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HomeMy WebLinkAboutLibrary Minutes: 09/15/2022LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, SEPTEMBER 15,2022 CALL TO ORDER: Chair Miriam Carter called the meeting to order at 4:32 p.m., in the Conference Room of the Library. PLEDGE OF ALLEGIANCE: Chair Miriam Carter ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Elizabeth Renfrew, Carlton Seaver, Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary); Councilmember Paul Cheng (City Council Liaison); Library Services Manager Pat Smith, Acting Library Services Manager Samantha Alba PUBLIC COMMENTS: None. Chair Carter read the policy on Public Comments to the Library Trustees. REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Wang announced that the Arcadia Chinese Association will be sponsoring two candidate forums. Trustee Liao added that they are scheduled for September 25 for District 5 and September 30 for Districts 2 and 3. The ACA's gala will benefit Foothill Unity and is sold out. Trustee Renfrew, reporting as the Board Liaison to the Friends of the Library, said that donations to the Friends are up. The August book sale made almost $400. The annual fall half-price book sale is scheduled for October 1-8: most items will be under $3. The basement is still full of donations; the Friends, though, will start accepting donations again. The Friends Newsletter will be coming out soon and membership requests will be sent out soon. The Classical Kaleidoscope Concert was wonderful: 92 attended. The Friends Book Store is adding a new process to help them track how long inventory has been on the shelves. Councilman Cheng reported that the Santa Anita mail has sold for $500 million; future plans for the mail are unknown. The new Hilton Hotel on Huntington Drive has been approved. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director's Update: Director Bradley reported that Mr. Hollywood has filed a lawsuit against the Library and City staff. She also reported that the Library received a $194,500 matching grant for a family restroom in the Children's Room. Monthly Statistical Report: July 2022, August 2022: The Gate count has doubled, and Circulation numbers are up. Volunteer hours are increasing as well. Monthly Report Narrative: July -August 2022: The In-n-Out Cover -to -Cover program will start in October. Trustee Renfrew praised Teen Zone. Financ"lal Report: August 2022: This is the first month of the fiscal year, so numbers are low. Larger percentages spent often indicate subscriptions or software; some costs are out of our control. The Board and the Director discussed administrative salaries. There has been significant staff turnover: high costs of living-, lengthy commutes, better opportunities all played a part. RIFID Update: Library Services Manager Alba updated the Board. Staff is making good progres with tagging: the Adult sections are almost done; the audio-visual collection will follow. Sh explained that the tags work with the security system, while encoding records the item' information onto the tag. Encoding follows the tagging process. After the Adult and Tee collections are done, staff will tackle the Children's collection. Darlene reported that the project i about halfway done and could be completed by the end of October. I Staff Reports: The City Council approved more study carrels, with USB ports and chargin capabilities, for the Adult and Teen areas. The updated Library Services Manager job descriptio was also approved; the position had not been updated since 2003. The Director reviewed th I position's job responsibilities.• The Board requed to have an updated copy of the Librar Services Manager •position at the next meeting for informational purposes. ste Staff Update: Melissa Camaiore left the Library for an academic position; Melissa Maldonado, a former Tech Aide, took her place. Claudia Arroyo is the new Teen Librarian. Six positions remain open in Account Services, and the Library will be recruiting for an on -call librarian. Policy Manual Updates: Director Bradley reviewed the proposed changes to the Policy Manual. Changes, including those to the Mission Statement, the categories of library cards available to the public, to fines and fees, and so on. She also discussed collection development policies and procedures. Trustee Seaver moved that the changes to the Library Policy Manual presented to the Board be accepted and that staff be directed to prepare a complete version of the Policy Manual for review at the October meeting of the Library Board of Trustees. Trustee Renfrew seconded the motion and it was passed on a voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang NOES: None ABSENT: None Gillb use of Arcadia Heritage: The dedication of the Carol Libby Garden and the John Martin Exhibit opening are at the Museum starting at 11 am on Saturday, September 17. Calendar of Activities forb i re 's Services: October 2022: The Trick or Treat program does require reservations. Baby Tales is starting again. Calendar of activities for It and Teen Services: September 2022: Smart Squad resumes weekly on Saturdays in September. IF lye rs/A rti c les/Posters/Attac h me nts: The Board reviewed the attached flyers, including the historical photo and the Teen Zone flyer. a. Approve the Regular Meeting Minutes of July 21, 022 Recommended action: Approve The motion to accept the Minutes of July 21, 2022, as written was moved by Trustee Seaver, seconded by Chair Renfrew, and. carried on a voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang NOES: None ABSENT: None b. Approve closinq the Library on Saturdav, 12/24, nd Saturdav, 12/31, respectivel Recommended action: Approve The motion to approve closing the Library on Saturday, 12/24, and Saturday, 12/31, was moved by Trustee Renfrew, seconded by Trustee Liao, and carried on a voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang NOES: None ABSENT: None. Chair Carter adjourned the meeting at 6:24 p.m. to October 20, 2022, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. W IS on Toy -me , fxt Miriam Carter, Chair Darlene Bradley, Secretary Minutes prepared by: Pat Smith