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HomeMy WebLinkAboutItem 11b - Building Forward Grant Fund for Library Family Restroom Project DATE: February 21, 2023 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services SUBJECT: BUILDING FORWARD GRANT FUND RESOLUTIONS FOR THE FAMILY RESTROOM PROJECT AT THE ARCADIA PUBLIC LIBRARY RESOLUTION NO. 7481 AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND EXECUTION OF THE GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2021 (SB 129) CEQA: Not a Project Recommendation: Adopt RESOLUTION NO. 7482 AMENDING THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET, AUTHORIZING A SUPPLEMENTAL BUDGET APPROPRIATION FOR THE FAMILY RESTROOM PROJECT IN THE AMOUNT OF $90,000, OFFSET BY A REDUCTION IN THE CAPITAL OUTLAY RESERVE FUND CEQA: Not a Project Recommendation: Adopt SUMMARY The Library and Museum Services Department has been selected to receive $104,500 in Building Forward Grant funds from the California State Library, for the construction of a new family restroom in the Children’s area of the Arcadia Public Library. The California State Library requires an approved resolution by the City Council to accept these grant funds and to designate an authorized representative to enter into an agreement with the California State Library. In anticipation of receiving the Building Forward Grant, $220,000 was approved in the Fiscal Year 2022-23 Capital Improvement Program Budget for this project. After a project site inspection, it was determined that additional funds are needed to complete this project effectively. It is recommended that the City Council adopt the Resolutions approving the application and accepting the $104,500 in Building Forward Grant funds from the California State Library, designating the City Manager or his designee as an authorized representative to enter into an agreement with the California State Library for the Building Forward Grant, and amending the Fiscal Year 2022-23 Capital Improvement Program (“CIP”) Budget, Building Forward Grant Fund Resolutions February 21, 2023 Page 2 of 3 authorizing a supplemental budget appropriation for the Family Restroom Project in the amount of $90,000, offset by a reduction in the Capital Outlay Reserve Fund. BACKGROUND The Building Forward Grant provides California’s public libraries with support for capital projects addressing critical maintenance needs, improving energy efficiency and sustainability, and expanding access digitally and physically. The Library and Museum Services Department submitted a grant application for the construction of a Single Use Unisex Family Restroom in the Children’s Room in the Arcadia Public Library. On October 19, 2022, the Library and Museum Services Department received approval for the application and confirmation of the grant award. As a result, the City will receive $104,500 in Building Forward Grant funds and the project scope will include: • Upgraded and expanded plumbing; • New plumbing fixtures; • New walls; • Upgraded and expanded electrical wiring; • Accessible and fire system compliant door and lock; • Paint and preparation for new interior area; and • New flooring The new restroom is proposed to be built in between two existing restrooms and will provide families and individuals with greater flexibility, privacy, and safety. DISCUSSION After receiving the Building Forward Grant award letter, a project site inspection was conducted with the Public Works Services Department. The new family restroom would be built between two existing restrooms, which were last remodeled in 1984, almost 40 years ago. Updating these existing adjacent restrooms is long overdue and can be completed during the construction of the Family Restroom Project at a lower overall cost than completing the work separately. Therefore, it is recommended that this additional scope of work and funding be added to the overall project. The Library and Museum Services Department previously submitted a request for additional Building Forward Grant funds for the remodeling of these two restrooms, but the request was declined. The additional improvements will add $90,000 to the total project budget, thus, a supplemental budget for that amount is being requested to complete the added improvements. In order to proceed with the grant, the City must submit the necessary approvals for all required documents, which includes a resolution approving the application and acceptance of the grant funds, and designating a representative of the City as an authorized representative to enter into an agreement with the California State Library. It is recommended that the City Manager be designated as the City’s authorized representative for this grant award. Building Forward Grant Fund Resolutions February 21, 2023 Page 3 of 3 ENVIRONMENTAL ANALYSIS The proposed action – acceptance of a grant – does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. The eventual construction of the new Arcadia Library Family Restroom may require environmental clearances, which will be evaluated during the design phase. FISCAL IMPACT The total cost for this project will be $304,500, including the remodel of the adjacent restrooms. Funds in the amount of $220,000 have been budgeted in the Fiscal Year 2022- 23 Capital Improvement Plan Budget, with half from the Capital Outlay Reserve Fund and half from the Building Forward Grant. Due to the additional improvements needed for the existing two restrooms, an additional appropriation in the amount of $90,000 from the Capital Outlay Reserve Fund is being requested. The City will receive $104,500 in Building Forward Grant Funds and the total cost paid by the City will be $200,000. RECOMMENDATION It is recommended that the City Council find the following Resolutions are categorically exempt pursuant to the California Environmental Quality Act (“CEQA”); and adopt: a. Resolution No. 7481 authorizing the grant application, acceptance, and execution of the grant funds from the State of California Budget Act of 2021 (SB 129). b. Resolution No. 7482 amending the Fiscal Year 2022-23 Capital Improvement Program Budget, authorizing a supplemental budget appropriation for the Family Restroom Project in the amount of $90,000, offset by a reduction in the Capital Outlay Reserve Fund. Attachments: Resolution No. 7481 Resolution No. 7482