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Home My WebLink AboutLB Agenda: 01/19/2023CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, January 19, 2023 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Miriam Carter, Chair Elizabeth Renfrew, Chair Pro-Tempore Alice Wang, Trustee Carlton Seaver, Trustee Connie Liao, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a. Director’s Update b. Monthly Statistical Report: November 2022; December 2022 c. Monthly Report Narrative: November/December 2022 d. Financial Report: December 2022 e. RFID Update f. Staff Update g. Policy Manual Updates  Imagination Theater Rental Policy h. Gilb Museum of Arcadia Heritage i. Calendar of activities for Children Services: January 2023, February 2023 j. Calendar of activities for Adult and Teen Services: January 2023 k. Flyers/articles/attachments  Arcadia History Room Featured Historical Photo: 1980 Tournament of Roses Float  Wish Upon a Star Community Project  Middle School Advisory Group  Kid Created Programs  Love Myselfie  Chinese Calligraphy  Bookish Quarterly calendar  National Library Lover’s Month CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Imagination Theater Rental Policy Recommended action: Adopt b. Approve the Regular Meeting Minutes of November 17, 2022 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to February 16, 2023 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. November Fiscal Year to Date Nov Nov Average 2022 2022-23 2021-22 2021 2020 2020-22 ACCOUNT SERVICES Gate count 24,183 139,142 91,945 19,220 0 14,468 Circulation 38,778 211,976 211,339 45,872 17,266 33,972 Adult 8,583 46,999 36,517 7,426 2,455 6,155 Teen 1,312 7,815 7,251 1,272 465 1,016 Juvenile 25,019 135,906 110,907 23,376 6,386 18,260 Digital Collection 3,864 21,620 22,041 4,089 6,572 4,842 In-House Use check-ins 17,234 101,516 34,623 9,709 1,388 9,444 Express Check 14,811 77,187 69,099 14,590 51 9,817 Registrations 266 1,801 1,550 275 128 223 Overdues 160 725 529 130 82 124 Reserves 1,730 9,176 10,384 1,692 7,463 3,628 TECHNICAL SERVICES Materials cataloged 978 5,211 4,198 917 1,023 973 Materials discarded 450 5,320 6,039 1,281 262 664 Interlibrary loan (ILL) 35 170 144 38 0 24 Bindery 29 154 71 26 12 22 Serials Processed 418 2,047 2,093 351 323 364 ADULT SERVICES Reference questions 2,077 12,153 11,165 2,031 1,977 2,028 Total Reference 1,027 6,384 5,978 1,151 1,234 1,137 Total Other 1,050 5,769 2,883 880 743 891 Adult Programs 10 38 19 3 8 7 Views / Participants 201 3,353 1,342 144 467 271 Teen Programs 5 28 7233 Views / Participants 166 1,434 620 122 213 167 24/7 Reference email 14 181 294 100 12 42 CHILDREN'S SERVICES Reference questions 1,380 8,297 7,716 1,748 298 1,142 Total Reference 1,034 6,157 5,533 1,148 207 796 Total Other 346 2,140 2,183 600 91 346 Special programs 4 33 39 13 9 9 Views / Participants 55 1,407 720 263 156 158 Storytime/Class Visits/Scouts 23 55 30 7 13 14 Views / Participants 774 1,890 688 168 256 399 STATISTICS Volunteer Hours 442 2,699 1,479 330 132 301 Website Visits 7,860 41,102 45,956 6,263 9,334 7,819 Other Service Point questions 1,262 5,715 5,719 1,154 972 1,129 REVENUES Fines & Fees 1,916.00$ 11,885.28$ 29,907.70$ 2,260.85$ 747.30$ 1,641.38$ Auditorium -$ 1,000.00$ -$ -$ -$ -$ Lost books 291.85$ 1,327.28$ 1,777.72$ 380.11$ 48.99$ 240.32$ Gifts & grants 30,025.81$ 151,573.94$ 32,075.89$ 30,000.00$ -$ 20,008.60$ Passport Services 5,990.00$ 37,406.95$ 25,423.10$ 5,230.00$ 1,687.70$ 4,302.57$ Total 38,223.66$ 203,193.45$ 89,184.41$ 37,870.96$ 2,483.99$ 26,192.87$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2022-23 Information & Materials Management Program & Collection 2020: numbers reflect partial closure for covid; curbside in effect. 2022: Number reflect 3 holiday closures: Nov 11, 24, 25 December Fiscal Year to Date Dec Dec Average 2022 2022-23 2021-22 2021 2020 2020-22 ACCOUNT SERVICES Gate count 7,263 146,405 109,098 17,153 0 8,139 Circulation 35,392 247,368 252,077 40,738 13,946 30,025 Adult 8,433 55,432 44,178 7,661 1,901 5,998 Teen 1,408 9,223 8,495 1,244 376 1,009 Juvenile 21,738 157,644 131,098 20,291 4,458 15,496 Digital Collection 3,813 25,433 26,234 4,193 6,281 4,762 In-House Use check-ins 12,263 113,779 41,972 7,349 930 6,847 Express Check 1,043 78,230 82,189 13,090 30 4,721 Registrations 225 2,026 1,754 204 91 173 Overdues 144 869 727 198 21 121 Reserves 1,543 10,719 11,879 1,495 6,597 3,212 TECHNICAL SERVICES Materials cataloged 643 5,854 5,271 1,073 834 850 Materials discarded 933 6,253 7,536 1,497 2,352 1,594 Interlibrary loan (ILL) 26 196 170 26 0 17 Bindery 27 181 96 25 18 23 Serials Processed 369 2,416 2,561 468 382 406 ADULT SERVICES Reference questions 2,117 14,270 13,450 2,285 1,696 2,033 Total Reference 1,098 7,482 7,193 1,215 819 1,044 Total Other 1,019 6,788 3,953 1,070 877 989 Adult Programs 6 44 22 3 5 5 Views / Participants 73 3,426 1,475 133 439 215 Teen Programs 9 37 9214 Views / Participants 453 1,887 766 146 190 263 24/7 Reference email 28 209 324 30 42 33 CHILDREN'S SERVICES Reference questions 1,238 9,535 8,931 1,215 153 869 Total Reference 951 7,108 6,407 874 74 633 Total Other 287 2,427 2,524 341 79 236 Special programs 4 37 45 6 4 5 Views / Participants 47 1,454 845 125 37 70 Storytime/Class Visits/Scouts 6 61 42 12 10 9 Views / Participants 132 2,022 937 249 166 182 STATISTICS Volunteer Hours 386 3,085 1,685 206 40 211 Website Visits 6,745 47,847 51,809 5,853 7,668 6,755 Other Service Point questions 716 6,431 6,487 768 417 634 REVENUES Fines & Fees 2,491.20$ 14,376.48$ 31,954.15$ 2,046.45$ 403.49$ 1,647.05$ Auditorium 450.00$ 1,450.00$ -$ -$ -$ 150.00$ Lost books 368.67$ 1,695.95$ 2,039.03$ 261.31$ 26.74$ 218.91$ Gifts & grants 100.00$ 151,673.94$ 32,075.89$ -$ 80.00$ 60.00$ Passport Services 5,240.00$ 42,646.95$ 30,588.10$ 5,165.00$ 2,451.35$ 4,285.45$ Total 8,649.87$ 211,843.32$ 96,657.17$ 7,472.76$ 2,961.58$ 6,361.40$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2022-23 Information & Materials Management Program & Collection 2020: numbers reflect partial closure for covid; curbside in effect. 2022: S.C. and gate count numbers inaccurate due to RFID equipment installation. 1 ARCADIA PUBLIC LIBRARY MONTHLY REPORT – NOVEMBER / DECEMBER 2022 Highlights: The Library hosted the Los Angeles County Registrar-Recorder’s office for 10 days starting in late October, with over 1,150 people voting on November 8. This was the first time the Library used aides as part of the staff coverage on a closed Sunday; this provided extra hours for tagging and encoding for the RFID project. The Friends of the Library hosted a Pop-Up Chinese Language Book Sale on November 18 and 19. The sale benefitted from the extra foot traffic generated by the annual Festival of Bands. The Mary Hansen Library Garden dedication took place in early November and was hosted by the City Manager’s office and presided over by Mayor Beck. The RFID project continued in November with all the adult materials collection being fully tagged and encoded, followed by the children’s materials beginning mid-month. The RFID equipment shipped and arrived on November 23, for a planned installation on December 6. Staffing issues on the part of FE Technologies delayed the installation until December 13. The old self-checkout machines were decommissioned on November 30. Staff finished tagging and encoding all the circulating collections the week of December 12. On December 13, the new security gates and the new self-check machines were installed. Public Works staff provided much needed assistance with the electrical requirements for the security gates and the construction for the new book chute (the “Smart Chute”) outside the main entrance. On December 14, equipment was set up, including the Smart Chute. On December 15, staff were trained on the new self-check machines. The Library’s new RFID security system went live on December 19 with the public loving the ease of use of the self- check machines. The Library is still waiting for the self-check payment systems, the children’s self-check kiosk, and graphics for the Smart Chute. An outside sign for the Smart Chute still needs to be created and ordered. Non-circulating collections will be tagged and encoded on or before March 1, 2023. On December 21, Administration staff provided a pizza party and cake for the aides and all staff to celebrate the completion of the RFID project. November Activity Visitors: 24,183 Holds Processed: 1,730 Physical Items Checked Out: 34,914 eMedia Downloaded: 3,864 Programs/Attendance: 42/1,196 Passports Issued: 154 December Activity Visitors: 9,771* Holds Processed: 1.543 Physical Items Checked Out: 35,043 eMedia Downloaded: 3,813 Programs/Attendance: 15/705 Passports Issued: 135 *Since 12/15/2022 2 Adult Programs, Classes, Technology Literacy, and Events: A Community Gratitude Tree was created to promote a focus on appreciation and community for the month of November. The community was encouraged to visit the library and fill out a leaf with appreciative thoughts: 153 leaves were submitted! Smart Squad continues to support the library’s digital literacy goals by providing computer help. The Community Memory Lab had seven appointments in November and December. The Movies You Missed featured the French film Alice in November and the Chinese film Kaili Blues in December. The Library partnered with the California Department of Financial Protection and Innovation in November to offer a financial literacy class on avoiding scams during the holidays. The Library supported community authors by partnering with the local NaNoWriMo (National Novel Writing Month) chapter throughout the month of November and by hosting an open-mic event in December. These meetings provided support for participants’ goal of writing a 50,000-word novel. Local authors, aspiring authors, and those who love to write found support and encouragement in these weekly meetings which featured writing prompts and writing sprints. A library-wide, all-ages Winter Break Reading Challenge program kicked off in December. Library patrons were encouraged to read and log their hours. For every five hours participants read, staff built another piece of the snowman. Within one week, the community read over 50 hours and the snowman was finished. As participants continue to read, the snowman’s friends will be added. Teen Programing: TAG (Teen Advisory Group) hosted a mini-Thanksgiving event, handing out tree leaves to students after school and in Teen Zone, and mounting them to the Community Gratitude Tree. A timelapse video of the installation of the trees was created and posted on social media. De-stress Fest made its school-year debut in December. Students were invited to unwind before finals with hot cocoa, crafts, and therapy dogs at the library. Three therapy dogs (Ranger, Viking, and Ray) were the stars of the show. Teens had fun going from station to station, enjoying coloring, origami, a photo booth, hot chocolate, hanging out with friends, and de-stressing with the therapy dogs. The event was a hit with 215 participants. There were seven Teen Zone sessions with 226 participants. TAG met twice to plan the event. The Teen Librarian attended the High School PTA meeting. Adult and Teen Services applied for a Teen Graphic Design Club grant. 3 Children’s Programming and Services: The In-N-Out Cover to Cover Club Reading Program concluded in November with 1,177 registrants who read and logged 15,480 books; 2,442 gift cards redeemable for free burgers were distributed throughout the six-week program. This year’s total participation numbers surpassed the 902 children who registered for last year’s program. A team of three Middle School Advisory Group members met with the Children’s Services librarian to brainstorm ideas for a holiday middle school program. The team opted to host a movie screening and holiday cookie decorating event. Staff then hosted a gingerbread cookie decorating program for 12 middle school students in December. Children’s Services hosted a three little pigs themed “Story Steam” program in which 34 children and their families listened to an informational book about building homes, reenacted the Three Little Pigs story, then visited various STEAM inspired stations to craft and build. A parent, whose son participated in last month’s Conquer the Cube program, sent a kind email to staff sharing, “Daniel enjoyed and learned from the class so much. We appreciate the teacher of the class and the library for giving us so many opportunities to have fun.” In December, Children’s Services staff prepared 500 and distributed 485 Winter Activity Kits. The kits were designed for children in kindergarten to eighth grades and included a recommended reading list, winter- themed craft, and activity sheet. There were six early literacy programs offered throughout December with 132 children and their families in attendance. Beginning January 2023 weekly story time programs will no longer require registration. Customer Services: Passport Services executed 154 passports, took 40 photos, responded to 134 telephone calls and 36 walk-in inquiries in November and 135 passes, 133 telephone calls and 42 walk-in inquiries in December. The Information Systems Services (ISS) team of three Computer Aides and ISS Supervisor answered more than 277 computer/technical questions from patrons; assisted the public with 917 public computer sessions, 633 print jobs, public copiers, and the public Wi-Fi network in November, and in December, answered more than 218 computer/technical questions from patrons; assisted the public with 763 public computer sessions, 653 print jobs, public copiers, and the public Wi-Fi network in December. ISS staff helped print six 3D models in November and three in December. Collections: With the RFID tagging project virtually complete, all items will be tagged and encoded in Cataloging and Acquisitions before they are made available to the public. This includes all new materials, items returning from the bindery, and items needing new packaging/cases. Cataloging and Acquisitions staff cataloged and processed 14 additional State Parks Passes. They also continued working on a project to catalog bound magazines as part of the RFID process. The Authority Database projects continue. This is part of the routine work to keep the Library’s databases/catalog up-to-date, consistent, and error-free. MARC records from Kanopy, CreativeBug, Press Reader, and LinkedIn were added to and discarded from our Library Catalog totaled 43,717 records in November and 42,535 in December. 4 Facilities and Technology: The equipment from CTC (formally known as CENIC), which will expand the public internet connection from 1gbps to 10gbps, arrived and ISS staff is waiting for the City’s IT department to install it. This was funded by a grant from the California State Library and the City of Arcadia. The Library applied for and received a Building Forward matching grant to design and install a new single unit family restroom in the Children’s Room. Administration staff met with Public Works staff to determine how to proceed. The Library also applied for another grant to replace the Library’s 61-year-old sewer pipes. Grants provide funding for the City and Library to pursue projects that benefit the community by reducing the entire cost of infrastructure or equipment by half. Staffing/Training: After more than 48 years of service to the Library and the community, Principal Librarian Kathy Meacham retired in early December. She will be truly missed as she was a pioneer in cataloging children’s materials. She also assisted with the library converting from card catalogs to electronic catalogs back in the mid-1980’s. A conditional offer was made to a potential full-time Technician for Account Services. Aide recruitment also opened, as an ongoing recruitment. Because of the push to finish the RFID project, the recruitment was temporarily paused and will resume after the beginning of the new year. Recruitment and interviews for the Principal Librarian for Cataloging and Acquisitions opened and closed this month. With the retirement of the former Principal Librarian for this section, cataloging of materials has been temporarily reduced to five hours per week until this position can be filled. The acting Account Services Supervisor departs in early January for a job much closer to home. An external recruitment for this position will open at the end of December and will be a continuous recruitment until the position is filled. The substitute librarian recruitment interviews were completed, and staff reached out to confirm interest before proceeding with the conditional offers, livescans, and physicals. One of the Passport clerks left in December and a recruitment will be opened up later in the year. Community Outreach/Collaboration/Volunteers: In November, the Children’s Services librarian visited Dana Middle School and presented to three sixth grade English classes. In her presentation the librarian shared about Overdrive and Sora, an online application that lets Arcadia Unified School District students use their identification cards to access eBooks purchased by the District and the Library’s Overdrive consortium titles. Many of the students said that they were not aware of or had not actively used either resource. Children’s Services hosted 124 Holly Avenue Elementary School students and 48 kindergartners. Staff visited three Longley Way kindergarten classes and provided a bird- themed storytime in which students identified different kinds of bird puppets, listened to a reading of Owl Babies by Martin Waddell, and did a bat activity. In December, Holly Avenue Elementary fifth grade students, Sydney Kopshinsky and Aimee Nguyen, hosted two Great Game Day Elementary programs: 28 attendees met with other elementary students and played various board and card games, including Life, Hedbanz, Uno, and Connect Four. The event is part of a larger “Kid Created” program series which offers programming for tweens that is planned, prepared, and hosted by their peers. Adult Services staff attended a Community Memory Lab outreach meeting, and the Teen Librarian attended the High School PTA meeting. Administration staff attended meetings in November and December of the Woman’s Club and the Arcadia Coordinating Council, as 5 well as the Mary Hansen Garden dedication. Transition Partnership Program (TPP) and Workability volunteers worked 20 hours in Account Services in November and 43 hours in December. Administration staff attended a variety of community events including the Fire Chief’s pinning ceremony, the City’s annual Christmas Tree lighting, the community Menorah lighting, the City Council Reorganization reception, the Police Chief’s annual holiday breakfast, the city employee holiday dinner, the Library and Museum Holiday breakfast, and the Snow Fest. In addition, Administration staff met with two library school students to provide insight and guidance on entering the profession. Administration, Adult, and Children’s Services staff attended and staffed a booth at the Downtown Arcadia Holiday Fair where they distributed informational handouts to attendees, gave away bookmarks promoting library programming, and facilitated a game wheel in which families could win various prizes. Marketing and Publicity: The Children’s Room featured “Welcome to the Jerry Broadwell Children’s Room” on the main display wall, “Holly Avenue Elementary School Dolphins Are Thankful For…” on the early literacy computer wall, “Find Your Next Great Read” on the Information bulletin board and displays on “Fall into a Good Book.” The book displays still feature “great adventures,” and the display cases offer the “Wish Upon a Star Community Project,” as well as Lego and origami projects done by local children. In addition to the Gratitude Project display, Adult Services offered book displays featuring vegan cookbooks, National Novel Writing Month, career development, and YA fandom and fanfiction in November and Christmas romance, DIY Holiday Gifts, an Adult librarian’s picks (a great hit with patrons!), quick reads, and cookie bake-off fun. The main display featured the Winter Reading Challenge. PENTAMATION ENTERPRISES INC.PAGE NUMBER: 1 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 527,400.00 19,298.31 .00 183,578.34 343,821.66 34.81 4014 VACATION SELL BACK 1,500.00 .00 .00 .00 1,500.00 .00 4015 ALLOWANCES 1,600.00 48.46 .00 417.66 1,182.34 26.10 4017 TAXABLE LIFE/AUTO .00 .00 .00 399.96 -399.96 .00 4021 LONGEVITY PAY 6,800.00 210.14 .00 2,311.54 4,488.46 33.99 4032 PART-TIME NON-PERS 22,500.00 1,383.68 .00 7,233.95 15,266.05 32.15 4241 P.E.R.S 124,500.00 4,501.92 .00 41,034.56 83,465.44 32.96 4242 NON-PERSABLE COMPENSATIO 2,300.00 81.75 .00 700.55 1,599.45 30.46 4244 MEDICAL/DENTAL INSURANCE 66,600.00 3,313.22 .00 22,273.07 44,326.93 33.44 4245 LONG TERM DISABILITY 400.00 17.68 .00 83.98 316.02 21.00 4247 LIFE INSURANCE 1,400.00 100.79 .00 479.68 920.32 34.26 4250 FICA/HOSPITAL INSURANCE 8,000.00 307.06 .00 3,170.52 4,829.48 39.63 4299 VACANCY RATE -22,000.00 .00 .00 .00 -22,000.00 .00 TOTAL SALARIES & BENEFITS 741,000.00 29,263.01 .00 261,683.81 479,316.19 35.31 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,000.00 251.37 .00 3,183.16 3,816.84 45.47 5115 PROGRAM EXPENSES 6,800.00 .00 .00 547.98 6,252.02 8.06 5125 PRINT SHOP 11,400.00 805.50 3,484.50 2,294.55 5,620.95 50.69 5230 BUILDING AND GROUNDS 18,000.00 4,017.46 .00 8,334.09 9,665.91 46.30 TOTAL SUPPLIES 43,200.00 5,074.33 3,484.50 14,359.78 25,355.72 41.31 1ST SUBTOTAL-6000 OPERATING EXPENSES 6160 CONTRACT SERVICES 299,300.00 23,014.84 65,348.67 118,584.32 115,367.01 61.45 6210 TELEPHONE 23,500.00 620.80 17,127.45 3,141.47 3,231.08 86.25 6310 MILEAGE 300.00 5.00 .00 21.01 278.99 7.00 6505 GENERAL LIABILITY 74,800.00 .00 .00 31,166.65 43,633.35 41.67 6507 WORKERS’ COMPENSATION 49,900.00 .00 .00 20,791.60 29,108.40 41.67 6611 ELECTRIC 150,400.00 10,313.26 .00 82,281.67 68,118.33 54.71 6612 GAS 11,000.00 .00 .00 1,032.69 9,967.31 9.39 6614 WATER 1,200.00 .00 .00 .00 1,200.00 .00 6730 OFFICE EQUIPMENT 3,500.00 .00 .00 145.00 3,355.00 4.14 6750 VEHICLE MAINTENANCE 2,200.00 .00 .00 699.65 1,500.35 31.80 6751 VEHICLE FUEL USAGE 300.00 .00 .00 138.98 161.02 46.33 6752 VEHICLE 3RD PARTY SVC 400.00 .00 .00 42.00 358.00 10.50 6760 BUILDING REPAIR & MAINT 12,000.00 819.34 .00 3,522.72 8,477.28 29.36 6930 MEMBERSHIP & PUBLICATION 6,500.00 .00 .00 4,675.25 1,824.75 71.93 6940 OFFICIAL MEETINGS 3,200.00 .00 .00 73.25 3,126.75 2.29 6960 EQUIPMENT REPLACEMENT .00 .00 .00 75,289.05 -75,289.05 .00 6970 TRAINING 6,700.00 .00 .00 400.00 6,300.00 5.97 6971 TUITION REIMBURSEMENT 4,200.00 .00 .00 978.40 3,221.60 23.30 6977 EMPLOYEE SUPPORT 1,100.00 .00 .00 .00 1,100.00 .00 TOTAL OPERATING EXPENSES 650,500.00 34,773.24 82,476.12 342,983.71 225,040.17 65.41 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 77,700.00 .00 .00 .00 77,700.00 .00 Normal % Expended for: Personnel Services: 50.42 % Supplies & Services: 50.00 % PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-7000 MISCELLANEOUS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL MISCELLANEOUS 77,700.00 .00 .00 .00 77,700.00 .00 TOTAL LIBRARY-ADMIN 1,512,400.00 69,110.58 85,960.62 619,027.30 807,412.08 46.61 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 58,900.00 2,265.58 .00 25,181.76 33,718.24 42.75 4021 LONGEVITY PAY .00 21.01 .00 231.11 -231.11 .00 4032 PART-TIME NON-PERS 50,500.00 1,422.95 .00 17,307.26 33,192.74 34.27 4241 P.E.R.S 13,100.00 506.29 .00 5,570.67 7,529.33 42.52 4244 MEDICAL/DENTAL INSURANCE 6,700.00 520.86 .00 3,263.16 3,436.84 48.70 4245 LONG TERM DISABILITY 100.00 4.42 .00 26.52 73.48 26.52 4247 LIFE INSURANCE 100.00 4.38 .00 26.28 73.72 26.28 4250 FICA/HOSPITAL INSURANCE 1,600.00 54.19 .00 623.48 976.52 38.97 4299 VACANCY RATE -3,900.00 .00 .00 .00 -3,900.00 .00 TOTAL SALARIES & BENEFITS 127,100.00 4,799.68 .00 52,230.24 74,869.76 41.09 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 1,300.00 .00 .00 156.50 1,143.50 12.04 TOTAL SUPPLIES 1,300.00 .00 .00 156.50 1,143.50 12.04 1ST SUBTOTAL-6000 OPERATING EXPENSES 6730 OFFICE EQUIPMENT 3,900.00 .00 .00 .00 3,900.00 .00 TOTAL OPERATING EXPENSES 3,900.00 .00 .00 .00 3,900.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 8,300.00 .00 .00 .00 8,300.00 .00 TOTAL MISCELLANEOUS 8,300.00 .00 .00 .00 8,300.00 .00 TOTAL LIBRARY-INFORMATION SYS 140,600.00 4,799.68 .00 52,386.74 88,213.26 37.26 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES .00 .00 .00 422.00 -422.00 .00 4032 PART-TIME NON-PERS 112,400.00 1,819.60 .00 21,354.88 91,045.12 19.00 4250 FICA/HOSPITAL INSURANCE 1,600.00 26.38 .00 315.76 1,284.24 19.74 4299 VACANCY RATE -3,400.00 .00 .00 .00 -3,400.00 .00 TOTAL SALARIES & BENEFITS 110,600.00 1,845.98 .00 22,092.64 88,507.36 19.98 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 700.00 .00 .00 .00 700.00 .00 TOTAL SUPPLIES 700.00 .00 .00 .00 700.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 300.00 .00 .00 .00 300.00 .00 TOTAL MISCELLANEOUS 300.00 .00 .00 .00 300.00 .00 TOTAL LIBRARY-SHELVING MGMT 111,600.00 1,845.98 .00 22,092.64 89,507.36 19.80 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 256,700.00 6,053.74 .00 103,906.85 152,793.15 40.48 4021 LONGEVITY PAY 2,200.00 84.04 .00 924.44 1,275.56 42.02 4032 PART-TIME NON-PERS 50,200.00 1,605.60 .00 22,602.31 27,597.69 45.02 4241 P.E.R.S 57,700.00 1,385.88 .00 22,671.53 35,028.47 39.29 4244 MEDICAL/DENTAL INSURANCE 60,100.00 3,123.15 .00 26,273.24 33,826.76 43.72 4245 LONG TERM DISABILITY 500.00 17.68 .00 132.60 367.40 26.52 4247 LIFE INSURANCE 300.00 17.52 .00 131.40 168.60 43.80 4250 FICA/HOSPITAL INSURANCE 4,500.00 124.09 .00 1,977.09 2,522.91 43.94 4299 VACANCY RATE -13,000.00 .00 .00 .00 -13,000.00 .00 TOTAL SALARIES & BENEFITS 419,200.00 12,411.70 .00 178,619.46 240,580.54 42.61 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,000.00 25.75 .00 674.26 3,325.74 16.86 TOTAL SUPPLIES 4,000.00 25.75 .00 674.26 3,325.74 16.86 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 25,500.00 .00 .00 .00 25,500.00 .00 TOTAL MISCELLANEOUS 25,500.00 .00 .00 .00 25,500.00 .00 TOTAL LIBRARY-ACCOUNT SERVICE 448,700.00 12,437.45 .00 179,293.72 269,406.28 39.96 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015605 LIBRARY-CHILDREN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 314,600.00 11,148.00 .00 129,689.10 184,910.90 41.22 4011 SPECIALIST PAY 1,000.00 40.00 .00 440.00 560.00 44.00 4021 LONGEVITY PAY 4,400.00 168.10 .00 1,849.10 2,550.90 42.03 4241 P.E.R.S 75,300.00 2,680.04 .00 31,044.39 44,255.61 41.23 4244 MEDICAL/DENTAL INSURANCE 53,500.00 3,021.80 .00 22,415.65 31,084.35 41.90 4245 LONG TERM DISABILITY 500.00 17.68 .00 119.34 380.66 23.87 4247 LIFE INSURANCE 300.00 17.52 .00 118.26 181.74 39.42 4250 FICA/HOSPITAL INSURANCE 4,600.00 168.23 .00 1,940.96 2,659.04 42.19 4299 VACANCY RATE -13,600.00 .00 .00 .00 -13,600.00 .00 TOTAL SALARIES & BENEFITS 440,600.00 17,261.37 .00 187,616.80 252,983.20 42.58 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,200.00 424.38 .00 2,646.25 553.75 82.70 5115 PROGRAM EXPENSES 1,100.00 .00 .00 793.42 306.58 72.13 TOTAL SUPPLIES 4,300.00 424.38 .00 3,439.67 860.33 79.99 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 63,000.00 7,394.63 .00 18,050.43 44,949.57 28.65 6923 ELECTRONIC RESOURCES 16,800.00 819.00 .00 13,557.67 3,242.33 80.70 TOTAL OPERATING EXPENSES 79,800.00 8,213.63 .00 31,608.10 48,191.90 39.61 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 49,000.00 .00 .00 .00 49,000.00 .00 TOTAL MISCELLANEOUS 49,000.00 .00 .00 .00 49,000.00 .00 TOTAL LIBRARY-CHILDREN 573,700.00 25,899.38 .00 222,664.57 351,035.43 38.81 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015607 LIBRARY-TECHNICAL 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 328,600.00 12,532.42 .00 138,772.14 189,827.86 42.23 4020 STABILITY PAY 500.00 .00 .00 .00 500.00 .00 4021 LONGEVITY PAY 6,600.00 273.19 .00 3,005.09 3,594.91 45.53 4241 P.E.R.S 80,000.00 3,057.53 .00 33,835.96 46,164.04 42.29 4244 MEDICAL/DENTAL INSURANCE 53,500.00 3,372.46 .00 23,696.91 29,803.09 44.29 4245 LONG TERM DISABILITY 500.00 22.10 .00 132.60 367.40 26.52 4247 LIFE INSURANCE 300.00 21.90 .00 131.40 168.60 43.80 4250 FICA/HOSPITAL INSURANCE 4,900.00 130.87 .00 1,444.39 3,455.61 29.48 4299 VACANCY RATE -14,200.00 .00 .00 .00 -14,200.00 .00 TOTAL SALARIES & BENEFITS 460,700.00 19,410.47 .00 201,018.49 259,681.51 43.63 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 16,600.00 498.40 .00 3,051.26 13,548.74 18.38 TOTAL SUPPLIES 16,600.00 498.40 .00 3,051.26 13,548.74 18.38 1ST SUBTOTAL-6000 OPERATING EXPENSES 6921 BIBLIOGRAPHIC UTILITIES 40,500.00 .00 .00 31,595.81 8,904.19 78.01 6922 LIBRARY MATERIALS 9,000.00 671.30 .00 4,416.06 4,583.94 49.07 TOTAL OPERATING EXPENSES 49,500.00 671.30 .00 36,011.87 13,488.13 72.75 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 49,600.00 .00 .00 .00 49,600.00 .00 TOTAL MISCELLANEOUS 49,600.00 .00 .00 .00 49,600.00 .00 TOTAL LIBRARY-TECHNICAL 576,400.00 20,580.17 .00 240,081.62 336,318.38 41.65 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015608 LIBRARY-ADULT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 392,000.00 13,923.68 .00 147,128.25 244,871.75 37.53 4011 SPECIALIST PAY 1,000.00 40.00 .00 440.00 560.00 44.00 4014 VACATION SELL BACK 800.00 .00 .00 .00 800.00 .00 4021 LONGEVITY PAY 5,500.00 168.12 .00 1,975.38 3,524.62 35.92 4241 P.E.R.S 92,900.00 3,296.37 .00 34,950.52 57,949.48 37.62 4244 MEDICAL/DENTAL INSURANCE 60,100.00 4,217.66 .00 23,603.40 36,496.60 39.27 4245 LONG TERM DISABILITY 500.00 22.10 .00 119.34 380.66 23.87 4247 LIFE INSURANCE 300.00 21.90 .00 118.26 181.74 39.42 4250 FICA/HOSPITAL INSURANCE 5,800.00 195.75 .00 2,145.75 3,654.25 37.00 4299 VACANCY RATE -16,800.00 .00 .00 .00 -16,800.00 .00 TOTAL SALARIES & BENEFITS 542,100.00 21,885.58 .00 210,480.90 331,619.10 38.83 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,300.00 855.98 .00 1,342.14 1,957.86 40.67 5115 PROGRAM EXPENSES 1,000.00 .00 .00 263.50 736.50 26.35 TOTAL SUPPLIES 4,300.00 855.98 .00 1,605.64 2,694.36 37.34 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 147,100.00 13,046.50 .00 72,093.57 75,006.43 49.01 6923 ELECTRONIC RESOURCES 107,600.00 2,546.24 .00 48,473.41 59,126.59 45.05 TOTAL OPERATING EXPENSES 254,700.00 15,592.74 .00 120,566.98 134,133.02 47.34 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 47,900.00 .00 .00 .00 47,900.00 .00 TOTAL MISCELLANEOUS 47,900.00 .00 .00 .00 47,900.00 .00 TOTAL LIBRARY-ADULT 849,000.00 38,334.30 .00 332,653.52 516,346.48 39.18 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015640 PASSPORT PROCESSING 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES .00 .00 .00 688.20 -688.20 .00 4030 PART-TIME PERS ONLY .00 524.15 .00 10,508.47 -10,508.47 .00 4032 PART-TIME NON-PERS 57,900.00 658.97 .00 4,958.23 52,941.77 8.56 4241 P.E.R.S .00 116.06 .00 2,492.72 -2,492.72 .00 4250 FICA/HOSPITAL INSURANCE 800.00 17.16 .00 234.29 565.71 29.29 4299 VACANCY RATE -1,800.00 .00 .00 .00 -1,800.00 .00 TOTAL SALARIES & BENEFITS 56,900.00 1,316.34 .00 18,881.91 38,018.09 33.18 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 9,000.00 476.61 .00 2,757.45 6,242.55 30.64 TOTAL SUPPLIES 9,000.00 476.61 .00 2,757.45 6,242.55 30.64 TOTAL PASSPORT PROCESSING 65,900.00 1,792.95 .00 21,639.36 44,260.64 32.84 TOTAL GENERAL FUND 4,278,300.00 174,800.49 85,960.62 1,689,839.47 2,502,499.91 41.51 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10 DATE: 01/11/2023 CITY OF ARCADIA EXPSTA11 TIME: 10:28:02 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 6/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-619 EQUIPMENT REPLACEMENT FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN 1ST SUBTOTAL-8000 CAPITAL OUTLAY PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 8301 OFFICE MACH & FURNITURE 222,700.00 6,737.38 168,000.00 13,712.38 40,987.62 81.60 8302 COMPUTER EQUIP & SOFTWAR 30,700.00 .00 .00 8,443.50 22,256.50 27.50 8304 COMPUTER SOFTWARE UPGRAD 155,976.23 51,222.80 12,176.62 76,235.22 67,564.39 56.68 8305 OFFICE EQUIPMENT 16,900.00 .00 .00 16,574.69 325.31 98.08 TOTAL CAPITAL OUTLAY 426,276.23 57,960.18 180,176.62 114,965.79 131,133.82 69.24 TOTAL EQUIP REPLACE/LIB-ADMIN 426,276.23 57,960.18 180,176.62 114,965.79 131,133.82 69.24 TOTAL EQUIPMENT REPLACEMENT 426,276.23 57,960.18 180,176.62 114,965.79 131,133.82 69.24 TOTAL REPORT 4,704,576.23 232,760.67 266,137.24 1,804,805.26 2,633,633.73 44.02 ARCADIA PUBLIC LIBRARY IMAGINATION THEATER RENTAL POLICY The Imagination Theater in the Jerry Broadwell Children’s Room is available to community groups or organizations for events of a civic, cultural, charitable, intellectual or educational nature. This policy is in keeping with Article 6 of the Library Bill of Rights which the Library Board has adopted: Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Events in the Imagination Theater must be open and free to the public. The Imagination Theater is available at no cost to the following organizations:  City of Arcadia  Friends of the Library  Arcadia Unified School District (for District activities of community interest not normally held at a school site)  Student groups from AUSD with a supporting letter on official School or District letterhead from a group advisor or teacher. A responsible supervising adult 18 years or older must be in the room. The Imagination Theater is available for a fee to non-profit organizations with proof of 501c3 status (proof of non-profit status must accompany the application). The Imagination Theater is not available to or for the following:  Commercial organizations, including paid tutoring services whether provided by an individual or a commercial enterprise  Private parties, weddings, receptions, birthday parties, memorial services, or play groups  Use by organizations on a regular basis (daily, weekly, monthly or annually)  Use that would conflict with regularly scheduled Library programs or events.  Purposes for furthering a campaign for public office (City Charter, section 905)  Use that would damage the facility. Application for the use of the Imagination Theater shall be made with the Children’s Services staff no more than three (3) months in advance and at least seven (7) business days prior to the date of use. Priority will be given to Library-sponsored activities. The Imagination Theater is available only during the hours the Library is open to the public, up to 30 minutes prior to close. The Library may, at its sole discretion, reject an application. Any scheduled group may be asked to reschedule a particular meeting or event in order to make the room available for a special purpose. The Imagination Theater may only be rented by an organization or group one time per quarter per calendar year. The applicant and a responsible adult 18 years of age or older must be present. The applicant and adult may be the same person. Fees for the use of all rentals at the Library are payable preferably at the time of the application, but not later than two weeks prior to the scheduled date or the reservation will be cancelled. If the reservation is made within two weeks of the event, payment and proof of non-profit status is due at the same time.  Rental fee of $50 per hour for the Imagination Theater. The total fee is derived by multiplying the hourly fee by the number of hours (including any portion of an hour which shall be rounded up to a full hour) of the proposed and approved use.  Food and beverages are not permitted in the Imagination Theater.  AV equipment is not provided. Renters are welcome to bring their own laptops or tablets and to use the Library’s free Wi-Fi.  A $150 security deposit is required. This deposit may be refunded if/when Library staff has determined that no Library property is damaged or missing, and the group leaves on time as scheduled. Additional charges may be necessary if the deposit amount does not cover costs of damaged or missing property.  Fees will be refunded only if applicant notifies the Library of intent to cancel at least two full weeks prior to the scheduled event, including the security fee. The Imagination Theater will be available at no charge for setup thirty (30) minutes prior to the scheduled start time of the event. Cleanup must be completed by the end of the scheduled time. The Library reserves the right to bill a user after the event if the time used exceeds the schedule, including any overtime costs associated with staff staying after the close of the Library. Permission to use the Imagination Theater is not transferable. Alcoholic beverages are not permitted under any circumstances. The fact that a group is given permission to meet in the Library in no way constitutes endorsement by the Library or the Board of Trustees of the policies or beliefs of that group. Neither the name nor the address of the Arcadia Public Library may be used as the official address or headquarters of an organization or group. Any printed publicity must include the following statement: “This program is not sponsored by the Arcadia Public Library,” unless the Library has agreed to co- sponsor the event. The applicant agrees to hold the City harmless and indemnifies the City with regard to any liability arising out of use of the premises. The applicant must execute an agreement in a form and substance approved by the City Attorney reflecting the foregoing, among other terms and conditions. The City of Arcadia requires the individual or entity securing the use of the facility to produce a valid Certificate of Liability Insurance in the amount of one million ($1,000,000) dollars to cover the event(s) for which they have applied, naming the City of Arcadia as additional insured. The user agrees that neither the City of Arcadia nor any of its officers, agents, or employees shall be responsible or liable for loss or damage to property and equipment of User or that its agents, employees, or invitees with regard to their use of the property of the City of Arcadia. User shall defend, indemnify, and hold harmless the City of Arcadia, its officers, agents, or employees with regard to any suits, losses, claims, and liability that may arise out of User’s use of the Arcadia Public Library facilities. The Director of Library and Museum Services shall have authority regarding facility usage and interpretations of policy decisions. Appeals may be made to the Library Board of Trustees in writing. 1 Library Closed 2 Library Closed 3 4 5 6 7 Sign-ups for January programs begin. 10 -11 am: Priority registration for Arcadia residents. Proof of residency required. 11 am onward: Open registration. 8 Library Closed 9 10 11 12 *Book Buddies 4—8 Years 5:00 pm * Registration Required 13 *Wow! That’s STEM 3rd—8th Grades 3:45 pm * Registration Required 14 15 Library Closed 16 Library Closed 17 Baby Tales Winter Session 4—23 Months 10:30 am Family Storytime Winter Session All Ages 6:30 pm 18 Toddler Storytime Winter Session 24—47 Months 10:30 am 19 Game Day Unplugged 6th—8th Grades 12:00 pm 20 *Wow! That’s STEM 3rd—8th Grades 3:45 pm * Registration Required 21 *Lunar New Year Craft Market K—3rd Grades 2:30 pm * Registration Required 22 Library Closed 23 Middle School Advisory Group Meeting 6th—8th Grades 3:30 pm 24 Baby Tales Winter Session 4—23 Months 10:30 am Family Storytime Winter Session All Ages 6:30 pm 25 Toddler Storytime Winter Session 24—47 Months 10:30 am 26 *Book Buddies 4—8 Years 5:00 pm * Registration Required 27 28 29 Library Closed 30 31 Baby Tales Winter Session 4—23 Months 10:30 am Family Storytime Winter Session All Ages 6:30 pm SUN MON TUE WED THU FRI SAT Arcadia Public Library - Jerry Broadwell Children’s Room J A N U A RY 2 0 2 3 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. FOR EARLY LEARNERS Storytimes are a wonderful way to introduce children to the lifelong love of reading and the fun of visiting the community Library. Registration is NOT REQUIRED for the Winter storytime session. BABY TALES Tuesdays, January 17, 24, & 31, 2023 at 10:30 am Best For Ages 4 — 23 Months 15-20 minute program of songs, stories, fingerplays and more. Registration is not required. FAMILY STORYTIME Tuesdays, January 17, 24, & 31, 2023 at 6:30 pm For All Ages This program provides fun stories and activities for the whole family. Registration is not required. TODDLER STORYTIME Wednesdays, January 18 & 25, 2023 at 10:30 am Best For Ages 24 — 47 Months Join us for stories and activities just right for toddler aged children. Registration is not required. BOOK BUDDIES A one-on-one reading program designed especially for children ages 4 to 8 years old. Listen to fun stories read aloud by the Assisteens®, an auxiliary of the Assistance League of Arcadia. January Sessions Thursday, January 12; 5:00—5:30 pm Thursday, January 26; 5:00—5:30 pm Sign-ups begin Saturday, January 7, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. JANUARY 2023 Calendar of Events FOR ALL AGES WISH UPON A STAR COMMUNITY PROJECT January 3, 2023 — January 31, 2023 Write a wish for Arcadia on paper, then fold it into a paper star and donate it to the Library’s Jerry Broadwell Children’s Room for display in glass jars. You may use a paper of your choosing and contribute as many folded stars as you like. Your contribution(s) will become the property of the Library. FOR SCHOOL AGED KIDS LUNAR NEW YEAR CRAFT MARKET Saturday, January 21, 2023 at 2:30 pm For Kindergarten— 3rd Grades Visit the Library’s Craft Market and receive special APL dollars to purchase a variety of supplies to make crafts in celebration of Lunar New Year. All materials will be provided and available while supplies last. Sign-ups begin Saturday, January 7, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. KID CREATED: WOW! THAT’S STEM Fridays, January 13 & 20, 2023 at 3:45 pm For 3rd — 8th Grades Youth are invited to develop their STEM skills, make cool STEM projects, and get inspired by female students and professionals in STEM. There’s also the opportunity to make a robot, work with hydraulics, and more! This program was created by eighth grade student, Katelyn, for kids who want to explore STEM. Sign-ups begin Saturday, January 7, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. FOR MIDDLE SCHOOLERS GAME DAY UNPLUGGED Thursday, January 19, 2023 at 12:00 pm For 6th—8th Grades Middle schoolers can gather with friends and spend a Thursday afternoon relaxing and playing tabletop board and card games provided by the Library. Registration is not required. MIDDLE SCHOOL ADVISORY GROUP MEETING Monday, January 23, 2023 at 3:30 pm For 6th—8th Grades Looking to meet new friends? Want to help plan fun middle school events? We invite you to join the Middle School Advisory group! The team will meet to plan and make a difference for middle school students at the Library. Registration is not required. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626-821-5566 www.ArcadiaCA.gov/Library 1 Toddler Storytime Winter Session 24—47 Months 10:30 am 2 Game Day Unplugged 6th—8th Grades 12:00 pm 3 4 Sign-ups for February programs begin. 10 -11 am: Priority registration for Arcadia residents. Proof of residency required. 11 am onward: Open registration. 5 Library Closed 6 7 Baby Tales Winter Session 4—23 Months 10:30 am Family Storytime Winter Session All Ages 6:30 pm 8 Toddler Storytime Winter Session 24—47 Months 10:30 am 9 *Book Buddies 4—8 Years 5:00 pm * Registration Required 10 *Wow! That’s STEM 3rd—8th Grades 3:45 pm * Registration Required 11 *Valentineology 5—9 Years 11:00 pm *Chess Club 2nd—5th Grades 2:00 pm * Registration Required 12 Library Closed 13 Middle School Advisory Group Program 6th—8th Grades 3:30 pm 14 Baby Tales Winter Session 4—23 Months 10:30 am Family Storytime Winter Session All Ages 6:30 pm 15 Toddler Storytime Winter Session 24—47 Months 10:30 am 16 Bilingual Storytime 3—5 Years 6:30 pm 17 18 *Chess Club 2nd—5th Grades 2:00 pm * Registration Required 19 Library Closed 20 Library Closed 21 Baby Tales Winter Session 4—23 Months 10:30 am Family Storytime Winter Session All Ages 6:30 pm 22 Toddler Storytime Winter Session 24—47 Months 10:30 am 23 *Book Buddies 4—8 Years 5:00 pm * Registration Required 24 25 *Chess Club 2nd—5th Grades 2:00 pm * Registration Required 26 Library Closed 27 28 SUN MON TUE WED THU FRI SAT Arcadia Public Library - Jerry Broadwell Children’s Room F E B R U A RY 2 0 2 3 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. FOR EARLY LEARNERS Storytimes are a wonderful way to introduce children to the lifelong love of reading and the fun of visiting the community Library. REGISTRATION IS NOT REQUIRED for the Winter storytime session. BABY TALES Tuesdays, February 7, 14, & 21, 2023 at 10:30 am Best For Ages 4 — 23 Months 15-20 minute program of songs, stories, fingerplays and more. Registration is not required. FAMILY STORYTIME Tuesdays, February 7, 14, & 21, 2023 at 6:30 pm For All Ages This program provides fun stories and activities for the whole family. Registration is not required. TODDLER STORYTIME Wednesdays, February 1, 8, 15, & 22, 2023 at 10:30 am Best For Ages 24 — 47 Months Join us for stories and activities just right for toddler aged children. Registration is not required. ENGLISH/MANDARIN BILINGUAL STORYTIME Thursday, February 16, 2023 at 6:30 pm Best For Ages 3—5 Years Join us for bilingual storytime with stories, songs, and activities in Mandarin and English. This is a 30 -45 minute storytime designed for ages three to five years. Registration is not required. BOOK BUDDIES A one-on-one reading program designed especially for children ages 4 to 8 years old. Listen to fun stories read aloud by the Assisteens®, an auxiliary of the Assistance League of Arcadia. February Sessions Thursday, February 9; 5:00—5:30 pm Thursday, February 23; 5:00—5:30 pm Sign-ups begin Saturday, February 4, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. FEBRUARY 2023 Calendar of Events FOR SCHOOL AGED KIDS KID CREATED: WOW! THAT’S STEM Friday, February 10, 2023 at 3:45 pm For 3rd — 8th Grades Youth are invited to develop their STEM skills, make cool STEM projects, and get inspired by female students and professionals in STEM. This program was created by eighth grade student, Katelyn, for kids who want to explore STEM. Sign-ups begin Saturday, February 4, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. VALENTINEOLOGY Saturday, February 11, 2023 at 11:00 am For Ages 5 – 9 Years Valentine’s and STEAM—what could be more fun? Join us for Valentine stories, cards, and candy with an added twist of science, technology, engineering, arts, and math! All materials will be provided and available while supplies last. Registration is required. Sign-ups begin Saturday, February 4, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. KID CREATED: CHESS CLUB Saturdays, February 11, 18, & 25, 2023 at 2:00 pm For 2nd — 5th Grades Whether you are new to chess or already an experienced player, join us for a weekly hour of fun! You will learn how to outsmart your opponents through openings, tactics, and more. All materials will be provided. This program is hosted by high school student, Kevin, and designed for other kids who want to learn more about the game. Sign-ups begin Saturday, February 4, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. FOR MIDDLE SCHOOLERS GAME DAY UNPLUGGED Thursday, February 2, 2023 at 12:00 pm For 6th—8th Grades Middle schoolers can gather with friends and spend a Thursday afternoon relaxing and playing tabletop board and card games provided by the Library. Registration is not required. MIDDLE SCHOOL ADVISORY GROUP PROGRAM Monday, February 13, 2023 at 3:30 pm For 6th—8th Grades Join the Middle School Advisory Group for a special program designed especially for middle schoolers. Registration is not required. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626-821-5566 www.ArcadiaCA.gov/Library Adult & Teen Services Calendar of Events January 2023 Library Closed 30 The Movies You Missed Auditorium 6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM 14 Smart Squad Teen Central 10 AM– 12 PM Library Closed 28 Smart Squad Teen Central 10 AM– 12 PM Teen Zone Love Myselfie Auditorium 3:30-6 PM 21 Smart Squad Teen Central 10 AM– 12 PM Chinese Calligraphy Auditorium 11 AM Smart Squad Teen Central 10 AM– 12 PM Bookish Auditorium 10 AM Teen Zone Auditorium Teen Zone Auditorium 3:30-6 PM 4 12 7 6 5 11 10 9 16 17 13 20 Teen Zone Auditorium 3:30-6 PM 19 18 23 24 25 27 26 3 2 31 Teen Zone Auditorium 3:30-6 PM Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Link available on our homepage. Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required Teen Zone Auditorium 3:30-6 PM Mon Tues Wed Thurs Fri Sat Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Adult & Teen Services Calendar of Events January 2023 Arcadia Public Library 20 West Duarte Road Arcadia, CA. 91006 www.arcadiaca.gov/library - Call:626.821.5569—Text: 1-833-255-4275 Bookish Tuesday, January 24th 10 AM Cay Mortenson Auditorium The Exiles by Christina Baker Kline An emotionally resonant novel about three women whose lives are bound together in nineteenth-century Australia and the hardships they weather together as they fight for redemption and freedom in a new society. Registration not required. Smart Squad Every Saturday in January 10 AM- 12 PM Teen Central Technology assistance & device help is back at the Library. You have technology questions, we have answers! Drop-in, no registration required. Love Myselfie Thursday, January 26th 3:30 PM – 5 PM Cay Mortenson Auditorium January is self-love month! Decorate an extra special photo card and share feel-good messages during Teen Zone. For high school students only. The Movies You Missed: The Worst Person In the World Norway (2021) Wednesday, January 18th 6 PM Cay Mortenson Auditorium Join us as we watch and discuss The Worst Person In the World : The chronicles of four years in the life of Julie, a young woman who navigates the troubled waters of her love life and strug- gles to find her career path, leading her to take a realistic look at who she really is. Watch the film, bring your dinner, and stay for some fun facts and film discussion. No registration required. Teen Zone Monday– Thursday *unless noted otherwise 3:30 PM – 6 PM Cay Mortenson Auditorium Snack, play board games, or catch up with friends in a space reserved only for high schoolers. Chinese Calligraphy Saturday, January 14th 11 AM– 12:30 PM Auditorium Excited for Chinese New Year? Come learn the art of Chinese calligraphy in anticipation and prepare for the new year with a new skill! Class taught by Ms. Si Ning, Doctor of Literature. Program for adults 18 and over. Registration opens January 4th. Priority, in-person registration for Arcadia residents, 10 AM- 12 PM. FEATURED HISTORICAL PHOTO 1980 Tournament of Roses Float: White Christmas “White Christmas” was Arcadia's float entry in the 1980 Pasadena Tournament of Roses Parade. It saluted the classic song "White Christmas" as performed by American crooner Bing Crosby. A revolving Christmas tree was in the center. Sculptured snowflakes and a peacock, Arcadia’s official bird, were also featured. Arcadia's own Rose Court—Queen MarrLin Greathouse and Princesses Judi Bithell, Laurie Churchman, Tina Borgatta, and Amy Pfau, rode on the float If you are interested in Arcadia’s rich history, make an appointment to see the Arcadia History Room located at the Arcadia Public Library or visit the Gilb Museum of Arcadia Heritage. The Arcadia History Room is shown by appointment only. Call 626‐821‐5569 for more information on the Library’s collection or 626‐574‐5440 for more information about the Museum’s collection. Photograph courtesy of Arcadia Public Library, Arcadia, CA. ID 1310 (Dec22‐Jan23) Arcadia Public Library Jerry Broadwell Children’s Room All Ages November 1, 2022 – January 31, 2023 The Library is hosting a community project to collect and display 2,023 folded paper stars, with wishes for the Arcadia community, in the Jerry Broadwell Children’s Room. Take part in the project by writing a wish for Arcadia on paper, then folding it into a paper star and donating it to the Library for display in glass jars. You may use a paper of your choosing and contribute as many folded stars as you like. Your contribution(s) will become the property of the Library. Arcadia Public Library • 20 West Duarte Road • Arcadia, CA 91006 • 626-821-5566 • www.ArcadiaCA.gov/Library Arcadia Public Library • 20 West Duarte Road • Arcadia, CA 91006 Arcadia Public Library • 20 West Duarte Road • Arcadia, CA 91006 • 626-821-5566 • www.ArcadiaCA.gov/Library • 626-821-5566 • www.ArcadiaCA.gov/Library Arcadia Public Library Jerry Broadwell Children’s Room For 6th – 8th Grades Monday, January 23, 2023 3:30 pm Are you a student in sixth to eighth grades? Looking to meet new friends? Want to help plan fun middle school events? Do you have ideas for how to make the Library a fun destination for other middle schoolers? We invite you to join the Middle School Advisory Group! The team will meet to plan and make a difference for middle school students at the Library. No registration is required. Arcadia Public Library Jerry Broadwell Children’s Room For 6th – 8th Grades Thursday, January 19, 2023 Thursday, February 2, 2023 12:00 pm to 3:00 pm Middle schoolers can gather with friends and spend a Thursday afternoon relaxing and playing tabletop board and card games provided by the Library. No registration is required. Learn how to outsmart your opponents through openings, tactics, and more. All materials will be provided. The program is hosted by high school student, Kevin. In-person sign-ups begin Saturday, February 4, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. 11:00 am onward: In-person open registration. Develop STEM skills, make cool STEM projects, and get inspired by female students and professionals in the field. This program was created by eighth grade student, Katelyn. In-person sign ups begin Saturday, January 7, 2023. 10:00 am - 11:00 am: In-person priority registration for Arcadia residents. 11:00 am onward: In-person open registration. KID CREATED programs designed by kids for kids WOW! THAT'S STEM Fridays, January 13, 20 & February 10, 2023 from 3:45 pm - 5:15 pm For 3rd - 8th Grades ARCADIA PUBLIC LIBRARY CHESS CLUB Saturdays, February 11, 18, & 25, 2023 from 2:00 pm - 3:00 pm For 2nd - 5th Grades PUBLIC SPEAKING FOR KIDS Tuesdays, March 7, 14, 21, & 28, 2023 at 4:15 pm - 5:15 pm For 3rd - 5th Grades Overcome your fear of public speaking before an audience through exercises and fun group activities. A student high school group will host this program. In-person sign-ups begin Saturday, March 4, 2023. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. Arcadia Public Library • Jerry Broadwell Children's Room 20 West Duarte Road • 626-821-5566 www.ArcadiaCA.gov/Library January is self-love month. join us at the library to decorate an extra special photocard. High school students welcome! January 26, 2023 3:30-5:00 pm in the Cay Mortenson Auditorium Love Myselfie Arcadia Public Library 20 W. Duarte Rd. Arcadia CA 91006 (626) 821-5569 www.ArcadiaCA.gov/Library M-Th 10-9 / F-Sa 10-6 2023 JAN 14 Excited for Chinese New Year? Come learn the art of Chinese calligraphy in anticipation for the new year! Class taught by Dr.Zeng, Doctor of Literature. All supplies provided. Program for adults 18 and over. Registration opens January 4th. Priority, in-person registration for Arcadia residents, 10 AM- 12 PM. Rowena (Sining Zeng) was born in Suzhou, China. Rowena has a Ph.D. in Russian Literature and was a Russian language professor before she came to America. She started teaching English as a volunteer teacher at the library and Church of Good Shepherd and has since set up her Chinese school “Si Ning Chinese” and teaches AP Chinese, Chinese language, Pinyin, and calligraphy there. She earned her TESOL certificate in 2020 and now works for PCC (Pasadena City College) as an English tutor. workshop for adults Chinese Calligraphy Saturday, January 14 11am ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM Connect with us! Bookish 2 0 2 3 A r c a d i a P u b l i c L i b r a r y 2 0 W . D u a r t e R d . A r c a d i a , C A 9 1 0 0 6 (6 2 6 ) 8 2 1 -5 5 6 9 - w w w .A r c a d i a C A .g o v /l i b r a r y J o i n f e l l o w b o o k i s h r e a d e r s f o r f u n & i n t e r e s t i n g d i s c u s s i o n s ! C o n n e c t w i t h u s ! Bookish 2 0 2 3 T H E E X I L E S B Y C H R I S T I N A B A K E R K L I N E T U E S D A Y , J A N U A R Y 2 4 , 2 0 2 3 1 0 A M A n e m o t i o n a l l y r e s o n a n t n o v e l a b o u t t h r e e w o m e n w h o s e l i v e s a r e b o u n d t o g e t h e r i n n i n e t e e n t h -c e n t u r y A u s t r a l i a a n d t h e h a r d s h i p s t h e y w e a t h e r t o g e t h e r a s t h e y f i g h t f o r r e d e m p t i o n a n d f r e e d o m i n a n e w s o c i e t y . T H E D E A R L Y B E L O V E D B Y C A R A W A L L T U E S D A Y , F E B R U A R Y 2 8 , 2 0 2 3 1 0 A M C h a r l e s a n d L i l y , J a m e s a n d N a n . T h e y m e e t i n G r e e n w i c h V i l l a g e i n 1 9 6 3 w h e n C h a r l e s a n d J a m e s a r e j o i n t l y h i r e d t o s t e w a r d t h e h i s t o r i c T h i r d P r e s b y t e r i a n C h u r c h t h r o u g h t u r b u l e n t t i m e s . T h e i r p e r s o n a l d i f f e r e n c e s , h o w e v e r , t h r e a t e n t o t e a r t h e m a p a r t . I n T h e D e a r l y B e l o v e d , w e f o l l o w t h e s e c o u p l e s t h r o u g h d e c a d e s o f l o v e a n d f r i e n d s h i p , j e a l o u s y a n d u n d e r s t a n d i n g , f o r g i v e n e s s a n d c o m m i t m e n t . D I A L A F O R A U N T I E S B Y J E S S E Q . S U T A N T O T U E S D A Y , M A R C H 2 8 , 2 0 2 3 1 0 A M W h a t h a p p e n s w h e n y o u m i x 1 (a c c i d e n t a l ) m u r d e r w i t h 2 t h o u s a n d w e d d i n g g u e s t s a n d t h e n t o s s i n a p o s s i b l e c u r s e o n 3 g e n e r a t i o n s o f a n i m m i g r a n t C h i n e s e -I n d o n e s i a n f a m i l y ? Y o u g e t 4 m e d d l i n g A s i a n a u n t i e s c o m i n g t o t h e r e s c u e ! Arcadia Public Library 20 W. Duarte Rd. Arcadia, CA. 91006 (626) 821-5569 www.ArcadiaCA.gov/Library the bo o k s , b o o k s , & mo r e b o o k s ! f r e e w i f i ! 3 D p r i n t i n g ! Love is in the air and not just because of Valentine's Day- it’s also National Library Lover's Month! February is dedicated to all the people who love libraries and books. Why do you love your library? Why do you love books? Grab a heart at Adult & Teen Services and share your why! We will post your heart on the display for all to see. We Library! LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, NOVEMBER 17, 2022 CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:31 p.m., in the Conference Room of the Library. PLEDGE OF ALLEGIANCE – Library Services Manager Pat Smith ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Elizabeth Renfrew, Carlton Seaver, Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Pat Smith and Samantha Alba ABSENT – None PUBLIC COMMENTS – New Adult and Teen Services Librarians Melissa Maldonado and Claudia Arroyo were introduced to the Board. Melissa is the new Adult Services librarian. She attended UC San Diego and received her MLIS from UCLA. Claudia is the new Teen Services Librarian; she was an English major and received her MLIS in 2020. REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Renfrew previewed the upcoming pop-up Chinese book sale, which Trustee Liao and Councilmember Sho Tay have helped publicize. The Friends are accepting donations, but they do have a backlog of books. Friends’ membership numbers are doing well: they’ve had good responses to their membership drive. At the last City Council meeting, the Friends gave the Library a $30,000 check. A discussion followed about the Friends’ efforts to increase membership and sales. Trustee Liao offered to reach out to the Arcadia High School Chinese clubs for people to help sort Chinese-language books. Chair Carter asked for progress reports in February and March. Trustees Liao and Wang shared the 40th anniversary Arcadia Chinese Association yearbook and noted that it featured an article on the Library’s Memory Lab. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Director Bradley thanked the Friends for their generous donation, which was presented at a recent City Council meeting. Board members will receive an invitation to the December 6 City Council reorganization. The Library will find out who the coming year’s liaison will be at the December 20 meeting. She reviewed upcoming city-wide events for December. Monthly Statistical Report: October 2022: The Gate count and Circulation numbers continue to increase. Monthly Report Narrative: October 2022: The Director discussed the successful Arcadia Eats program, focusing on the first ever Boba Crawl, a collaboration with local businesses that was a hit with the public. Arcadia Eats also featured a special talk by local artist John Martin about his ink and watercolor portraits of historical Arcadia restaurants, cooking videos demonstrating recipes drawn from cookbooks in the History collection, and an exbibit of photographs. She also discussed issues with the HVAC system: supply-chain issues are delaying repairs. The new security cameras are in place and there are now cameras indoors and outdoors. A policy is being developed. If a member of the public wishes to see the tapes, a public information request must be submitted. Financial Report: October 2022: This report covers July 1, 2022, through October 2022. At this point, about 33% of the budget should have been spent. Sometimes, the percentages will seem higher (for contract services, for example). Staff need to make sure they are not overspending. Financial Report: FY 21-22 Final: Trustee Seaver asked which are the most important items and noted that he finds this format uninformative. A discussion about how to read the budget reports followed. RFID Update: Library Services Manager Alba reported that staff expects to meet the deadline for tagging and encoding. The Adult and Teen collections are done, and tagging and encoding is continuing in the Children’s room. The new security gates and book chute should be installed the week of December 6. She explained how RFID functions and discussed how it will improve customer service, allowing staff to be deployed more efficiently. Some staff intervention will be needed, but far less. Training will be needed and will follow installation. New items will be tagged and encoded as they arrive. Account Services staff have done an amazing job! Staff Update: Kathy Meacham is retiring on December 2, after almost 49 years with Arcadia Public Library, an internal recruitment to replace her will follow. Margaret Lindstrom will be the acting Principal Librarian and Librarian II, Michele Krueper, from Children’s Services, will be filling in five hours weekly. Substitute funds are available, but as there is only 50 percent remaining, staff must be careful with how they schedule substitute staff. Samantha Alba is the new Library Services Manager but will continue to work in Account Services due to staffing issues and to head up the RFID project. Her duties will be different from Roger Hiles: the position will be more managerial, with first priorities being the budget and stabilizing Account Services. Peter Mercado, the head of Information Services, will have different duties as well. Jamie Belcher will be the acting Account Services Supervisor. An offer was made to fill the full-time Technician position, but Human Resources rescinded the offer. An ongoing recruitment is in place to fill the seven Library Aide positions; there have been 71 applicants so far. Policy Manual Updates: Imagination Theater Rental Policy: Trustee Seaver moved to postpone discussing the new policy to the January 2023 meeting to give the Board time to review the proposed policy. Gilb Museum of Arcadia Heritage: Rebecca Anderson has accepted the position of substitute Museum Education Coordinator. Museum staff is preparing for the City’s annual Snow Festival event on December 3. Staff and volunteers will be offering a snow-globe craft. The History Talks program will start in January with a discussion of Arcadia’s role in the Rose Parade. John Martin’s art exhibit will continue into January as well. Calendar of Activities for Children’s Services: December 2022: Director Bradley highlighted the Wish upon a Star program and the Winter Activity Kits. Chair Carter praised their creativity and cost-effectiveness. Calendar of activities for Adult and Teen Services: November 2022: The Director invited the Board to the Avoiding Holiday Scams event and promoted the Smart Squad. The calendar for Bookish is going to be published quarterly. Flyers/Articles/Posters/Attachments: The Board reviewed and discussed the attached flyers, including Avoiding Holiday Scams, Bookish, and Freegal, a new e-resource which provides access to a wide range of downloadable music. Holiday Cookies: The Board discussed its annual gift of cookies to the Library staff. It was agreed that the Trustees would bring four dozen cookies to Administration during the week of December 21 between 9:30 a.m. and 12 noon. Trustee Renfrew would bring cookies on December 21 and Chair Carter would bring them on December 23. The Director invited the Board to the annual Library staff holiday party on December 8, starting at 8:30 a.m. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of October 20, 2022 Recommended action: Approve The motion to accept the Minutes of October 20, 2022, as written was moved by Trustee Seaver, seconded by Trustee Wang, and carried on a unanimous voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang NOES: None ABSENT: None b. Approve the Imagination Theater Rental Policy Recommended action: Approve As noted above, Trustee Seaver moved to postpone discussing the new policy to the January 2023 meeting to give the Board time to review the proposed policy. Trustee Renfrew seconded the motion, which passed on a unanimous voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang NOES: None ABSENT: None. ADJOURNMENT Chair Carter adjourned the meeting at 6:20 p.m. to January 19, 2023, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Miriam Carter, Chair Darlene Bradley, Secretary Minutes prepared by: Pat Smith