The URL can be used to link to this page

Home My WebLink AboutItem 11d- Janitorial and Porter ServicesExtension to the Professional Services Agreement for Janitorial and Porter Services November 1, 2022 Page 1 of 3 DATE: November 1, 2022 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Dave Thompson, Streets Superintendent SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH ABM INDUSTRY GROUPS, LLC. FOR JANITORIAL AND PORTER SERVICES AT VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $398,360.49 Recommendation: Approve SUMMARY On September 21, 2021, the City Council approved a Professional Services Agreement with ABM Industry Groups, LLC., for janitorial and porter services at various City facilities in an amount not to exceed $375,811.78, with the option of three one-year extensions. ABM has reached the end of their initial agreement term and has submitted a written offer to extend for an additional year. The contractor’s offer reflects a 6%, or $22,548.71, cost of living adjustment to offset an increase in the State minimum wage effective January 1, 2023. This will be ABM’s first contract extension. All other terms and conditions will remain in effect. It is recommended that the City Council approve, authorize, and direct the City Manager to execute a one-year extension to the Professional Services Agreement with ABM Industry Groups, LLC. for Janitorial and Porter Services at various City facilities in an amount not to exceed $398,360.49. DISCUSSION The Public Works Services Department is responsible for the maintenance of all City facilities and utilizes contract services to provide janitorial and porter services. Janitorial services include nightly cleaning of all common areas, restrooms, and offices at various City facilities. Daily porter services include cleaning and replacement of the light fixtures, helping office staff with routine services such as setting up for special events, and cleaning and stocking public restrooms. Janitorial and porter services are performed at City Hall, the Community Center, Gilb Museum, Floretta K. Lauber Museum Education Center, Library, Public Works Services, Police Department, Fire Station 105, Civic Center Soccer Field, Dana Gym, and restrooms at Bonita and Eisenhower parks. Extension to the Professional Services Agreement for Janitorial and Porter Services November 1, 2022 Page 2 of 3 On September 21, 2021, the City Council approved a Professional Services Agreement with ABM Industry Groups, LLC., for janitorial and porter services in an amount not to exceed $375,811.78, with the option of three one-year extensions. ABM has reached the end of their initial agreement term and has submitted a written offer to extend for an additional year, with a cost of living adjustment. The proposed 6% contract increase in the amount of $22,548.71 is in response to an anticipated increase in the State’s minimum wage, beginning on January 1, 2023. In 2023, the minimum wage applied to employers of all sizes will increase to $15.50/hr., instead of the $15.00/hr. rate that was previously scheduled to take effect January 1, 2023. An analysis of the proposed contract increase indicates that the impact to Departments’ budgets will be minimal. All other terms and conditions of the contract will remain the same. ABM has provided quality janitorial and porter services to the City and is a stable corporation with a long-standing history in the cleaning industry, including extensive experience in serving government agencies. Some of their current municipal contracts include the Cities of Long Beach and Cerritos. ENVIRONMENTAL IMPACT The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Funds are budgeted in each Department’s Contract Services accounts in the Fiscal Year 2022-23 Operating Budget. The Public Works Services Department will conduct a mid- year budget review of the janitorial and porter services agreement and recommend any budget adjustments, at that time. Otherwise, each department’s Fiscal Year 2022-23 budget for janitorial and porter services will be adjusted to reflect the actual cost of providing these services. RECOMMENDATIONS It is recommended that the City Council determine that this action does not constitute a project and is therefore, exempt under, the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a one-year extension to the Professional Services Agreement with ABM Industry Groups, LLC. for Janitorial and Porter Services at various City facilities in an amount not to exceed $398,360.49. Extension to the Professional Services Agreement for Janitorial and Porter Services November 1, 2022 Page 3 of 3 Attachment: Proposed Amendment No. 1 to the Professional Services Agreement AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT REGARDING JANITORIAL & PORTER SERVIES AT VARIOUS CITY FACILITIES BY AND BETWEEN THE CITY OF ARCAIDA AND ABM INDUSTRY GROUPS, LLC This Amendment No. 1 (“Amendment No. 1”) is hereby entered into this ____ day of ________________, 2022 by and between the City of Arcadia, a municipal corporation of the State of California, and ABM Industry Groups, LLC, a Limited Liability Company, with respect to that certain Professional Services Agreement between the parties dated December 15, 2021 (“Agreement”). The Parties agree as follows: 1. Pursuant to Section 5 of the Agreement “Term”, the Term is hereby amended by extending the term from December 21, 2022 through and including December 21, 2023, as set forth in the attached Exhibit “C”. 2. Pursuant to Section 2(b) of the Agreement “Compensation”, the Compensation is hereby amended to provide that the total compensation due and payable to the Contractor for the Extended Term shall not exceed Three Hundred Ninety-Eight Thousand, Six Hundred Forty Dollars and Forty-Nine Cents ($398,640.49). The Contractor shall perform work during the Extended Period in accordance with the pricing schedule set forth in Exhibit “B” attached hereto and incorporated herein by reference. 3. All terms and provisions of the Agreement not amended by this Amendment No. 1 are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 1 on the date set forth below. CITY OF ARCADIA ABM INDUSTRY GROUPS, LLC By: By: Dominic Lazzaretto City Manager Title: Dated: Dated: By: ATTEST: Title: Dated: City Clerk APPROVED AS TO FORM: CONCUR: Stephen P. Deitsch Paul Cranmer City Attorney Public Works Services Director Exhibit ”B” Schedule of Charges/Payments For the term of this Agreement, the Compensation shall not to exceed the total amount listed below: The schedule of prices is attached as attachment “A” to this Exhibit “B” Janitorial & Porter Services at Various City Facilities - $398,640.49 Total Compensation - $398,640.49 The total compensation shall not exceed the total listed without written authorization in accordance with Section 2 (b) of the Agreement. Attachment to Exhibit "B" Site Monthly Cost Annual Cost Community Center Porter 3,588.19$ 43,058.25$ Community Center Janitorial 943.07$ 11,316.88$ Community Center Special Cleanings 828.21$ 9,938.56$ Total 5,359.47$ 64,313.69$ Public Works Janitorial 1,064.12$ 12,769.42$ Public Works Special Cleanings 693.35$ 8,320.15$ Total 1,757.46$ 21,089.57$ City Hall/Council Chamber Porter 2,459.80$ 29,517.60$ City Hall/Council Chamber Janitorial 2,836.13$ 34,033.58$ City Hall/Council Chambers Special Cleanings 719.38$ 8,632.56$ Total 6,015.31$ 72,183.73$ Fire Station 105 Porter 906.08$ 10,872.94$ Total 906.08$ 10,872.94$ Library Porter 3,562.78$ 42,753.40$ Library Janitorial 2,521.96$ 30,263.48$ Library Special Cleanings 1,840.41$ 22,084.95$ Total 7,925.15$ 95,101.83$ Museum Janitorial 294.12$ 3,529.49$ Museum Special Cleanings 126.81$ 1,521.78$ Total 420.94$ 5,051.27$ MEC Janitorial 206.42$ 2,476.99$ MEC Special Cleanings 144.31$ 1,731.67$ Total 350.72$ 4,208.66$ Police Station Porter 7,033.64$ 84,403.63$ Police Station Special Cleanings 356.60$ 4,279.17$ Total 7,390.23$ 88,682.80$ Bonita Park Restrooms 632.98$ 7,595.71$ Eisenhower Park Restrooms 955.57$ 11,466.86$ Total 1,588.55$ 19,062.56$ Civic Center Athletic Field 656.38$ 7,876.53$ Total 656.38$ 7,876.53$ Dana Gym 632.98$ 7,595.71$ Total 632.98$ 7,595.71$ 1st Ave Basketball Courts 193.43$ 2,321.20$ Total 193.43$ 2,321.20$ 33,196.71$ 398,360.49$ New contract extention costs 1/1/2023-12/31/2023 City of Arcadia Exhibit “C” Activity Schedule All work shall be completed in accordance with the following schedule: The Term of this Agreement shall be for one year from December 15, 2022 through and including December 15, 2023.