HomeMy WebLinkAboutAM Agenda: 01/04/2023CITY OF ARCADIA
Arcadia Museum Commission
Regular Meeting Agenda
Wednesday January 4, 2023 5:00 p.m.
Location: Museum Education Center, 382 W. Huntington Drive, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or
accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：
626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL OF MUSEUM COMMISSION MEMBERS:
Billie Tone, Chairperson
Marilyn Daleo, Chairperson Pro Tempore
Angela Yang-Ayala, Commissioner
Janalee Shimmin, Commissioner
Virginia Blitz, Commissioner
PUBLIC COMMENTS
Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per
person, unless waived by the Museum Commission. Under the Brown Act, the Museum
Commission is prohibited from discussing or taking action on any item not listed on the posted
agenda. The matter may automatically be referred to staff for appropriate response or action or
may be placed on the agenda of a future meeting.
Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available
for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal
business hours.
REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS
Announcements / Statements / Future Agenda Items
DIRECTOR REPORTS
Announcements / Statements / Reports
a. Director’s Update
b. Curator’s Report and Updates
c. Museum Education Coordinator’s Update
d. Grants
e. Interns and Volunteers
f. Programs
g. Exhibits
h. Collections
i. Flyers
History Talk
Preservation Workshop
Educational Kits 2023
Red Envelope Exhibit
Photography Contest and Exhibition
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless a member of the
Museum Commission, staff, or the public requests that a specific item be removed from the Consent
Calendar for separate discussion and action.
a. Approve the Regular Meeting Minutes of November 2, 2022
Recommended action: Approve
ADJOURNMENT
The Museum Commission will adjourn this meeting to Wednesday, March 1, 2023 at 5:00 p.m. in
the Museum Education Center at 382 W. Huntington Drive, Arcadia.
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The Gilb Museum of Arcadia Heritage
Museum Curator’s Report
November – December 2022
November 2022 December 2022
In-person Visitors: 200 In-person Visitors December 1-19: 625
Virtual Visitors: Virtual Visitors for December 1-19:
Facebook: 3,148 Facebook: 2,112
Instagram: 1,574 I Instagram: 967
Twitter: 3,529 Twitter: 1,100
Website: 528 Website: 359
Museum Education Center
In-person Visitors December 3: 525
HIGHLIGHTS
The Gilb Museum had its 2nd Annual Make Your Own Snow Globe event on December 3 for
Snow Fest, which attracted many first-time visitors. The event was held in the Education Center.
The Gilb Museum also participated in the Downtown Arcadia Holiday Fair on December 10.
COLLECTIONS
Volunteer Jonathan Ornelas continues to work with some of the Museum’s collections that need
photographing and curation. Volunteer Alick Diaz has continued to work on the Chamber of
Commerce Collection. He has been digitizing and cataloging the items for the Museum’s
database, CatalogIt.
Volunteer Deborah Cordano is working on the Anthony W. Wilkinson Collection transcription on
FromThePage. She is reviewing all letters previously transcribed by the community, to complete
the project the Museum has worked on since 2020. This collection was recently highlighted in the
California Revealed quarterly newsletter for the work done on it with the Cataloging California
Grant awarded to the Gilb Museum in 2021.
Curatorial and Collections Fall intern, Matthew Gomberg continues to inventory, curate, and
digitize the items located in the Museum’s oversized map cabinet. Intern Gomberg has cataloged
over 175 items from the Museum’s collection. He also continues to learn more skills in curation,
including creating custom archival sleeves and boxes for items in the
collection.
An inventory of all items donated during this time period:
David Wilson, a previous Arcadia Firefighter, donated a photograph of
the Arcadia Police Department (c. 1920), an Anoakia School brochure,
Arcadia City Statistics brochure from 1957-1960, and a 1957 map of
Arcadia with handwritten notes about water main lines around the City.
EXHIBITS
Curator Stevy Acevedo, staff member Rebecca Andersen, and Collections
& Curation Intern Patrick Michael have been working on the installation of new temporary exhibits
at the Museum, as well as around Arcadia. The Museum lobby exhibit case was updated to
showcase the Arcadia Mounted Police history scrapbook.
2
Staff updated the exhibit in upper City Hall near the Cashier’s
Office, showcasing the History of Chickens in Arcadia, as well as
the Council Chambers exhibit to showcase the Arcadia Fire and
Police Departments as community heroes.
The last day for John F. Martin’s Recalling the Day: Old School
Arcadia exhibit will be Saturday, January 7, 2023. Staff is currently
preparing for the next temporary exhibit, Red Envelopes which
has been designed by community members. The exhibit opening
will be on Saturday, January 21, 2023.
ADMINISTRATION
Curator Acevedo submitted the application in November for the 2023 Getty Grant for two paid
internships: Curatorial and Exhibitions internship and Education and Public Engagement
internship. She will be notified if the Museum has been awarded the grant in early 2023.
Curator Acevedo also submitted the application for the 2023 California Revealed Cataloging
California grant to have the Ruth and Charles Gilb collection inventoried, curated, and digitized.
Once the collection has been processed, it is the Curator’s goal to have this collection nominated
for the California Revealed / California State Library online repository.
On November 1, Curator Acevedo attended the Arcadia PTA meeting. At the meeting, she shared
what current events and programs are available to the Arcadia community at the Museum.
She has also been working with the Santa Anita Park Director of Community Service and Special
Projects Pete Siberell, in providing resources on the Santa Anita Japanese Assembly Center. She
conducted tours on October 27 and November 21 to university professors, as well as members
of the Japanese American Citizen League and the Japanese American National Museum.
The Friends of the Arcadia Museum (FAM) conducted their November and December board
meetings in the Museum Education Center. Museum Staff discussed current and ongoing projects
with the Board members, including the Make Your Own Snow Globe event. FAM board members
helped decorate the Museum and MEC front desk, as well as help set up for the Make Your Own
Snow Globe event. Museum staff, with the help of the Teen Volunteers, also helped FAM in
creating 300 giveaway items for Snow Day. Their next meeting will take place on January 5 in the
Museum Education Center. Topics will include the first program of the year, a History Talk on
January 7th: Arcadia’s Participation in the Rose Parade.
EDUCATION and PROGRAMMING
The Gilb Museum finished distributing the Fall into Autumn kit, which ended with 228 requests,
and began to distribute the Terrific Trees kit, which has had 94 requests to date. During Snow
Fest, staff passed out 200 Terrific Trees kits to visitors. In 2022, the Gilb Museum distributed over
5,000 kits to the Arcadia community. The Museum plans to continue the educational kits program
since its popularity with the community has been growing.
Curator Acevedo conducted the last Preservation Workshop for this year. The Paper Preservation
Workshop had 14 participants. In total, there were 52 participants in this year's series of classes.
The Museum plans to conduct this program once again in 2023 in addition to two new workshops
on art and digitization.
Curator Acevedo did a presentation at the Community Center’s Veteran’s Day Luncheon. She
spoke about the exhibits at the Museum highlighting military history in Arcadia and encouraged
Veterans to submit their stories to be included in the Museum’s Arcadia Local Veteran’s kiosk.
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Curator Acevedo attended the Mary Hansen Memorial Garden dedication and Ribbon Cutting
Ceremony hosted by the City Manager’s Office on November 15 at the Arcadia Public Library.
This year’s Make Your Own Snow Globe event on December 3 was very popular with the
community. The Museum gave out 310 snow globes, with the help of Teen Volunteers and the
Friends of the Museum Board Members: Joyce Platt, Don Fandry, Maria Leiva, and Joanna Liang.
The Friends of the Museum had a booth at the Snow
Fest event in the Community Center parking lot, which
helped promote the Museum’s event at the Museum
Education Center. Other than the main snow globe
event, staff also had the Decorate a Red Envelope
project outside of the Museum Education Center,
Santa’s Beard activity in the Museum Kid’s Corner,
and a scavenger hunt throughout the exhibits. There
were many new families visiting the Museum for the
first time.
The Museum participated in this year's Downtown Arcadia Holiday Fair event on December 10.
With the help of Library staff, they passed out 300 gingerbread candy canes to the community,
created by the Museum’s teen volunteers.
MARKETING
Museum staff continue to promote the Museum’s collection as well as events on its social media
platforms. The Museum’s monthly newsletter through MailChimp has also been very popular with
over 800 subscribers. The Museum plans to send an end of the year newsletter, highlighting all
programs and events in 2022.
VOLUNTEERS and INTERNS
In December, the Gilb Museum reached a milestone by surpassing 5,100 cumulative volunteer
and intern service hours for the year. The Museum has had 92 adult and teen volunteers, as well
as interns, since January 2022. Since the Museum has a small staff, the support of volunteers is
critical to the development of educational programs and kits for the Arcadia community. The
Museum will resume accepting volunteer applications in January 2023.
Volunteer hours:
November 1 – December 20: 308 hours
Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley
November 4
September 9
Arcadia's Participation in the
Rose Parade
THE GILB MUSEUM OF ARCADIA HERITAGE PRESENTS:
HISTORY TALKS SERIES
2023
January 7
The Gilb Museum of Arcadia Heritage
380 West Huntington Drive Arcadia, CA 91007
(626)574-5440 www.Arcadiaca.gov/Museum
May 6
March 4
Join the Gilb Museum Staff as we learn about historical figures and special
events that are important to the history of the City of Arcadia.
Elias Jackson "Lucky" Baldwin
Clara Baldwin-Stocker
Anita M. Baldwin
History of Santa Anita Park
Photograph
Workshop
Paper
Workshop
F E B R U A R Y 4
The Gilb Museum of Arcadia Heritage
380 West Huntington Drive Arcadia, California 91007
(626)574-5440 Museum@arcadiaca.gov
www.ArcadiaCA.gov/Museum
Join Museum staff in a series of workshops and demonstrations on
how you can preserve your personal and family history. Learn
preservation methods used by museum professionals and see
examples from the Museum collections.
Digitization
Workshop
Textile
Workshop
Art
Workshop
Genealogy
Workshop
P R E S E R V A T I O N W O R K S H O P S E R I E S 2023
T h e G ilb M u s e u m o f A r c ad i a He ri t age P r es e nts:
A P R I L 1 J U N E 3
A U G U S T 1 2 O C T O B E R 7 D E C E M B E R 1 6
10:00AM
T h e G i l b M u s e u m o f A r c a d i a H e r i t a g e
3 8 0 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7
O p e n T u e s d a y - S a t u r d a y , 1 0 a m -1 2 p m & 1 p m - 4 p m
6 2 6 .5 7 4 .5 4 4 0 | w w w .A r c a d i a c a .g o v /M u s e u m
The Gilb Museum is happy to offer free kits to the local community. Each kit comes with a short history
lesson and the materials necessary to complete some fun crafts! Each kit will only be available for a
limited time. Applications for kits can be found on the Museum's website.
Contact the Gilb Museum for more details.
M A M M A L S O F A R C A D I A
R E P T I L E S O F A R C A D I A
F L O W E R S A N D F U N G I O F A R C A D I A
N A T I V E T R E E S O F A R C A D I A
I N S E C T S O F A R C A D I A
B I R D S O F A R C A D I A
Available
beginning
January 3
Available
beginning
March 7
Available
beginning
May 2
Available
beginning
August 1
Available
beginning
October 3
Available
beginning
November 28
Learn about different mammals that can be found throughout Arcadia,
including squirrels, mountain lions, and more! Comes with bonus Year of
the Rabbit lesson and craft.
Educational Kits 2022Educational Kits 2023Educational Kits 2023
This kit will inspire any herpetologist. Learn about some some common
Arcadia-area critters, like the Western fence lizard, and some less
common creatures, like rattlesnakes.
Learn about two different types of organisms - flowers and fungus - that
both bloom throughout Arcadia and the surrounding regions.
There are many different types of trees that can be found throughout
Arcadia. In this kit learn about native trees, and how they are part of
Arcadia history.
Throughout Arcadia there are many types of insects. Some fly, some
crawl, and some burrow. Learn about some of these insects in this kit!
Comes with bonus Scary Spiders Science activity!
Calling all budding ornithologists! Arcadia is known for the amazing birds
that can be found throughout the city. Can you think of one? Learn about
birds and bird science in this kit!
January 3 - February 25
March 7 - April 29
May 2 - June 24
August 1 - September 30
October 3 - November 18
November 28 - December 30
Gilb Museum of Arcadia Heritage Presents:
Accepting Submissions until January 7, 2023
Exhibit from January 21, 2023 to March 25, 2023
Opening Reception: January 21, 2023
The Gilb Museum of Arcadia Heritage
380 W. Huntington Drive Arcadia, CA 91007
(626) 574-5440 Museum@ArcadiaCA.gov
www.arcadiaca.gov/Museum
Red Envelope
Exhibit
Join the Gilb Museum in this years Red Envelope
Exhibit. See envelopes decorated by members of the
community, celebrating the Year of the Rabbit.
T h e G i l b M u s e u m o f A r c a d i a H e r i t a g e
3 8 0 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7
O p e n T u e s d a y - S a t u r d a y , 1 0 a m -1 2 p m & 1 p m - 4 p m
6 2 6 .5 7 4 .5 4 4 0 | w w w .A r c a d i a c a .g o v /M u s e u m
The 13th Annual
Arcadia Juried Photography Contest & Exhibition
Accepting Submissions: March 21 - April 8
Opening Reception: April 29 at 10:30am
Exhibit: April 29 - July 15
2 0 2 3 T H E M E : N A T U R E
T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E P R E S E N T S :
MUSEUM COMMISSION
REGULAR MEETING MINUTES
WEDNESDAY, NOVEMBER 2, 2022
CALL TO ORDER – Chairperson Billie Tone called the meeting to order at 5:01 p.m. in the
Museum Education Center.
PLEDGE OF ALLEGIANCE – Billie Tone
ROLL CALL: Chairperson Billie Tone, Commissioners Ginny Blitz, Marilyn Daleo, Angela Yang-
Ayala, Councilmember April Verlato, Director of Library and Museum Services
Darlene Bradley, Library Services Manager Pat Smith, Museum Curator Stevy
Acevedo
ABSENT: Commissioner Janalee Shimmin
MOTION TO EXCUSE ABSENCE:
Commissioner Blitz moved to excuse Commissioner Shimmin’s absence. Commissioner Daleo
seconded the motion, which was passed on a voice vote.
AYES: Chairperson Tone, Commissioners Blitz, Daleo, Yang-Ayala
NOES: None
ABSENT: Commissioner Shimmin
PUBLIC COMMENTS: None
REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS:
Commissioner Blitz reported on the Friends of the Museum meeting. Commissioner Daleo
reported that the Woman’s Club is now City Historical Landmark No. 1. The dedication in early
October went well and was special. The Arcadia Historical Society meeting featured an overview
of Arcadia’s history. Councilmember Verlato reported on the recent City Council meeting,
including the noise ordinance pertaining to gardening, the new Police Department canine, and
the Festival of the Bands presentation. She discussed the Housing Element plan, which must be
revised and approved every ten years. The State has rejected the City’s proposal, which means
that the State and the City must negotiate a new agreement. The State wants to increase high-
density development, while the City is trying to minimize impact on residential neighborhoods.
REPORT FROM THE DIRECTOR: Director Bradley reported that Pie Day and the Museum Open
House were successful; Councilmember Verlato and the community attended. Museum staff and
volunteers attended the Downtown Arcadia Halloween Haunting Festival. The Director and
Curator attended the Historical Society meeting and enjoyed Ed Anderson’s presentation. She
updated the Commissioners on the Library’s current recruitments, the RFID project, and reminded
them that the Library is an early voting center. The Library will be receiving its annual gift from the
Friends of Arcadia Library later in November. The Director also announced that the Mary Hansen
Garden at the Library will be dedicated on Tuesday, November 15, at 11 a.m.
REPORT FROM THE CURATOR: Curator Acevedo reported that the Museum was very busy
during September and October. Two highlights were the Carol Libby Garden dedication and the
opening of the John Martin exhibit, which were attended by 100 guests at each event. Volunteers
and interns are working on various collections, including the Chamber of Commerce and Floretta
Lauber Collections, and the Anthony Wilkinson project. Volunteers have given over 18,000 hours
to the Wilkinson project so far. Staff has submitted the final report for last year’s Getty grant and
is now working on next year’s applications for curatorial and educational positions. The Museum
Education Coordinator worked with two Girl Scout troops before she went on maternity leave. The
Museum is currently giving out Fall into Autumn kits: 150 kits have been given out so far. The
Curator also reviewed programming, including Pie Day, the Open House, Downtown Arcadia’s
Halloween Haunting event, and the last Preservation Workshop of the year, which will focus on
preserving paper. There are currently 53 volunteers, 40 are teens. Fifteen teen volunteers
received the President’s Service Award for volunteering over 100 hours. Volunteers have
contributed 4,800 total hours this year. Rebecca Anderson, previously a volunteer and intern, is
serving as the substitute Museum Education Coordinator. The Curator reviewed Museum flyers.
She noted volunteers have made 300 globes for December’s Make Your Own Snow Globe event.
The History Talk series for 2023 will kick off in January with a presentation on the Rose Parade.
Staff has already planned the 2023 Education kits.
Consent Calendar
a. Approve the Regular Meeting Minutes of September 7, 2022
Recommended action: Approve
Commissioner Marilyn Daleo moved to approve Consent Calendar Item “a”, which was seconded
by Commissioner Ginny Blitz, and carried on a voice vote.
AYES: Chairperson Tone, Commissioner Daleo, Blitz, and Yang-Ayala
NOES: None
ABSENT: Commissioner Shimmin
Adjournment
Chairperson Billie Tone adjourned the meeting at 5:41 p.m. to Wednesday, January 4, 2023, in
the Museum Education Center at 382 W. Huntington Drive, Arcadia.
Approved:
Darlene Bradley, Director of Library and Museum Services
Prepared by: Pat Smith, Library Services Manager