HomeMy WebLinkAboutLibrary Minutes: 09/15/2022LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, SEPTEMBER 15,2022
CALL TO ORDER: Chair Miriam Carter called the meeting to order at 4:32 p.m., in the
Conference Room of the Library.
PLEDGE OF ALLEGIANCE: Chair Miriam Carter
ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Elizabeth Renfrew, Carlton Seaver,
Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary);
Councilmember Paul Cheng (City Council Liaison); Library Services Manager Pat
Smith, Acting Library Services Manager Samantha Alba
PUBLIC COMMENTS: None. Chair Carter read the policy on Public Comments to the Library
Trustees.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Wang announced that the
Arcadia Chinese Association will be sponsoring two candidate forums. Trustee Liao added that
they are scheduled for September 25 for District 5 and September 30 for Districts 2 and 3. The
ACA's gala will benefit Foothill Unity and is sold out. Trustee Renfrew, reporting as the Board
Liaison to the Friends of the Library, said that donations to the Friends are up. The August book
sale made almost $400. The annual fall half-price book sale is scheduled for October 1-8: most
items will be under $3. The basement is still full of donations; the Friends, though, will start
accepting donations again. The Friends Newsletter will be coming out soon and membership
requests will be sent out soon. The Classical Kaleidoscope Concert was wonderful: 92 attended.
The Friends Book Store is adding a new process to help them track how long inventory has been
on the shelves. Councilman Cheng reported that the Santa Anita mail has sold for $500 million;
future plans for the mail are unknown. The new Hilton Hotel on Huntington Drive has been
approved.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director's Update: Director Bradley reported that Mr. Hollywood has filed a lawsuit against the
Library and City staff. She also reported that the Library received a $194,500 matching grant for
a family restroom in the Children's Room.
Monthly Statistical Report: July 2022, August 2022: The Gate count has doubled, and
Circulation numbers are up. Volunteer hours are increasing as well.
Monthly Report Narrative: July -August 2022: The In-n-Out Cover -to -Cover program will start
in October. Trustee Renfrew praised Teen Zone.
Financ"lal Report: August 2022: This is the first month of the fiscal year, so numbers are low.
Larger percentages spent often indicate subscriptions or software; some costs are out of our
control. The Board and the Director discussed administrative salaries. There has been significant
staff turnover: high costs of living-, lengthy commutes, better opportunities all played a part.
RIFID Update: Library Services Manager Alba updated the Board. Staff is making good progres
with tagging: the Adult sections are almost done; the audio-visual collection will follow. Sh
explained that the tags work with the security system, while encoding records the item'
information onto the tag. Encoding follows the tagging process. After the Adult and Tee
collections are done, staff will tackle the Children's collection. Darlene reported that the project i
about halfway done and could be completed by the end of October. I
Staff Reports: The City Council approved more study carrels, with USB ports and chargin
capabilities, for the Adult and Teen areas. The updated Library Services Manager job descriptio
was also approved; the position had not been updated since 2003. The Director reviewed th
I
position's job responsibilities.•
The Board requed to have an updated copy of the Librar
Services Manager •position at the next meeting for informational purposes.
ste
Staff Update: Melissa Camaiore left the Library for an academic position; Melissa Maldonado, a
former Tech Aide, took her place. Claudia Arroyo is the new Teen Librarian. Six positions remain
open in Account Services, and the Library will be recruiting for an on -call librarian.
Policy Manual Updates: Director Bradley reviewed the proposed changes to the Policy Manual.
Changes, including those to the Mission Statement, the categories of library cards available to
the public, to fines and fees, and so on. She also discussed collection development policies and
procedures.
Trustee Seaver moved that the changes to the Library Policy Manual presented to the Board be
accepted and that staff be directed to prepare a complete version of the Policy Manual for review
at the October meeting of the Library Board of Trustees. Trustee Renfrew seconded the motion
and it was passed on a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang
NOES: None
ABSENT: None
Gillb use of Arcadia Heritage: The dedication of the Carol Libby Garden and the John
Martin Exhibit opening are at the Museum starting at 11 am on Saturday, September 17.
Calendar of Activities forb i re 's Services: October 2022: The Trick or Treat program does
require reservations. Baby Tales is starting again.
Calendar of activities for It and Teen Services: September 2022: Smart Squad resumes
weekly on Saturdays in September.
IF lye rs/A rti c les/Posters/Attac h me nts: The Board reviewed the attached flyers, including the
historical photo and the Teen Zone flyer.
a. Approve the Regular Meeting Minutes of July 21, 022
Recommended action: Approve
The motion to accept the Minutes of July 21, 2022, as written was moved by Trustee Seaver,
seconded by Chair Renfrew, and. carried on a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang
NOES: None
ABSENT: None
b. Approve closinq the Library on Saturdav, 12/24, nd Saturdav, 12/31, respectivel
Recommended action: Approve
The motion to approve closing the Library on Saturday, 12/24, and Saturday, 12/31, was moved
by Trustee Renfrew, seconded by Trustee Liao, and carried on a voice vote.
AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang
NOES: None
ABSENT: None.
Chair Carter adjourned the meeting at 6:24 p.m. to October 20, 2022, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
W IS on Toy -me ,
fxt
Miriam Carter, Chair Darlene Bradley, Secretary
Minutes prepared by: Pat Smith