.R.S .00 133.85 .00 1,624.11 -1,624.11 .00
4250 FICA/HOSPITAL INSURANCE 800.00 19.87 .00 105.84 694.16 13.23
4299 VACANCY RATE -1,800.00 .00 .00 .00 -1,800.00 .00
TOTAL SALARIES & BENEFITS 56,900.00 1,524.05 .00 9,028.61 47,871.39 15.87
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 9,000.00 47.17 .00 258.50 8,741.50 2.87
TOTAL SUPPLIES 9,000.00 47.17 .00 258.50 8,741.50 2.87
TOTAL PASSPORT PROCESSING 65,900.00 1,571.22 .00 9,287.11 56,612.89 14.09
TOTAL GENERAL FUND 4,278,300.00 183,653.23 111,123.76 765,572.67 3,401,603.57 20.49
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10
DATE: 10/06/2022 CITY OF ARCADIA EXPSTA11
TIME: 14:20:13 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 3/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-619 EQUIPMENT REPLACEMENT
FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN
1ST SUBTOTAL-8000 CAPITAL OUTLAY
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
8301 OFFICE MACH & FURNITURE 222,700.00 .00 168,000.00 4,975.00 49,725.00 77.67
8302 COMPUTER EQUIP & SOFTWAR 30,700.00 8,443.50 .00 8,443.50 22,256.50 27.50
8304 COMPUTER SOFTWARE UPGRAD .00 .00 75,371.31 24,186.10 -99,557.41 .00
8305 OFFICE EQUIPMENT 16,900.00 .00 16,900.00 .00 .00 100.00
TOTAL CAPITAL OUTLAY 270,300.00 8,443.50 260,271.31 37,604.60 -27,575.91 110.20
TOTAL EQUIP REPLACE/LIB-ADMIN 270,300.00 8,443.50 260,271.31 37,604.60 -27,575.91 110.20
TOTAL EQUIPMENT REPLACEMENT 270,300.00 8,443.50 260,271.31 37,604.60 -27,575.91 110.20
TOTAL REPORT 4,548,600.00 192,096.73 371,395.07 803,177.27 3,374,027.66 25.82
1 2 3
4
5
Sign-ups
for all November
programs begins.
10 -11 am:
Priority registration
for Arcadia residents.
Proof of residency
required.
11 am onward:
Open registration.
6
Library Closed
7
Library Closed
8
In-Person Program
*Baby Tales
4—23 Months
10:30 am
In-Person Program
*Family Storytime
All Ages
6:30 pm
* Registration Required
9
In-Person Program
*Toddler Storytime
24—47 Months
10:30 am
In-Person Program
*Middle School
Advisory Group
6th—8th Grades
3:30 pm
* Registration Required
10
In-Person Program
Book Buddies
4—8 years
5:00—5:30 pm
* Registration Required
11
12
In-N-Out Cover to
Cover Club Ends
13
Library Closed
14
15
In-Person Program
*Baby Tales
4—23 Months
10:30 am
In-Person Program
*Family Storytime
All Ages
6:30 pm
* Registration Required
16
In-Person Program
*Toddler Storytime
24—47 Months
10:30 am
* Registration Required
17
In-Person Program
Book Buddies
4—8 years
5:00—5:30 pm
* Registration Required
18 19
In Person Program
*Story Steam
1st—3rd Grades
2:30 pm
* Registration Required
20
Library Closed
21
22
In-Person Program
*Baby Tales
4—23 Months
10:30 am
In-Person Program
*Family Storytime
All Ages
6:30 pm
* Registration Required
23
In-Person Program
*Toddler Storytime
24—47 Months
10:30 am
* Registration Required
24
Library Closed
25
Library Closed
26
27
Library Closed
28
29
In-Person Program
*Baby Tales
4—23 Months
10:30 am
In-Person Program
*Family Storytime
All Ages
6:30 pm
* Registration Required
30
In-Person Program
*Toddler Storytime
24—47 Months
10:30 am
* Registration Required
SUN MON TUE WED THU FRI SAT
Arcadia Public Library - Jerry Broadwell Children’s Room N O V E M B E R 2 0 2 2
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library
staff if you prefer not to be photographed.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
FOR EARLY LEARNERS
BABY TALES
Tuesdays, November 8, 15, 22, 29, December 6 & 13, 2022
at 10:30 am
For Ages 4 to 23 Months
15-20 minute program of songs, stories, fingerplays and more.
Mask-wearing is not required, but encouraged for
program attendees ages 2 years and older.
Sign-up to participate, beginning Saturday, November 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
FAMILY STORYTIME
Tuesdays, November 8, 15, 22, 29, December 6 & 13, 2022
at 6:30 am
For All Ages
This program provides fun stories and activities for the
whole family. Mask-wearing is not required, but encouraged for
program attendees ages 2 years and older.
Sign-up to participate, beginning Saturday, November 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
TODDLER STORYTIME
Wednesdays, November 9, 16, 23, 28, December 7 & 14, 2022
at 10:30 am
Best For Ages 24 to 47 Months
Join us for stories and activities just right for toddler
aged children. Mask-wearing is not required, but
encouraged for program attendees ages 2 years and older.
Sign-up to participate, beginning Saturday, November 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
BOOK BUDDIES
A one-on-one reading program designed especially for
children ages 4 to 8 years old. Listen to fun stories read aloud by
the Assisteens®, an auxiliary of the Assistance League of Arcadia.
Program registration is required.
November Sessions
Thursday, November 10; 5:00—5:30 pm
Thursday, November 17; 5:00—5:30 pm
Sign-up to participate, beginning Saturday, November 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
NOVEMBER 2022 Calendar of Events
FOR SCHOOL AGE KIDS
IN-N-OUT COVER TO COVER CLUB READING PROGRAM
Program Ends Saturday, November 12
For Ages 4—12 Years
Register for the program and read five books to earn a certificate
for a free In-N-Out hamburger, cheeseburger, or cheese
sandwich. Each child may earn up to three burger gift cards
throughout the program. All book titles must be looged and earned
gift cards claimed by 5:30 pm on Saturday, November 12, 2022.
STORY STEAM
Saturday, November 19, 2022 at 2:30 pm
For 1st to 3rd Grades
Listen to the story of the “Three Little Pigs” and then explore
the science of this well-known tale by visiting hands-on
exploration stations. Registration is required.
Registration begins Saturday, November 5, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
FOR MIDDLE SCHOOLERS
MIDDLE SCHOOL ADVISORY GROUP MEETING
Wednesday, November 9, 2022 at 3:30 pm
For 6th to 8th Grades
Are you in sixth to eighth grade? Looking to meet new friends?
Want to help plan fun middle school events? Do you have ideas
for how to make the Library a fun destination for other middle
schoolers? We invite you to join the Middle School Advisory
Group! The team will meet to plan and make a difference
for middle school students at the Library.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
Adult & Teen Services Calendar of Events
October 2022
Mon Tues Wed Thurs Fri Sat
31
24
Boba Crawl!
Arcadia Eats
Auditorium
7 PM
Boba Crawl!
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
Smart Squad
Teen Central
10 AM– 12 PM
Boba Crawl
Begins!
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
Boba Crawl!
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
Smart Squad
Teen Central
10 AM– 12 PM
Boba Crawl!
Boba Crawl!
Boba Crawl!
Smart Squad
Teen Central
10 AM– 12 PM
Boba Crawl!
Smart Squad
10 AM– 12 PM
Ballot Measures
Auditorium
11 AM
Boba Crawl!
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
The Movies
You Missed
Auditorium
6 PM
Boba Crawl!
Boba Crawl!
Boba Crawl!
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
Smart Squad
Teen Central
10 AM– 12 PM
Boba Crawl!
Boba Crawl!
6
1
5 4 3
10
8
11
7
14
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
13 12 15
17 18 19 22 21 20
27 26 28 29
25
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
Sign up for our eNewsletters to
stay informed about
Library events, staff picks, reading
recommendations, & more! Link
available on our homepage.
Photo Release:
All participants in Library programs, events, & classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Teen Zone
Auditorium
3:30-6 PM
Boba Crawl!
Bookish
Auditorium
10 AM
Boba Crawl!
Boba Crawl!
Boba Crawl– last day!
Adult & Teen Services Calendar of Events
October 2022
Arcadia Public Library
20 West Duarte Road Arcadia, CA. 91006
www.arcadiaca.gov/library
Call:626.821.5569/ Text: 1-833-255-4275
Arcadia Eats 2022
October 1st– 31st
Join us for a month-long celebration of
Arcadia’s culinary past & present!
October 1-31st
Then & Now art exhibit by John Martin
(library exhibit hall)
Wednesday, October 12th at 7-8 PM
Then & Now art talk with John Martin
Join us for an art talk with John Martin, a
local artist who has captured Arcadia’s
past & present with beautiful renderings of
local restaurants, the iconic Bob’s Big Boy
& Rod’s Grill. Come by & hear about his
artistic process & inspirations.
Join in the reminiscing & nostalgia!
Saturday, October 8th
Saturday, October 22nd
YouTube Video Premiere
Arcadia Eats celebrates our treasured
collection of cookbooks published in
Arcadia, by Arcadians. We are featuring
original recipe videos on our YouTube
channel– they are sure to whet your
appetite! This year we are highlighting
Mandarin orange salad & Holiday Jell-O.
October 1-31st
Boba Crawl
Stop by Adult & Teen Services & claim
a boba crawl map.
Visit as many participating boba shops as
you can throughout October. Each shop
will offer either a specialty drink or
discount. You'll need your map to claim a
discount. After purchase, the boba shop
will punch the map. *One discount per
day, per person, per store.
Post photos of your adventures on social
media using #ArcadiaBobaCrawl.
Turn in your completed map (all partici-
pating stores must be punched) at Adult &
Teen Services by 11/1 for a chance to win a
grand prize- a giant boba plushie!
Smart Squad
Every Saturday from 10 AM- 12 PM
Teen Central
Technology assistance & device help is
back at the Library. You have technology
questions, we have answers!
Drop-in, no registration required.
Teen Zone
Monday– Thursday
*unless noted otherwise
3:30 PM – 5 PM
Cay Mortenson Auditorium
Do homework, play games, & enjoy a
space just for teens!
Bookish:
The Note Through the Wire by Gold
Tuesday, October 25th at 10 AM
Cay Mortenson Auditorium
Join fellow bookish readers for a fun &
interesting conversation!
The Movies You Missed:
Critical Thinking
Wednesday, October 19th at 6 PM
Cay Mortenson Auditorium
The true story of the Miami Jackson High
School chess team! Watch the film, bring
your dinner, & stay for some fun facts &
film discussion. No registration required.
Ballot Measures Pros and Cons
Saturday, October 22nd at 11 AM
Cay Mortenson Auditorium
Presented by the League of Women
Voters, Pasadena area. Stop by & learn all
you need to know to make informed
choices on your November 2022 ballot!
FEATURED HISTORICAL PHOTO
Pines Coffee Shop
As we celebrate Arcadia’s culinary past and present during October for Arcadia Eats and National Cookbook
Month, we are proud to share this c. 1937 photo of the Pines Coffee Shop. It was located at the Drive‐In
Market area at SW corner of Huntington & 1st Ave. Otto Petersen bought it in 1929. It had previously been
called Odette's.
If you are interested in Arcadia’s rich history, make an appointment to see the Arcadia History Room located
at the Arcadia Public Library or visit the Gilb Museum of Arcadia Heritage. The Arcadia History Room is shown
by appointment only. Call 626‐821‐5569 for more information on the Library’s collection or
626‐574‐5440 for more information about the Museum’s collection.
Photograph courtesy of Arcadia Public Library, Arcadia, CA. ID 844 (Oct‐Nov’22)
CITY OF ARCADIA
LIBRARY SERVICES MANAGER
DEFINITION
Under administrative direction, oversees the daily operations of one or more
service/program areas and respective staff within the Library and Museum Services
Department by performing a wide range of to assist in the direction, management,
supervision, and coordination of the City Library’s programs and activities; to supervise,
plan, and administer programs and services; to coordinate assigned activities with other
City departments, divisions, and outside agencies; and to provide highly responsible, and
complex, leading edge, public administrative duties; work directly with, and provide
administrative supportassistance to, the Director of Library and Museum Services; serve
as a member of the department’s management team; to oversee Library and Museum
operations in absence of Director of Library and Museum Services.
SUPERVISION EXERCISED
Exercises direct supervision over supervisory, professional, technical, and clerical staff.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
The Library Services Manager may be assigned to oversee one or more service/program
areas within the Library and Museum Services Department, as needed, which encompass
the examples of important essential duties described below.
Oversees assigned projects, programs, and administrative support functions; manages the
day-to-day operations of the Library, ensuring the effective and efficient implementation
and completeness of departmental assignments.
Plan, direct, coordinate, and review the work plan for the Library; manage and participate
in the development and implementation of department goals and objectives, policies, and
priorities for the City and department; recommend appropriate service and staffing levels;
recommend and administer policies and procedures; evaluate program and service
effectiveness; meet with staff to implement the goals, objectives, and procedures within
their divisions workplan and individual goals and objectives; identify and resolve
problems; assign work activities, projects, and programs; monitor work flow; review and
evaluate work products, methods, and procedures.
Serve as liaison for the department with other city departments, divisions, and outside
agencies; negotiate and resolve significant and controversial issues.
Assists the Director of Library and Museum Services in the overall operation of the
Library, including development and administration of policies, the departmental budget,
funding and operational partnerships and plans of service; compiles, analyzes, and
City of Arcadia
Library Services Manager (Continued) Page 2 of
11
prepares studies and/or conducts comprehensive research for reports and related
documentation.
Regularly informs the Director on services, collections, programs, staffing, proposed new
programs, publicity, and services or problems and concerns.
Support Director on organization-wide projects and initiatives including lead/participate
in innovative initiatives to bring positive and transformative change in an ever-changing,
fast-paced environment.
May assume the role of acting director in the absence of the director.
May be assigned to assume responsibility and oversight of Cataloging and Acquisitions
Services and implement best practices for Cataloging and Acquisitions with the customer
and front line staff’s need front and center.
May be assigned to assume responsibility and oversight of the Adult/Teen Services,
Children’s Services, Passport Services, and Account Services and implement best
practices to encourage informational, digital and childhood literacy and lifelong learning.
May be assigned as the technology consultant and liaison with the administration team
for the Library and Museum. Directs and/or participates in researching, procuring,
supporting, implementing, maintaining, and developing new and emerging technologies
and library and museum systems to support both the staff and the public. Answer
questions, evaluate needs, assist with procurements, monitor service, and
interdepartmental impacts; advise on problems and support technology education and
understanding to ensure smooth conversion from one technology system to a new and
improved system or a new service.
Resolve operational problems and supervise troubleshooting of technologies, library
systems, and equipment.
May be assigned to assume responsibility for the Library’s Integrated Library Services
system, public technology, including troubleshooting and reports, and provide support to
front line staff to research and implement new and emerging technology.
May be assigned to coordinate the Library and Museum’s website design and content
within the City’s framework.
May be assigned to oversee the Library and Museum’s maintenance and oversight of
internal and external technology infrastructure, including public and internal networks,
computers, printers, public Wi-Fi, and public computers and other new and emerging
technologies for staff and public use.
City of Arcadia
Library Services Manager (Continued) Page 3 of
11
May be assigned to liaise with the City’s Information Technology Division to coordinate
services for the Library and Museum and keep informed of citywide and Library and
Museum Services specific technology related issues and new and emerging technologies.
Oversee assessment, selection, and development of technologies and resolution of
technology issues and provide support to new and emerging technologies for the various
divisions of the Library and Museum.
With direction, manage, develop, and administer fiscal division budgets, cooperatively
provide fiscal management and forecasts for the departmental budget as assigned, and
oversee spending within assigned budget allocations.
May perform administrative and accounting duties; oversees assigned division(s)
purchasing; generates formal and informal bids, submits related reports and
documentation in a timely manner. Researches special projects and issues; may research
and develop new grant opportunities and participate in grant preparation and
implementation; maintains receipts and budgetary expenditures.
Assist in planning and enforcing a balanced budget, allocating equipment, materials, and
personnel in a cost effective manner.
Administers and directs fiscal divisions and comprehensive service center functions;
evaluates and assesses current levels of service and service needs using a variety of
experiential and quantitative methods; recommends and initiates new services and
programs; administers the monitoring of expenditures to assure effective utilization of
resources.
Interpret financial statements, cost accounting reports, and prepare cost estimates for
time, materials, and equipment as needed.
Negotiate, draft, and administer contracts and agreements; seek approval for contracts;
monitor purchasing and ensure compliance with City procurement standards, policies,
and procedures; prepare bid documents and contract specifications; evaluate and monitor
contractor and vendor performance; direct the monitoring of and approve expenditures;
direct and implement adjustments as necessary.
Select, train, supervise and evaluate professional, technical, clerical, and volunteer staff.
Assign and prioritize work as needed. Understand and embrace public service goals and
be able to determine and articulate how technology and retail business-related models can
be effectively utilized to achieve those goals.
Establish rapport and maintain effective, professional, collaborative, and mutually
productive relationships across the organization with staff, volunteers, the City and
community at large; funding, operational, and other partners; and Library Board of
Trustees, Museum Commission, City Council, and other public officials.
City of Arcadia
Library Services Manager (Continued) Page 4 of
11
Within a major division of service of the Library and Museum Services Department,
plans, organizes, and directs the operations, activities, facilities, programs, or special
events.
Routinely attend City Council, Library Board, Museum Commission, Friends Board
meetings, and other boards, commissions, and/or meetings as assigned.
Assist on public desk, outreach in the community, and participate in community-wide
events.
May be assigned to direct the preparation and coordination of public outreach activities
and materials; performs public relations functions between the City, the community, and
various civic agencies and groups; expand and increase service delivery and promote
services, collections, programs, as well as events, projects, and resources.
Respond to emergency and problem situations in an effective and timely manner.
Participate in emergency response management as assigned.
Operate a computer, and have intermediate familiarity with Microsoft Office, including
Word, Excel, PowerPoint.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Identify and respond to community and library and museum issues, concerns, and needs.
Assess problems, analyze both anecdotal and quantitative data. Identify alternative
solutions, project consequences
Manage and coordinate a major division of service within the Library.
Manage and participate in the development and implementation of goals, objectives,
policies, and priorities for the City Library programs; recommend, within Departmental
policy, appropriate service and staffing levels; recommend and administer policies and
procedures.
Continuously monitor and evaluate the efficiency and effectiveness of service delivery
methods and procedures; assess and monitor work load, administrative and support
systems, and internal reporting relationships; identify opportunities for improvement and
review with the Director of Library and Museum Services; direct the implementation of
improvements.
Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff
training; work with employees to correct deficiencies; implement discipline and
termination procedures.
City of Arcadia
Library Services Manager (Continued) Page 5 of
11
Plan, direct, coordinate, and review the work plan for the City Library; meet with staff to
identify and resolve problems; assign work activities, projects, and programs; monitor
work flow; review and evaluate work products, methods, and procedures.
Manage and participate in the development and administration of the City Library
program annual budgets; direct the forecast of additional funds needed for staffing,
equipment, materials, and supplies; direct the monitoring of and approve expenditures;
direct and implement adjustments as necessary.
Serve as a liaison for the City Library with other City departments, divisions, and outside
agencies; negotiate and resolve significant and controversial issues.
Provide responsible staff assistance to the Director of Library and Museum Services;
prepare and present staff reports and other necessary correspondence.
Conduct a variety of organizational studies, investigations, and operational studies;
recommend modifications to the City Library programs, policies, and procedures as
appropriate.
Attend meetings of the Library Board; take minutes; prepare reports as directed.
Research and develop new grant funding opportunities.
Represent the City Library in the community; participate on a variety of boards and
commissions; attend and participate in professional group meetings; stay abreast of new
trends and innovations in the field of library science.
Develop new services to augment the Library’s goals and objectives.
When assigned to Program & Collection Development:
Assume responsibility for all programs and collections within the Library.
Supervise section leaders of: Adult Services, Young Adult Services, Volunteer
Coordinator, Literacy and ESL programs, Children’s Services.
Assume responsibility as Library liaison for the Arcadia Schools.
Prepare public relations / publicity materials.
Develop new programs and services to augment the Library’s goals and objectives.
When assigned to Information & Materials Management:
Assume responsibility for all materials management and information systems within the
Library.
City of Arcadia
Library Services Manager (Continued) Page 6 of
11
Supervise section leaders of: Technical Support Services, Information Systems Services,
Circulation Services, and Shelving Management.
Assume responsibility for the Library’s automation system including troubleshooting and
reports.
Coordinate the Library website’s design and content.
Liaise with City’s Information Systems Division to coordinate services.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
Participate in the selection, training and evaluation of personnel.
Prepare and supervise work schedules and make staff assignments to ensure adequate
staffing levels at all times.
Develop, plan and implement goals, objectives, policies and procedures for a major
library division.
Assist with Museum as needed.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Professional and technical expertise as it relates to the Ooperational
characteristics, services, and activities of a municipal library program.
Organizational and management practices as applied to the analysis and
evaluation of library programs, policies, and operational needs.
Modern and complex principles and practices of services, collections, and
program development and administration.
Advanced principles and practices of budget preparation and administration.
Principles of personnel supervision and sound personnel management, training,
and performance evaluation.
City of Arcadia
Library Services Manager (Continued) Page 7 of
11
Theories, principles, practices, methods, materials, and organizational
arrangements common to the field of library science.
Principles of public administration.
Pertinent Federal, State, and local laws, codes, and regulations.
Safe driving principles and practices.
When assigned to Program & Collection Development:
Principles of collection development.
Public relations principles and practices.
Library programming for children and adults.
When assigned to Information & Materials Management:
Library acquisitions and cataloging principles and practices.
Library automation and public computer services.
Information technology and website design principles and practices.
Skills to:
Supervision: Planning, organizing, and coordinating own work and that of others;
ability to delegate work and to monitor work after delegation; knowledge of
and/or training in supervisory practices, individual coaching, and staff training,
work planning and scheduling and performance evaluation. General knowledge of
rules, applications, regulations, labor agreements, and policies and practices
related to staffing; and workflow analysis and improvement
Operations Management: Work site and office management skills including
supply and inventory management, budget management, office records and
correspondence, public sector purchasing procedures, securing security services
and similar administrative support functions.
Leadership: Leading the organizational culture and addressing key factors that
influence successful organizational change and establishing and enforcing norms
and/or behaviors in addition to processes through this process.
Relationship: Establish, maintain, and foster positive and harmonious working
relationships internally and externally with citywide staff, including Library and
Museum staff, stakeholders, contractors and vendors, and the community.
City of Arcadia
Library Services Manager (Continued) Page 8 of
11
Communication: Excellent interpersonal communication skills, including the
ability to interact and listen effectively with diverse Library patrons, staff, and the
community at large; resolve conflicts amongst staff, between staff and patrons.
and patrons between patrons; work effectively with other staff in a team setting,
on projects, and in work groups, including planning and facilitating meetings.
Must have excellent written and verbal communication skills as well as attention
to detail and good time management skills.
Judgement and Initiative: Must be able to work independently and effectively
with minimal supervision, understand and interpret a variety of complex oral and
written instructions, exercise initiative and creativity in resolving problems,
recognize and set priorities, and coordinate multiple on-going projects at the same
time. Ability to lead and support staff in creating and maintaining a positive
public services environment in challenging circumstances
Office Technology: Working familiarity with networked personal computers and
intermediate skill levels in Microsoft Office applications, specifically Word and
Excel, PowerPoint, email, and electronic file maintenance; basic skills retrieving
information from the Internet; basic skills Ooperatinge modern office equipment
including computer equipmentphotocopiers, printers, and fax machines.
Project Management: Knowledge and experience assisting with events or projects,
including planning, scheduling staff, coordinating resources, evaluating and
communicating needs and/or outcomes, monitoring progress, budgeting for staff
or materials, and developing reports, informational materials and/or records.
Information Technology: Advanced knowledge of information technology,
systems, technology products, and networking for delivery technologies; of
principles of systems design; and of current and emerging developments in
applications, electronic security, and communications, preferably in a public
service and public computing environment.
Transportation: Operate a motor vehicle safely, and .able to travel to and from
community events, outreaches, City Hall, Library, and Museum.
Ability to:
Work a varied schedule that may change periodically, including weekends,
evenings, and on-call.
Perform professional librarian level work, and work with frequent interruptions
requiring maximum flexibility.
Represent the City in a variety of meetings.
Provide administrative and professional leadership and direction for the Library.
City of Arcadia
Library Services Manager (Continued) Page 9 of
11
Understand, explain, and apply policies and procedures, and
develop/Rrecommend new policies impacting department
operations/proceduresand implement goals, objectives, and practices for
providing effective and efficient library services.
Plan,Manage, direct, and coordinate library services and programs; research and
prepare complex reports on library related subjects; make decisions regarding
operational and personnel functionsthe work of management, supervisory,
professional, technical, and clerical personnel.
Facilitate others’ professional development, Sselect, supervise, train, and evaluate
staff.
Hold self, direct reports, and others accountable for achieving intended outcomes;
model organizational values.
Respond to emergency and problem situations in an effective manner; analyze
and resolve unusual situations through application of management principles and
practices; deal constructively with conflict and develop effective resolutions.
Identify and respond to community and library issues, concerns, and needs.
Analyze problems, identify alternative solutions, project consequences of
proposed actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
PlanPrepare and enforceadminister a balanced budgets; interpret financial
statements and cost accounting reports; operate programs and services within
allocated amounts.
Prepare clear and concise administrative and financial reports.
Interpret and apply the policies, procedures, laws, codes, and regulations
pertaining to assigned programs and functions.
Communicate clearly, and concisely, and effectively both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships
with the community at large, City Council, other public officials, and those
contacted in the course of work.
Minimum Qualifications:
Experience:
City of Arcadia
Library Services Manager (Continued) Page 10 of
11
Five years of direct library customer service and responsible professional
library experience in a public library setting supervising a variety of staff,
including three years of management and supervisory experience over a
division within a public library such as Adult and Teen Services,
Children’s Services, Cataloging and Acquisitions Services, or Account
Services.
Highly desirable experience includes: one year of experience with team-
building to take groups in a new direction or leadership in a new project or
program; evidence of experience providing strong mentoring and/or
training experience with project management in a deadline driven
environment; working within a limited budget, procedure and policy
writing or implementation; experience working with diverse communities;
familiarity with principles of de-escalation and specific experience
employing those skills; interacting with people who are experiencing
housing insecurity and individuals living with addition or mental illness.
Training:
Equivalent to a Master’s degree in Library Science from an American
Library Association (ALA) accredited college or university. Additionally,
a Master’s in Public Administration or Business Administration is highly
desired.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver’s license.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to perform work primarily in an standard office environmentsetting and in
community meetings or environments offsite or outside in an outdoor setting for
community outreaches, with some hectic, fast-paced, or demanding situations;
encounters situations that involve behavioral issues; ability to perform work at a
desk or computer terminal, subject to noise from office equipment operation;
frequent interruptions and contact in person and on the phone.
Ability to sit and/or stand for prolonged periods; regular standing, walking,
reaching, twisting, turning, kneeling, bending, squatting, and stooping in the
performance of daily activities; ability to lift, drag, carry, push and/or pull light to
moderate amounts of weight up to 25 pounds; ability to travel to different sites
and locations.
Effective Date: September 2001
City of Arcadia
Library Services Manager (Continued) Page 11 of
11
Revised: March 2003; TBD
ARCADIA PUBLIC LIBRARY
SCHOOL VISITS
COMPUTER & WI-FI USERS 39,918
LIBRARY VISITS
231,830
HIGHLIGHTS FOR 2021/22
QUESTIONS ANSWERED
PROGRAMS /
PROGRAM ATTENDANCE
61,003
48/1,344
281/8,199
2021/2022 ANNUAL REPORT
· 24 Community Outreaches
· RFID Project Began
· New Study Carrels for Jerry
Broadwell Children’s Room
· Kids Support Group Virtual
Wellness Program
· 1,530 Passport Services
· AirTame Digital Screen
· 1000 Paper Crane Commu-
nity Project
· Virtual Youth Program
Grant ($13,000)
· Memory Lab Grant
($19,450)
592,548
CIRCULATION
ARCADIA PUBLIC LIBRARY
eBOOK CIRCULATION
VOLUNTEER HOURS
HOLDS
22,728
CHILDREN’S LITERACY
ADULT
4,433 TEEN
4,935
CHILD
15,282
SUMMER PROGRAM
ATTENDANCE 2021
20 DUARTE RD, ARCADIA, CA 91006 | (626) 821-5567
NEW TITLES ADDED
11,333
In-N-Out Reading: 919 Literacy Kits: 1,692 LIBRARY BOARD 2021/22
52,256
4,349
876
New Library Cards
3,525
(626) 821-5567 | www.arcadiaca.gov/library
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, SEPTEMBER 15, 2022
CALL TO ORDER: Chair Miriam Carter called the meeting to order at 4:32 p.m., in the
Conference Room of the Library.
PLEDGE OF ALLEGIANCE: Chair Miriam Carter
ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Elizabeth Renfrew, Carlton Seaver,
Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary);
Councilmember Paul Cheng (City Council Liaison); Library Services Manager Pat
Smith, Acting Library Services Manager Samantha Alba
ABSENT: None
PUBLIC COMMENTS: None. Chair Carter read the policy on Public Comments to the Library
Trustees.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Wang announced that the
Arcadia Chinese Association will be sponsoring two candidate forums. Trustee Liao added that
they are scheduled for September 25 for District 5 and September 30 for Districts 2 and 3. The
ACA’s gala will benefit Foothill Unity and is sold out. Trustee Renfrew, reporting as the Board
Liaison to the Friends of the Library, said that donations to the Friends are up. The August book
sale made almost $400. The annual fall half-price book sale is scheduled for October 1-8: most
items will be under $3. The basement is still full of donations; the Friends, though, will start
accepting donations again. The Friends Newsletter will be coming out soon and membership
requests will be sent out soon. The Classical Kaleidoscope Concert was wonderful: 92 attended.
The Friends Book Store is adding a new process to help them track how long inventory has been
on the shelves. Councilman Cheng reported that the Santa Anita mall has sold for $500 million;
future plans for the mall are unknown. The new Hilton Hotel on Huntington Drive has been
approved.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley reported that Mr. Hollywood has filed a lawsuit against the
Library and City staff. She also reported that the Library received a $194,500 matching grant for
a family restroom in the Children’s Room.
Monthly Statistical Report: July 2022, August 2022: The Gate count has doubled, and
Circulation numbers are up. Volunteer hours are increasing as well.
Monthly Report Narrative: July-August 2022: The In-n-Out Cover-to-Cover program will start
in October. Trustee Renfrew praised Teen Zone.
Financial Report: August 2022: This is the first month of the fiscal year, so numbers are low.
Larger percentages spent often indicate subscriptions or software; some costs are out of our
control. The Board and the Director discussed administrative salaries. There has been significant
staff turnover: high costs of living, lengthy commutes, better opportunities all played a part.
RFID Update: Library Services Manager Alba updated the Board. Staff is making good progress
with tagging: the Adult sections are almost done; the audio-visual collection will follow. She
explained that the tags work with the security system, while encoding records the item’s
information onto the tag. Encoding follows the tagging process. After the Adult and Teen
collections are done, staff will tackle the Children’s collection. Darlene reported that the project is
about halfway done and could be completed by the end of October.
Staff Reports: The City Council approved more study carrels, with USB ports and charging
capabilities, for the Adult and Teen areas. The updated Library Services Manager job description
was also approved; the position had not been updated since 2003. The Director reviewed the
position’s job responsibilities. The Board requested to have an updated copy of the Library
Services Manager position at the next meeting for informational purposes.
Staff Update: Melissa Camaiore left the Library for an academic position; Melissa Maldonado, a
former Tech Aide, took her place. Claudia Arroyo is the new Teen Librarian. Six positions remain
open in Account Services, and the Library will be recruiting for an on-call librarian.
Policy Manual Updates: Director Bradley reviewed the proposed changes to the Policy Manual.
Changes, including those to the Mission Statement, the categories of library cards available to
the public, to fines and fees, and so on. She also discussed collection development policies and
procedures.
Trustee Seaver moved that the changes to the Library Policy Manual presented to the Board be
accepted and that staff be directed to prepare a complete version of the Policy Manual for review
at the October meeting of the Library Board of Trustees. Trustee Renfrew seconded the motion
and it was passed on a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang
NOES: None
ABSENT: None
Gilb Museum of Arcadia Heritage: The dedication of the Carol Libby Garden and the John
Martin Exhibit opening are at the Museum starting at 11 am on Saturday, September 17.
Calendar of Activities for Children’s Services: October 2022: The Trick or Treat program does
require reservations. Baby Tales is starting again.
Calendar of activities for Adult and Teen Services: September 2022: Smart Squad resumes
weekly on Saturdays in September.
Flyers/Articles/Posters/Attachments: The Board reviewed the attached flyers, including the
historical photo and the Teen Zone flyer.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of July 21, 2022
Recommended action: Approve
The motion to accept the Minutes of July 21, 2022, as written was moved by Trustee Seaver,
seconded by Chair Renfrew, and carried on a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang
NOES: None
ABSENT: None
b. Approve closing the Library on Saturday, 12/24, and Saturday, 12/31, respectively
Recommended action: Approve
The motion to approve closing the Library on Saturday, 12/24, and Saturday, 12/31, was moved
by Trustee Renfrew, seconded by Trustee Liao, and carried on a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang
NOES: None
ABSENT: None.
ADJOURNMENT
Chair Carter adjourned the meeting at 6:24 p.m. to October 20, 2022, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Miriam Carter, Chair Darlene Bradley, Secretary
Minutes prepared by: Pat Smith