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Home My WebLink AboutRP Agenda: 02/08/23CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, February 8, 2023, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. i : 626-574-5455) o i��J48 �J�f3#31priiiC�'�� L�((��o#r#� ° b>Tflf�1�J0iX Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. #f I fzJl �9iAp1 #�1��z i fG�7 �P F Ji ��Z f1C fJ��i1C�J�75 3iC� 'v` (�i� : 626-574-5455), ik%zwf4� 72 iJ�t3f#�i�>7ca CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Valerie Cheung, Chairperson Karen Yu, Vice -Chairperson Peter Chu, Commission Member Steve Swinney, Commission Member Gregory Vanni, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. REPORT FROM CITY COUNCIL MEMBER LIAISON 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of January 11 2023 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to March 8, 2023, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, January 11, 2023 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Cheung called the meeting to order at 6:03pm. PLEDGE OF ALLEGIANCE — Chairperson Cheung ROLL CALL OF COMMISSIONERS PRESENT: Cheung, Chu, and Vanni ABSENT: Yu and Swinney SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Vanni reported the road from Santa Anita Ave leading to Chantry Flats is still closed from mudslides. Commissioner Vanni reported, as a board member of the Foothill Unity Center, he participated in the well -attended City Council Reorganization and presented outgoing Mayor Beck with a Certificate of Appreciation, from the Foothill Unity Center for his dedication and commitment to the community. Commissioner Chu - No Report Chairperson Cheung reported the Breakfast with Santa and Snow Festival were great fun with a nice turn out. Chairperson Cheung reported it is nice to see the fields and parks active and busy with youth sports and visitors. REPORT FROM CITY COUNCIL MEMBER LIAISON No Report 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of November 9, 2022. It was moved by Commissioner Chu, seconded by Commissioner Vanni, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report of Public Works Services Department Project Updates Director of Recreation and Community Services (DRCS) Sara Somogyi reported Public Works is actively working in several areas of the City where the current storm created problems. DRCS Somogyi reported on a water main break on Baldwin Avenue causing lane closures. DRCS Somogyi reported Public Works addressed multiple leaks throughout city buildings including the Community Center, Library, and City Hall. DRCS Somogyi reported Public Works responded to flooded residential streets and a downed tree. DRCS Somogyi reported the Wilderness Park entrance road is blocked by boulders that have come down the side of the hill, damaging the retainer wall and landing in the roadway. DRCS Somogyi reported more flooding, and mudslides have occurred in Wilderness Park. DRCS Somogyi showed photos and videos of Wilderness Park damage from the recent storm.. b. Report of Director of Recreation and Community Services Monthly Reports DRCS Somogyi announced January 11, 2023, marks the 12 Anniversary of the Dana Middle School Gymnasium. The Dana Gymnasium is a joint use facility with the Arcadia School District, where both the school district and city hold activities and classes to benefit the community. DRCS Somogyi reported on December senior programs and activities. DRCS Somogyi reported the gift shop had 142 visitors and made $568. DRCS Somogyi reported the Billiards Room is still popular with 512 participants. DRCS Somogyi reported the senior nutrition program continues to increase in attendance with an average of 80 participants per day. DRCS Somogyi reported table tennis is still growing and the Department is looking into adding some classes soon. DRCS Somogyi reported Mahjong is still being played on Fridays. DRCS Somogyi reported Coffee with the Mayor had 25 attendees where participants come to chat with the Mayor about City issues and topics of personal interest. DRCS Somogyi reported the Holiday Brunch took place on December 2 with 112 seniors in attendance. The event included a meal, entertainment, and goodies for all. DRCS Somogyi reported on December 6, 48 senior volunteers were recognized for their time and dedication to Senior Services with a Volunteer Holiday Breakfast. After breakfast and recognition attendees enjoyed the comic and impressive entertainment of a guest magician who had everyone in awe with his humorous magic tricks. DRCS Somogyi reported on December 9, 36 participants enjoyed Candy Cane Bunco. DRCS Somogyi reported on several recreational programs beginning with the Adult Basketball league with over 600 players participating in the current season. DRCS Somogyi reported on Saturday, December 3, the Annual Breakfast with Santa, and Snow Festival events took place. Breakfast with Santa had 317 people in attendance, families enjoyed breakfast, games, a hot chocolate bar and a picture with Santa. The Snow Festival, a free community event, brought out more than 1500 people who enjoyed snow play, sledding, crafts, balloon art, letters to Santa, and more. DRCS Somogyi reported Winter Camp took place December 27-30 and January 3-6 during the school district winter break. This year's winter camp was held at Foothills Middle School where 384 children participated in games, fun activities, crafts, movies, and walking field trips. DRCS Somogyi reported merit badge classes are still being offered virtually with 128 participants. DRCS Somogyi reported Community Center rentals are continuing to grow with four rentals taking place in December with 550 participants. Financial Statements DRCS Somogyi reported the financials were to be expected with expenditures below where they should be for this time of year at 34% and revenues are a bit above at 40% for the fiscal year. DRCS Somogyi reported the Park and Recreation Facilities Fund has little change but will begin to show movement when the Newcastle Park project begins in the next year. DRCS Somogyi explained the Park and Recreation Facilities Fund, how the funds are accumulated, and how the funds are disbursed. The funds derive from a "Park Impact Fee" assessed with any new residential housing project or residential renovation done in the City. This fee is deposited in the Park and Recreation Facilities Fund where it can only be used to increase usage in parks and recreational facilities throughout the City. ADJOURNMENT Chairperson Cheung adjourned the meeting at 6:58pm to February 8, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. By: Valerie Cheung Sara Somogyi Chairperson Secretary STAFF REPORT Recreation and Community Services Department DATE: February 8, 2023 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services % SUBJECT: PROGRAMS & ACTIVITIES — January 2023 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE Gift The gift shop provides a venue for senior crafters to sell their 138 Visitors Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items at a great price. $548 Information & This program assists seniors and their families with issues that Referral Intakes affect their quality of life by providing information and referral that 12 address their daily living concerns. Billiard Room Three pool tables are available Monday through Friday from 584 7:30am-4:30pm for seniors to enjoy and make new friends. Blood Pressure Free blood pressure check is available for our senior patrons Check every month on the second Tuesday, from 10-11 am in the 10 Community Center billiard room. Senior Nutrition A nutritious meal is provided Monday -Friday for senior citizens. 1,203 Program For many seniors, this is the only hot meal they have daily. Average/Day 63 Exercise plays a vital role in health and wellness. Classes Classes include line dance, cardio plus, and Zumba. These courses 1,485 contribute to bone density improvement, increased muscle strength, flexibility, the reduction of stress, and improved cardio. Table Table Tennis is available Monday -Friday, from 8:30am-3:30pm. Tennis Seniors can drop in and play to gain exercise and socialization. 97 The Lions Sight program is offered in conjunction with the Lions Arcadia Lions Club. The program offers low-income seniors with Sight free vision care. Prospective clients are screened by senior 5 services staff that make the necessary arrangements for the service. Mahjong is a game of Chinese origin usually played by four Mahjong people with 144 tiles that are drawn and discarded until a player 41 secures a winning hand. Mahjong meets every Friday at 1 pm. Monday Monday Dance is held the first, third, and fifth Monday of every Dance month. This program provides a good element for participants 104 and has a good ratio of male and female dancers. Dial A Ride Monthly Dial A Ride bus passes are sold at the Community Center and Bus Passes can also be mailed to seniors. Bus passes are $5 per month. 51 Legal The Neighborhood Legal Services of Los Angeles Organization Assistance is available once a month at the Community Center to provide 4 seniors with legal insight. Notary Notary services are limited to three signatures or thirty minutes Services per appointment every second and fourth Tuesday of each 2 month. Weekly New releases or classic movies are shown on a theater size Movie screen every Wednesday for free. 45 On January 20, 86 participants attended the popular Bingo Groovy Bingo program. Participants enjoyed the fun and festive decorations, 86 theme, and food. The highlight of this months' Bingo was the groovy Bingo theme. Each month free seminars on various topics are presented to the Free Senior Seniors. For the month of January, the following topics were Seminars presented: AARP Smart Driver Tek, Grief & Loss, Keeping Your 102 Gut Healthy, and Dementia. Seminars take place on Tuesdays either during or just after the senior lunch program. Support services include registering members for trips, signing Meeting: 70 Arcadia up new members, and handling the club's correspondence. A Passes Sold: 113 Travelers Club monthly club meeting is held at the Community Center to discuss Passengers: 85 future trips and provide a social gathering. Total: 268 Cumulative total for senior services 4,237 Connection Total number of monthly newsletters distributed this month. 1,100 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE Adult Basketball There are 26 Adult Basketball teams participating in the spring 808 Sunday league at the Dana Gym. The After School Playground Program is a free drop -in yg g p-in program for BS 539 youth in grades K-5. The program operates Monday through Friday CG 345 After School from school dismissal to 4:30pm through June 2, 2023. Six HA 450 Program elementary school playgrounds provide a variety of activities HO 600 600 including board games, crafts, and outdoor games to keep HR 476 participants safely engaged and entertained. LW 414 Total 2,824 The Youth Basketball League started on January 9. There are 6 Boys A 63 divisions total, 3 for boys and 3 for girls. Games are played with Boys B 224 Youth Basketball surrounding cities and are held at the Dana Gym or an away Boys C 161 League location on Friday evenings and Saturday mornings through mid- Girls A 77 March. At the end of the season, All -Star teams will be formed to Girls B 140 compete in a San Gabriel Valley Basketball Tournament. Girls C 42 Total 707 Kid's Night Out took place on Friday, January 13, at the Arcadia Kid's Night Out Community Center. Participants took part in a New Year's themed night. Parents enjoyed a night out while their kids ate dinner, did 17 crafts, played games, and watched a movie. Winter camp is a safe, supervised, kid -friendly program held at Winter Cam p Foothill Middle School December 27-30 and January 3-6. Kids Dec 27-30-196 ages 5-12 enjoyed fun activities, including crafts, board games, Jan 3-6 - 1 movies, and a walkingfield trip. Total 384 Merit Badge Merit Badge Classes are offered both virtually and in person to Classes Scouts to earn badges that help them reach the goal of Eagle Scout 45 rank. The Volunteen Program provides teens ages 13-16 with valuable Volunteen volunteer experiences which will help prepare them for college and 38 Volunteens Program future jobs. During the month of January, a total of 284 hours were 284 hours volunteered. Community A wide range of classes are offered for all ages. Some classes Center Classes offered at this location include exercise, karate, cooking, and 864 chess. MEC Classes Some classes offered at this location include guzheng, karate, and 164 line dancing. Dana Gym Classes offered at this location include exercise classes, youth Classes basketball classes, volleyball, and badminton. 544 Off -Site & Virtual Other classes are offered at off -site locations or virtually including Classes tennis, art, exercise, and music classes. 754 Community The facility is available for rent to Arcadia civic and non-profit Center Rentals organizations for activities and programs. 670 Cumulative total for Recreation classes and youth programs 7,819 TOTAL for Recreation and Senior Services 12,056 WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE. MERIT BADGE CLASSES DATE CLASS NAME REGISTRANTS X PRICE FEES January 7,2023 Personal Management 12x$20 $240 January 7,2023 Mammal Stud 2x$20 $40 January 7,2023 Citizenship in the Community 5x$20 $100 January 7,2023 Camping 13x$20 $260 January 21, 2023 Personal Fitness 7x$20 $140 January 21, 2023 Cooking 6x$20 $120 Total 45 $900 ATION WILDERNESS PARK CLOSED WALK IN - WILDERNESS PARK CLOSED Communitv Center Rentals DATE ORGANIZATION PARTICIPANTS FEES January 1, 2023 JCUAA 120 $996 January 10, 2023 USC Hospital 100 $221 January 15, 2023 Galilee Foundation 50 $166 January 21, 2023 AHS Cross Count 150 $221 January 22, 2023 American SW Chamber of Commerce USA 250 $470 Total 670 $2,088 Normal % Expended Personnel Related: 50.00% Supplies & Services: 50.00% RECREATION DEPARTMENT FINANCIAL STATEMENT December 2022 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 942,300 $439,178 46.61 % 5502 Community Center $ 338,500 $153,183 45.25% 5503 Dana Gym $ 296,100 $111,079 37.51 % 5504 Fee & Charge $ 538,900 $294,273 54.61 % 5505 Nature $ 92,500 $ 24,752 26.76% 5506 Recreation/Fields $ 126,200 $ 64,588 51.18% 5507 Senior Citizens $ 436,800 $183,817 42.08% 5508 Camp $ 108,000 $ 52,250 48.38% 5510 Youth Programs $ 536,100 $244,192 45.55% 5520 Museum Education Center $ 58,300 $ 28,762 49.33% Total Report $3,473,700 $1,596,074 45.95% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 36,100 $ 17,379 48.14% 5503 Dana Gym $ 235,100 $141,520 60.20% 5504 Fee & Charge Classes/ Activities $ 530,800 $298,951 56.32% 5505 Nature $ 61,000 $ 15,765 25.84% 5506 Recreation/Fields $ 61,000 $ 12,824 21.02% 5507 Senior Citizen Classes/ Activities $ 151,000 $ 90,457 59.91 % 5508 Day and Sports Camps $ 78,300 $ 51,353 65.58% 5510 Youth Programs $ 154,800 $ 57,200 36.95% 5520 Museum Education Center $ 27,500 $ 12,610 45.85% Total Report $1,335,600 $698,059 52.27% Park and Recreation Facilities Fund FY21-22 FY22-23 FY22-23 Actual Actual as of 12/31/2022 Budqet Beginning Fund Balance $7,980,758 $8,278,989 $7,981,700 Estimated Revenue: Dwelling Unit Fees $570,485 $319,160 $1,400,000 Grant Revenues $0 $0 0 Interest Earnings $53,734 $8,349 $80,000 Total Revenues $624,219 $327,509 $1,480,000 Estimated Funds Available $8,604,977 $8,606,498 $9,461,700 Proposed Expenditures: General Fund Overhead $31,900 $16,450 $32,900 Capital Projects $9,962 $12,827 $5,056,000 Total Expenditures $41,862 $29,277 $5,088,900 Ending Fund Balance $8,563,115 $8,606,498 $4,372,800 Net Change in Fund Balance $582,357 $298,232