HomeMy WebLinkAboutLB Agenda: 11/17/22CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, November 17, 2022 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
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accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Miriam Carter, Chair
Elizabeth Renfrew, Chair Pro-Tempore
Alice Wang, Trustee
Carlton Seaver, Trustee
Connie Liao, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: October 2022
c. Monthly Report Narrative: October 2022
d. Financial Report: October 2022
e. Financial Report: FY 21-22 Final
f. RFID Update
g. Staff Update
h. Policy Manual Updates
Imagination Theater Rental Policy
i. Gilb Museum of Arcadia Heritage
j. Calendar of activities for Children Services: December 2022
k. Calendar of activities for Adult and Teen Services: December 2022
l. Flyers/articles/attachments
Avoiding Holiday Scams
Bookish
Freegal music
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
a. Approve the Regular Meeting Minutes of October 20, 2022
Recommended action: Approve
b. Approve the Imagination Theater Rental Policy
Recommended action: Adopt
ADJOURNMENT
The Library Board will adjourn this meeting to January 19, 2023 at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
October Fiscal Year to Date Oct Oct Average
2022 2022-23 2021-22 2021 2020 2020-22
ACCOUNT SERVICES
Gate count 30,603 114,959 72,725 21,628 0 17,410
Circulation 42,706 173,198 165,467 41,025 18,385 34,039
Adult 8864 38,416 29,091 7,674 2,623 6,387
Teen 1347 6,503 5,979 1,284 481 1,037
Juvenile 28303 110,887 87,531 24,643 6,915 19,954
Digital Collection 4192 17,756 17,952 4,448 7,195 5,278
In-House Use check-ins 19666 84,282 24,914 2,976 1,171 7,938
Express Check 16,750 62,376 54,509 14,853 79 10,561
Registrations 325 1,535 1,275 353 136 271
Overdues 170 565 399 208 53 144
Reserves 2,023 7,446 8,692 1,839 8,388 4,083
TECHNICAL SERVICES
Materials cataloged 1,068 4,233 3,281 896 503 822
Materials discarded 1,044 4,870 4,758 1,009 2,079 1,377
Interlibrary loan (ILL)30 135 106 23 0 18
Bindery 0 125 45 0 0 0
Serials Processed 397 1,629 1,742 418 408 408
ADULT SERVICES
Reference questions 2,546 10,076 9,134 2,439 1,425 2,137
Total Reference 1,254 5,357 4,827 1,287 866 1,136
Total Other 1,292 4,719 2,003 1,152 559 1,001
Adult Programs 17 28 16 4 6 9
Views / Participants 2,707 3,152 1,198 663 287 1,219
Teen Programs 10 23 5235
Views / Participants 349 1,268 498 100 184 211
24/7 Reference email 22 167 194 33 10 22
CHILDREN'S SERVICES
Reference questions 1,814 6,917 5,968 1,993 272 1,360
Total Reference 1,310 5,123 4,385 1,438 222 990
Total Other 504 1,794 1,583 555 50 370
Special programs 9 29 26 8 10 9
Views / Participants 334 1,352 457 131 218 228
Storytime/Class Visits/Scouts 7 32 23 10 9 9
Views / Participants 223 1,116 520 211 74 169
STATISTICS
Volunteer Hours 430 2,205 1,149 335 108 291
Website Visits 9,409 33,242 39,693 8,007 11,376 9,597
Other Service Point questions 1,269 4,453 4,565 1,406 1,118 1,264
REVENUES
Fines & Fees 2,473.95 9,969.28$ 27,646.85$ 7,340.20$ 943.95$ 3,586.03$
Auditorium 500.00 1,000.00$ -$ -$ -$ 166.67$
Lost books 213.45 1,035.43$ 1,397.61$ 405.96$ 211.77$ 277.06$
Gifts & grants 118,396.63 121,548.13$ 2,075.89$ -$ 4,000.00$ 40,798.88$
Passport Services 7,695.00 31,416.95$ 20,193.10$ 6,506.35$ -$ 4,733.78$
Total 129,279.03$ 164,969.79$ 51,313.45$ 14,252.51$ 5,155.72$ 49,562.42$
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2022-23
Information & Materials
Management
Program & Collection
2020: numbers reflect partial closure for covid; curbside in effect.
1
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – OCTOBER 2022
Highlights: The Library is again serving as a polling site, with early voting starting on October 22
and ending November 8. Acting Library Services Manager Samantha Alba has coordinated
staffing coverage, especially evenings and weekends after hours, and Sundays; she has covered
some of these hours herself as well. Arcadia Eats kicked off its second annual program in early
October. Arcadia Eats celebrates the culinary past and present of Arcadia during National
Cookbook Month. The month-long celebration highlighted the library’s treasured collection of
cookbooks published in Arcadia, by Arcadians. Two recipe videos were featured on YouTube:
Holiday Jell-O, from the Baldwin Stocker PTA cookbook “Doggone Good Recipes” (viewed 550
times) and Mandarin Orange Salad, from the Arcadia
High School PTA, “A Taste of Arcadia: Simply the best
recipes in town,” (viewed 558 times). A “Then & Now” art
exhibit of works by local artist John Martin, captured
Arcadia’s past and present with beautiful renderings of
local restaurants, including the iconic Bob’s Big Boy and
Rod’s Grill. In addition to the exhibit, Mr. Martin gave a
talk in which he shared his artistic process and
inspirations and offered those in attendance an
opportunity to reminisce and share their memories. Arcadia Eats premiered the first ever in San
Gabriel Valley Boba Crawl! This event took the annual Arcadia Eats celebration outside the
library, supporting small businesses in the city, highlighting Arcadia’s culinary heritage, and
bringing Arcadia together in a community-wide event. Six participating boba shops were
highlighted: each shop offered customers who had a special “Boba Crawl” map either a specialty
drink or a discount. Participants were challenged to visit all participating boba shops. Those who
rose to the challenge and finished, turned in their completed map for a chance to win a grand
prize: a giant boba plushie. There were 526 participants, and 78 fully completed the challenge.
Patrons shared stories of friends, families, and whole offices who tackled the challenge together!
Finally, also as part of Arcadia Eats, The Pines Coffee Shop was highlighted on the Featured
Historical Photo webpage of the library’s website. The 1937 photo showcases the Pines Coffee
Shop, located in the drive-in market area at the southwest corner of Huntington and First Avenue.
Adult Programs, Classes, Technology Literacy, and Events: Smart Squad continues to
support the library’s digital literacy goals through providing personal computer help. Based on
entry and exit surveys, staff found that most of the patrons are seniors, there are a more female
patrons than male, 65% are Arcadia residents, and respondents are highly satisfied with the help
they received. Patrons watched and discussed Critical Thinking at The Movies You Missed on
October 19. Bookish met on October 25 and discussed The Note through the Wire, by Doug Gold.
October Activity
Visitors: 30,603
Holds Processed: 2,023
Physical Items Checked Out: 39,667
eBooks/Audiobooks/Magazines Downloaded: 4,192
Programs/Attendance: 43/1,499
Passports Issued: 199
2
The Community Memory Lab continued to grow in popularity:
there were ten appointments in October. A patron watched a video
of her son’s first steps and her wedding dance for the first time in
decades. An Arcadia Oral History Project interview with Joe
Sciarra was shared on YouTube in October and viewed 1,006
times. Born in Los Angeles’ Chinatown in 1924, WWII veteran Joe
Sciarra discusses the secrets to his longevity, about being drafted
at age 18 and going to combat in the Pacific, in New Caledonia,
Guadalcanal, and the Philippines. The interview was recorded at
the Arcadia Public Library using the StoryCenter system.
Teen Programing: In-person TAG meetings resumed in October.
Teen volunteers met with staff and helped brainstorm ideas for De-
stress Fest. Teen Zone continues to be popular, and planning
continues for upcoming events and new programs.
Children’s Programming and Services: The In-N-Out Cover to
Cover Club reading program kicked off and offered children, ages four
to eight years, the opportunity to read and log five books to earn a free In-N-Out burger: 1,046
children registered for the program and logged 11,187 books by the end of the month. Over two
afternoons, 234 children and their families took part in the Trick or Treat at the Library programs.
The Children’s librarian provided a fun story time
for the kids and then attendees walked around
the library as teen volunteers from the Arcadia
Assistance League handed out treats. Ten-year-
old Aaron Chu hosted a three-part “Conquer the
Cube” program for 14 children. Using
presentation slides, handouts, and instructional
videos, he guided program attendees through
various algorithms for solving a 3 X 3 puzzle
cube. The Library’s Middle School Advisory group hosted an Edible Haunted
House Contest program in which 12 middle schoolers built and decorated houses using edible
supplies. The houses were then judged by library staff, and designers with the most creative and
spookiest constructions were awarded deluxe haunted house cookie kits. Over 40 children
attended the “Star Wars Reads Day” event and moved through various activity stations, including
a Star Wars themed obstacle course, a Yoda puppet craft, and lightsaber training. At the
conclusion of the program, attendees had the
opportunity to duel with a Jedi knight and were
also given pool noodle lightsabers. The first
two Book Buddies programs of the new school
year kicked off and teen volunteers read aloud
to 11 children. The program provides an
opportunity for children, ages four to eight
years, to grow their listening, comprehension, and verbal skills while listening to good stories.
Customer Services: Information Systems Services team of three Computer Aides and
Supervisor answered more than 376 computer/technical questions from patrons; assisted the
public with 1,151 public computer sessions, 835 print jobs, public copiers, and the public Wi-Fi
network. Passport Services processed 199 passports in October. In addition to the 2,568
questions that the Adult Services staff answered, the 1,814 questions Children’s Services
answered, Account Services staff answered 678 questions and responded to 94 emails.
3
Collections: With the RFID tagging project moving into Children’s Services, all items leaving
Cataloging and Acquisitions will now be tagged. This includes all new materials, items returning
from the bindery, items needing new packaging or cases, and so on. Staff continued working on
a project to catalog bound magazines as part of the RFID process. Freegal is a free music service
that premiered in October. Freegal offers library patrons access to more than 16 million songs,
including Sony Music’s catalog of legendary artists. Patrons can stream three hours a day and
download three songs per week.
Facilities and Technology: Work continues working on the RFID project as the library heads
towards a finish date of December 6. Staff is meeting with Dylan from FE Technologies weekly
via Zoom, and progress is being made through troubleshooting and coordinated planning with
Public Works, FE Technologies, and library staff for the installation of the new gates and smart
chute. ISS staff is also working with City IT to assist on equipment upgrades for the RFID project
and the 10Gig line upgrade. During October, staff tagged 17,659 items and encoded 14,629
items. Thirteen staff RFID pads have arrived, and staff is waiting for the self-checkout stations
and Book Chute hardware to arrive. City Council approved a contract to replace the library’s chiller
this coming year. City Council also approved renaming the Arcadia Library Demonstration Garden
in front of the library in honor of Mary Hansen, a longtime volunteer in the community, who was
instrumental in helping purchase a K9 dog for the Police Department and the memorial featuring
all branches of the military outside the Community Center. ISS staff printed seven 3D models.
This month, there were several incidents where the police were called. A patron was following
and staring at other patrons. Although his actions were not illegal, he made the underage patrons
feel very uncomfortable and was asked to leave. Another incident involved a patron who did not
like having the security guard make his rounds near him, resulting in a verbal altercation between
the two. Lastly, cameras were installed in public areas inside and outside the library. These
cameras are not monitored by dedicated staff or security and would most likely be viewed only in
the case of a serious event. City Hall, Community Center, and the Gilb Museum have had
cameras for a couple of years now and no issues have arisen.
Staffing/Training: Aide Thea McKay left for a position at the Autry Museum and full-time
Technician Danielle Oldfield left at the end of the month. The second round of interviews for the
Library Services Manager will be scheduled in mid-November. Also being scheduled for
November is the new recruitment for Aides: there are currently seven Aide vacancies. To fill in
the gaps, extra hours have been offered to the current Aides to assist with shelving and other
essential tasks. There is one new vacancy for a full time Technician in Account Services and
interviews to fill that position will also take place in early
November. A recruitment for part-time substitute librarians
concluded this month with interviews scheduled for early
November. With more than 50 percent of staff relatively new to
the organization, all library employees were provided training
videos on earthquake preparedness. Employees were offered fire
extinguisher training with staff from the Fire Department.
Supervisors, in addition to training videos, reviewed potential
earthquake scenarios at the Library and Museum. This will lead
to further discussion and preparedness in the coming months. All
supervisors were reminded to make sure all new staff have
completed SEMS/NIMS training.
Community Outreach/Collaboration/Volunteers: The Library partnered with the League of
Women Voters, Pasadena area, to offer the community a civic engagement program. The LWV
discussed seven California State measures, along with LA County Measures A and C. Staff
4
attended the Arcadia Women’s Club Historical Landmark unveiling, the first in Arcadia. Staff also
participated in the Gilb Museum’s 21st Anniversary and Open House, which included Pie Day for
all city staff and behind-the-scenes tours for the public. Staff also
attended the Mayor’s Breakfast, featuring Candice Parker, a famous two-
time gold medal winning basketball player. Staff also attended the
Arcadia Historical Society’s membership meeting, featuring a slideshow
of the history of Arcadia. The Teen Librarian attended the Arcadia High
School PTA meeting. Adult Services’ Principal Librarian attended the
Coordinating Council and the Arcadia Chinese Association’s monthly
meetings to promote the library’s Community Memory Lab. Adult
Services staff attended both the SCLC Technology Committee and
Arcadia Historical Society meetings. Children’s Services staff met with
Dr. Yu-Wen Taylor, the Dana Middle School English Department Chair,
to discuss ways staff can promote Sora, a digital application which
provides Arcadia Unified School District students access to eBooks and audiobooks, including
Arcadia Public Library’s Overdrive consortium collection. Children’s Services staff also worked
with Dana Middle School librarian, Cheryl Tarsala, to make 19 textbooks available for temporary
loan at the Library’s Children’s Room Information Desk.
Holly Avenue Elementary School librarian, Iwona Engl, set
up a “Holly Avenue Dolphins Are Thankful For…” themed
bulletin display in the Children’s Room. The display
features the artwork of 39 Holly Avenue students in
transitional kindergarten through fifth grades. At the end of
the month, library and museum staff participated in
Downtown Arcadia’s Halloween Haunting event; Children’s
staff distributed 500 giveaway bags to children and their
families. Holly Avenue Elementary School transitional
kindergarten and kindergarten students visited the library
for a Halloween-themed visit. The Children’s librarian served on an interview panel for the Senior
Library Technician for the Glendora Public Library. The Children’s Services Principal Librarian
attended a Building Equity Based Summers Co-Design session, an EOC meeting, and a
Downtown Arcadia Christmas Event Planning Meeting.
Marketing and Publicity: Adult book displays featured the Royal Family, both fiction and non-
fiction, as well as National Cookbook Month; dark fantasy; Gothic, old and new; and spooky
stories/horror. The Boba Crawl and LWV programs were shared on the high school’s app. The
Children’s room offered displays welcoming the public to the Children’s Room and promoting the
In ‘n Out Cover to Cover Club. Great Outdoors books are still on display, as are The Great
Reading Adventure books.
PENTAMATION ENTERPRISES INC.PAGE NUMBER: 1
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 527,400.00 16,423.54 .00 115,009.41 412,390.59 21.81
4014 VACATION SELL BACK 1,500.00 .00 .00 .00 1,500.00 .00
4015 ALLOWANCES 1,600.00 36.92 .00 258.44 1,341.56 16.15
4017 TAXABLE LIFE/AUTO .00 .00 .00 399.96 -399.96 .00
4021 LONGEVITY PAY 6,800.00 210.14 .00 1,470.98 5,329.02 21.63
4032 PART-TIME NON-PERS 22,500.00 .00 .00 3,150.17 19,349.83 14.00
4241 P.E.R.S 124,500.00 3,662.60 .00 25,544.84 98,955.16 20.52
4242 NON-PERSABLE COMPENSATIO 2,300.00 61.88 .00 433.16 1,866.84 18.83
4244 MEDICAL/DENTAL INSURANCE 66,600.00 3,264.16 .00 14,640.07 51,959.93 21.98
4245 LONG TERM DISABILITY 400.00 13.26 .00 53.04 346.96 13.26
4247 LIFE INSURANCE 1,400.00 76.13 .00 302.76 1,097.24 21.63
4250 FICA/HOSPITAL INSURANCE 8,000.00 245.00 .00 2,089.30 5,910.70 26.12
4299 VACANCY RATE -22,000.00 .00 .00 .00 -22,000.00 .00
TOTAL SALARIES & BENEFITS 741,000.00 23,993.63 .00 163,352.13 577,647.87 22.04
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 7,000.00 659.07 .00 2,328.61 4,671.39 33.27
5115 PROGRAM EXPENSES 6,800.00 .00 .00 547.98 6,252.02 8.06
5125 PRINT SHOP 11,400.00 66.15 3,842.25 1,489.05 6,068.70 46.77
5230 BUILDING AND GROUNDS 18,000.00 1,394.07 .00 3,961.02 14,038.98 22.01
TOTAL SUPPLIES 43,200.00 2,119.29 3,842.25 8,326.66 31,031.09 28.17
1ST SUBTOTAL-6000 OPERATING EXPENSES
6160 CONTRACT SERVICES 299,300.00 12,258.10 81,800.80 84,331.09 133,168.11 55.51
6210 TELEPHONE 23,500.00 630.49 17,127.45 1,895.54 4,477.01 80.95
6310 MILEAGE 300.00 .00 .00 .00 300.00 .00
6505 GENERAL LIABILITY 74,800.00 .00 .00 18,699.99 56,100.01 25.00
6507 WORKERS’ COMPENSATION 49,900.00 .00 .00 12,474.96 37,425.04 25.00
6611 ELECTRIC 150,400.00 19,224.61 .00 59,543.35 90,856.65 39.59
6612 GAS 11,000.00 202.27 .00 518.80 10,481.20 4.72
6614 WATER 1,200.00 .00 .00 .00 1,200.00 .00
6730 OFFICE EQUIPMENT 3,500.00 .00 .00 145.00 3,355.00 4.14
6750 VEHICLE MAINTENANCE 2,200.00 .00 .00 419.79 1,780.21 19.08
6751 VEHICLE FUEL USAGE 300.00 .00 .00 138.98 161.02 46.33
6752 VEHICLE 3RD PARTY SVC 400.00 2.00 .00 2.00 398.00 .50
6760 BUILDING REPAIR & MAINT 12,000.00 .00 .00 558.00 11,442.00 4.65
6930 MEMBERSHIP & PUBLICATION 6,500.00 .00 .00 4,675.25 1,824.75 71.93
6940 OFFICIAL MEETINGS 3,200.00 .00 .00 .00 3,200.00 .00
6960 EQUIPMENT REPLACEMENT .00 .00 .00 47,790.54 -47,790.54 .00
6970 TRAINING 6,700.00 .00 .00 400.00 6,300.00 5.97
6971 TUITION REIMBURSEMENT 4,200.00 .00 .00 978.40 3,221.60 23.30
6977 EMPLOYEE SUPPORT 1,100.00 .00 .00 .00 1,100.00 .00
TOTAL OPERATING EXPENSES 650,500.00 32,317.47 98,928.25 232,571.69 319,000.06 50.96
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 77,700.00 .00 .00 .00 77,700.00 .00
Normal % Expended for:
Personnel Services: 31.19 %
Supplies & Services: 33.33 %
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-7000 MISCELLANEOUS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
TOTAL MISCELLANEOUS 77,700.00 .00 .00 .00 77,700.00 .00
TOTAL LIBRARY-ADMIN 1,512,400.00 58,430.39 102,770.50 404,250.48 1,005,379.02 33.52
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 58,900.00 2,265.58 .00 15,973.33 42,926.67 27.12
4021 LONGEVITY PAY .00 21.01 .00 147.07 -147.07 .00
4032 PART-TIME NON-PERS 50,500.00 1,557.47 .00 11,168.31 39,331.69 22.12
4241 P.E.R.S 13,100.00 506.29 .00 3,545.51 9,554.49 27.06
4244 MEDICAL/DENTAL INSURANCE 6,700.00 520.86 .00 2,166.24 4,533.76 32.33
4245 LONG TERM DISABILITY 100.00 4.42 .00 17.68 82.32 17.68
4247 LIFE INSURANCE 100.00 4.38 .00 17.52 82.48 17.52
4250 FICA/HOSPITAL INSURANCE 1,600.00 56.14 .00 398.11 1,201.89 24.88
4299 VACANCY RATE -3,900.00 .00 .00 .00 -3,900.00 .00
TOTAL SALARIES & BENEFITS 127,100.00 4,936.15 .00 33,433.77 93,666.23 26.31
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 1,300.00 .00 .00 27.54 1,272.46 2.12
TOTAL SUPPLIES 1,300.00 .00 .00 27.54 1,272.46 2.12
1ST SUBTOTAL-6000 OPERATING EXPENSES
6730 OFFICE EQUIPMENT 3,900.00 .00 .00 .00 3,900.00 .00
TOTAL OPERATING EXPENSES 3,900.00 .00 .00 .00 3,900.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 8,300.00 .00 .00 .00 8,300.00 .00
TOTAL MISCELLANEOUS 8,300.00 .00 .00 .00 8,300.00 .00
TOTAL LIBRARY-INFORMATION SYS 140,600.00 4,936.15 .00 33,461.31 107,138.69 23.80
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES .00 .00 .00 283.58 -283.58 .00
4032 PART-TIME NON-PERS 112,400.00 2,003.76 .00 13,387.64 99,012.36 11.91
4250 FICA/HOSPITAL INSURANCE 1,600.00 29.05 .00 198.24 1,401.76 12.39
4299 VACANCY RATE -3,400.00 .00 .00 .00 -3,400.00 .00
TOTAL SALARIES & BENEFITS 110,600.00 2,032.81 .00 13,869.46 96,730.54 12.54
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 700.00 .00 .00 .00 700.00 .00
TOTAL SUPPLIES 700.00 .00 .00 .00 700.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 300.00 .00 .00 .00 300.00 .00
TOTAL MISCELLANEOUS 300.00 .00 .00 .00 300.00 .00
TOTAL LIBRARY-SHELVING MGMT 111,600.00 2,032.81 .00 13,869.46 97,730.54 12.43
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 256,700.00 10,753.74 .00 75,358.44 181,341.56 29.36
4021 LONGEVITY PAY 2,200.00 84.04 .00 588.28 1,611.72 26.74
4032 PART-TIME NON-PERS 50,200.00 2,553.49 .00 14,547.23 35,652.77 28.98
4241 P.E.R.S 57,700.00 2,360.35 .00 16,343.34 41,356.66 28.32
4244 MEDICAL/DENTAL INSURANCE 60,100.00 4,256.67 .00 19,794.42 40,305.58 32.94
4245 LONG TERM DISABILITY 500.00 26.52 .00 106.08 393.92 21.22
4247 LIFE INSURANCE 300.00 26.28 .00 105.12 194.88 35.04
4250 FICA/HOSPITAL INSURANCE 4,500.00 204.60 .00 1,374.59 3,125.41 30.55
4299 VACANCY RATE -13,000.00 .00 .00 .00 -13,000.00 .00
TOTAL SALARIES & BENEFITS 419,200.00 20,265.69 .00 128,217.50 290,982.50 30.59
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 4,000.00 .00 .00 429.24 3,570.76 10.73
TOTAL SUPPLIES 4,000.00 .00 .00 429.24 3,570.76 10.73
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 25,500.00 .00 .00 .00 25,500.00 .00
TOTAL MISCELLANEOUS 25,500.00 .00 .00 .00 25,500.00 .00
TOTAL LIBRARY-ACCOUNT SERVICE 448,700.00 20,265.69 .00 128,646.74 320,053.26 28.67
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015605 LIBRARY-CHILDREN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 314,600.00 11,147.99 .00 78,071.08 236,528.92 24.82
4011 SPECIALIST PAY 1,000.00 40.00 .00 280.00 720.00 28.00
4021 LONGEVITY PAY 4,400.00 168.10 .00 1,176.70 3,223.30 26.74
4241 P.E.R.S 75,300.00 2,680.04 .00 18,768.52 56,531.48 24.92
4244 MEDICAL/DENTAL INSURANCE 53,500.00 3,021.80 .00 13,661.09 39,838.91 25.53
4245 LONG TERM DISABILITY 500.00 17.68 .00 70.72 429.28 14.14
4247 LIFE INSURANCE 300.00 17.52 .00 70.08 229.92 23.36
4250 FICA/HOSPITAL INSURANCE 4,600.00 168.23 .00 1,174.17 3,425.83 25.53
4299 VACANCY RATE -13,600.00 .00 .00 .00 -13,600.00 .00
TOTAL SALARIES & BENEFITS 440,600.00 17,261.36 .00 113,272.36 327,327.64 25.71
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,200.00 50.47 .00 1,497.20 1,702.80 46.79
5115 PROGRAM EXPENSES 1,100.00 .00 .00 40.00 1,060.00 3.64
TOTAL SUPPLIES 4,300.00 50.47 .00 1,537.20 2,762.80 35.75
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 63,000.00 912.87 .00 912.87 62,087.13 1.45
6923 ELECTRONIC RESOURCES 16,800.00 2,951.00 .00 5,945.00 10,855.00 35.39
TOTAL OPERATING EXPENSES 79,800.00 3,863.87 .00 6,857.87 72,942.13 8.59
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 49,000.00 .00 .00 .00 49,000.00 .00
TOTAL MISCELLANEOUS 49,000.00 .00 .00 .00 49,000.00 .00
TOTAL LIBRARY-CHILDREN 573,700.00 21,175.70 .00 121,667.43 452,032.57 21.21
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015607 LIBRARY-TECHNICAL
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 328,600.00 12,616.61 .00 88,297.13 240,302.87 26.87
4020 STABILITY PAY 500.00 .00 .00 .00 500.00 .00
4021 LONGEVITY PAY 6,600.00 273.19 .00 1,912.33 4,687.67 28.97
4241 P.E.R.S 80,000.00 3,076.16 .00 21,529.41 58,470.59 26.91
4244 MEDICAL/DENTAL INSURANCE 53,500.00 3,372.46 .00 15,567.13 37,932.87 29.10
4245 LONG TERM DISABILITY 500.00 22.10 .00 88.40 411.60 17.68
4247 LIFE INSURANCE 300.00 21.90 .00 87.60 212.40 29.20
4250 FICA/HOSPITAL INSURANCE 4,900.00 132.09 .00 915.90 3,984.10 18.69
4299 VACANCY RATE -14,200.00 .00 .00 .00 -14,200.00 .00
TOTAL SALARIES & BENEFITS 460,700.00 19,514.51 .00 128,397.90 332,302.10 27.87
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 16,600.00 961.46 .00 2,449.56 14,150.44 14.76
TOTAL SUPPLIES 16,600.00 961.46 .00 2,449.56 14,150.44 14.76
1ST SUBTOTAL-6000 OPERATING EXPENSES
6921 BIBLIOGRAPHIC UTILITIES 40,500.00 .00 .00 31,595.81 8,904.19 78.01
6922 LIBRARY MATERIALS 9,000.00 772.75 .00 3,086.57 5,913.43 34.30
TOTAL OPERATING EXPENSES 49,500.00 772.75 .00 34,682.38 14,817.62 70.07
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 49,600.00 .00 .00 .00 49,600.00 .00
TOTAL MISCELLANEOUS 49,600.00 .00 .00 .00 49,600.00 .00
TOTAL LIBRARY-TECHNICAL 576,400.00 21,248.72 .00 165,529.84 410,870.16 28.72
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015608 LIBRARY-ADULT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 392,000.00 13,923.69 .00 91,433.52 300,566.48 23.32
4011 SPECIALIST PAY 1,000.00 40.00 .00 280.00 720.00 28.00
4014 VACATION SELL BACK 800.00 .00 .00 .00 800.00 .00
4021 LONGEVITY PAY 5,500.00 168.12 .00 1,302.90 4,197.10 23.69
4241 P.E.R.S 92,900.00 3,296.37 .00 21,765.06 71,134.94 23.43
4244 MEDICAL/DENTAL INSURANCE 60,100.00 3,349.82 .00 14,142.94 45,957.06 23.53
4245 LONG TERM DISABILITY 500.00 22.10 .00 75.14 424.86 15.03
4247 LIFE INSURANCE 300.00 21.90 .00 74.46 225.54 24.82
4250 FICA/HOSPITAL INSURANCE 5,800.00 195.75 .00 1,362.75 4,437.25 23.50
4299 VACANCY RATE -16,800.00 .00 .00 .00 -16,800.00 .00
TOTAL SALARIES & BENEFITS 542,100.00 21,017.75 .00 130,436.77 411,663.23 24.06
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,300.00 6.62 .00 36.35 3,263.65 1.10
5115 PROGRAM EXPENSES 1,000.00 176.97 .00 189.26 810.74 18.93
TOTAL SUPPLIES 4,300.00 183.59 .00 225.61 4,074.39 5.25
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 147,100.00 9,581.15 .00 38,845.67 108,254.33 26.41
6923 ELECTRONIC RESOURCES 107,600.00 4,773.28 .00 30,698.81 76,901.19 28.53
TOTAL OPERATING EXPENSES 254,700.00 14,354.43 .00 69,544.48 185,155.52 27.30
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 47,900.00 .00 .00 .00 47,900.00 .00
TOTAL MISCELLANEOUS 47,900.00 .00 .00 .00 47,900.00 .00
TOTAL LIBRARY-ADULT 849,000.00 35,555.77 .00 200,206.86 648,793.14 23.58
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015640 PASSPORT PROCESSING
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES .00 265.05 .00 525.45 -525.45 .00
4030 PART-TIME PERS ONLY .00 344.10 .00 8,081.70 -8,081.70 .00
4032 PART-TIME NON-PERS 57,900.00 854.88 .00 1,698.62 56,201.38 2.93
4241 P.E.R.S .00 134.88 .00 1,911.37 -1,911.37 .00
4250 FICA/HOSPITAL INSURANCE 800.00 21.23 .00 149.45 650.55 18.68
4299 VACANCY RATE -1,800.00 .00 .00 .00 -1,800.00 .00
TOTAL SALARIES & BENEFITS 56,900.00 1,620.14 .00 12,366.59 44,533.41 21.73
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 9,000.00 36.86 .00 1,190.36 7,809.64 13.23
TOTAL SUPPLIES 9,000.00 36.86 .00 1,190.36 7,809.64 13.23
TOTAL PASSPORT PROCESSING 65,900.00 1,657.00 .00 13,556.95 52,343.05 20.57
TOTAL GENERAL FUND 4,278,300.00 165,302.23 102,770.50 1,081,189.07 3,094,340.43 27.67
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10
DATE: 11/08/2022 CITY OF ARCADIA EXPSTA11
TIME: 10:07:19 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/23
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-619 EQUIPMENT REPLACEMENT
FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN
1ST SUBTOTAL-8000 CAPITAL OUTLAY
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
8301 OFFICE MACH & FURNITURE 222,700.00 2,000.00 168,000.00 6,975.00 47,725.00 78.57
8302 COMPUTER EQUIP & SOFTWAR 30,700.00 .00 .00 8,443.50 22,256.50 27.50
8304 COMPUTER SOFTWARE UPGRAD 155,976.23 826.32 51,185.21 25,012.42 79,778.60 48.85
8305 OFFICE EQUIPMENT 16,900.00 .00 16,900.00 .00 .00 100.00
TOTAL CAPITAL OUTLAY 426,276.23 2,826.32 236,085.21 40,430.92 149,760.10 64.87
TOTAL EQUIP REPLACE/LIB-ADMIN 426,276.23 2,826.32 236,085.21 40,430.92 149,760.10 64.87
TOTAL EQUIPMENT REPLACEMENT 426,276.23 2,826.32 236,085.21 40,430.92 149,760.10 64.87
TOTAL REPORT 4,704,576.23 168,128.55 338,855.71 1,121,619.99 3,244,100.53 31.04
PENTAMATION ENTERPRISES INC.PAGE NUMBER: 1
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 492,036.00 20,765.09 .00 529,630.58 -37,594.58 107.64
4014 VACATION SELL BACK 1,300.00 .00 .00 .00 1,300.00 .00
4015 ALLOWANCES 1,600.00 62.30 .00 1,626.72 -26.72 101.67
4018 RIDE SHARE .00 -155.00 .00 .00 .00 .00
4021 LONGEVITY PAY 5,500.00 210.14 .00 5,486.99 13.01 99.76
4032 PART-TIME NON-PERS 8,200.00 511.20 .00 3,896.80 4,303.20 47.52
4241 P.E.R.S 115,704.00 -3,925.04 .00 119,763.57 -4,059.57 103.51
4242 NON-PERSABLE COMPENSATIO 2,000.00 84.18 .00 2,078.81 -78.81 103.94
4244 MEDICAL/DENTAL INSURANCE 73,035.00 216.73 .00 74,463.78 -1,428.78 101.96
4245 LONG TERM DISABILITY 400.00 .00 .00 243.10 156.90 60.78
4247 LIFE INSURANCE 1,300.00 .00 .00 1,219.30 80.70 93.79
4250 FICA/HOSPITAL INSURANCE 7,237.00 312.77 .00 8,033.73 -796.73 111.01
4299 VACANCY RATE -20,200.00 .00 .00 .00 -20,200.00 .00
TOTAL SALARIES & BENEFITS 688,112.00 18,082.37 .00 746,443.38 -58,331.38 108.48
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 7,000.00 115.73 .00 7,652.77 -652.77 109.33
5115 PROGRAM EXPENSES 1,600.00 288.00 .00 288.00 1,312.00 18.00
5125 PRINT SHOP 9,800.00 137.81 .00 8,013.20 1,786.80 81.77
5230 BUILDING AND GROUNDS 17,800.00 565.65 .00 14,545.25 3,254.75 81.71
TOTAL SUPPLIES 36,200.00 1,107.19 .00 30,499.22 5,700.78 84.25
1ST SUBTOTAL-6000 OPERATING EXPENSES
6160 CONTRACT SERVICES 296,100.00 33,495.33 10,710.05 253,742.41 31,647.54 89.31
6210 TELEPHONE 28,500.00 4,466.06 .00 22,426.98 6,073.02 78.69
6310 MILEAGE 300.00 9.36 .00 119.01 180.99 39.67
6505 GENERAL LIABILITY 72,400.00 6,033.37 .00 72,400.00 .00 100.00
6507 WORKERS’ COMPENSATION 47,300.00 3,941.74 .00 47,300.00 .00 100.00
6611 ELECTRIC 134,400.00 18,299.83 .00 141,386.33 -6,986.33 105.20
6612 GAS 7,200.00 341.40 .00 12,424.00 -5,224.00 172.56
6614 WATER 2,800.00 278.16 .00 1,557.14 1,242.86 55.61
6730 OFFICE EQUIPMENT 9,000.00 .00 .00 4,135.03 4,864.97 45.94
6750 VEHICLE MAINTENANCE 2,200.00 -89.89 .00 1,411.96 788.04 64.18
6751 VEHICLE FUEL USAGE 300.00 37.83 .00 328.23 -28.23 109.41
6752 VEHICLE 3RD PARTY SVC 400.00 2.00 .00 12.00 388.00 3.00
6760 BUILDING REPAIR & MAINT 10,000.00 .00 .00 12,634.62 -2,634.62 126.35
6930 MEMBERSHIP & PUBLICATION 6,300.00 .00 .00 5,256.20 1,043.80 83.43
6940 OFFICIAL MEETINGS 5,100.00 .00 .00 1,830.00 3,270.00 35.88
6960 EQUIPMENT REPLACEMENT 267,600.00 54,528.86 .00 99,335.56 168,264.44 37.12
6970 TRAINING 6,500.00 .00 .00 4,622.12 1,877.88 71.11
6971 TUITION REIMBURSEMENT 8,300.00 .00 .00 4,126.00 4,174.00 49.71
6977 EMPLOYEE SUPPORT 1,100.00 265.28 .00 1,091.81 8.19 99.26
TOTAL OPERATING EXPENSES 905,800.00 121,609.33 10,710.05 686,139.40 208,950.55 76.93
TOTAL LIBRARY-ADMIN 1,630,112.00 140,798.89 10,710.05 1,463,082.00 156,319.95 90.41
FY 2021-22 Final
PENTAMATION ENTERPRISES INC.PAGE NUMBER: 2
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 58,474.00 2,199.46 .00 58,747.08 -273.08 100.47
4021 LONGEVITY PAY .00 21.01 .00 525.25 -525.25 .00
4032 PART-TIME NON-PERS 48,300.00 1,660.48 .00 35,916.75 12,383.25 74.36
4241 P.E.R.S 12,573.00 -434.06 .00 12,795.29 -222.29 101.77
4244 MEDICAL/DENTAL INSURANCE 7,273.00 40.64 .00 7,152.29 120.71 98.34
4245 LONG TERM DISABILITY 100.00 .00 .00 53.04 46.96 53.04
4247 LIFE INSURANCE 100.00 .00 .00 52.56 47.44 52.56
4250 FICA/HOSPITAL INSURANCE 1,551.00 56.67 .00 1,401.81 149.19 90.38
4299 VACANCY RATE -3,700.00 .00 .00 .00 -3,700.00 .00
TOTAL SALARIES & BENEFITS 124,671.00 3,544.20 .00 116,644.07 8,026.93 93.56
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 1,000.00 328.02 .00 710.82 289.18 71.08
TOTAL SUPPLIES 1,000.00 328.02 .00 710.82 289.18 71.08
TOTAL LIBRARY-INFORMATION SYS 125,671.00 3,872.22 .00 117,354.89 8,316.11 93.38
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 65,671.00 .00 .00 -4,035.41 69,706.41 -6.14
4011 SPECIALIST PAY 1,052.00 .00 .00 4.12 1,047.88 .39
4021 LONGEVITY PAY 1,100.00 .00 .00 4.67 1,095.33 .42
4032 PART-TIME NON-PERS 106,700.00 2,021.22 .00 71,548.93 35,151.07 67.06
4241 P.E.R.S 14,334.00 -22.88 .00 316.22 14,017.78 2.21
4244 MEDICAL/DENTAL INSURANCE 18,867.00 54.18 .00 7,707.16 11,159.84 40.85
4245 LONG TERM DISABILITY 100.00 .00 .00 4.42 95.58 4.42
4247 LIFE INSURANCE 100.00 .00 .00 4.38 95.62 4.38
4250 FICA/HOSPITAL INSURANCE 2,528.00 29.31 .00 1,082.35 1,445.65 42.81
4299 VACANCY RATE -6,000.00 .00 .00 .00 -6,000.00 .00
TOTAL SALARIES & BENEFITS 204,452.00 2,081.83 .00 76,636.84 127,815.16 37.48
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 700.00 677.66 .00 677.66 22.34 96.81
TOTAL SUPPLIES 700.00 677.66 .00 677.66 22.34 96.81
TOTAL LIBRARY-SHELVING MGMT 205,152.00 2,759.49 .00 77,314.50 127,837.50 37.69
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 197,013.00 10,620.51 .00 200,923.41 -3,910.41 101.98
4021 LONGEVITY PAY 2,200.00 84.04 .00 2,194.38 5.62 99.74
4032 PART-TIME NON-PERS 47,900.00 1,972.89 .00 34,503.55 13,396.45 72.03
4241 P.E.R.S 42,208.00 -731.36 .00 43,511.69 -1,303.69 103.09
4244 MEDICAL/DENTAL INSURANCE 57,549.00 189.64 .00 52,537.90 5,011.10 91.29
4245 LONG TERM DISABILITY 400.00 .00 .00 190.06 209.94 47.52
4247 LIFE INSURANCE 300.00 .00 .00 188.34 111.66 62.78
4250 FICA/HOSPITAL INSURANCE 3,778.00 194.24 .00 3,906.54 -128.54 103.40
4299 VACANCY RATE -9,900.00 .00 .00 .00 -9,900.00 .00
TOTAL SALARIES & BENEFITS 341,448.00 12,329.96 .00 337,955.87 3,492.13 98.98
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,000.00 1,659.62 .00 3,273.76 -273.76 109.13
TOTAL SUPPLIES 3,000.00 1,659.62 .00 3,273.76 -273.76 109.13
TOTAL LIBRARY-ACCOUNT SERVICE 344,448.00 13,989.58 .00 341,229.63 3,218.37 99.07
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015605 LIBRARY-CHILDREN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 286,727.00 10,845.91 .00 327,584.62 -40,857.62 114.25
4011 SPECIALIST PAY .00 40.00 .00 1,022.60 -1,022.60 .00
4021 LONGEVITY PAY 3,300.00 168.10 .00 4,384.61 -1,084.61 132.87
4241 P.E.R.S 69,982.00 -2,818.18 .00 75,005.65 -5,023.65 107.18
4244 MEDICAL/DENTAL INSURANCE 55,259.00 216.73 .00 53,970.17 1,288.83 97.67
4245 LONG TERM DISABILITY 500.00 .00 .00 247.52 252.48 49.50
4247 LIFE INSURANCE 300.00 .00 .00 245.28 54.72 81.76
4250 FICA/HOSPITAL INSURANCE 4,202.00 163.86 .00 4,997.19 -795.19 118.92
4299 VACANCY RATE -12,100.00 .00 .00 .00 -12,100.00 .00
TOTAL SALARIES & BENEFITS 408,170.00 8,616.42 .00 467,457.64 -59,287.64 114.53
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,200.00 312.74 .00 3,094.00 106.00 96.69
5115 PROGRAM EXPENSES 800.00 94.48 .00 780.07 19.93 97.51
TOTAL SUPPLIES 4,000.00 407.22 .00 3,874.07 125.93 96.85
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 62,300.00 8,830.40 .00 62,305.76 -5.76 100.01
6923 ELECTRONIC RESOURCES 14,200.00 .00 .00 14,200.00 .00 100.00
TOTAL OPERATING EXPENSES 76,500.00 8,830.40 .00 76,505.76 -5.76 100.01
TOTAL LIBRARY-CHILDREN 488,670.00 17,854.04 .00 547,837.47 -59,167.47 112.11
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015607 LIBRARY-TECHNICAL
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 254,215.00 12,279.86 .00 331,593.90 -77,378.90 130.44
4014 VACATION SELL BACK 1,300.00 .00 .00 .00 1,300.00 .00
4020 STABILITY PAY 500.00 .00 .00 500.00 .00 100.00
4021 LONGEVITY PAY 6,000.00 273.19 .00 7,133.29 -1,133.29 118.89
4241 P.E.R.S 62,275.00 -2,570.19 .00 76,950.30 -14,675.30 123.57
4244 MEDICAL/DENTAL INSURANCE 63,130.00 216.73 .00 59,706.58 3,423.42 94.58
4245 LONG TERM DISABILITY 500.00 .00 .00 265.20 234.80 53.04
4247 LIFE INSURANCE 300.00 .00 .00 262.80 37.20 87.60
4250 FICA/HOSPITAL INSURANCE 2,286.00 129.01 .00 3,625.10 -1,339.10 158.58
4299 VACANCY RATE -10,600.00 .00 .00 .00 -10,600.00 .00
TOTAL SALARIES & BENEFITS 379,906.00 10,328.60 .00 480,037.17 -100,131.17 126.36
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 15,000.00 4,563.63 .00 14,863.43 136.57 99.09
TOTAL SUPPLIES 15,000.00 4,563.63 .00 14,863.43 136.57 99.09
1ST SUBTOTAL-6000 OPERATING EXPENSES
6921 BIBLIOGRAPHIC UTILITIES 38,900.00 .00 .00 30,414.53 8,485.47 78.19
6922 LIBRARY MATERIALS 8,800.00 .00 .00 8,755.87 44.13 99.50
TOTAL OPERATING EXPENSES 47,700.00 .00 .00 39,170.40 8,529.60 82.12
TOTAL LIBRARY-TECHNICAL 442,606.00 14,892.23 .00 534,071.00 -91,465.00 120.67
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015608 LIBRARY-ADULT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 387,797.00 12,038.54 .00 340,229.90 47,567.10 87.73
4011 SPECIALIST PAY 1,052.00 40.00 .00 1,026.72 25.28 97.60
4013 VACATION PAY OFF .00 -462.94 .00 .00 .00 .00
4014 VACATION SELL BACK .00 .00 .00 648.00 -648.00 .00
4021 LONGEVITY PAY 5,500.00 210.14 .00 5,484.65 15.35 99.72
4241 P.E.R.S 91,540.00 -2,748.83 .00 77,820.22 13,719.78 85.01
4244 MEDICAL/DENTAL INSURANCE 63,093.00 243.82 .00 51,338.98 11,754.02 81.37
4245 LONG TERM DISABILITY 500.00 .00 .00 225.42 274.58 45.08
4247 LIFE INSURANCE 300.00 .00 .00 223.38 76.62 74.46
4250 FICA/HOSPITAL INSURANCE 5,727.00 170.65 .00 4,932.21 794.79 86.12
4299 VACANCY RATE -15,900.00 .00 .00 .00 -15,900.00 .00
TOTAL SALARIES & BENEFITS 539,609.00 9,491.38 .00 481,929.48 57,679.52 89.31
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,800.00 863.72 .00 3,735.80 64.20 98.31
5115 PROGRAM EXPENSES 500.00 10.97 .00 499.58 .42 99.92
TOTAL SUPPLIES 4,300.00 874.69 .00 4,235.38 64.62 98.50
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 142,300.00 7,274.10 .00 142,300.00 .00 100.00
6923 ELECTRONIC RESOURCES 79,200.00 .00 .00 79,200.00 .00 100.00
TOTAL OPERATING EXPENSES 221,500.00 7,274.10 .00 221,500.00 .00 100.00
TOTAL LIBRARY-ADULT 765,409.00 17,640.17 .00 707,664.86 57,744.14 92.46
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015640 PASSPORT PROCESSING
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES .00 .00 .00 81.25 -81.25 .00
4032 PART-TIME NON-PERS 54,000.00 1,454.03 .00 28,881.50 25,118.50 53.48
4241 P.E.R.S .00 - .95 .00 -5.56 5.56 .00
4250 FICA/HOSPITAL INSURANCE 800.00 21.08 .00 419.98 380.02 52.50
4299 VACANCY RATE -1,600.00 .00 .00 .00 -1,600.00 .00
TOTAL SALARIES & BENEFITS 53,200.00 1,474.16 .00 29,377.17 23,822.83 55.22
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 13,000.00 1,046.77 .00 6,100.76 6,899.24 46.93
TOTAL SUPPLIES 13,000.00 1,046.77 .00 6,100.76 6,899.24 46.93
TOTAL PASSPORT PROCESSING 66,200.00 2,520.93 .00 35,477.93 30,722.07 53.59
TOTAL GENERAL FUND 4,068,268.00 214,327.55 10,710.05 3,824,032.28 233,525.67 94.26
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9
DATE: 11/09/2022 CITY OF ARCADIA EXPSTA11
TIME: 13:58:38 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 13/22
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-619 EQUIPMENT REPLACEMENT
FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN
1ST SUBTOTAL-8000 CAPITAL OUTLAY
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
8301 OFFICE MACH & FURNITURE 66,800.00 38,553.39 .00 65,791.48 1,008.52 98.49
8304 COMPUTER SOFTWARE UPGRAD 181,100.00 .00 75,371.31 25,123.77 80,604.92 55.49
TOTAL CAPITAL OUTLAY 247,900.00 38,553.39 75,371.31 90,915.25 81,613.44 67.08
TOTAL EQUIP REPLACE/LIB-ADMIN 247,900.00 38,553.39 75,371.31 90,915.25 81,613.44 67.08
TOTAL EQUIPMENT REPLACEMENT 247,900.00 38,553.39 75,371.31 90,915.25 81,613.44 67.08
TOTAL REPORT 4,316,168.00 252,880.94 86,081.36 3,914,947.53 315,139.11 92.70
ARCADIA PUBLIC LIBRARY IMAGINATION THEATER RENTAL POLICY
The Imagination Theater in the Jerry Broadwell Children’s Room is available to community groups
or organizations for events of a civic, cultural, charitable, intellectual or educational nature. This
policy is in keeping with Article 6 of the Library Bill of Rights which the Library Board has adopted:
Libraries which make exhibit spaces and meeting rooms available to the public they serve should
make such facilities available on an equitable basis, regardless of the beliefs or affiliations of
individuals or groups requesting their use. Events in the Imagination Theater must be open and
free to the public.
The Imagination Theater is available at no cost to the following organizations:
City of Arcadia
Friends of the Library
Arcadia Unified School District (for District activities of community interest not normally
held at a school site)
Student groups from AUSD with a supporting letter on official School or District letterhead
from a group advisor or teacher. A responsible supervising adult 18 years or older must
be in the room.
The Imagination Theater is available for a fee to non-profit organizations with proof of 501c3
status (proof of non-profit status must accompany the application).
The Imagination Theater is not available to or for the following:
Commercial organizations, including paid tutoring services whether provided by an
individual or a commercial enterprise
Private parties, weddings, receptions, birthday parties, memorial services, or play groups
Use by organizations on a regular basis (daily, weekly, monthly or annually)
Use that would conflict with regularly scheduled Library programs or events.
Purposes for furthering a campaign for public office (City Charter, section 905)
Use that would damage the facility.
Application for the use of the Imagination Theater shall be made with the Children’s Services staff
no more than three (3) months in advance and at least seven (7) business days prior to the date
of use. Priority will be given to Library-sponsored activities. The Imagination Theater is available
only during the hours the Library is open to the public, up to 30 minutes prior to close. The Library
may, at its sole discretion, reject an application. Any scheduled group may be asked to reschedule
a particular meeting or event in order to make the room available for a special purpose. The
Imagination Theater may only be rented by an organization or group one time per quarter per
calendar year.
The applicant and a responsible adult 18 years of age or older must be present. The applicant
and adult may be the same person.
Fees for the use of all rentals at the Library are payable preferably at the time of the
application, but not later than two weeks prior to the scheduled date or the reservation will
be cancelled. If the reservation is made within two weeks of the event, payment and proof of
non-profit status is due at the same time.
Rental fee of $50 per hour for the Imagination Theater. The total fee is derived by
multiplying the hourly fee by the number of hours (including any portion of an hour which
shall be rounded up to a full hour) of the proposed and approved use.
Food and beverages are not permitted in the Imagination Theater.
AV equipment is not provided. Renters are welcome to bring their own laptops or tablets
and to use the Library’s free Wi-Fi.
A $150 security deposit is required. This deposit may be refunded if/when Library staff has
determined that no Library property is damaged or missing, and the group leaves on time
as scheduled. Additional charges may be necessary if the deposit amount does not cover
costs of damaged or missing property.
Fees will be refunded only if applicant notifies the Library of intent to cancel at least two
full weeks prior to the scheduled event, including the security fee.
The Imagination Theater will be available at no charge for setup thirty (30) minutes prior to the
scheduled start time of the event. Cleanup must be completed by the end of the scheduled time.
The Library reserves the right to bill a user after the event if the time used exceeds the schedule,
including any overtime costs associated with staff staying after the close of the Library.
Permission to use the Imagination Theater is not transferable.
Alcoholic beverages are not permitted under any circumstances.
The fact that a group is given permission to meet in the Library in no way constitutes endorsement
by the Library or the Board of Trustees of the policies or beliefs of that group. Neither the name
nor the address of the Arcadia Public Library may be used as the official address or headquarters
of an organization or group. Any printed publicity must include the following statement: “This
program is not sponsored by the Arcadia Public Library,” unless the Library has agreed to co-
sponsor the event.
The applicant agrees to hold the City harmless and indemnifies the City with regard to any liability
arising out of use of the premises. The applicant must execute an agreement in a form and
substance approved by the City Attorney reflecting the foregoing, among other terms and
conditions.
The City of Arcadia requires the individual or entity securing the use of the facility to produce a
valid Certificate of Liability Insurance in the amount of one million ($1,000,000) dollars to cover
the event(s) for which they have applied, naming the City of Arcadia as additional insured.
The user agrees that neither the City of Arcadia nor any of its officers, agents, or employees shall
be responsible or liable for loss or damage to property and equipment of User or that its agents,
employees, or invitees with regard to their use of the property of the City of Arcadia. User shall
defend, indemnify, and hold harmless the City of Arcadia, its officers, agents, or employees with
regard to any suits, losses, claims, and liability that may arise out of User’s use of the Arcadia
Public Library facilities.
The Director of Library and Museum Services shall have authority regarding facility usage and
interpretations of policy decisions. Appeals may be made to the Library Board of Trustees in
writing.
1
2
*Great Elementary
Game Day
1st—5th Grades
3:30 pm
* Registration Required
3
Sign-ups
for all December
programs begin.
10 -11 am:
Priority registration
for Arcadia residents.
Proof of residency
required.
11 am onward:
Open registration.
WISH UPON A STAR COMMUNITY PROJECT
December 1, 2022—January 31, 2023
Write a wish for the Arcadia community on paper, then fold it into a paper
star and donate it to the Library’s Jerry Broadwell Children’s Room for
display. You may use a paper of your choosing and contribute as many
folded stars as you like. Your contribution(s) will become the property of
the Library.
4
Library Closed
5
6
*Baby Tales
Late Fall Session
4—23 Months
10:30 am
*Family Storytime
Late Fall Session
All Ages
6:30 pm
* Registration Required
7
*Toddler Storytime
Late Fall Session
24—47 Months
10:30 am
* Registration Required
8
Book Buddies
4—8 years
5:00 pm
* Registration Required
9
*Great Elementary
Game Day
1st—5th Grades
3:30 pm
* Registration Required
10
11
Library Closed
12
13
*Baby Tales
Late Fall Session
4—23 Months
10:30 am
*Family Storytime
Late Fall Session
All Ages
6:30 pm
* Registration Required
14
*Toddler Storytime
Late Fall Session
24—47 Months
10:30 am
* Registration Required
15
16
*Great Elementary
Game Day
1st—5th Grades
3:30 pm
* Registration Required
17
18
Library Closed
19
Winter Activity Kits
Available for Pick-Up
20
Winter Activity Kits
Available for Pick-Up
21
Winter Activity Kits
Available for Pick-Up
22
Winter Activity Kits
Available for Pick-Up
23
Winter Activity Kits
Available for Pick-Up
24
Library Closed
25
Library Closed
26
Library Closed
27
Winter Activity Kits
Available for Pick-Up
28
Winter Activity Kits
Available for Pick-Up
29
Winter Activity Kits
Available for Pick-Up
30
Winter Activity Kits
Available for Pick-Up
31
Library Closed
SUN MON TUE WED THU FRI SAT
Arcadia Public Library - Jerry Broadwell Children’s Room D E C E M B E R 2 0 2 2
Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library
staff if you prefer not to be photographed.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
FOR EARLY LEARNERS
The Late Fall storytime session, which began in November,
is currently in progress. You must be registered to attend.
BABY TALES
Tuesdays, December 6 & 13, 2022 at 10:30 am
For Ages 4 to 23 Months
15-20 minute program of songs, stories, fingerplays and
more. Registration is required.
FAMILY STORYTIME
Tuesdays, December 6 & 13, 2022 at 6:30 pm
For All Ages
This program provides fun stories and activities for the
whole family. Registration is required.
TODDLER STORYTIME
Wednesdays, December 7 & 14, 2022 at 10:30 am
Best For Ages 24 to 47 Months
Join us for stories and activities just right for toddler
aged children. Registration is required.
BOOK BUDDIES
A one-on-one reading program designed especially
for children ages 4 to 8 years old. Listen to fun stories
read aloud by the Assisteens®, an auxiliary of the
Assistance League of Arcadia.
Program registration is required.
December Session
Thursday, December 8; 5:00—5:30 pm
Sign-up beginning Saturday, December 3, 2022.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
DECEMBER 2022 Calendar of Events
FOR ALL AGES
WISH UPON A STAR COMMUNITY PROJECT
December 1, 2022 — January 31, 2023
The Library is hosting a community project to collect and
display 2,023 folded paper stars, with wishes for the Arcadia
community. Take part in the project by writing a wish for
Arcadia on paper, then folding it into a paper star and
donating it to the Library’s Jerry Broadwell Children’s Room
for display in glass jars. You may use a paper of your
choosing and contribute as many folded stars as you like.
Your contribution(s) will become the property of the Library.
FOR SCHOOL AGED KIDS
KID CREATED: GREAT ELEMENTARY GAME DAY
Fridays, December 2, 9, and 16, 2022 at 3:30 pm
For 1st - 5th Grades
Kids are invited to Game Day to make new friends and
enjoy playing unplugged games like Uno, Hedbanz, Connect
Four, and Life. Join us and have some unplugged fun!
This program was created by fifth grade students, Sydnee
and Aimee, for kids who love to game.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents. Must show proof of residency.
11:00 am onward: In-person open registration.
WINTER ACTIVITY KITS
Monday, December 19—Friday, December 23, 2022 &
Tuesday, December 26—Friday, December 30, 2022
For Kindergarten—8th Grades
Pick up a free activity packet in the Library’s Jerry Broadwell
Children’s Room and have some winter fun at home. Kits
are designed for children in K—2nd grades, 3rd-5th grades,
and 6th-8th grades. Available while supplies last.
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
Adult & Teen Services Calendar of Events
November 2022
Mon Tues Wed Thurs Fri Sat
Teen Zone
Auditorium
3:30-6 PM
28
The Movies You
Missed
Auditorium
6 PM
12
Smart Squad
Teen Central
10 AM– 12 PM
NaNoWriMo
Conference Rm
10 AM– 2 PM
Library Closed
26
Avoiding Scams
During
the Holidays
Auditorium
11 AM
Smart Squad/
NaNoWriMo
Library
19
NaNoWriMo
Conference
Room
10 AM– 2 PM
NaNoWriMo
Conference
Room
10 AM– 2 PM
Teen Zone
Auditorium
3:30-6 PM
2
10
5 4 3
9 8 7
14 15
11
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Teen Zone
Auditorium
3:30-6 PM
Closed
Adult & Teen Services Calendar of Events
November 2022
Arcadia Public Library
20 West Duarte Road Arcadia, CA. 91006
www.arcadiaca.gov/library
Call:626.821.5569/ Text: 1-833-255-4275
National Novel Writing Month
(NaNoWriMo)
Write-In
Saturday, November 5, 12, 19, & 26
10 AM – 2 PM
Conference Room
Write a 50,000 word novel in November!
Write alongside other writers, follow
writing prompts, and focus your writing in
sprints.
All ages welcome!
Smart Squad
Saturday, November 5th and 19th
10 AM- 12 PM
Teen Central
Technology assistance & device help is
back at the Library. You have technology
questions, we have answers!
Drop-in, no registration required.
Teen Zone
Monday– Thursday
*unless noted otherwise
3:30 PM – 5 PM
Cay Mortenson Auditorium
Do homework, play games, & enjoy a
space just for teens!
The Movies You Missed:
Alice (France, 2019)
Wednesday, November 16th
6 PM
Cay Mortenson Auditorium
Alice, a happy and perfect wife and mother
has her life turned upside down when she
discovers her husband is living a secret life.
Watch the film, bring your dinner, and stay
for some fun facts and film discussion.
No registration required.
Avoiding Scams During the Holidays
Saturday, November 19th
11 AM
Cay Mortenson Auditorium
Don't let scammers pull the plug on the
holidays!
With millions of Californians falling prey to
frauds and scams, it’s important more than
ever to learn how to protect your personal
and financial information.
Join us for this free program in which we
will learn how to keep our personal
information and money safe!
Presentation by Antonia Villaseñor,
Education & Outreach Specialist from the
California Department of Financial
Protection & Innovation (DFPI).
Coming Soon!
NaNoWriMo Open Mic
Saturday, December 3rd
2-4 PM
Cay Mortenson Auditorium
Come celebrate your NaNo experience.
We'll share excerpts from our stories.
Invite your family & friends!
All ages welcome. No registration required
AVOIDING
scams
during
the
holidays
Arcadia Public Library
Cay Mortenson Auditorium
20 W. Duarte Rd. Arcadia, CA 91006
626-821-5569
www.ArcadiaCA.gov/Library Connect with us!
Don't let scammers pull the plug on the holidays!
With millions of Californians falling prey to
frauds and scams, it’s important more than ever to learn
how to protect your personal and financial information.
Join us for this free program in which we will learn how to
keep our personal information and money safe!
SATURDAY, NOVEMBER 19TH
10:30 AM
Presentation by Antonia Villaseñor, Education & Outreach Specialist from the California
Department of Financial Protection & Innovation (DFPI).
Antonia is a lifelong Angelino and a graduate from Occidental College. For most of her adult life
she has worked in community non-profits ranging from community health to economic
development in underserved communities. She joined the State in 2008 and has been working for
over 10 years at DFPI.
When she is not at work, she enjoys music (all kinds) gardening, reading (especially science
fiction), and spending time (safely) with friends and family.
Bookish
2023
Arcadia Public Library
20 W. Duarte Rd. Arcadia, CA 9 1006
(626) 821-5569 - www.ArcadiaCA.gov/library
Join fellow bookish readers for
fun & interesting discussions!
Connect with us!
Bookish
2023
THE EXILES BY CHRISTINA BAKER KLINE
TUESDAY, JANUARY 24, 2023
10 AM
A n emotionally resonant novel about three women whose lives
are bound together in nineteenth-century Australia and the
hardships they weather together as they fight for redemption
and freedom in a new society.
THE DEARLY BELOVED BY CARA WALL
TUESDAY, FEBRUARY 28, 2023
10 AM
Charles and Lily, James and Nan. They meet in Greenwich Village
in 1963 when Charles and James are jointly hired to steward the
historic Third Presbyterian Church through turbulent times.
Their personal differences, however, threaten to tear them apart.
In The Dearly Beloved, we follow these couples through decades
of love and friendship, jealousy and understanding, forgiveness
and commitment.
DIAL A FOR AUNTIES
BY JESSE Q. SUTANTO
TUESDAY, MARCH 28, 2023
10 AM
What happens when you mix 1 (accidental) murder with
2 thousand wedding guests and then toss in a possible curse on
3 generations of an immigrant Chinese-Indonesian family?
You get 4 meddling Asian aunties coming to the rescue!
Arcadia Public Library
20 W. Duarte Rd. Arcadia, CA 9 1006
(626) 821-5569
www.ArcadiaCA.gov/Library
M-Th 10-9 / F-Sa 10-6
It's as easy as 1, 2, 3:
1) Visit www.arcadiaca.freegalmusic.com
or download the Freegal app
2) Login with your library card & pin
3) Start streaming & downloading music today!
• Over 16 million songs
• 3-hour daily streaming
• 3 downloads per week
Downloaded music is yours to keep!
• FREE with your library card
Arcadia Public Library
presents
Stream & download free music
with your Arcadia Public Library card!
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, OCTOBER 20, 2022
CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:30 p.m., in the
Conference Room of the Library.
PLEDGE OF ALLEGIANCE – Chair Miriam Carter
ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Carlton Seaver, Alice Wang; Director
of Library & Museum Services Darlene Bradley (Secretary); Petra Morris, Principal
Librarian, Children’s Services
ABSENT – Elizabeth Renfrew (excused at last meeting)
PUBLIC COMMENTS – None.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Wang announced the
Arcadia Chinese Association’s Annual Gala event, marking its 40th Anniversary. She was very
pleased to be able to include an article on the Library’s Memory Lab and Trustee Liao worked on
the translation. This year’s fundraising efforts will benefit the Arboretum and the Arcadia Police
Officer’s Association. Chair Carter asked about the Ethics training and if anyone else was having
difficulty getting into the link. She also mentioned that she participated in the Great Earthquake
Shakeout at the Community Center.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley reported that the library began a new music streaming
service called Freegal today. The library will also be an election site for the November election.
This Saturday, the League of Women Voters will be providing a free, non-partisan talk on the
upcoming election at 11:00 a.m. The library will also be hosting Trick-or-Treat in the library next
Tuesday and Wednesday evenings at 6:30 p.m. and the Trustees were invited. The In-N-Out
Burger Cover to Cover program is well under way with over 800 participants to date.
PRESENTATION OF THE NEW MEMORY LABSERVICE FOR THE COMMUNITY: Principal
Librarian for Adult and Teen Services provided an overview of this new service with details of
some of the equipment and services offered.
Monthly Statistical Report: September 2022: Director Bradley noted that numbers continue to
increase. She also noted the generous donation received from the Seaver Endowment and that
this will be reflected in Gifts and Grants in the October report for November.
Monthly Report Narrative: September 2022: Chair Carter asked about the Library Services
Manager classification and thought there were quite a few duties for this position. Director Bradley
reported that the classification hadn’t been updated since 2003 and many new duties had been
added since then as the library is much more involved with third party contracts, licensing, and
technology, including public Wi-Fi, the CENIC broadband project, and planning for current and
future technologies. There are two managers that fill this classification and there is an element of
cross-training that is also part of this position. The current manager handles all of the publicity
and marketing for the Library and Museum to outward facing organizations such as Arcadia
Weekly, City Newsletter, City Hot Sheet, and the Peacock Buzz. This person is also the liaison to
the Friends of the Library, as well as also third-party contracts. Both positions work on department-
wide projects.
Financial Report: September 2022: Director Bradley noted this is the first quarter of the fiscal
year, and that spending should be close to 25% spent. She also noted that materials spending
was lower due to a supply chain issue with the major book provider, Baker and Taylor. They were
down for about six weeks due to ransomware, and it impacted almost all facets of their business,
from ordering, warehouse inventory, and distribution. They are back up and running and books
are now being received at the library. Chair Carter asked about the 7% vacancy rate and Director
Bradley explained that this figure is built into every city departmental budget because, on average,
most all departments experience about 7% vacancy rate per year.
RFID Update: Director Bradley reported that tagging was almost complete for all of the adult
collections; staff is finishing up on the AV. Encoding moves along much quicker and staff is still
working on this in the adult collections; tagging should begin in Children’s very shortly. The target
date to install the new security gates is December 6, 2022.
Staff Reports: The City Council approved funding for the library’s new chiller. Although this is a
Public Works Dept. project, it does impact the library facility in terms of air conditioning.
Staff Update: Melissa Maldonado and Claudia Arroyo continue to learn their new positions as
Adult Reference librarian and Teen Services librarian, respectively. There are currently seven
Aide positions open in Account Services and that recruitment will begin the second week of
November.
Policy Manual Updates: Chair Carter asked if there were more than the updated revisions to the
Policy Manual and Director Bradley stated that if there were any more changes, this would be the
time to bring them up. The only information in their packets was the revisions from the last Board
meeting, per their request, to review them one more time. Director Bradley also asked if the
Trustees could leave their Policy Manual with her so that they could be fully updated for the next
Board meeting.
Holiday Breakfast: Director Bradley invited the Library Board of Trustees to the Department of
Library and Museum Services annual holiday breakfast on Thursday, December 8, 2022 at 8:00
a.m. until 9:30 a.m. The traditional and optional Steal a Gift would be part of the festivities if they
would like to partake, but it is definitely optional.
Holiday Cookies: Chair Carter asked the Board which days they would like to take, as part of
the long-standing tradition of bringing cookies the week before Christmas, to the library. Four
dozen cookies were suggested, though Director Bradley said staff wouldn’t be opposed to more
healthy options like fruit as well. The ideal time to bring cookies would be 9:30 a.m. and before
noon.
12/19 – Trustee Seaver
12/20 – Trustee Wang
12/21 –
12/22 – Trustee Liao
12/23 –
Chair Carter said that she would take whatever date Trustee Renfrew did not take.
Gilb Museum of Arcadia Heritage: Director Bradley reported that they are in the process of
interviewing and making a conditional job offer for a substitute Museum Education Coordinator.
Currently, the Museum Education Coordinator is out on leave.
Calendar of Activities for Children’s Services: November 2022
Calendar of activities for Adult and Teen Services: October 2022
Flyers/Articles/Posters/Attachments: The Board reviewed the attached calendars, flyers,
including the historical photo.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of September 15, 2022
Recommended action: Approve
The motion to accept the Minutes of September 15, 2022, as written was moved by Trustee Wang,
seconded by Trustee Seaver, and carried on a voice vote.
AYES: Chair Carter, Trustees Liao, Seaver, and Wang
NOES: None
ABSENT: Trustee Renfrew
b. Adopt Policy Manual Updates
Recommended action: Approve
The motion to adopt the Policy Manual Updates was moved by Trustee Wang, seconded by
Trustee Liao, and carried on a voice vote.
AYES: Chair Carter, Trustees Liao, Seaver, and Wang
NOES: None
ABSENT: Trustee Renfrew
ADJOURNMENT
Chair Carter adjourned the meeting at 5:48 p.m. to November 17, 2022, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Miriam Carter, Chair Darlene Bradley, Secretary
Minutes prepared by: Darlene Bradley and
Petra Morris