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Home My WebLink AboutLB Agenda: 04/20/2023CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, April 20, 2023 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or prof essional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Miriam Carter, Chair Elizabeth Renfrew, Chair Pro-Tempore Alice Wang, Trustee Carlton Seaver, Trustee Connie Liao, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a. Director’s Update b. Monthly Statistical Report: March 2023 c. Monthly Report Narrative: March 2023 d. Financial Report: March 2023 e. Staff Update f. Facts About the Library FY 2021-2022 g. Gilb Museum of Arcadia Heritage h. Calendar of activities for Children Services: May 2023 i. Calendar of activities for Adult and Teen Services: May 2023 j. Flyers/articles/attachments • Digital Navigator Service • Fast Fashion • Teen Sip and Paint Bubble Tea Edition • The Art of Mindfulness k. Arcadia History Room Featured Historical Picture • Happy Birthday “Lucky Baldwin!” CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. Approve the Regular Meeting Minutes of March 16, 2023 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to May 18, 2023 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. March Fiscal Year to Date March March Average 2023 2022-23 2021-22 2022 2021 2021-23 ACCOUNT SERVICES Gate count 27,627 219,115 145,528 21,542 0 16,390 Circulation 39,138 360,202 411,085 59,642 17,011 38,597 Adult 9,599 83,328 68,353 8,724 2,629 6,984 Teen 1,930 14,322 12,104 1,319 574 1,274 Juvenile 27,609 233,177 198,735 26,845 7,052 20,502 Digital Collection 4,060 33,799 39,261 4,493 6,715 5,089 In-House Use check-ins 28,737 157,177 90,532 18,261 41 15,680 Express Check 21,732 133,828 125,950 16,261 0 12,664 Registrations 326 2,919 2,486 272 130 243 Overdues 146 1,224 1,014 119 44 103 Reserves 2,127 16,343 17,458 1,873 8,323 4,108 TECHNICAL SERVICES Materials cataloged 1,191 8,370 8,517 1,177 1,080 1,149 Materials discarded 646 10,202 17,529 2,594 984 1,408 Interlibrary loan (ILL)6 267 284 54 0 20 Bindery 0 255 127 14 0 5 Serials Processed 416 3,653 3,361 447 3,576 1,480 ADULT SERVICES Reference questions 3,107 22,427 20,353 2,395 1,229 2,244 Total Reference 1,664 11,941 10,920 1,297 722 1,228 Total Other 1,443 10,486 7,129 1,098 507 1,016 Adult Programs 9 68 34 6 4 6 Views / Participants 291 3,941 1,824 199 309 266 Teen Programs 16 75 33 18 1 12 Views / Participants 277 2,831 1,339 287 140 235 24/7 Reference email 86 354 383 19 34 46 CHILDREN'S SERVICES Reference questions 2,116 14,615 13,835 2,153 236 1,502 Total Reference 1,497 10,820 9,863 1,434 146 1,026 Total Other 610 3,786 3,972 719 90 473 Special programs 17 75 59 8 5 10 Views / Participants 341 2,130 1,153 181 133 218 Storytime/Class Visits/Scouts 10 94 62 12 14 12 Views / Participants 393 3,330 1,303 309 275 326 STATISTICS Volunteer Hours 539 4,703 2,757 458 215 404 Website Visits 5,534 67,682 72,286 6,478 9,163 7,058 Other Service Point questions 461 8,309 10,113 1,463 864 929 REVENUES Fines & Fees 2,107.32$ 21,494.26$ 39,379.79$ 2,971.93$ 2,490.91$ 2,523.39$ Auditorium 450.00$ 1,900.00$ -$ 150.00$ Lost books 361.18$ 2,476.97$ 2,899.00$ 301.61$ 588.05$ 416.95$ Gifts & grants 1,000.00$ 152,696.82$ 56,583.47$ 37.58$ 345.86$ Passport Services 5,115.00$ 56,346.95$ 45,864.45$ 4,825.00$ 8,220.40$ 6,053.47$ Total 9,033.50$ 234,915.00$ 144,726.71$ 8,136.12$ 11,299.36$ 9,489.66$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2022-23 Information & Materials Management Program & Collection 2020: numbers reflect partial closure for covid; curbside in effect. 1 ARCADIA PUBLIC LIBRARY MONTHLY REPORT – MARCH 2023 Highlights: Staffing and training continues to be a top priority. Office Coordinator Shelly Polifka retired on March 3 after 23 years of service to the City and community. The Director continues to learn as much as possible about the Office Coordinator’s responsibilities so that Administration can continue to run smoothly until this position is filled. The recruitment opened this month; the first round of interviews was held on March 21 and the second round of interviews is scheduled for April. Christina Vallejo has been assisting Administration staff with some of Shelly’s duties in addition to her regular duties in Cataloging and Acquisitions. The Library welcomed Amanda Coleman, the new Children’s Librarian, and Aides Justin Davis and Edgar Perez. Library Services Manager Samantha Alba has been training Account Services staff, including the two new Aides, the acting Account Services Supervisor Angelica Marquez, and new Technician I Mariella Fajardo. A Passport Services Clerk recruitment was also held this month to fill two positions to meet the increasing demand for new passports. The operating and capital improvements budgets for both the Library and Museum have been submitted as part of the annual budget process. The Building Forward grant application for a unisex restroom was completed and the award letter was received from the California State Library. A Request for Proposal will go out in the next month or two. This will be a two-to-three-year project, with a completion date of no later than December 2025. The first Silver Circle event since 2019 is being planned: The City’s annual recognition dinner for Board members, Commissioners, and volunteers with 100 hours or more of service will be held in mid-May. The City also has started a citywide Social Media committee that meets regularly to discuss policies, procedures, and potential legal issues. March Activity Visitors: 27,627 Holds Processed: 2,127 Physical Items Checked Out: 39,138 eBooks/Audiobooks/Magazines Downloaded: Programs/Attendance: 55/1,541 Passports Issued/Questions Answered: 131/461 2 Adult Programs, Classes, Technology Literacy, and Events: Adult and Teen Services celebrated March Madness: Book Bracket with a fiction versus nonfiction tournament that drew 120 participants. The final round came down to Born a Crime for nonfiction and The Song of Achilles for fiction. The champion of the March Madness Book Bracket was The Song of Achilles. Bookish met in March to discuss Dial A for Aunties, by Jesse Q. Sutanto, at the end of the month. Smart Squad continues to support the library’s digital literacy goals by providing computer help. Patrons watched and discussed Burning, a South Korean film, at The Movies You Missed on March 15. Staff coordinated and promoted the Friends of the Library’s Classical Kaleidoscope Concert. The great History of the Tango and Vivaldi’s Winter Concerto were performed by guitarist Tengyue Zhang and violinist Paul Stein. The concert was enjoyed by 93 guests. Arcadia Woman’s Club was highlighted on social media for Women’s History Month. The photo features members of the Woman’s Club holding floral arrangements and dates to the 1920s. The Community Memory Lab saw an increase in use in March, including 48 hours of digitization. One patron, Antonio, is using the library to digitize photo slides of murals by Mexican American artists. The Library augmented their digital literacy and social resources with the addition of Connected California. Connected California is a free digital inclusion service that links library patrons with low-cost or free digital resources. Staff will refer patrons to this service when they need help accessing digital resources outside the library. In collaboration with Teen Advisory Group (TAG), staff implemented a new social media campaign for Book Face Friday. Instead of posing behind a book and completing the photo, staff duplicates the full setting found on a book cover. Teen volunteers have had a lot of fun finding great covers and there has been a lot of interaction and positive feedback on social media. 3 Teen Programing: The Teen Librarian attended the Arcadia High School PTA meeting in early March. Teen Tech Week 2.0 premiered on March 20. In partnership with TAG and the Arcadia High School’s Engineering Club, staff planned a 3D printing challenge. Two TAG members taught Tinkercad basics and challenged the 18 participants to design a peacock-themed trinket. Teens rose to the challenge and made numerous designs. There were 12 Teen Zone sessions with 250 participants in March. The Teen Advisory Group met to plan Paint and Sip, Teen Take-Out, and SAYL 2023. Children’s Programming and Services: 106 children registered for the “10 to Try” reading program which encouraged children to read and record books from 10 different genres or categories to earn reading rewards. There was a total of nine early literacy programs offered throughout the month with 360 children and their families in attendance. Children’s Services also partnered with a community volunteer to offer a Bilingual Storytime program with 33 in attendance. Children’s Services staff partnered with a high school student group to host a four-part “Kid Created: Public Speaking for Kids” workshop throughout the month. Through slide presentations and activities, the 19 participants learned vocal skills, how to address stage fright, and the basics of debate. The final program culminated in a presentation in which the participants delivered a speech before an audience of family members. Two Game Day Unplugged events were held for middle school students: 70 middle schoolers gathered for the two programs, played various board games offered by the Library, and enjoyed snacks. Eleven parents and students attended a presentation about Library volunteer opportunities available to teens during the summer and received information about the application process. Summer Teen Volunteer applications were distributed throughout the month and 60 applications were submitted for consideration. Applicants will be interviewed in April. 4 The weekly Homework Help Program continued and offered students in first to fifth grades assistance with math specific homework problems from teen volunteers. Homework Help ended at the close of the month as the teen volunteers assisting with the program prepare for end of school year. Collections: With the addition of Librarian Michele Krueper, the Cataloging and Acquisitions department is fully staffed for the first time since December 2022. As a result of having two full- time catalogers working on materials and with the end of the fiscal year push for Adult and Children’s to spend out their materials budgets, the number of items cataloged increased this month. Staff continued working on a project to catalog bound magazines as part of the RFID process. The Authority Database projects continue. A total of 55,014 MARC records from Kanopy, CreativeBug, Press Reader, and LinkedIn have been either added to and discarded from our Library Catalog this month. Facilities and Technology: Information Systems Services worked with City IT to migrate the existing 1GB line to use the 10GB connection; the next step is to upgrade the connections and remaining equipment. The RFID book-chute is in operation and being used by patrons. ISS staff met with the Website Working Group to discuss site changes, upgrades, and fixes: the group has many ideas on improvements and accessibility. The ISS team of three Computer Aides and ISS Supervisor answered more than 335 computer/technical questions from patrons; and assisted the public with 1,082 public computer sessions, 1,045 print jobs, public copiers, and the public Wi-Fi network. Staffing/Training: Aide Bonnie Tang retired on Friday, March 17. Bonnie worked at the library for nearly 15 years and will be greatly missed. The recruitment for the six Aide vacancies is ongoing: applications will be reviewed in April to fill the positions. Full-Time Library Technician Ashlin Mushinskie’s last day was Friday, March 31. Full-Time Library Technician Angelica Marquez became acting supervisor for Account Services in mid-March. The recruitment for the Account Services Supervisor is ongoing: applications will be reviewed in April and interviews will be held shortly after. Children’s Services Library Technician I Eva Luc will be on maternity leave through mid-July. Adult Services staff attended training programs on “The Librarians Guide to Homelessness” and “Going Beyond Captions: Creating Accessible Instructional Videos.” Shelving Aides continue to cross-train at the desk on a weekly basis. Staff have been assisting with showing new Aides shared tasks. A new rotation will take place in May; it was delayed due to recent staffing changes. Collaboration: Arcadia Public Library and Arcadia Historical Society joined forces to present “The San Gabriel Valley in 1877: Through the Lens of Carleton Watkins.” Ed Andersen of the Arcadia Historical Society discussed Watkins’ work and show rare images of the historic Old Mill, San Gabriel Mission, Baldwin’s Rancho Santa Anita, and more. An accompanying exhibit was on display during March at the Library. 5 Firefighters and officers from the City’s Fire and Police Departments took part in the Library’s Read Across America event, reading aloud to kids, sharing about the nature of their work, and providing an opportunity for attendees to tour their safety vehicles. The annual event was attended by 96 children and their families. Community Outreach/Volunteers: Children’s Services staff attended Hugo Reid Elementary School’s Trade and Talent Day and shared a slideshow presentation about the work of children’s librarians for second to fifth grade students. Students also had the opportunity to ask questions about the profession and received informational bags as well as giveaways. Staff also attended Highland Oak’s Elementary School’s Family Read Night and staffed a booth with an origami bookmark craft for children, as well as distributed informational crafts to parents. Over 140 second grade students from Baldwin Stocker Elementary School visited the Library. Children’s staff presented information about Library resources with a focal study on fairy tales. Holly Avenue Elementary School’s transitional kindergarten students also visited the Library twice this month. Children’s staff attended the PTA Council meeting and met with Angel Garcia regarding First Avenue Middle School Spring Community Service Project, as well as attending the Summer Reading Equity meetings. Adult Services Staff attended the Arcadia Historical Society’s March meeting, as well as the Arcadia High School PTA meeting, the PTA Council Meeting, and a City Social Media Moderators meeting. Adult Services staff attended informational meetings on Connected California and Inspiration Grants. Marketing and Publicity: Adult and Teen Services created the following displays in March: Spring Cleaning, Women’s History Month, National Crafting Month, Scientifically speaking, featuring both YA fic/NF with STEM themes, and Say Yes to the Dress and the Book. Children’s Book displays featured Notable Women in History, Poetry, Protect Our Planet, and Spring. The Library continues to have a robust social-media presence, with 1,575 followers on Facebook, 613 followers on Twitter, 1,402 followers on Instagram, and 198 subscribers on YouTube. PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 540,194.00 .00 .00 331,300.82 208,893.18 61.33 4014 VACATION SELL BACK 1,500.00 .00 .00 .00 1,500.00 .00 4015 ALLOWANCES 1,600.00 .00 .00 756.88 843.12 47.31 4021 LONGEVITY PAY 6,800.00 .00 .00 3,782.52 3,017.48 55.63 4030 PART-TIME PERS ONLY .00 .00 .00 60.46 -60.46 .00 4032 PART-TIME NON-PERS 22,500.00 .00 .00 14,359.21 8,140.79 63.82 4130 OVERTIME .00 .00 .00 1,397.17 -1,397.17 .00 4241 P.E.R.S 124,500.00 .00 .00 72,579.39 51,920.61 58.30 4242 NON-PERSABLE COMPENSATIO 2,300.00 .00 .00 1,272.80 1,027.20 55.34 4244 MEDICAL/DENTAL INSURANCE 66,600.00 .00 .00 34,311.73 32,288.27 51.52 4245 LONG TERM DISABILITY 400.00 .00 .00 137.02 262.98 34.26 4247 LIFE INSURANCE 1,400.00 .00 .00 782.05 617.95 55.86 4250 FICA/HOSPITAL INSURANCE 8,186.00 .00 .00 5,510.16 2,675.84 67.31 4299 VACANCY RATE -22,000.00 .00 .00 .00 -22,000.00 .00 TOTAL SALARIES & BENEFITS 753,980.00 .00 .00 466,250.21 287,729.79 61.84 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,000.00 11.88 .00 5,264.96 1,735.04 75.21 5115 PROGRAM EXPENSES 6,800.00 .00 .00 547.98 6,252.02 8.06 5125 PRINT SHOP 11,400.00 .00 3,156.25 3,752.10 4,491.65 60.60 5230 BUILDING AND GROUNDS 18,000.00 61.44 .00 12,634.31 5,365.69 70.19 TOTAL SUPPLIES 43,200.00 73.32 3,156.25 22,199.35 17,844.40 58.69 1ST SUBTOTAL-6000 OPERATING EXPENSES 6160 CONTRACT SERVICES 299,300.00 29,169.85 58,106.72 189,770.75 51,422.53 82.82 6210 TELEPHONE 23,500.00 234.59 13,254.90 9,129.41 1,115.69 95.25 6310 MILEAGE 300.00 5.90 .00 33.59 266.41 11.20 6505 GENERAL LIABILITY 74,800.00 .00 .00 49,866.64 24,933.36 66.67 6507 WORKERS’ COMPENSATION 49,900.00 .00 .00 33,266.56 16,633.44 66.67 6611 ELECTRIC 150,400.00 .00 .00 110,252.41 40,147.59 73.31 6612 GAS 11,000.00 .00 .00 14,164.44 -3,164.44 128.77 6614 WATER 1,200.00 .00 .00 1,036.78 163.22 86.40 6730 OFFICE EQUIPMENT 3,500.00 .00 .00 145.00 3,355.00 4.14 6750 VEHICLE MAINTENANCE 2,200.00 .00 .00 1,225.22 974.78 55.69 6751 VEHICLE FUEL USAGE 300.00 .00 .00 289.14 10.86 96.38 6752 VEHICLE 3RD PARTY SVC 400.00 .00 .00 42.00 358.00 10.50 6760 BUILDING REPAIR & MAINT 12,000.00 223.46 .00 5,196.18 6,803.82 43.30 6930 MEMBERSHIP & PUBLICATION 6,500.00 .00 .00 5,425.25 1,074.75 83.47 6940 OFFICIAL MEETINGS 3,200.00 .00 .00 98.25 3,101.75 3.07 6960 EQUIPMENT REPLACEMENT .00 .00 .00 302,776.19 -302,776.19 .00 6970 TRAINING 6,700.00 200.00 .00 1,147.61 5,552.39 17.13 6971 TUITION REIMBURSEMENT 4,200.00 .00 .00 1,994.64 2,205.36 47.49 6977 EMPLOYEE SUPPORT 1,100.00 97.99 .00 771.50 328.50 70.14 TOTAL OPERATING EXPENSES 650,500.00 29,931.79 71,361.62 726,631.56 -147,493.18 122.67 1ST SUBTOTAL-7000 MISCELLANEOUS PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-7000 MISCELLANEOUS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 7811 POB CONTRIBUTIONS 77,700.00 .00 .00 .00 77,700.00 .00 TOTAL MISCELLANEOUS 77,700.00 .00 .00 .00 77,700.00 .00 TOTAL LIBRARY-ADMIN 1,525,380.00 30,005.11 74,517.87 1,215,081.12 235,781.01 84.54 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 61,971.00 .00 .00 44,350.31 17,620.69 71.57 4021 LONGEVITY PAY .00 .00 .00 378.18 -378.18 .00 4032 PART-TIME NON-PERS 50,500.00 .00 .00 27,118.03 23,381.97 53.70 4241 P.E.R.S 13,100.00 .00 .00 9,064.55 4,035.45 69.20 4244 MEDICAL/DENTAL INSURANCE 6,700.00 .00 .00 4,936.14 1,763.86 73.67 4245 LONG TERM DISABILITY 100.00 .00 .00 39.78 60.22 39.78 4247 LIFE INSURANCE 100.00 .00 .00 39.42 60.58 39.42 4250 FICA/HOSPITAL INSURANCE 1,645.00 .00 .00 1,042.47 602.53 63.37 4299 VACANCY RATE -3,900.00 .00 .00 .00 -3,900.00 .00 TOTAL SALARIES & BENEFITS 130,216.00 .00 .00 86,968.88 43,247.12 66.79 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 1,300.00 .00 .00 331.38 968.62 25.49 TOTAL SUPPLIES 1,300.00 .00 .00 331.38 968.62 25.49 1ST SUBTOTAL-6000 OPERATING EXPENSES 6730 OFFICE EQUIPMENT 3,900.00 .00 .00 .00 3,900.00 .00 TOTAL OPERATING EXPENSES 3,900.00 .00 .00 .00 3,900.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 8,300.00 .00 .00 .00 8,300.00 .00 TOTAL MISCELLANEOUS 8,300.00 .00 .00 .00 8,300.00 .00 TOTAL LIBRARY-INFORMATION SYS 143,716.00 .00 .00 87,300.26 56,415.74 60.74 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 2,047.00 .00 .00 2,812.14 -765.14 137.38 4032 PART-TIME NON-PERS 112,400.00 .00 .00 35,471.24 76,928.76 31.56 4250 FICA/HOSPITAL INSURANCE 1,630.00 .00 .00 555.06 1,074.94 34.05 4299 VACANCY RATE -3,400.00 .00 .00 .00 -3,400.00 .00 TOTAL SALARIES & BENEFITS 112,677.00 .00 .00 38,838.44 73,838.56 34.47 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 700.00 .00 .00 .00 700.00 .00 TOTAL SUPPLIES 700.00 .00 .00 .00 700.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 300.00 .00 .00 .00 300.00 .00 TOTAL MISCELLANEOUS 300.00 .00 .00 .00 300.00 .00 TOTAL LIBRARY-SHELVING MGMT 113,677.00 .00 .00 38,838.44 74,838.56 34.17 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 266,423.00 .00 .00 156,982.88 109,440.12 58.92 4021 LONGEVITY PAY 2,200.00 .00 .00 1,344.64 855.36 61.12 4032 PART-TIME NON-PERS 50,200.00 .00 .00 35,830.04 14,369.96 71.37 4241 P.E.R.S 57,700.00 .00 .00 32,588.55 25,111.45 56.48 4244 MEDICAL/DENTAL INSURANCE 60,100.00 .00 .00 38,462.33 21,637.67 64.00 4245 LONG TERM DISABILITY 500.00 .00 .00 190.06 309.94 38.01 4247 LIFE INSURANCE 300.00 .00 .00 188.34 111.66 62.78 4250 FICA/HOSPITAL INSURANCE 4,641.00 .00 .00 3,098.09 1,542.91 66.75 4299 VACANCY RATE -13,000.00 .00 .00 .00 -13,000.00 .00 TOTAL SALARIES & BENEFITS 429,064.00 .00 .00 268,684.93 160,379.07 62.62 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,000.00 .00 .00 1,182.51 2,817.49 29.56 TOTAL SUPPLIES 4,000.00 .00 .00 1,182.51 2,817.49 29.56 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 25,500.00 .00 .00 .00 25,500.00 .00 TOTAL MISCELLANEOUS 25,500.00 .00 .00 .00 25,500.00 .00 TOTAL LIBRARY-ACCOUNT SERVICE 458,564.00 .00 .00 269,867.44 188,696.56 58.85 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015605 LIBRARY-CHILDREN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 325,347.00 .00 .00 214,807.85 110,539.15 66.02 4011 SPECIALIST PAY 1,000.00 .00 .00 720.00 280.00 72.00 4018 RIDE SHARE .00 .00 .00 52.25 -52.25 .00 4021 LONGEVITY PAY 4,400.00 .00 .00 2,962.76 1,437.24 67.34 4241 P.E.R.S 75,300.00 .00 .00 48,960.27 26,339.73 65.02 4244 MEDICAL/DENTAL INSURANCE 53,500.00 .00 .00 33,446.16 20,053.84 62.52 4245 LONG TERM DISABILITY 500.00 .00 .00 172.38 327.62 34.48 4247 LIFE INSURANCE 300.00 .00 .00 170.82 129.18 56.94 4250 FICA/HOSPITAL INSURANCE 4,756.00 .00 .00 3,213.79 1,542.21 67.57 4299 VACANCY RATE -13,600.00 .00 .00 .00 -13,600.00 .00 TOTAL SALARIES & BENEFITS 451,503.00 .00 .00 304,506.28 146,996.72 67.44 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,200.00 .00 .00 3,194.07 5.93 99.81 5115 PROGRAM EXPENSES 1,100.00 3.31 .00 858.17 241.83 78.02 TOTAL SUPPLIES 4,300.00 3.31 .00 4,052.24 247.76 94.24 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 63,000.00 170.75 .00 35,568.49 27,431.51 56.46 6923 ELECTRONIC RESOURCES 16,800.00 .00 .00 14,893.27 1,906.73 88.65 TOTAL OPERATING EXPENSES 79,800.00 170.75 .00 50,461.76 29,338.24 63.24 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 49,000.00 .00 .00 .00 49,000.00 .00 TOTAL MISCELLANEOUS 49,000.00 .00 .00 .00 49,000.00 .00 TOTAL LIBRARY-CHILDREN 584,603.00 174.06 .00 359,020.28 225,582.72 61.41 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015607 LIBRARY-TECHNICAL 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 340,882.00 .00 .00 214,247.69 126,634.31 62.85 4014 VACATION SELL BACK .00 .00 .00 3,233.88 -3,233.88 .00 4020 STABILITY PAY 500.00 .00 .00 500.00 .00 100.00 4021 LONGEVITY PAY 6,600.00 .00 .00 4,392.04 2,207.96 66.55 4241 P.E.R.S 80,000.00 .00 .00 49,207.76 30,792.24 61.51 4244 MEDICAL/DENTAL INSURANCE 53,500.00 .00 .00 33,305.64 20,194.36 62.25 4245 LONG TERM DISABILITY 500.00 .00 .00 185.64 314.36 37.13 4247 LIFE INSURANCE 300.00 .00 .00 183.96 116.04 61.32 4250 FICA/HOSPITAL INSURANCE 5,034.00 .00 .00 2,562.29 2,471.71 50.90 4299 VACANCY RATE -14,200.00 .00 .00 .00 -14,200.00 .00 TOTAL SALARIES & BENEFITS 473,116.00 .00 .00 307,818.90 165,297.10 65.06 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 16,600.00 674.20 .00 5,304.67 11,295.33 31.96 TOTAL SUPPLIES 16,600.00 674.20 .00 5,304.67 11,295.33 31.96 1ST SUBTOTAL-6000 OPERATING EXPENSES 6921 BIBLIOGRAPHIC UTILITIES 40,500.00 .00 .00 31,595.81 8,904.19 78.01 6922 LIBRARY MATERIALS 9,000.00 .00 .00 7,412.72 1,587.28 82.36 TOTAL OPERATING EXPENSES 49,500.00 .00 .00 39,008.53 10,491.47 78.81 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 49,600.00 .00 .00 .00 49,600.00 .00 TOTAL MISCELLANEOUS 49,600.00 .00 .00 .00 49,600.00 .00 TOTAL LIBRARY-TECHNICAL 588,816.00 674.20 .00 352,132.10 236,683.90 59.80 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015608 LIBRARY-ADULT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 402,747.00 .00 .00 255,941.67 146,805.33 63.55 4011 SPECIALIST PAY 1,000.00 .00 .00 720.00 280.00 72.00 4014 VACATION SELL BACK 800.00 .00 .00 .00 800.00 .00 4021 LONGEVITY PAY 5,500.00 .00 .00 3,152.22 2,347.78 57.31 4241 P.E.R.S 92,900.00 .00 .00 58,212.78 34,687.22 62.66 4244 MEDICAL/DENTAL INSURANCE 60,100.00 .00 .00 36,902.34 23,197.66 61.40 4245 LONG TERM DISABILITY 500.00 .00 .00 185.64 314.36 37.13 4247 LIFE INSURANCE 300.00 .00 .00 183.96 116.04 61.32 4250 FICA/HOSPITAL INSURANCE 5,956.00 .00 .00 3,677.16 2,278.84 61.74 4299 VACANCY RATE -16,800.00 .00 .00 .00 -16,800.00 .00 TOTAL SALARIES & BENEFITS 553,003.00 .00 .00 358,975.77 194,027.23 64.91 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,300.00 11.80 .00 2,185.92 1,114.08 66.24 5115 PROGRAM EXPENSES 1,000.00 .00 .00 615.06 384.94 61.51 TOTAL SUPPLIES 4,300.00 11.80 .00 2,800.98 1,499.02 65.14 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 147,100.00 1,727.44 .00 98,493.54 48,606.46 66.96 6923 ELECTRONIC RESOURCES 107,600.00 96.79 .00 67,614.95 39,985.05 62.84 TOTAL OPERATING EXPENSES 254,700.00 1,824.23 .00 166,108.49 88,591.51 65.22 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 47,900.00 .00 .00 .00 47,900.00 .00 TOTAL MISCELLANEOUS 47,900.00 .00 .00 .00 47,900.00 .00 TOTAL LIBRARY-ADULT 859,903.00 1,836.03 .00 527,885.24 332,017.76 61.39 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015640 PASSPORT PROCESSING 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 1,024.00 .00 .00 1,688.20 -664.20 164.86 4030 PART-TIME PERS ONLY .00 .00 .00 11,385.23 -11,385.23 .00 4032 PART-TIME NON-PERS 57,900.00 .00 .00 10,788.42 47,111.58 18.63 4241 P.E.R.S .00 .00 .00 2,686.85 -2,686.85 .00 4250 FICA/HOSPITAL INSURANCE 815.00 .00 .00 346.06 468.94 42.46 4299 VACANCY RATE -1,800.00 .00 .00 .00 -1,800.00 .00 TOTAL SALARIES & BENEFITS 57,939.00 .00 .00 26,894.76 31,044.24 46.42 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 9,000.00 .00 .00 4,890.56 4,109.44 54.34 TOTAL SUPPLIES 9,000.00 .00 .00 4,890.56 4,109.44 54.34 TOTAL PASSPORT PROCESSING 66,939.00 .00 .00 31,785.32 35,153.68 47.48 TOTAL GENERAL FUND 4,341,598.00 32,689.40 74,517.87 2,881,910.20 1,385,169.93 68.10 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10 DATE: 04/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:22:54 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 10/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-619 EQUIPMENT REPLACEMENT FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN 1ST SUBTOTAL-8000 CAPITAL OUTLAY PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 8301 OFFICE MACH & FURNITURE 222,700.00 .00 10,532.15 183,378.97 28,788.88 87.07 8302 COMPUTER EQUIP & SOFTWAR 30,700.00 .00 .00 8,443.50 22,256.50 27.50 8304 COMPUTER SOFTWARE UPGRAD 155,976.23 .00 12,176.62 77,762.18 66,037.43 57.66 8305 OFFICE EQUIPMENT 16,900.00 .00 .00 16,574.69 325.31 98.08 TOTAL CAPITAL OUTLAY 426,276.23 .00 22,708.77 286,159.34 117,408.12 72.46 TOTAL EQUIP REPLACE/LIB-ADMIN 426,276.23 .00 22,708.77 286,159.34 117,408.12 72.46 TOTAL EQUIPMENT REPLACEMENT 426,276.23 .00 22,708.77 286,159.34 117,408.12 72.46 TOTAL REPORT 4,767,874.23 32,689.40 97,226.64 3,168,069.54 1,502,578.05 68.49 Facts about the Arcadia Public Library The Arcadia Public Library was founded in 1913 as a branch of the Los Angeles County Library by the Cooperative Arcadians (later the Arcadia Woman’s Club). In 1920, the Library was incorporated as a City Library and housed at City Hall. The Library’s current building was originally opened in 1961 and was remodeled in 1995/1996, adding 12,000 square feet for a total size of about 48,000 square feet. The Cay Mortenson Auditorium has a maximum assembly capacity of 200, a maximum seating capacity of 175 and a maximum dining capacity of 102. Statistics from July 1, 2021 to June 30, 2022 Number of in-person visitors: 231,830 Annual books and other items loaned: 592,548 Ebook Circulation 52,256 Active Library cards: 26,682 Website visits: 90,770 Public Computers: 50 Summer 2022 Reading Program participants: Children’s 1,122 (515,151 minutes read) Teen 64 ( 54,933 minutes read) Adult 137 (134,242 minutes read) Annual number of questions answered: 48,750 Passports Issued (Service started 3/2018) 1,530 Number of books and other items in collection: 165,020 Electronic subscription databases: 40 Volunteer hours: 4,349 Number of volunteers: 192** **Includes Friends of the Library, Tutors, SAYL Teen volunteers, and Assisteens Library Board 2021-2022 Miriam Carter, Chairperson Carlton Seaver Elizabeth Renfrew, Chairperson Pro Tempore Alice Wang Barbara Delphey Paul Cheng, Council Liaison Director of Library & Museum Services: Darlene Bradley, appointed December 30, 2016 Staff: 15 fulltime, 7 permanent part-time, 18 part-time aides Library Hours: Staffed 60 hours a week Monday-Thursday, 10 a.m. – 9 p.m., Friday-Saturday, 10 a.m. – 6 p.m. Support Groups: Friends of the Arcadia Public Library, founded in 1956 Arcadia Public Library 20 W. Duarte Road Arcadia, CA 91006 http://ArcadiaCA.gov/library 626.821.5567 1 Asian American & Pacific Islander Heritage Activity Kits K-3rd Grades Available while supplies last 2 3 4 5 6 Sign–ups for May programs begin. 10–11 am: Priority registration for Arcadia residents. Proof of residency required. 11 am onward: Open registration. 7 Library Closed 8 9 10 11 12 13 14 Library Closed 15 16 17 18 19 20 *Mess Fest 1st—5th Grades 2:30 pm * Registration Required 21 Library Closed 22 23 24 25 Bilingual English/Mandarin Storytime 3—5 Years 6:30 pm 26 27 28 Library Closed 29 30 31 SUN MON TUE WED THU FRI SAT Arcadia Public Library – Jerry Broadwell Children’s Room M AY 2 0 2 3 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. EARLY LEARNERS ENGLISH/MANDARIN BILINGUAL STORYTIME Thursday, May 25, 2023 at 6:30 p.m. For Ages 3—5 YEARS Join us for a bilingual storytime with stories, songs, and activities in Spanish and English. This is a 30-45 minute storytime designed for ages three to five years. Registration is NOT required. SCHOOL AGED KIDS ASIAN AMERICAN and PACIFIC ISLANDER HERITAGE KITS Available Beginning Monday, May 1, 2023 For K—3rd Grades Celebrate Asian American and Pacific Islander Heritage Month with an activity kit from the Library. Themed kits include materials for a craft, an activity sheet, and a reading list. Kits will be available while supplies last. MESS FEST Saturday, May 20, 2023 at 2:30 p.m. For K—3rd Grades Play dough, fake snow, and slime. Oh my! Visit our Mess Fest stations and make these fun concoctions to take home, explore, and play. Registration is required. Registration begins Saturday, May 6, 2023. 10:00 am–11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. MAY 2023 Calendar of Events SAVE THE DATE… Take part in the Library’s summer reading program and earn fun rewards along the way. Here’s how to participate: Beginning Monday, June 5, register online at: https://arcadiaca.beanstack.org/reader365. • Visit the Arcadia Public Library and check out some great books to take home. • Read and log your reading minutes online using Beanstack. • For every 60 minutes logged (up to 540 minutes), stop by the Library’s Prize Table, beginning Monday, June 12, to report and collect earned tickets redeemable for a small reward of choice! • 6th through 8th grade participants may also complete up to seven discovery activities to earn a maximum of seven virtual raffle tickets for entry into a grand prize drawing at the end of the summer program. All reading time must be logged, activities completed (for Youth program), and earned ticket(s)/rewards claimed by Saturday, July 29, 2023 before 5:30pm. Rewards will be available while supplies last. Summer at Arcadia Public Library is made possible through the generous support of the Friends of the Arcadia Public Library and community sponsors. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626–821–5566 www.ArcadiaCA.gov/Library Adult & Teen Services Calendar of Events May 2023 Teen Zone Auditorium 3:30-6 PM 29 Teen Zone Auditorium 3:30-6 PM AUSD Art Display Teen Zone Auditorium 3:30-6 PM AUSD Art Display 13 AUDS Art Display/ Smart Squad Teen Central 10 AM– 12 PM AUSD Art Display Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM 27 Teen Zone Auditorium 3:30-6 PM 20 Smart Squad 10 AM– 12 PM/ The Art of Mindfulness Auditorium 11 AM Smart Squad Teen Central 10 AM– 12 PM Teen Zone Auditorium 3:30-6 PM 3 11 AUSD Art Display Teen Zone Auditorium 3:30-6 PM 6 5 4 10 9 8 15 16 12 19 AUSD Art Display Teen Zone Auditorium 3:30-6 PM 18 17 22 23 24 26 25 TMYM Auditorium 6 PM 31 Teen Zone Auditorium 3:30-6 PM Smart Squad Teen Central 10 AM– 12 PM 2 1 May CraftABLE Kits Teen Zone Auditorium 3:30-6 PM 30 Bookish Auditorium 10 AM Teen Zone Auditorium 3:30-6 PM AUSD Art Display Teen Zone Auditorium 3:30-6 PM Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Link available on our homepage. Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required AUSD Art Display Teen Zone Auditorium 3:30-6 PM AUSD Art Display Teen Zone Auditorium 3:30-6 PM Mon Tues Wed Thurs Fri Sat Library Closed Teen Zone Auditorium 3:30-6 PM Adult & Teen Services Calendar of Events May 2023 Arcadia Public Library 20 West Duarte Road Arcadia, CA. 91006 www.arcadiaca.gov/library Call: 626.821.5569 Text: 1-833-255-4275 Bookish Tuesday, May 23rd 10 AM Cay Mortenson Auditorium The Maid by Nita Prose: A charmingly eccentric hotel maid discovers a guest murdered in his bed, turning her once orderly world upside down--and inspiring a motley crew of unexpected allies to band together to solve the mystery. Registration not required. Smart Squad Every Saturday in May 10 AM- 12 PM Teen Central Technology assistance & device help is back at the Library. You have technology questions, we have answers! Drop-in, registration not required. The Movies You Missed: Better Days China (2019) Wednesday, May 17th 6 PM Cay Mortenson Auditorium Join us as we watch and discuss Better Days: A bullied teenage girl forms an unlikely friendship with a mysterious young man, who protects her from her assailants, all while she copes with the pressure of her final examinations. Registration not required. Teen Zone Monday– Thursday *unless noted otherwise 3:30 PM – 6 PM Cay Mortenson Auditorium Bring your snacks, play board games, and catch up with friends in a space reserved only for teens. CraftABLE Kits Available beginning Monday, April 3rd Adult & Teen Services Desk Monthly themed kits— this month's theme is Popsicle Stick Flow. Take-home craft kits for Adults with Intellectual, Cognitive, and/ or Developmental Disabilities! Visit the Adult & Teen Services desk to learn more and pick one up! Available until supplies last. The Art of Mindfulness Saturday, May 20th 11 AM Cay Mortenson Auditorium Participants will learn the benefits & basics of mindfulness. Join us and go home with the tools needed to bring mindfulness into your day-to-day activities for a more peaceful & present life. Registration not required. All ages welcome. Coming Soon! Teen De-Stress Fest Thursday, June 1st Take a break from final exam pressures and join us for ice cream floats, therapy dogs, and fun vibes! Digital Navigator Service Free Digital Inclusion Service for Your Patrons Digital Navigators help patrons in English and Spanish with •Low-cost or free internet service and computers •Coaching for basic online tasks such as email account setup, attaching files, using devices, signing up for and attending online events •Connecting to and using in-person and online digital literacy resources such as local libraries, CAreer Pathways, workforce agencies and community organizations •Using Home Connectivity Kits How It Works Patrons request contact through: Phone: 800-790-5319 SMS Text: 626-873-8396 Email:help@connectedca.libanswers.com ayuda@connectedca.libanswers.com Webform:connectedca.org Navigators work remotely with patrons, one-on-one, to understand needs, then provide coaching and help patrons connect to resources To Get Started Free to libraries, no data to collect or report! •Contact Christian Theyer Project Manager, Connected California christian@theyerconsulting.com •Order free outreach flyers, handouts https://bit.ly/CC_LibraryPrintOrders •Self-print files and social media images https://bit.ly/CC_PromotionMaterial This program is supported in whole or in part by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian. D O C U M E N T A R Y + C L O T H E S S W A P FAST FASHION SA T U RD A Y , AP RIL 2 2 11 A M - 1 PM Join us to watch the documentary, Fast Fashion: The Real Price of Low-Cost Fashion and participate in a clothing swap! Donate your gently used clothes & pick up some new-to-you clothes. You'll be able to swap gently used clothes, help the environment and meet new people! Drop off your (freshly washed!) donations before the program or bring them the day of the program. No registration required. ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PMConnect with us! Arcadia Public Library 20 W. Duarte Rd. Arcadia CA 91006 (626) 821-5569 www.ArcadiaCA.gov/Library M-Th 10-9 / F-Sa 10-6 Enjoy a serene evening, painting with acrylics and sipping bubble tea with friends. All supplies will be provided. Space is limited to the first 20 teens. Register at the Adult and Teen services desk or call 626-821-5569. Teen sip & paint bubble tea edition 6:00 PM-7:00 PM Cay Mortenson Auditorium For high school students! April 27, 2023 A r c a d i a P u b l i c L i b r a r y 2 0 W . D u a r t e R d . A r c a d i a , C A . 9 1 0 0 6 w w w .A r c a d i a C A .g o v /L i b r a r y ~ 6 2 6 .8 2 1 .5 5 6 9 S A T U R D A Y , M A Y 2 0 T H | 1 1 A M P a r t i c i p a n t s w i l l l e a r n t h e b e n e f i t s & b a s i c s o f m i n d f u l n e s s & t h e n e x p e r i e n c e a g u i d e d s e a t e d p r a c t i c e , f o l l o w e d b y m i n d f u l w a l k i n g , & a s e a t e d l o v i n g -k i n d n e s s p r a c t i c e . P a r t i c i p a n t s w i l l g o h o m e w i t h t h e t o o l s t h e y n e e d t o b r i n g m i n d f u l n e s s i n t o t h e i r d a y -t o -d a y a c t i v i t i e s f o r a m o r e p e a c e f u l & p r e s e n t l i f e . The Art ofMindfulness A r c a d i a P u b l i c L i b r a r y p r e s e n t s I n s t r u c t o r i n f o r m a t i o n : A m y R u t l e d g e i s a c e r t i f i e d m e d i t a t i o n i n s t r u c t o r f r o m t h e N a l a n d a I n s t i t u t e o f C o n t e m p l a t i v e S c i e n c e s i n N Y C . A m y f o u n d m e d i t a t i o n a s a w a y o f h e a l i n g f r o m w h e n a l l e l s e f a i l e d a n d b e c a m e a n i n s t r u c t o r a s a w a y t o h e l p o t h e r s . C o n n e c t w i t h u s ! FEATURED HISTORICAL PHOTO HAPPY BIRTHDAY “LUCKY” BALDWIN! If you have ever been on Baldwin Avenue or to the city of Baldwin Park, or Baldwin Hills (in Los Angeles), you might be curious about the man who left his name on those places. He was Elias Jackson “Lucky” Baldwin, the founder of the City of Arcadia, born on April 3, 1828 in Hamilton, Ohio. He gained tremendous wealth from selling his shares in the Comstock Lode mines. He credited his shrewd business sense, not luck, for making him successful. Considered one of the more colorful and visionary men in California’s history, Mr. Baldwin proved it by bringing peafowl to Arcadia from India. He envisioned a community of homes in the foothills of the San Gabriel Mountains, so in 1875, he bought Rancho Santa Anita for $200,000 and soon started bringing water and planting trees here. Lucky Baldwin employed Mexicans, Chinese, African-Americans, and whites on his ranch. He developed the Santa Anita tract and established the City of Arcadia, which was incorporated in 1903. He served as Arcadia’s President of the Board, also known as mayor, from 1903 until his death in 1909. He lived and died in the “Hugo Reid” Adobe, on the land that is now the Los Angeles County Arboretum and Botanic Garden. In this c. 1903 photograph, Elias J. “Lucky” Baldwin is seated in a chair wearing a black suit and slouch hat. The woman standing on the left is his daughter Anita M. Baldwin. The rest are unidentified. If you are interested in Arcadia’s rich history, make an appointment to see the Arcadia History Room located at the Arcadia Public Library or visit the Gilb Museum of Arcadia Heritage. The Arcadia History Room is shown by appointment only. Call 626-821-5569 for more information on the Library’s collection or 626-574-5440 for more information about the Museum’s collection. Photograph courtesy of Arcadia Public Library, Arcadia, CA. ID 971 (Apr-May23) LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, MARCH 16, 2023 CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:31 p.m., in the Conference Room of the Library. PLEDGE OF ALLEGIANCE – Library Services Manager Smith ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Elizabeth Renfrew, Carlton Seaver, Alice Wang; Councilmember Eileen Wang (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Samantha Alba, Pat Smith ABSENT – None PUBLIC COMMENTS – None REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Renfrew updated the Board on the Friends of the Library. The Friends have several fundraisers planned: a Panda Express program on April 11, a Paint-Night event on April 20, and the annual spring half-price sale in the bookstore from April 22 to April 29. City Council Liaison Councilmember Eileen Wang reported that she will attend a statewide training program in Sacramento in April. She also reported on her attendance at the President’s recent visit to Monterey Park, as well as announced Congresswoman Judy Chu’s upcoming program honoring exceptional women of the San Gabriel Valley. Trustee Liao reported that the ACA had a meeting to review and discuss their mission statement and by-laws with the goal of broadening their appeal. Chair Carter discussed the Assistance League’s “Links to Learning” program, which provides books to second-grade students in the Monrovia school district. Trustee Wang noted that the ACA discussed Adult Service’s suggestion that the ACA partner with the Library on this year’s “Arcadia Eats” program. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Director Bradley reported on how Library administration is doing following Office Coordinator Shelly Polifka’s retirement: Administration staff is learning her tasks and trying to cover all her duties. Interviews will be held the week of March 21. The new employee will be starting from the ground floor meaning that there will be a new set point for Administration and Library staff. Monthly Statistical Report: February 2023: Director Bradley reviewed February’s statistics with the Board, observing that the gate count is up, as is circulation overall. Digital circulation is down, but this is not surprising given that the Library has reopened, and customers have returned to work. The Director also referenced a recent report showing that fourth and eighth graders are reading at an all-time low. She stressed the Library’s commitment to early literacy. Monthly Report Narrative: February 2023: Chair Carter noted that Library staff had been interviewing for many positions. Director Bradley reported that the RFID project is almost complete: the Smart Chute should be up and running by next Board meeting. Financial Report: February 2023: Spending is lagging in some categories because of staffing shortages, the Director reported. The Board discussed the increase in natural gas spending as well. Staff Update: Director Bradley updated the Board on the recruitment of the new Librarian for Children’s Services and for the Circulation Supervisor in Account Services. The former is going through background and medical screening; the latter is being temporarily filled by Angelica Marquez while a new recruitment is pending. Michele Krueper is now working in Cataloging and Acquisitions, although she is still working part-time in Children’s Services until her position is filled. The new substitute librarians have begun their training. The Gilb Museum is recruiting for a new Museum Education Coordinator and has hired two new substitutes. They’ve received a grant which will fund two interns. Policy Manual Updated Inserts: The Director explained that these had already been approved and just needed to be added to the trustees’ handbooks. Staff Reports: Building Forward Grant: The Director reported that the staff reports were presented to the City Council and approved at a recent meeting. This step was necessary before the grant funding could proceed. The Board discussed the need for, and issues raised by, family restrooms. Gilb Museum of Arcadia Heritage: As noted above, the Museum Education Coordinator submitted her resignation and a recruitment to fill her position is ongoing. Calendar of Activities for Children’s Services: April 2023: Trustee Seaver was impressed by how much Children’s Services is doing. He asked if children stopped using the Library as they grew older. The Director responded that with the new Teen Librarian and the new Children’s Librarian, who specializes in middle-school students, the Library has a better chance of retaining children’s interest. Calendar of activities for Adult and Teen Services: April 2023: The Director promoted the upcoming Fast Fashion event and the Board discussed “The Movies You Missed” program. Flyers/Articles/Posters/Attachments: The Board discussed the Teen Tech Week program, which will offer a workshop on 3D printing. Library Services Manager Alba explained how the Library’s 3D printing program works and showed samples of customers’ projects. Director Bradley promoted the upcoming Classical Kaleidoscope Concert and invited the Board to attend. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of February 16, 2023 Recommended action: Approve. The motion to accept the Minutes of February 16, 2023, as written, was moved by Trustee Renfrew, seconded by Trustee Wang, and carried on a unanimous voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang NOES: None ABSENT: None ADJOURNMENT Chair Carter adjourned the meeting at 5:52 p.m., to April 20, 2023, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Miriam Carter, Chair Darlene Bradley, Secretary Minutes prepared by: Pat Smith