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Home My WebLink AboutAM Agenda: 11/02/2022CITY OF ARCADIA Arcadia Museum Commission Regular Meeting Agenda Wednesday November 2, 2022 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Billie Tone, Chairperson Marilyn Daleo, Chairperson Pro Tempore Angela Yang-Ayala, Commissioner Janalee Shimmin, Commissioner Virginia Blitz, Commissioner PUBLIC COMMENTS Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per person, unless waived by the Museum Commission. Under the Brown Act, the Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers  Make Your Own Snow Globe  Preservation Workshop Series 2023  History Talk Series 2023  Decorate a Chinese Red Envelope  Chinese Red Envelope Exhibit  Educational Kits 2023 CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of Sept. 7, 2022 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, January 4, 2023 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report September – October 2022 September 2022 In-person Visitors: 403 Virtual Visitors: Facebook: 2,352 Instagram: 1,089 Twitter: 2,400 Website: 776 October 2022 In-person Visitors from October 1-19: 181 Virtual Visitors for October 1–19: Facebook: 3,211 Instagram: 1,082 Twitter: 4,093 Website: 949 HIGHLIGHTS The Carol Libby Garden Memorial Dedication, hosted by the City Manager’s Office on September 17 was a success with 100 guests, including City Council members. The Gilb Museum hosted the John F. Martin Recalling the Day: Old School Arcadia exhibit opening on September 17. COLLECTIONS The Museum’s Collection and Curation Intern graduate Patrick Michael is working on the inventory, curation and digitization of the Daughters of the American Revolution Santa Anita Chapter Collection. This collection consists of scrapbooks as well as archival material pertaining to the club. Curatorial and Collections Intern Michelle Lam continued to work on the inventory, curation, and digitization of the Chamber of Commerce Collection. The collection includes photographs, flyers, and objects from past events, such as The Taste of Arcadia. Ms. Lam finished her internship and was able to catalog 250 entries on CatalogIt. Volunteer Jonathan Ornelas continues to photograph items in several different collections at the Museum, including the Floretta K. Lauber Collection. Volunteer Deborah Cordano is working on the Anthony W. Wilkinson Collection transcription on FromThePage. She is reviewing all letters previously transcribed by the community for us to complete the project the Museum has worked on since 2020. Since the beginning of this project, approximately 17,365 hours have been dedicated by 112 collaborators. Adult volunteer Alick Diaz has been working on the inventory, curation, digitization and cataloging of the Arcadia Education Foundation Collection donated recently by Marilyn Daleo. The Museum has a new Curatorial and Collections Fall intern, Matthew Gomberg, who recently graduated from the University of California Berkeley in Spring 2022. Mr. Gomberg started his internship on September 7. He was given a tour by the staff of the Museum and was able to learn about the Museum’s collections. Curator Acevedo gave him the Museum’s Military Pillowcase 2 Collection to work on as his first project. Mr. Gomberg’s project will include the inventory, curation and digitization of the items located in the Museum’s oversized map filing cabinet. Victoria Fraire will also be a Curatorial and Collections Intern in the Fall. She recently graduated from the University of California Santa Barbara in Spring 2022. Ms. Fraire is interested in receiving more hands-on experience in the museum field. She will begin her internship on October 21. EXHIBITS Curator Acevedo and Interns Andersen and Michael completed the installation of the John F. Martin Recalling the Day: Old School Arcadia temporary exhibit. The exhibit opening was on Saturday, September 17 at 1:30pm. There was a great turnout of 100 visitors, including students of Mr. Martin, community, and City Council members. ADMINISTRATION Curator Acevedo submitted the Getty Grant final report in September. Staff received a Getty Marrow Final Report acknowledgment by the Getty. Staff has been informed that the application for 2023 is now live and the deadline is November 14. Curator Acevedo is working on requesting two paid internships: Curatorial and Exhibitions internship and Education and Public Engagement internship. Curator Acevedo and Intern Andersen attended the Arcadia Woman's Club Historic Landmark #1 Ceremony on October 5. Emcee Marilyn Daleo spoke about the Club’s history and mentioned the Museum’s participation in preserving the club’s history spanning out since 1914. She also mentioned the Museum’s work in having the Arcadia Woman’s Club on the California State Library online repository database with California Revealed. The Friends of the Arcadia Museum (FAM) conducted their September and October board meetings in the Museum Education Center. The Museum Staff discussed current and ongoing projects with the Board members. A sign-up sheet was passed around by Staff to see if any Board Members can assist at the Museum’s upcoming events in the Fall. Their next meeting will take place on November 3 in the Museum Education Center. Ms. Alberto-Shaikh will also be going on maternity leave starting October 11 until January 2023. EDUCATION and PROGRAMMING On September 10, Ms. Alberto-Shaikh conducted two Girl Scout programs: Good Neighbor and Behind the Ballot. On September 29, Museum Education Coordinator Alberto-Shaikh had a table at the Hugo Reid Elementary PTA Back to School Picnic. The event was well-attended, with over 300 guests. Ms. Alberto-Shaikh was able to distribute flyers, star keychains, and stickers to people who visited her booth. The Gilb Museum finished distributing the Mission: Space Exploration Kit, which ended with 208 requests, and began to distribute the Fall into Autumn Kit, which has had 132 requests. In the year 2022, the Gilb Museum has distributed over 2,800 kits to the Arcadia community. 3 The Carol Libby Garden Memorial Dedication and Ribbon Cutting Ceremony was hosted by the City Manager’s Office on September 17. The garden located in front of the Gilb Museum and the Museum Education Center, as well as the front of the Museum’s parking lot, has been created in memory of Carol Libby. Ms. Libby was a long time Arcadia resident, historian, preservationist, volunteer, author, educator, friend, wife, and mother and the Museum’s first Curator. Speakers at the ceremony included Ms. Libby’s son, Richard A. Libby; Beverly Street, President of the Friends of the Arcadia Historical Society; and City of Arcadia Mayor Tom Beck. The event was a success with 100 guests, including Carol Libby’s family and all the City Council members: Mayor Pro-Tem Paul Cheng, councilmembers Sho Tay, April Verlato, and Michael Danielson. The reception after the event was held in the Museum Education Center. The Museum hosted the City Staff Pie Day event on October 14 for City Staff to see the Museum’s updated exhibits and enjoy a slice of pie. Staff from all departments came to the event. The Museum Open House took place on October 15 to celebrate the Museum’s 21st Anniversary. Visitors were able to see behind- the-scenes and view artifacts typically not seen by the public. Visitors received a museum tote bag and key chain as well. Friends of the Museum Board members Don Fandry and Annie Rai helped at the event. Curator Acevedo will be conducting a school program to a homeschool group of 20 students on October 27. This program will include a tour of the Museum’s permanent exhibits and an activity on the Tongva Native Americans. Curator Acevedo will be attending this year's Downtown Arcadia Halloween event on October 28. She will be giving out kits to children with the help of teen volunteers and Friends of the Museum Board Member Esther Reynoso. Curator Acevedo will also be presenting the last Preservation Workshop class on paper preservation on November 5. The Staff has already planned next years Preservation Workshop series classes, including digitization preservation and art preservation. MARKETING Museum Education Coordinator Alberto-Shaikh continues to promote the Museum’s events and collections on social media. In the month of September, Ms. Alberto-Shaikh promoted #AskAMuseum Day, which invited members of the community to submit questions for the Gilb Museum staff. The Museum received several questions and made a special social media post answering the questions. She also promoted events such as the Preservation Workshops, the Museum Open House, and Hispanic Heritage Month. 4 VOLUNTEERS and INTERNS The Gilb Museum currently has 53 volunteers, 40 of which are teens. The Gilb Museum onboarded a few new teen volunteers in the month of September but chose to close the Teen Volunteer Application until January 2023. Teen volunteers currently continue to help assemble educational kits for the community, as well as preparing for the Museum’s large event on December 3 for Make Your Own Snow Globe. To congratulate the volunteers who have surpassed 100 hours, the Gilb Museum has submitted their names to receive the Presidential Service Award for their time. Staff submitted 15 volunteer names, including teen volunteers Ludjenee Yan and Michele Yu who have completed over 250 hours each. These 15 teen volunteers alone have completed over 2,000 hours. In September, the Gilb Museum reached a milestone by surpassing 4,500 cumulative volunteer service hours. To date, the Museum’s volunteers have completed over 4,700 hours. Volunteer hours: September 1 – October 19: 565.47 hours Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley T h e G i l b M u s e u m o f A r c a d i a H e r i t a g e 3 8 0 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7 O p e n T u e s d a y - S a t u r d a y , 1 0 a m -1 2 p m & 1 p m - 4 p m 6 2 6 .5 7 4 .5 4 4 0 | w w w .A r c a d i a c a .g o v /M u s e u m Join the Gilb Museum on Saturday, December 3 to make your own FREE custom snow globe! *The snow globe craft is available on a first-come, first-served basis. Supplies are limited. This craft is available until supplies last. There is no prior registration. Contact the Gilb Museum for more details. Photograph Workshop Paper Workshop F E B R U A R Y 4 The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum Join Museum staff in a series of workshops and demonstrations on how you can preserve your personal and family history. Learn preservation methods used by museum professionals and see examples from the Museum collections. Digitization Workshop Textile Workshop Art Workshop Genealogy Workshop P R E S E R V A T I O N W O R K S H O P S E R I E S 2023 T h e G ilb M u s e u m o f A r c ad i a He ri t age P r es e nts: A P R I L 1 J U N E 3 A U G U S T 1 2 O C T O B E R 7 D E C E M B E R 1 6 10:00AM November 4 September 9 Arcadia's Participation in the Rose Parade THE GILB MUSEUM OF ARCADIA HERITAGE PRESENTS: HISTORY TALKS SERIES 2023 January 7 The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, CA 91007 (626)574-5440 www.Arcadiaca.gov/Museum May 6 March 4 Join the Gilb Museum Staff as we learn about historical figures and special events that are important to the history of the City of Arcadia. Elias Jackson "Lucky" Baldwin Clara Baldwin-Stocker Anita M. Baldwin History of Santa Anita Park Gilb Museum of Arcadia Heritage Decorate a Red Envelope for a Museum Exhibit! 2023 Stop by the Gilb Museum between October and December to decorate your own red envelope! Decorated red envelopes will be featured in a Lunar Chinese New Year exhibit within the Museum's temporary gallery in January 2023. (All ages welcome to participate!) The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 l www.arcadiaca.gov/Museum Museum@ArcadiaCA.gov Year of th e R a b b i t 亚凯迪亚盖博历史博物馆为博物馆的展览装饰⼀个红包 2023 在2022年 10 ⽉⾄ 12 ⽉期间前往盖博博物馆，装饰⾃⼰的红包！装饰好的红包将于 2023 年 1 ⽉在博物馆临时画廊的农历新年展览中展出。（欢迎所有年龄段的⼈参与！） The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 l www.arcadiaca.gov/Museum Museum@ArcadiaCA.gov 兔年 Gilb Museum of Arcadia Heritage Presents: Accepting Submissions until January 7, 2023 Exhibit from January 21, 2023 to March 25, 2023 Opening Reception: January 21, 2023 The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 Museum@ArcadiaCA.gov www.arcadiaca.gov/Museum Red Envelope Exhibit Join the Gilb Museum in this years Red Envelope Exhibit. See envelopes decorated by members of the community, celebrating the Year of the Rabbit. T h e G i l b M u s e u m o f A r c a d i a H e r i t a g e 3 8 0 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7 O p e n T u e s d a y - S a t u r d a y , 1 0 a m -1 2 p m & 1 p m - 4 p m 6 2 6 .5 7 4 .5 4 4 0 | w w w .A r c a d i a c a .g o v /M u s e u m The Gilb Museum is happy to offer free kits to the local community. Each kit comes with a short history lesson and the materials necessary to complete some fun crafts! Each kit will only be available for a limited time. Applications for kits can be found on the Museum's website. Contact the Gilb Museum for more details. M A M M A L S O F A R C A D I A R E P T I L E S O F A R C A D I A F L O W E R S A N D F U N G I O F A R C A D I A N A T I V E T R E E S O F A R C A D I A I N S E C T S O F A R C A D I A B I R D S O F A R C A D I A Available beginning January 3 Available beginning March 7 Available beginning May 2 Available beginning August 1 Available beginning October 3 Available beginning November 28 Learn about different mammals that can be found throughout Arcadia, including squirrels, mountain lions, and more! Comes with bonus Year of the Rabbit lesson and craft. Educational Kits 2022Educational Kits 2023Educational Kits 2023 This kit will inspire any herpetologist. Learn about some some common Arcadia-area critters, like the Western fence lizard, and some less common creatures, like rattlesnakes. Learn about two different types of organisms - flowers and fungus - that both bloom throughout Arcadia and the surrounding regions. There are many different types of trees that can be found throughout Arcadia. In this kit learn about native trees, and how they are part of Arcadia history. Throughout Arcadia there are many types of insects. Some fly, some crawl, and some burrow. Learn about some of these insects in this kit! Comes with bonus Scary Spiders Science activity! Calling all budding ornithologists! Arcadia is known for the amazing birds that can be found throughout the city. Can you think of one? Learn about birds and bird science in this kit! January 3 - February 25 March 7 - April 29 May 2 - June 24 August 1 - September 30 October 3 - November 18 November 28 - December 30 MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, September 7, 2022 CALL TO ORDER – Chairperson Billie Tone called the meeting to order at 5:01 pm in the Museum Education Center. PLEDGE OF ALLEGIANCE – Billie Tone ROLL CALL: Chairperson Billie Tone, Commissioners Ginny Blitz, Marilyn Daleo, Angela Yang- Ayala, Library Services Manager Pat Smith, Museum Curator Stevy Acevedo, Museum Education Coordinator Brittani Alberto-Shaikh. ABSENT: Commissioner Janalee Shimmin PUBLIC COMMENTS: None REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS: Marilyn Daleo reported the Arcadia Women’s Clubhouse is being designated an Arcadia historic landmark. A dedication ceremony will take place on Wednesday, October 5 at 10:00 am. April Verlato reported on the September 6 City Council Meeting. The City is allocating $750,000 to small business grants. Individual small businesses will be able to apply for $10,000 maximum. The City will also be allocating $250 for permit fee grants. There is a proposed improvement project for Baldwin Avenue between Huntington Drive and Naomi Avenue. The sidewalks will be improved, trees will be removed, and infrastructure for lighting will be installed, as well as benches and trash cans. Money will come from Measures R and M, which are allocated at the County level. Ms. Verlato also updated the Commission on the status of the two lawsuits that were brought against the City of Arcadia. For the suit in which Diana Chang sued the City to allow Sho Tay to be on November’s ballot, the court deemed that term limits do apply, and struck down the lawsuit. No appeal has been filed. In the second suit, the City was sued to remove Michael Danielson from City Council and choose a new district map, the court deemed that it is too late to change the City Maps. By September 12 the plaintiff must file a motion to remove Councilmember Danielson. The Court scheduled a hearing for October 4. City Council elections will take place on November 8 for Districts 2, 3, and 5. The Arcadia Chinese Association will be hosting candidate forums at the Community Center: for District 5 on September 25 from 2:30 – 4:30 pm; for Districts 2 and 3 on September 30 from 2:00 – 5:00 pm. REPORT FROM THE DIRECTOR Library Services Manager Pat Smith delivered the Report from the Director in Darlene Bradley’s absence. Ms. Smith reported that the Carol Libby Memorial Courtyard reception will take place on September 17. Tonight (September 7) there will be a Classical Kaleidoscope Concert at the Arcadia Public Library, which will include two musicians from the Los Angeles Philharmonic. This will be a free event, sponsored by the Friends of the Arcadia Public Library. The Summer Reading Program saw approximately 1,100 sign-ups this year. The Arcadia Public Library was able to hire two entry-level librarians, Claudia Arroyo and Melissa Maldonado. The Library also opened up recruitment for a Library Services Manager to take Roger Hiles’ position, since he retired, but the recruitment has proved difficult as other cities in the surrounding area are hiring for similar positions, and Glendora is offering a $12,000 sign-on bonus. September is Library Card Sign-Up Month. In October the Library will be hosting Arcadia Eats and will have a presentation by John F. Martin, who will also have an exhibit at the Gilb Museum. On September 6, Human Resources closed the recruitment for the substitute Museum Education Coordinator Position. REPORT FROM THE CURATOR Curator Acevedo updated the Commission on what has been going on in the Museum between July and August. She and Intern Rebecca Andersen have submitted the nominations for the Anthony W. Wilkinson and Floretta K. Lauber collections to the California Revealed digital repository in August. Getty Marrow Curatorial and Collections Intern Audrey Strople worked on the Museum’s framed artwork collection by inventorying, curating, and digitizing the Museum’s collections. The Museum’s Collection and Curation graduate intern Patrick Michael worked on the inventory, curation, and digitization of the Golden Age Club Collection. Curatorial and Collections Intern Michelle Lam has continued to work on the curation of the Chamber of Commerce Collection. Volunteer Deborah Cordano continues to work on the transcription of the journal of Meredith Brucker during her time at M.A.D. High School. This summer the Museum had a teen intern, Merjan Khwajazada, a student at Arcadia High School. Her project this summer was the Arcadia High School Band and Music Club Collection. The Museum has also had a new adult volunteer, Alick Diaz, who has been working on the inventory, curation, and digitization of photographs of past City of Arcadia Councilmembers and employees. The 12th Annual Arcadia Photography Contest and Exhibition was on display in the Museum’s temporary gallery through August. Curator Acevedo and interns Andersen and Michael are currently working on the next temporary exhibit at the Museum, John F. Martin Recalling the Day: Old School Arcadia. Director Darlene Bradley and Curator Acevedo attended the Arcadia Chinese Association 2022-23 Installation Ceremony for their new board members on August 5. Curator Acevedo also posted an unpaid Curatorial and Collections Internship on Handshake and received three responses. Staff is currently in the process of doing their paperwork and onboarding them. The Friends of the Arcadia Museum (FAM) conducted their July Board Meeting, as well as their September Board Meeting. REPORT FROM THE MUSEUM EDUCATION CORDINATOR Museum Education Coordinator Brittani Alberto-Shaikh updated the Commission on what has happened in the past few months. Museum staff participated in the Downtown Arcadia Patriotic Festival on July 2. The Museum also hosted the 2022 Summer Enrichment Program (SEP), making it the first SEP to be in-person since 2019. The series was well-attended, and 450 kits were given out in conjunction with SEP. The Museum has continued to distribute educational kits, including kits for the Concerts at the Park and the Mission: Space Exploration Kit, which will be given out until the end of September. This year the Gilb Museum also hosted Dino Day and had an Alf Museum of Paleontology booth, 175 visitors attended this event. The Museum highlighted its interns for #NationalInternDay on July 28. The Gilb Museum has had nine interns over the summer, including two Getty Marrow Multicultural Undergraduate Interns and two teen interns. One intern, Mariana Brana was able to translate all the exhibit panels in the Gilb Museum into Spanish, and teen intern Michele Yu was able to translate all the exhibit panels in the Gilb Museum into Mandarin. The Gilb Museum also currently has 65 volunteers, 45 of which are teens. In July, the volunteers surpassed 3,000 cumulative service hours for the year 2022. Ms. Alberto- Shaikh also updated the Commission on the fact that she will not be present for the November Commission Meeting since she will be on maternity leave. Consent Calendar a. Approve the Regular Meeting Minutes of July 7, 2022 Recommended action: Approve Commissioner Marilyn Daleo moved to approve Consent Calendar Item “a”, which was seconded by Commissioner Ginny Blitz, and carried on a voice vote. AYES: Commissioner Daleo, Blitz, Tone, and Yang-Ayala NOES: None ABSENT: Commissioner Shimmin Adjournment Chairperson Billie Tone adjourned the meeting at 5:51 p.m. to Wednesday, November 2, 2022 in the Museum Education Center. Approved: Darlene Bradley, Director of Library and Museum Services Prepared by: Brittani Alberto, Museum Education Coordinator