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HomeMy WebLinkAboutItem 11a - Special and Regular Meeting Minutes of October 18, 2022 ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, OCTOBER 18, 2022 CALL TO ORDER – Mayor Beck called the Special Meeting to order at 5:00 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Danielson, Tay, Cheng, and Beck ABSENT: Verlato Mayor Beck noted that due to a conflict of interest regarding both Study Session items, Council Member Verlato recused herself from the discussion. A motion was made by Mayor Beck and seconded by Council Member Tay to excuse Council Member Verlato. PUBLIC COMMENTS – No one appeared. STUDY SESSION a. Report, discussion, and direction concerning the Downtown Alley Improvement Project Design Recommended Action: Provide Direction Deputy Development Services Director/City Engineer Wray presented the Staff Report. After discussion, the City Council provided staff with general direction on how to proceed with the design, materials, and implementation of the Downtown Alley Improvement Project Design. b. Report, discussion, and direction concerning the scope of work for the American Rescue Plan Act (“ARPA”) Funded Broadband Study. Recommended Action: Provide Direction Economic Development Manager Schwehr presented the Staff Report. After discussion, the City Council directed staff to bring back an agreement with a consultant who would perform a Broadband study for Downtown Arcadia; and to proceed with scoping a Citywide Broadband Installation project. The Study Session ended at 6:16 p.m. Council Member Verlato arrived for this portion of the meeting. CLOSED SESSION a. Confer with legal counsel regarding anticipated litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) Facts and Circumstances: Written threat of litigation (Government Code Section 54956.9(e)(3)) After discussion, a motion was made by Council Member Verlato, seconded by Mayor Pro Tem Tay to enter into a certain Tolling Agreement regarding a potential complaint that may be filed against the City. AYES: Verlato, Cheng, Danielson, Tay, and Beck NOES: None ABSENT: None b. Pursuant to Government Code Section 54957, Public Employee Performance Evaluation: City Attorney. The Closed Session recessed to the Regular Meeting at 6:56 p.m. The City Council reconvened to the Closed Session at 8:15 p.m. No reportable action was taken on Closed Session Item b. The Special meeting ended at 8:30 p.m. Linda Rodriguez Assistant City Clerk 1 10-18-2022 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, OCTOBER 18, 2022 1. CALL TO ORDER – Mayor Beck called the Regular Meeting to order at 7:02 p.m. 2. INVOCATION – Religious Director Riaz Khan, Mosque of San Gabriel 3. PLEDGE OF ALLEGIANCE – Assistant City Manager/Development Services Director Kruckeberg 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Danielson, Tay, Verlato, Cheng, and Beck ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch announced that prior to the Regular Meeting the City Council met in a Special Meeting to consider the two items listed on the posted agenda under Study Session; he reported that regarding Item a., Downtown Alley Improvement Project Design, City staff reported that the City received a $1.75 million dollar grant from the San Gabriel Valley Council of Governments to improve alleyways in downtown Arcadia; he indicated that the City Council provided general direction to City staff on how to proceed with the project; he stated that regarding Item b. concerning the scope of work for the American Rescue Plan Act (“ARPA”) Funded Broadband Study for downtown Arcadia, the City Council directed staff to: 1. bring back an agreement with the consultant who would perform a Broadband study for Downtown Arcadia; and 2. proceed to consider performing a Citywide Broadband Installation project. City Attorney Deitsch furthered announced that the City Council convened in Closed Session to consider the two items on the posted agenda; he reported that regarding Item a., anticipated litigation, on motion by Council Member Verlato, seconded by Mayor Pro Tem Cheng, the City Council unanimously agreed to enter into a certain Tolling Agreement regarding a potential complaint against the City; he stated that regarding Item b., consideration of the performance evaluation of the City Attorney, the City Council commenced that discussion and will continue it after the conclusion of the Regular Meeting; and recommended the City Council recess the Regular meeting to a continued Closed Session. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto had nothing to report. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Verlato and seconded by Mayor Pro Tem Cheng to read all ordinances and resolutions by title only and waive the reading in full. 2 10-18-2022 8. PRESENTATIONS a. Presentation to Margaux Gibson in appreciation of her significant contributions to the City of Arcadia. b. Presentation by Clean Power Alliance (“CPA”) regarding CPA rates and the content of their updated rate products. 9. PUBLIC COMMENTS Florencia Larraloun, an Arcadia resident, appeared and expressed her frustration regarding noise caused by leaf blowers in the early morning hours; she explained the various side-effects caused by noise pollution; and urged the City Council to consider an alternative solution Gerri Lyn, an Arcadia resident, appeared and expressed her frustration with the Development Services Department; and stated her unsuccessful attempts to reclassify her property to a single- family residence. Kevin Kuo; an Arcadia resident, appeared and requested the City approve new plans modifying his existing front yard; he offered his rationale for previously replacing the landscape in his yard with concrete; and indicated he is seeking approval for his new plans. City Manager Lazzaretto clarified that Mr. Kuo’s front yard, which was overlaid with concrete, did not meet City codes; he indicated that the Development Services Department is working with Mr. Kuo to find an acceptable solution to balance the hardscape and landscape of the front yard; and encouraged Mr. Kuo to continue working with Development Services to reach a solution. 10. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). City Clerk Glasco participated by phone and explained his inability to attend the City Council Meeting in person. Council Member Danielson announced that on October 5, he attended the Arcadia Woman’s Club Celebration for the unveiling of the plaque designating the Club as a Historic Landmark; on October 8, he attended the Asian Fall Fest; on October 12, the “Then & Now” Art Program; that he attended “Coffee with the Mayor” and a luncheon at the Arcadia Gardens Retirement Hotel honoring seniors celebrating their 100th birthday; he announced that October 28 is the Halloween Haunting; that October 29 is the Chinese Health Fair and the Arcadia History Makers celebration hosted by the Arcadia Historical Society; that October 30 is the Arcadia Chinese Association’s 40th Annual Fundraiser Gala; and that October 31 is the Senior Boo Bash. Council Member Tay announced that on November 5 the Arcadia Police Foundation is hosting its “Evening with our Blue Heroes” fundraising event; he encouraged everyone to attend; and that the USC Arcadia Hospital Foundation is hosting its 32nd Annual Crystal Ball on that same evening. Mayor Pro Tem Cheng announced that the Mary Hansen Library Garden Dedication & Ribbon Cutting Ceremony will occur on November 15; and he offered comments on balancing stress and life struggles with success. Council Member Verlato announced that she attended the Arcadia Woman’s Club’s first dedication as a historic landmark; the Asian Fall Fest; the San Gabriel Economic Partnership Awards Gala on behalf of the San Gabriel Valley Council of Governments; the Gilb Museum of 3 10-18-2022 Arcadia Heritage’s 21st Anniversary Open House; the Derby’s 100th Anniversary Celebration; the Rancho Santa Anita Property Owner’s HOA Meeting; she shared photos of these events; she also shared a video promoting the upcoming Halloween Haunting; and she noted that November 8 is election day and encouraged everyone to vote. Mayor Beck announced that he hosted “Coffee with the Mayor” at the Community Center; that he attended the luncheon at the Arcadia Gardens Retirement Hotel; he shared photos of the honorees celebrating their 100th birthday; that on November 12 the City is hosting a free Shred Event for Arcadia residents at the Arcadia Public Library’s parking lot; that November 5 is the 2022 Community Cleanup Day at Orange Grove Park; that on October 22 the League of Women Voters will present “Ballot Measures Pros & Cons” at the Arcadia Public Library ; that October 28 is the Mayor’s Community Breakfast; and he thanked the Seaver Family for their donation to the Arcadia Public Library. 11. CONSENT CALENDAR a. Regular Meeting Minutes of October 3, 2022. Recommended Action: Approve b. Resolution No. 7462 adding the Baldwin Avenue Streetscape Improvement Project to the Fiscal Year 2022-23 Capital Improvement Program Budget and authorizing an appropriation in the amount of $2,100,000 offset by a reduction in the Measure M fund of $500,000 and the Measure R fund of $1,600,000. Recommended Action: Adopt c. Resolution No. 7466 amending Fiscal Year 2022-23 General Fund, authorizing a budget appropriation for the purchase of rifle rated ballistic shields and Kinetic Breaching Tool Kits in the amount of $57,750, offset by a reduction in the General Fund Reserve; and approving the purchase of the Kinetic Breaching Tool Kits through the Governor’s Office of Emergency Services’ California 1122 Program in an amount not to exceed $32,490. Recommended Action: Adopt and Approve d. Donation in the amount of $5,000 from the Seaver Endowment for the purchase of books for the Arcadia Public Library. Recommended Action: Accept e. Contract with Mohawk Commercial, Inc., for the Fire Station 105 and Fire Station 106 Carpet Replacement Project in the amount of $79,929.96. Recommended Action: Approve f. Contract with Select Electric, Inc., for the Colorado Complete Streets Traffic Signal Improvements Project at the intersections of Colorado Street and Baldwin Avenue, Colorado Street/Colorado Place and Colorado Boulevard, and Colorado Boulevard and First Avenue in the amount of $248,985, plus a 10% contingency. Recommended Action: Approve g. Purchase Order with McCain, Inc. for the purchase of 11 new traffic signal cabinets for the Colorado Complete Streets Traffic Signal Project, Huntington Drive Traffic Signal Improvement Project, and the Baldwin Avenue Arterial Rehabilitation Project in the amount of $221,576.04. Recommended Action: Approve 4 10-18-2022 h. Grant Award from the Office of Traffic Safety – Selective Traffic Enforcement Program for reimbursement of costs related to various traffic enforcement operations in the amount of $50,000. Recommended Action: Accept i. Reject all bids received for the Baseball Field Bleacher Project and direct staff to re- bid the project. Recommended Action: Approve It was moved by Council Member Tay, seconded by Council Member Verlato, and carried on a roll call vote to approve Consent Calendar Items 11.a through 11.i. AYES: Tay, Verlato, Danielson, Cheng, and Beck NOES: None ABSENT: None 12. CITY MANAGER a. Adoption of the California Building and California Fire Codes Ordinance No. 2394 amending Article VIII of the Arcadia Municipal Code relating to building regulations and adopting by reference the 2022 Edition of the California Building Code, Volumes 1 and 2, and Appendix J, the 2022 California Residential Code, the 2022 California Green Building Standards Code, the 2022 California Plumbing Code, the 2022 California Electrical Code, the 2022 California Mechanical Code, the 2022 California Existing Buildings Code, the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, and the Los Angeles County Grading Code with additions, amendments, and deletions. Recommended Action: Introduce Ordinance No. 2394 and set the public hearing for November 15, 2022 Building Official Fields presented the Staff Report. A motion was made by Council Member Verlato, seconded by Council Member Cheng, and carried on a roll call vote to introduce Ordinance No. 2394 amending Article VIII of the Arcadia Municipal Code relating to building regulations and adopting by reference the 2022 Edition of the California Building Code, Volumes 1 and 2, and Appendix J, the 2022 California Residential Code, the 2022 California Green Building Standards Code, the 2022 California Plumbing Code, the 2022 California Electrical Code, the 2022 California Mechanical Code, the 2022 California Existing Buildings Code, the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, and the Los Angeles County Grading Code with additions, amendments, and deletions; and set the public hearing for November 15, 2022. AYES: Verlato, Cheng, Danielson, Tay, and Beck NOES: None ABSENT: None Ordinance No. 2395 amending Article III of the Arcadia Municipal Code relating to fire regulations and adopting by reference the 2022 Edition of the California Fire Code in its entirety, including appendices Chapter 4, B, C, D, K, and O based on the 2021 Edition of the International Fire Code published by the International Code Council; together with certain additions, insertions, deletions and changes thereto. 5 10-18-2022 Recommended Action: Introduce Ordinance No. 2395 and set the public hearing for November 15, 2022. Fire Marshal Krikorian presented the Staff Report. A motion was made by Council Member Verlato, seconded by Council Member Tay, and carried on a roll call vote to introduce Ordinance No. 2395 amending Article III of the Arcadia Municipal Code relating to fire regulations and adopting by reference the 2022 Edition of the California Fire Code in its entirety, including appendices Chapter 4, B, C, D, K, and O based on the 2021 Edition of the International Fire Code published by the International Code Council; together with certain additions, insertions, deletions and changes thereto; and set the public hearing for November 15, 2022. AYES: Verlato, Cheng, Danielson, Tay, and Beck NOES: None ABSENT: None 13. ADJOURNMENT This City Council recessed to Closed Session at 8:15 p.m. The City Council adjourned at 8:30 p.m. to Tuesday, November 1, 2022, at 6:00 p.m. in the City Council Conference Room. Linda Rodriguez Assistant City Clerk