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Home My WebLink AboutLB Agenda: 03/16/2023CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, March 16, 2023 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Miriam Carter, Chair Elizabeth Renfrew, Chair Pro-Tempore Alice Wang, Trustee Carlton Seaver, Trustee Connie Liao, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a. Director’s Update b. Monthly Statistical Report: February 2023 c. Monthly Report Narrative: February 2023 d. Financial Report: February 2023 e. Staff Update f. Policy Manual Updated Inserts g. Staff Reports • Building Forward Grant h. Gilb Museum of Arcadia Heritage i. Calendar of activities for Children Services: April 2023 j. Calendar of activities for Adult and Teen Services: March 2023 k. Flyers/articles/attachments • Teen Tech Week 2.0 • Craftable • Classical Kaleidoscope Concert CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. Approve the Regular Meeting Minutes of February 16, 2023 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to April 20, 2023 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. February Fiscal Year to Date Feb Feb Average 2023 2022-23 2021-22 2022 2021 2021-23 ACCOUNT SERVICES Gate count 22,751 191,488 145,528 18,558 0 13,770 Circulation 33,737 321,064 351,443 50,627 15,016 33,127 Adult 8,632 73,729 59,629 7,364 2,367 6,121 Teen 1,558 12,392 10,785 1,109 427 1,031 Juvenile 23,340 205,568 171,890 20,725 6,007 16,691 Digital Collection 207 29,739 34,768 4,085 6,183 3,492 In-House Use check-ins 8,879 128,440 72,271 17,344 32 8,752 Express Check 16,641 112,096 109,689 13,199 15 9,952 Registrations 296 2,593 2,214 215 105 205 Overdues 101 1,078 895 69 23 64 Reserves 1,597 14,216 15,585 1,691 6,991 3,426 TECHNICAL SERVICES Materials cataloged 533 7,179 7,340 1,041 964 846 Materials discarded 524 9,556 14,935 3,633 477 1,545 Interlibrary loan (ILL)37 261 230 36 0 24 Bindery 42 255 113 17 13 24 Serials Processed 398 3,237 3,361 402 411 404 ADULT SERVICES Reference questions 2,486 19,320 17,958 2,222 1,213 1,974 Total Reference 1,315 10,277 9,623 1,196 654 1,055 Total Other 1,171 9,043 6,031 1,026 559 919 Adult Programs 7 59 28 3 4 5 Views / Participants 37 3,650 1,625 85 559 227 Teen Programs 13 59 15 3 1 6 Views / Participants 328 2,554 1,052 196 272 265 24/7 Reference email 24 268 364 19 53 32 CHILDREN'S SERVICES Reference questions 1,565 12,499 11,682 1,395 165 1,042 Total Reference 1,176 9,323 8,429 1,061 110 782 Total Other 389 3,176 3,253 334 55 259 Special programs 13 58 51 4 6 8 Views / Participants 210 1,789 972 113 405 243 Storytime/Class Visits/Scouts 13 84 50 5 6 8 Views / Participants 550 2,937 994 41 149 247 STATISTICS Volunteer Hours 491 4,163 2,299 310 113 305 Website Visits 7,834 62,148 65,808 6,755 7,788 7,459 Other Service Point questions 507 7,848 8,650 1,293 693 831 REVENUES Fines & Fees 2,317.29$ 19,386.94$ 36,407.86$ 1,953.84$ 505.00$ 1,592.04$ Auditorium -$ 1,450.00$ -$ -$ -$ -$ Lost books 219.08$ 2,115.79$ 2,597.39$ 264.81$ 158.04$ 213.98$ Gifts & grants 22.88$ 151,696.82$ 56,545.89$ 24,450.00$ 5,500.00$ 9,990.96$ Passport Services 4,650.00$ 51,231.95$ 41,039.45$ 5,305.00$ 3,745.00$ 4,566.67$ Total 7,209.25$ 225,881.50$ 136,590.59$ 31,973.65$ 9,908.04$ 16,363.65$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2022-23 Information & MaterialsManagement Program & Collection 2020: numbers reflect partial closure for covid; curbside in effect. 1 ARCADIA PUBLIC LIBRARY MONTHLY REPORT – FEBRUARY 2023 Highlights: Valentine’s Day and Library Lovers Month took center stage at the Library in February. Adult and Teen Services celebrated Library Lovers Month, a month dedicated to all the people who love libraries and books, by inviting library patrons to share why they love the library and books. Patrons submitted their answers on paper hearts which were added to a display for all to see and enjoy. Some standout submissions were: “I love the wide selection of manga and graphic novels;” “Getting transported to millions of fantastical worlds!” “The nice library staff!” and “I love the library because it provide[s] a great place to study and has tons of books to look at!!” Flash interviews were posted online of teens, the Library Board, and Administration sharing why they love the library. A Blind Date with a Book display featured short, catchy introductions to pique patron interest written on paper-wrapped books, like an online dating profile. Customers took a chance at romance by checking out 13 books from the display. Children’s Services staff hosted “Valentineology” in which 54 children and their family members made seed paper hearts, coffee filter flowers, and heart mazes. Attending adults enjoyed the opportunity to accomplish the heart stacking cup challenge. February Activity Visitors: 22,751 Holds Processed: 1,597 Physical Items Checked Out: 33,530 eBooks/Audiobooks/Magazines Downloaded: 3,767 Programs/Attendance: 1,125 Passports Issued/Questions Answered: 112/377 2 Rounding out the celebration, 38 teens came together for an Anti-Valentine’s Day Zine Party. Teens created zines, enjoyed treats, and filmed short interviews sharing why they love the library. Adult Programs, Classes, Technology Literacy, and Events: Bookish met in February to discuss The Dearly Beloved, by Cara Wall on February 28. Six Patrons watched and discussed Corpus Christi, a Polish film, at The Movies You Missed on February 15. Smart Squad continues to support the library’s digital literacy goals through computer help. In honor of Black History Month, Adult Services featured a photo taken by TABER Studio, circa 1897, which shows thirty- one of Elias J. “Lucky” Baldwin's African American employees. They were hired from the south in 1886 to come work on the Baldwin Ranch. Teen Programing: The Teen Librarian attended Arcadia High School’s PTA meeting in early February. There were 11 Teen Zone sessions with 280 participants in February. The Teen Advisory Group met to plan Spring De-stress Fest and Teen Tech Week. They also discussed a book subscription box idea. Children’s Programming and Services: 250 Black History Month kits were distributed in the Children’s Room throughout February celebrating the works of African American artist Jean- Michel Basquiat, along with other black artists, dancers, and musicians. Eighth grade student Katelyn Liu hosted her final “Wow! That’s Stem” program. Ms. Liu provided a slideshow presentation about robotics and the 20 participants had the opportunity to make their own robots using a plastic cup, small motor, battery pack, popsicle stick, and markers. A student who attended Ms. Liu’s programs wrote, “I was participating with the STEM workshop and the most coolest part was when I got to make the cool projects. But I really like how the people who were helping me with the projects, especially Katelyn [sic]. Thank you for the opportunity to be there in the STEM workshop.” 3 As part of the “Kid Created” series, high school student Kevin Zhang and his brother Arthur led a three-part Chess Club program for 17 children in second to fifth grades. Participants new to the game were introduced to chess basics and more advanced players received tactics and strategies. Over 40 middle schoolers took part in this month’s “Game Day Unplugged” program, gathering with friends, and playing various board and card games provided by the library. Two middle school students also participated in the Middle School Advisory Group program and completed a multi-part indoor scavenger hunt to each earn fifteen-dollar gift cards. Collections: With the RFID tagging project complete, all items will now be tagged and encoded by Cataloging and Acquisitions. This includes all new materials, items returning from the bindery, items needing new packaging/cases, and so on. Staff continued working on a project to catalog Bound Magazines as part of the RFID process. The Authority Database projects continue. This is part of the routine work to keep our databases/catalog up-to-date, consistent, and error-free. MARC records from Kanopy, CreativeBug, Press Reader, and LinkedIn added to and discarded from our Library Catalog this month totaled 42,411 records. This month 533 items were cataloged; now that the department is fully staffed—with the addition of Michele Krueper—that number should increase. Account Services staff shelved an average of 232 items per shift, despite being understaffed. Facilities and Technology: ISS staff continue to work with City IT with the 10GB switch bandwidth and upgrading the library hard drive server space. The self-checkout machines at the front entrance had the credit card readers installed; they are now able to accept payments for fines. Staffing/Training: Interviews were held for the vacant Librarian position in Cataloging and Acquisitions that was formerly filled by Margaret Lindstrom, who was chosen to be the new Principal Librarian in that department. Michele Krueper was selected to fill the vacancy; the 4 remaining candidates on the list will be interviewed for the vacant position in Children’s Services and any other positions that may arise. Account Services currently has five vacant aide positions. One candidate is still pending his physical results. Two candidates did not pass the physical examination and were not able to move forward, and one candidate was cleared to start but did not show up for her orientation. Interviews to fill the remaining five vacancies will take place in March. Account Services welcomed two new Aides, Edgar Perez and Esmeralda Albarran. The recruitment for the Circulation Services Supervisor is still ongoing: five interviews were offered in February, but the candidates either declined or did not show up for their interview. Children’s staff participated in an Infopeople Online Learning Course on Core Reference Fundamentals. Adult Services staff took advantage of training opportunities on Social Media Stories for Digital Storytelling, Health Insurance Literacy and Older Adults, Overdrive Collection Development Training, and a Crash Course in Science Fiction. Shelving Aides continue to cross train at the desk on a weekly basis: Staff is enjoying the consistency at the desk, which helps reinforce their training. Community Outreach/Collaboration/Volunteers: Holly Avenue Elementary School’s transitional kindergarten students visited the Library and listened to stories and sang songs relating to dinosaurs. There was also a visit from 136 first grade students from Holly Avenue Elementary School and the Children’s Services librarian explored rhyme, word play, and punctuation with the kids. Children’s Services staff visited the three- and four-year-old students at Right at School preschool and presented information and stories about libraries and the work that librarians do. The Children’s department recruited four new Children’s Services volunteers to assist with various existing projects and upcoming summer tasks. Two newly recruited adult volunteers will assist with a section photo curating project, compiling monthly statistics, and updating shelving booklists. The Transition Partnership Program (TPP) and Workability volunteer worked 12 hours in February; A new student will be starting in March. The Children’s Principal Librarian attended a Building Equity Based Summers Session in mid-February. Adult Services staff attended the Arcadia Historical Society meeting, and the Teen Services Librarian attended the Arcadia High School PTA meeting. The Adult Services Principal Librarian attended a city-wide meeting of Social Media Moderators, as well a meeting to discuss possible programs with the California Highway Patrol and a meeting of the SCLC Technology Committee. Administration staff attended the City Council Goal-Setting meeting at the beginning of the month, as well as the monthly Woman’s Club and Arcadia Coordinating Council meetings. Marketing and Publicity: The Alice in Wonderful themed Welcome to the Library bulletin board in the Children’s room was joined by a display at the Information desk, “Reading is Snow Much Fun,” and “Pop into the Middle” in the middle-school area. The featured display case offered a collection of beautiful hand- carved African statuettes portraying everyday life in African villages loaned by Neil Munaweera. Adult Services presented book displays featuring, “I don’t remember the title, but the cover was blue,” Teen travel fiction, books taking place in libraries or with librarian protagonists, Black History Month, and “Books that made me cry.” Library staff continued to regularly post on Twitter, Facebook, Instagram, YouTube, and on the City’s Enrich Arcadia Twitter and Facebook accounts. PENTAMATION ENTERPRISES INC.PAGE NUMBER: 1 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 540,194.00 38,596.62 .00 311,868.20 228,325.80 57.73 4014 VACATION SELL BACK 1,500.00 .00 .00 .00 1,500.00 .00 4015 ALLOWANCES 1,600.00 96.92 .00 708.42 891.58 44.28 4021 LONGEVITY PAY 6,800.00 420.28 .00 3,572.38 3,227.62 52.54 4032 PART-TIME NON-PERS 22,500.00 1,053.14 .00 12,675.16 9,824.84 56.33 4241 P.E.R.S 124,500.00 9,003.84 .00 68,046.16 56,453.84 54.66 4242 NON-PERSABLE COMPENSATIO 2,300.00 163.50 .00 1,191.05 1,108.95 51.78 4244 MEDICAL/DENTAL INSURANCE 66,600.00 3,836.95 .00 33,783.92 32,816.08 50.73 4245 LONG TERM DISABILITY 400.00 17.68 .00 137.02 262.98 34.26 4247 LIFE INSURANCE 1,400.00 100.79 .00 782.05 617.95 55.86 4250 FICA/HOSPITAL INSURANCE 8,186.00 586.91 .00 5,176.82 3,009.18 63.24 4299 VACANCY RATE -22,000.00 .00 .00 .00 -22,000.00 .00 TOTAL SALARIES & BENEFITS 753,980.00 53,876.63 .00 437,941.18 316,038.82 58.08 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,000.00 68.61 .00 4,578.19 2,421.81 65.40 5115 PROGRAM EXPENSES 6,800.00 .00 .00 547.98 6,252.02 8.06 5125 PRINT SHOP 11,400.00 49.61 3,484.50 2,505.13 5,410.37 52.54 5230 BUILDING AND GROUNDS 18,000.00 .00 .00 10,681.04 7,318.96 59.34 TOTAL SUPPLIES 43,200.00 118.22 3,484.50 18,312.34 21,403.16 50.46 1ST SUBTOTAL-6000 OPERATING EXPENSES 6160 CONTRACT SERVICES 299,300.00 9,356.98 70,732.09 152,016.66 76,551.25 74.42 6210 TELEPHONE 23,500.00 4,500.91 13,254.90 8,266.39 1,978.71 91.58 6310 MILEAGE 300.00 6.68 .00 27.69 272.31 9.23 6505 GENERAL LIABILITY 74,800.00 .00 .00 43,633.31 31,166.69 58.33 6507 WORKERS’ COMPENSATION 49,900.00 .00 .00 29,108.24 20,791.76 58.33 6611 ELECTRIC 150,400.00 9,559.26 .00 100,973.91 49,426.09 67.14 6612 GAS 11,000.00 5,505.42 .00 11,302.40 -302.40 102.75 6614 WATER 1,200.00 .00 .00 744.34 455.66 62.03 6730 OFFICE EQUIPMENT 3,500.00 .00 .00 145.00 3,355.00 4.14 6750 VEHICLE MAINTENANCE 2,200.00 .00 .00 945.36 1,254.64 42.97 6751 VEHICLE FUEL USAGE 300.00 .00 .00 289.14 10.86 96.38 6752 VEHICLE 3RD PARTY SVC 400.00 .00 .00 42.00 358.00 10.50 6760 BUILDING REPAIR & MAINT 12,000.00 480.00 .00 4,002.72 7,997.28 33.36 6930 MEMBERSHIP & PUBLICATION 6,500.00 .00 .00 4,675.25 1,824.75 71.93 6940 OFFICIAL MEETINGS 3,200.00 25.00 .00 98.25 3,101.75 3.07 6960 EQUIPMENT REPLACEMENT .00 .00 .00 133,249.23 -133,249.23 .00 6970 TRAINING 6,700.00 200.00 .00 750.00 5,950.00 11.19 6971 TUITION REIMBURSEMENT 4,200.00 1,016.24 .00 1,994.64 2,205.36 47.49 6977 EMPLOYEE SUPPORT 1,100.00 .00 .00 90.14 1,009.86 8.19 TOTAL OPERATING EXPENSES 650,500.00 30,650.49 83,986.99 492,354.67 74,158.34 88.60 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 77,700.00 .00 .00 .00 77,700.00 .00 TOTAL MISCELLANEOUS 77,700.00 .00 .00 .00 77,700.00 .00 Normal % Expended for: Personnel Services: 58.11 % Supplies & Services: 58.33 % PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-7000 MISCELLANEOUS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY-ADMIN 1,525,380.00 84,645.34 87,471.49 948,608.19 489,300.32 67.92 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 61,971.00 4,588.14 .00 42,084.73 19,886.27 67.91 4021 LONGEVITY PAY .00 42.02 .00 357.17 -357.17 .00 4032 PART-TIME NON-PERS 50,500.00 2,785.63 .00 25,519.57 24,980.43 50.53 4241 P.E.R.S 13,100.00 1,012.58 .00 8,558.26 4,541.74 65.33 4244 MEDICAL/DENTAL INSURANCE 6,700.00 548.46 .00 4,936.14 1,763.86 73.67 4245 LONG TERM DISABILITY 100.00 4.42 .00 39.78 60.22 39.78 4247 LIFE INSURANCE 100.00 4.38 .00 39.42 60.58 39.42 4250 FICA/HOSPITAL INSURANCE 1,645.00 106.29 .00 986.76 658.24 59.99 4299 VACANCY RATE -3,900.00 .00 .00 .00 -3,900.00 .00 TOTAL SALARIES & BENEFITS 130,216.00 9,091.92 .00 82,521.83 47,694.17 63.37 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 1,300.00 .00 .00 251.27 1,048.73 19.33 TOTAL SUPPLIES 1,300.00 .00 .00 251.27 1,048.73 19.33 1ST SUBTOTAL-6000 OPERATING EXPENSES 6730 OFFICE EQUIPMENT 3,900.00 .00 .00 .00 3,900.00 .00 TOTAL OPERATING EXPENSES 3,900.00 .00 .00 .00 3,900.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 8,300.00 .00 .00 .00 8,300.00 .00 TOTAL MISCELLANEOUS 8,300.00 .00 .00 .00 8,300.00 .00 TOTAL LIBRARY-INFORMATION SYS 143,716.00 9,091.92 .00 82,773.10 60,942.90 57.59 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 2,047.00 63.56 .00 2,812.14 -765.14 137.38 4032 PART-TIME NON-PERS 112,400.00 3,771.88 .00 32,622.35 79,777.65 29.02 4250 FICA/HOSPITAL INSURANCE 1,630.00 55.60 .00 513.76 1,116.24 31.52 4299 VACANCY RATE -3,400.00 .00 .00 .00 -3,400.00 .00 TOTAL SALARIES & BENEFITS 112,677.00 3,891.04 .00 35,948.25 76,728.75 31.90 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 700.00 .00 .00 .00 700.00 .00 TOTAL SUPPLIES 700.00 .00 .00 .00 700.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 300.00 .00 .00 .00 300.00 .00 TOTAL MISCELLANEOUS 300.00 .00 .00 .00 300.00 .00 TOTAL LIBRARY-SHELVING MGMT 113,677.00 3,891.04 .00 35,948.25 77,728.75 31.62 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 266,423.00 14,585.55 .00 149,805.38 116,617.62 56.23 4021 LONGEVITY PAY 2,200.00 84.04 .00 1,302.62 897.38 59.21 4032 PART-TIME NON-PERS 50,200.00 3,723.53 .00 34,102.22 16,097.78 67.93 4241 P.E.R.S 57,700.00 3,329.76 .00 30,949.20 26,750.80 53.64 4244 MEDICAL/DENTAL INSURANCE 60,100.00 4,097.46 .00 37,812.92 22,287.08 62.92 4245 LONG TERM DISABILITY 500.00 22.10 .00 190.06 309.94 38.01 4247 LIFE INSURANCE 300.00 21.90 .00 188.34 111.66 62.78 4250 FICA/HOSPITAL INSURANCE 4,641.00 279.98 .00 2,961.71 1,679.29 63.82 4299 VACANCY RATE -13,000.00 .00 .00 .00 -13,000.00 .00 TOTAL SALARIES & BENEFITS 429,064.00 26,144.32 .00 257,312.45 171,751.55 59.97 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,000.00 .00 .00 812.15 3,187.85 20.30 TOTAL SUPPLIES 4,000.00 .00 .00 812.15 3,187.85 20.30 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 25,500.00 .00 .00 .00 25,500.00 .00 TOTAL MISCELLANEOUS 25,500.00 .00 .00 .00 25,500.00 .00 TOTAL LIBRARY-ACCOUNT SERVICE 458,564.00 26,144.32 .00 258,124.60 200,439.40 56.29 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015605 LIBRARY-CHILDREN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 325,347.00 22,388.21 .00 207,077.09 118,269.91 63.65 4011 SPECIALIST PAY 1,000.00 80.00 .00 680.00 320.00 68.00 4021 LONGEVITY PAY 4,400.00 336.20 .00 2,857.70 1,542.30 64.95 4241 P.E.R.S 75,300.00 5,380.49 .00 47,124.61 28,175.39 62.58 4244 MEDICAL/DENTAL INSURANCE 53,500.00 3,501.96 .00 32,949.13 20,550.87 61.59 4245 LONG TERM DISABILITY 500.00 17.68 .00 172.38 327.62 34.48 4247 LIFE INSURANCE 300.00 17.52 .00 170.82 129.18 56.94 4250 FICA/HOSPITAL INSURANCE 4,756.00 333.98 .00 3,093.05 1,662.95 65.03 4299 VACANCY RATE -13,600.00 .00 .00 .00 -13,600.00 .00 TOTAL SALARIES & BENEFITS 451,503.00 32,056.04 .00 294,124.78 157,378.22 65.14 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,200.00 .00 .00 3,194.07 5.93 99.81 5115 PROGRAM EXPENSES 1,100.00 .00 .00 793.42 306.58 72.13 TOTAL SUPPLIES 4,300.00 .00 .00 3,987.49 312.51 92.73 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 63,000.00 8,782.09 .00 28,732.94 34,267.06 45.61 6923 ELECTRONIC RESOURCES 16,800.00 1,335.60 .00 14,893.27 1,906.73 88.65 TOTAL OPERATING EXPENSES 79,800.00 10,117.69 .00 43,626.21 36,173.79 54.67 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 49,000.00 .00 .00 .00 49,000.00 .00 TOTAL MISCELLANEOUS 49,000.00 .00 .00 .00 49,000.00 .00 TOTAL LIBRARY-CHILDREN 584,603.00 42,173.73 .00 341,738.48 242,864.52 58.46 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015607 LIBRARY-TECHNICAL 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 340,882.00 17,108.30 .00 202,212.16 138,669.84 59.32 4014 VACATION SELL BACK .00 .00 .00 3,233.88 -3,233.88 .00 4020 STABILITY PAY 500.00 .00 .00 500.00 .00 100.00 4021 LONGEVITY PAY 6,600.00 378.26 .00 4,139.87 2,460.13 62.73 4241 P.E.R.S 80,000.00 4,138.96 .00 46,278.34 33,721.66 57.85 4244 MEDICAL/DENTAL INSURANCE 53,500.00 2,972.10 .00 32,676.80 20,823.20 61.08 4245 LONG TERM DISABILITY 500.00 17.68 .00 185.64 314.36 37.13 4247 LIFE INSURANCE 300.00 17.52 .00 183.96 116.04 61.32 4250 FICA/HOSPITAL INSURANCE 5,034.00 267.80 .00 2,381.12 2,652.88 47.30 4299 VACANCY RATE -14,200.00 .00 .00 .00 -14,200.00 .00 TOTAL SALARIES & BENEFITS 473,116.00 24,900.62 .00 291,791.77 181,324.23 61.67 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 16,600.00 686.99 .00 4,317.33 12,282.67 26.01 TOTAL SUPPLIES 16,600.00 686.99 .00 4,317.33 12,282.67 26.01 1ST SUBTOTAL-6000 OPERATING EXPENSES 6921 BIBLIOGRAPHIC UTILITIES 40,500.00 .00 .00 31,595.81 8,904.19 78.01 6922 LIBRARY MATERIALS 9,000.00 68.40 .00 5,464.98 3,535.02 60.72 TOTAL OPERATING EXPENSES 49,500.00 68.40 .00 37,060.79 12,439.21 74.87 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 49,600.00 .00 .00 .00 49,600.00 .00 TOTAL MISCELLANEOUS 49,600.00 .00 .00 .00 49,600.00 .00 TOTAL LIBRARY-TECHNICAL 588,816.00 25,656.01 .00 333,169.89 255,646.11 56.58 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015608 LIBRARY-ADULT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 402,747.00 28,235.54 .00 241,701.14 161,045.86 60.01 4011 SPECIALIST PAY 1,000.00 80.00 .00 680.00 320.00 68.00 4014 VACATION SELL BACK 800.00 .00 .00 .00 800.00 .00 4021 LONGEVITY PAY 5,500.00 336.24 .00 2,984.10 2,515.90 54.26 4241 P.E.R.S 92,900.00 6,678.68 .00 54,846.26 38,053.74 59.04 4244 MEDICAL/DENTAL INSURANCE 60,100.00 4,408.84 .00 36,829.92 23,270.08 61.28 4245 LONG TERM DISABILITY 500.00 22.10 .00 185.64 314.36 37.13 4247 LIFE INSURANCE 300.00 21.90 .00 183.96 116.04 61.32 4250 FICA/HOSPITAL INSURANCE 5,956.00 396.00 .00 3,477.38 2,478.62 58.38 4299 VACANCY RATE -16,800.00 .00 .00 .00 -16,800.00 .00 TOTAL SALARIES & BENEFITS 553,003.00 40,179.30 .00 340,888.40 212,114.60 61.64 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,300.00 106.01 .00 1,836.35 1,463.65 55.65 5115 PROGRAM EXPENSES 1,000.00 16.59 .00 430.09 569.91 43.01 TOTAL SUPPLIES 4,300.00 122.60 .00 2,266.44 2,033.56 52.71 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 147,100.00 7,174.26 .00 85,838.24 61,261.76 58.35 6923 ELECTRONIC RESOURCES 107,600.00 2,851.20 .00 60,244.91 47,355.09 55.99 TOTAL OPERATING EXPENSES 254,700.00 10,025.46 .00 146,083.15 108,616.85 57.35 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 47,900.00 .00 .00 .00 47,900.00 .00 TOTAL MISCELLANEOUS 47,900.00 .00 .00 .00 47,900.00 .00 TOTAL LIBRARY-ADULT 859,903.00 50,327.36 .00 489,237.99 370,665.01 56.89 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015640 PASSPORT PROCESSING 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 1,024.00 .00 .00 1,688.20 -664.20 164.86 4030 PART-TIME PERS ONLY .00 .00 .00 11,385.23 -11,385.23 .00 4032 PART-TIME NON-PERS 57,900.00 1,806.14 .00 9,756.34 48,143.66 16.85 4241 P.E.R.S .00 .00 .00 2,686.85 -2,686.85 .00 4250 FICA/HOSPITAL INSURANCE 815.00 26.19 .00 331.09 483.91 40.62 4299 VACANCY RATE -1,800.00 .00 .00 .00 -1,800.00 .00 TOTAL SALARIES & BENEFITS 57,939.00 1,832.33 .00 25,847.71 32,091.29 44.61 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 9,000.00 95.79 .00 2,853.24 6,146.76 31.70 TOTAL SUPPLIES 9,000.00 95.79 .00 2,853.24 6,146.76 31.70 TOTAL PASSPORT PROCESSING 66,939.00 1,928.12 .00 28,700.95 38,238.05 42.88 TOTAL GENERAL FUND 4,341,598.00 243,857.84 87,471.49 2,518,301.45 1,735,825.06 60.02 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10 DATE: 03/03/2023 CITY OF ARCADIA EXPSTA11 TIME: 14:49:41 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-619 EQUIPMENT REPLACEMENT FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN 1ST SUBTOTAL-8000 CAPITAL OUTLAY PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 8301 OFFICE MACH & FURNITURE 222,700.00 168,000.00 10,532.15 181,712.38 30,455.47 86.32 8302 COMPUTER EQUIP & SOFTWAR 30,700.00 .00 .00 8,443.50 22,256.50 27.50 8304 COMPUTER SOFTWARE UPGRAD 155,976.23 1,526.96 12,176.62 77,762.18 66,037.43 57.66 8305 OFFICE EQUIPMENT 16,900.00 .00 .00 16,574.69 325.31 98.08 TOTAL CAPITAL OUTLAY 426,276.23 169,526.96 22,708.77 284,492.75 119,074.71 72.07 TOTAL EQUIP REPLACE/LIB-ADMIN 426,276.23 169,526.96 22,708.77 284,492.75 119,074.71 72.07 TOTAL EQUIPMENT REPLACEMENT 426,276.23 169,526.96 22,708.77 284,492.75 119,074.71 72.07 TOTAL REPORT 4,767,874.23 413,384.80 110,180.26 2,802,794.20 1,854,899.77 61.10 DATE: February 21, 2023 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services SUBJECT: BUILDING FORWARD GRANT FUND RESOLUTIONS FOR THE FAMILY RESTROOM PROJECT AT THE ARCADIA PUBLIC LIBRARY RESOLUTION NO. 7481 AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND EXECUTION OF THE GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2021 (SB 129) CEQA: Not a Project Recommendation: Adopt RESOLUTION NO. 7482 AMENDING THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET, AUTHORIZING A SUPPLEMENTAL BUDGET APPROPRIATION FOR THE FAMILY RESTROOM PROJECT IN THE AMOUNT OF $90,000, OFFSET BY A REDUCTION IN THE CAPITAL OUTLAY RESERVE FUND CEQA: Not a Project Recommendation: Adopt SUMMARY The Library and Museum Services Department has been selected to receive $104,500 in Building Forward Grant funds from the California State Library, for the construction of a new family restroom in the Children’s area of the Arcadia Public Library. The California State Library requires an approved resolution by the City Council to accept these grant funds and to designate an authorized representative to enter into an agreement with the California State Library. In anticipation of receiving the Building Forward Grant, $220,000 was approved in the Fiscal Year 2022-23 Capital Improvement Program Budget for this project. After a project site inspection, it was determined that additional funds are needed to complete this project effectively. It is recommended that the City Council adopt the Resolutions approving the application and accepting the $104,500 in Building Forward Grant funds from the California State Library, designating the City Manager or his designee as an authorized representative to enter into an agreement with the California State Library for the Building Forward Grant, and amending the Fiscal Year 2022-23 Capital Improvement Program (“CIP”) Budget, Building Forward Grant Fund Resolutions February 21, 2023 Page 2 of 3 authorizing a supplemental budget appropriation for the Family Restroom Project in the amount of $90,000, offset by a reduction in the Capital Outlay Reserve Fund. BACKGROUND The Building Forward Grant provides California’s public libraries with support for capital projects addressing critical maintenance needs, improving energy efficiency and sustainability, and expanding access digitally and physically. The Library and Museum Services Department submitted a grant application for the construction of a Single Use Unisex Family Restroom in the Children’s Room in the Arcadia Public Library. On October 19, 2022, the Library and Museum Services Department received approval for the application and confirmation of the grant award. As a result, the City will receive $104,500 in Building Forward Grant funds and the project scope will include: • Upgraded and expanded plumbing; • New plumbing fixtures; • New walls; • Upgraded and expanded electrical wiring; • Accessible and fire system compliant door and lock; • Paint and preparation for new interior area; and • New flooring The new restroom is proposed to be built in between two existing restrooms and will provide families and individuals with greater flexibility, privacy, and safety. DISCUSSION After receiving the Building Forward Grant award letter, a project site inspection was conducted with the Public Works Services Department. The new family restroom would be built between two existing restrooms, which were last remodeled in 1984, almost 40 years ago. Updating these existing adjacent restrooms is long overdue and can be completed during the construction of the Family Restroom Project at a lower overall cost than completing the work separately. Therefore, it is recommended that this additional scope of work and funding be added to the overall project. The Library and Museum Services Department previously submitted a request for additional Building Forward Grant funds for the remodeling of these two restrooms, but the request was declined. The additional improvements will add $90,000 to the total project budget, thus, a supplemental budget for that amount is being requested to complete the added improvements. In order to proceed with the grant, the City must submit the necessary approvals for all required documents, which includes a resolution approving the application and acceptance of the grant funds, and designating a representative of the City as an authorized representative to enter into an agreement with the California State Library. It is recommended that the City Manager be designated as the City’s authorized representative for this grant award. Building Forward Grant Fund Resolutions February 21, 2023 Page 3 of 3 ENVIRONMENTAL ANALYSIS The proposed action – acceptance of a grant – does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. The eventual construction of the new Arcadia Library Family Restroom may require environmental clearances, which will be evaluated during the design phase. FISCAL IMPACT The total cost for this project will be $304,500, including the remodel of the adjacent restrooms. Funds in the amount of $220,000 have been budgeted in the Fiscal Year 2022- 23 Capital Improvement Plan Budget, with half from the Capital Outlay Reserve Fund and half from the Building Forward Grant. Due to the additional improvements needed for the existing two restrooms, an additional appropriation in the amount of $90,000 from the Capital Outlay Reserve Fund is being requested. The City will receive $104,500 in Building Forward Grant Funds and the total cost paid by the City will be $200,000. RECOMMENDATION It is recommended that the City Council find the following Resolutions are categorically exempt pursuant to the California Environmental Quality Act (“CEQA”); and adopt: a. Resolution No. 7481 authorizing the grant application, acceptance, and execution of the grant funds from the State of California Budget Act of 2021 (SB 129). b. Resolution No. 7482 amending the Fiscal Year 2022-23 Capital Improvement Program Budget, authorizing a supplemental budget appropriation for the Family Restroom Project in the amount of $90,000, offset by a reduction in the Capital Outlay Reserve Fund. Attachments: Resolution No. 7481 Resolution No. 7482 1 Sign–ups for April programs begin. 10–11 am: Priority registration for Arcadia residents. Proof of residency required. 11 am onward: Open registration. 2 Library Closed 3 Optical Illusion Activity Kits 2nd–8th Grades Available while supplies last 4 Baby Tales 4–23 Months 10:30 am Family Storytime All Ages 6:30 pm 5 Toddler Storytime 24–47 Months 10:30 am 6 7 8 9 Library Closed 10 11 Baby Tales 4–23 Months 10:30 am Family Storytime All Ages 6:30 pm 12 Toddler Storytime 24–47 Months 10:30 am 13 *Book Buddies 4–8 Years 6:30 pm * Registration Required 14 15 2023 Bookmark Contest Ends 16 Library Closed 17 Middle School Advisory Group Program 6th–8th Grades 3:30 pm 18 Baby Tales 4–23 Months 10:30 am Family Storytime All Ages 6:30 pm 19 Toddler Storytime 24–47 Months 10:30 am 20 English/Mandarin Bilingual Storytime 3–5 Years 6:30 pm 21 22 23 Library Closed 30 Library Closed 24 Library Spirit Week for Kids Ages 4–7 Years 3:45 pm 25 Library Spirit Week for Kids Ages 4–7 Years 3:45 pm 26 Library Spirit Week for Kids Ages 4–7 Years 3:45 pm 27 Library Spirit Week for Kids Ages 4–7 Years 3:45 pm *Book Buddies 4–8 Years 6:30 pm * Registration Required 28 29 *10 To Try Reading Program Ends * Registration Required SUN MON TUE WED THU FRI SAT Arcadia Public Library – Jerry Broadwell Children’s Room A P R I L 2 0 2 3 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. 10 TO TRY READING PROGRAM Saturday, March 18, 2023 – Saturday, April 29, 2023 Ages 4 – 14 Years Register online then read and log 10 books from 10 different genres or categories. Earn a virtual badge and reading reward for every five books read. Each participant may earn up to two rewards during the program. EARLY LEARNERS Storytimes are a wonderful way to introduce children to the lifelong love of reading and the fun of visiting the community Library. Registration is NOT REQUIRED for the Spring storytime session. BABY TALES Tuesdays, April 4, 11 & 18, 2023 at 10:30 am Best For Ages 4 – 23 Months 15–20 minute program of songs, stories, fingerplays and more. Registration is not required. FAMILY STORYTIME Tuesdays, April 4, 11 & 18, 2023 at 6:30 pm For All Ages This program provides fun stories and activities for the whole family. Registration is not required. TODDLER STORYTIME Wednesdays, April 5, 12 & 19, 2023 at 10:30 am Best For Ages 24 – 47 Months Join us for stories and activities just right for toddler aged children. Registration is not required. ENGLISH/MANDARIN BILINGUAL STORYTIME Thursday, April 20, 2023 at 6:30 pm Best For Ages 3 – 5 Years Join us for a bilingual storytime with stories, songs, and activities in Mandarin and English. This is a 30–45 minute storytime designed for ages three to five years. Registration is not required. BOOK BUDDIES A one-on-one reading program designed especially for children ages 4 to 8 years old. Listen to fun stories read aloud by the Assisteens®, an auxiliary of the Assistance League of Arcadia. April Sessions Thursday, April 13, 2023; 6:30 pm – 7:00 pm Thursday, April 27, 2023; 6:30 pm – 7:00 pm Sign-ups begin Saturday, April 1, 2023. 10:00 am–11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. April 2023 Calendar of Events SCHOOL AGED KIDS 2023 BOOKMARK CONTEST Saturday, March 4, 2023 – Saturday, April 15, 2023 Ages 3 – 14 Years Whose bookmark will be selected for this year’s Annual Bookmark Contest? It could be yours! Visit the Library’s Jerry Broadwell Children’s Room or the Youth Services webpage, beginning Saturday, March 4, to access an entry form. All entry forms must be submitted to the Library’s Jerry Broadwell Children’s Room no later than Saturday, April 15, 2023 before 5:00 pm. OPTICAL ILLUSION KITS Monday, April 3, 2023 For 2nd – 8th Grades Looking for something to do during spring break? Wondering how the brain works behind the scenes? Take home a mind–bending optical illusion activity kit and discover how things are not always as they seem. Kits will be available while supplies last. LIBRARY SPIRIT WEEK FOR KIDS Monday, April 24 –Thursday, April 27 at 3:45pm For Ages 4 – 7 Years Celebrate the spirit of National Library Week with us. Dress up in the designated color of the day and visit the Library to listen to a children’s story that ties to the color. There will also be an accompanying craft and scavenger hunt. Registration is NOT required. MIDDLE SCHOOLERS MIDDLE SCHOOL ADVISORY GROUP PROGRAM Monday, April 17, 2023 at 3:30 pm For 6th – 8th Grades A special program designed especially for middle schoolers by the Library’s Middle School Advisory Group. Join the fun! Registration is NOT required. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626–821–5566 www.ArcadiaCA.gov/Library Adult & Teen Services Calendar of Events April 2023 24 Teen Zone Auditorium 3:30-6 PM April CraftABLE Kits Available Adult & Teen Services Desk 8 Smart Squad Teen Central 10 AM– 12 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM 22 Smart Squad Teen Central 10 AM– 12 PM Teen Zone Auditorium 3:30-6 PM 15 Smart Squad Teen Central 10 AM– 12 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM 6 1 5 4 3 10 11 7 14 13 12 17 18 19 21 20 Teen Zone Auditorium 3:30-6 PM 27 26 TMYM Auditorium 6 PM 28 29 Smart Squad Teen Central 10 AM– 12 PM/ Fast Fashion Auditorium 11 AM 25 Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Link available on our homepage. Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required Mon Tues Wed Thurs Fri Sat Teen Zone Auditorium 3:30-6 PM Bookish Auditorium 10 AM Teen Zone Auditorium 3:30-6 PM Adult & Teen Services Calendar of Events April 2023 Arcadia Public Library 20 West Duarte Road Arcadia, CA. 91006 www.arcadiaca.gov/library Call:626.821.5569 Text: 1-833-255-4275 Bookish Tuesday, April 25th 10 AM Cay Mortenson Auditorium The Book of Lost Names by Kristin Harmel: Inspired by an astonishing true story from World War II, a young woman with a talent for forgery helps hundreds of Jewish chil- dren flee the Nazis in this unforgettable historical novel. Registration not required. Smart Squad Every Saturday in March 10 AM- 12 PM Teen Central Technology assistance & device help is back at the Library. You have technology questions, we have answers! Drop-in, registration not required. The Movies You Missed: Lunana: A Yak in the Classroom China (2020) Wednesday, April 19th 6 PM Cay Mortenson Auditorium Join us as we watch and discuss Lunana: A disillusioned schoolteacher is transferred to the most remote school in the world, cut off from modern life deep in the Hima- layan glaciers. In a classroom with no elec- tricity or even a blackboard, he finds him- self with only a yak and a song that echoes through the mountains. Registration not required. Teen Zone Monday– Thursday *unless noted otherwise 3:30 PM – 6 PM Cay Mortenson Auditorium Bring your snacks, play board games, and catch up with friends in a space reserved only for teens. CraftABLE Kits Available beginning Monday, April 3rd Adult & Teen Services Desk Take-home craft kits for Adults with Intel- lectual, Cognitive, and/or Developmental Disabilities! Monthly themed kits - Visit the Adult & Teen Services desk to learn more and pick one up! Available until supplies last. Fast Fashion Saturday, April 22nd 11 AM Cay Mortenson Auditorium Join us to watch the documentary, Fast Fashion: The Real Price of Low-Cost Fashion and participate in a clothing swap! Donate your gently used clothes & pick up some new-to-you clothes. No registration required. Coming Soon! Mindfulness Walks at the Library Saturday, May 20th 11 AM Design a building block set forDesign a building block set for the community usingthe community using Tinkercad. The winningTinkercad. The winning designer gets an Amazon giftdesigner gets an Amazon gift card! Please bring your owncard! Please bring your own laptop to each session.laptop to each session. March 21-23 4-5:30 PM Library conference room Teen Tech Week 2.0: Teen Tech Week 2.0: 3D printing challenge Arcadia Public Library 20 W. Duarte Rd. Arcadia CA 91006 (626) 821-5569 www.ArcadiaCA.gov/Library M-Th 10-9 / F-Sa 10-6 Space is limited. Register by calling 626-821-5569 or ask a librarian at the adult and teen services desk. Take-home craft kits for Adults with Intellectual, Cognitive, and/or Developmental Disabilities! Monthly themed kits - see calendar for our themes! Available while supplies last. Kits include a themed DIY project, supplies, and instructions. Arcadia Public LibrarycraftABLE A r c a d i a P u b l i c L i b r a r y 2 0 W . D u a r t e R d . A r c a d i a , C A 9 1 0 0 6 (6 2 6 ) 8 2 1 -5 5 6 9 w w w .A r c a d i a C A .g o v /l i b r a r y M -T H 1 0 -9 F -S A 1 0 -6 T a g u s i n y o u r c r e a t i o n s ! VISIT THE ADULT & TEEN SERVICES DESK TO LEARN MORE AND PICK ONE UP! F R E E C O N C E R T Wednesday March 22, 2023 Cay Mortenson Auditorium Concert at 7:00 Doors at 6:30 A silent auction fundraiser will be held this night. The concert and silent auction are sponsored by Friends of the Arcadia Public Library. A R C A D I A P U B L I C L I B R A R Y 2 0 W . D U A R T E R D A R C A D I A , C A 9 1 0 0 6 6 2 6 .8 2 1 .5 5 6 9 W W W .A R C A D I A C A .G O V /L I B R A R Y M -T H 1 0 -9 F -S A 1 0 -6 Astor Piazzolla and the Argentinian Tango The great History of the Tango and Vivaldi’s Winter Concerto will be performed by guitarist Tengyue Zhang and violinist Paul Stein. Zhang has won first place in numerous international competitions and performs throughout Europe, Asia, and U.S. Stein performed with the L.A Philharmonic for 36 years. For music lovers 12+. Seating is limited to the first 140 patrons. Stay to meet the musicians. Reservations are not necessary. Classical Kaleidoscope Revised date! LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, FEBRUARY 16, 2023 CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:32 p.m., in the Cay Mortenson Auditorium of the Library. PLEDGE OF ALLEGIANCE – Chair Carter ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Elizabeth Renfrew, Alice Wang; Councilmember Eileen Wang (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Samantha Alba, Pat Smith ABSENT – Trustee Seaver MOTION TO EXCUSE – Trustee Renfrew moved to excuse Trustee Seaver from today’s Library Board of Trustees’ meeting as he is on vacation. Chair Carter seconded the motion, which passed on a voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, Wang NOES: None ABSENT: Trustee Seaver PUBLIC COMMENTS – None REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Renfrew, liaison to the Friends of Arcadia Public Library, reported that the Friends’ recent sale made over $700; they may hold another sale in a few weeks. The Friends will also be hosting a guitar concert on March 22, one of the popular Classical Kaleidoscope series, and is planning another paint night in the near future. Trustee Wang report that the Lunar New Year party was a success, but a lot of work. COVID guidelines limited the number of people per table at the Recreation Center, so they had to turn people away. Chair Carter discussed her involvement with Children’s Services’ middle-school programming. Councilmember Wang reported on recent City Council actions and on the goal- setting meeting held at the Library. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Director Bradley let the Board know that Shelly Polifka, the library administration’s Office Coordinator, will be retiring on March 3 after 23 years with the Library. She noted that it will be hard to replace her as she does so much. The recruitment will start next week. Monthly Statistical Report: January 2023: The number of visits to the library is increasing and the number of holds is staying steady. Circulation statistics have decreased because staff have corrected the way check-outs are reported, resulting in a more accurate count. The number of passports processed has decreased because we are now down to one passport clerk. Monthly Report Narrative: January 2023: Chair Carter praised the Kid Created STEM program. The Director noted that the library makes a special effort to provide science programming for girls. Financial Report: January 2023: While there have been additional building costs, the budget is currently on target. RFID Update: Tagging and encoding is complete, although some uncataloged special collection items will eventually be added in the future to the cataloged and tagged category. Security gates and self-check machines are up and running; the new credit-card readers will be available next week. The library is still waiting for the signage for the book chutes, and staff still needs management console training. Director Bradley acknowledged that Library Services Manager Alba was key to moving the project forward. Budget: The budget process formally opens next week, although staff have already been working on it. The library is preparing an RFP for building security. Staff Reports: Building Forward Grant: The Staff Report for the grant-funded family restroom is being prepared for the City Council. A family restroom is not required for older buildings like the library, but customers have asked for it. The Director will present the final staff report and two resolutions for the City Council’s approval next month. Staff Update: Ashlin Mushinskie and Mariella Fajardo are the two new Technicians in Account Services. None of the five candidates for the Account Services Manager position interviewed for it. This important and demanding position will remain open until filled. The library is filling the Librarian I position in Cataloging and Acquisitions vacated when Margaret Lindstrom became the Principal Librarian for that department. Museum Education Coordinator Brittani Alberto’s last day is March 4; the recruitment for her position begins that day and closes on March 18. Five new aides will be starting soon, leaving two unfilled positions. Gilb Museum of Arcadia Heritage: Demand for programs for local schools and girl-scout troops remains high. The Museum is hosting a history talk on Lucky Baldwin on March 4. Calendar of Activities for Children’s Services: March 2023: Director Bradley invited the Board to the annual Read Across America program. Representatives from the Police and Fire Departments will read to the kids in attendance and let them see the fire trucks and police cars up close. The bilingual story time and Homework Help programs have started, and recruiting will start soon for the summer teen volunteer program. Calendar of activities for Adult and Teen Services: March 2023: The Director promoted the Movies You Missed program and the upcoming Classical Kaleidoscope concert. Flyers/Articles/Posters/Attachments: Director Bradley highlighted the upcoming talk by Ed Anderson, The San Gabriel Valley in 1877: Through the Lens of Carleton Watkins. Trustee Renfrew praised the Kid Created series of programs and discussed the upcoming Serving with a Purpose conference. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of January 23, 2023 Recommended action: Approve. The motion to accept the Minutes of January 23, 2023, as written, was moved by Trustee Renfrew, seconded by Trustee Liao, and carried on a unanimous voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, and Wang NOES: None ABSENT: Trustee Seaver ADJOURNMENT Chair Carter adjourned the meeting at 5:15 pm, to March 16, 2023, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Miriam Carter, Chair Darlene Bradley, Secretary Minutes prepared by: Pat Smith