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Home My WebLink AboutAM Agenda: 05/03/2023CITY OF ARCADIA Arcadia Museum Commission Regular Meeting Agenda Wednesday May 3, 2023 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Billie Tone, Chairperson Marilyn Daleo, Chairperson Pro Tempore Angela Yang-Ayala, Commissioner Janalee Shimmin, Commissioner Virginia Blitz, Commissioner PUBLIC COMMENTS Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per person, unless waived by the Museum Commission. Under the Brown Act, the Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers • Summer Enrichment Program • Summer at the Museum • Dino Day • Preservation Workshop CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of March 1, 2023 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, July 5, 2023 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report March – April 2023 March 2023 April 2023 In-person Visitors: 241 In-person Visitors April 1 - 19: 106 Virtual Visitors: Virtual Visitors for April 1 - 19: Facebook: 2,538 Facebook: 524 Instagram: 2,099 Instagram: 792 Twitter: 3,943 Twitter: 1,390 YouTube: 138 YouTube: 92 Website: 1,020 Website: 701 HIGHLIGHTS The second Preservation Workshop of the 2023 series took place on April 1 with 10 participants. The Gilb Museum has received 38 School Program requests for the rest of the school year. COLLECTIONS AND INTERNS Intern Mr. Jonathan Ornelas continues to work on the Ruth and Charles Gilb Collection, which consists of over 700 items. He is creating a detailed inventory, and will also digitize, curate and catalog the collection. Intern Mr. Patrick Michael has completed the inventory, curation, digitization, and cataloging of the Daughters of the American Revolution, Santa Anita Chapter Collection. He is now helping Curator Ms. Stevy Acevedo with upcoming exhibit projects. Volunteer Ms. Deborah Cordano continues to work on the Anthony W. Wilkinson Collection transcription on FromThePage.com. She is also working with Curator Acevedo in reviewing grants the museum can apply to in the future, since she has experience with grants and fundraising. Intern Ms. Maria Barrios continues to work on the inventory, curation and digitization of the Santa Anita Athletic Club Collection. Intern Mr. Zackary Ostrowski is now working on collections and is doing an inventory, curation and digitization of the Sandy Silverstein Collection. Intern Ms. Lauren Bailey is currently conducting an inventory, curation, and cataloging of the Dr. Dennis Lojeski Collection. Dr. Lojeski was a past Council Member for the City of Arcadia. Volunteer Mr. Alick Diaz has been assisting Ms. Bailey by digitizing the artifacts in this collection and uploading them to the Museum’s database, CatalogIt. EXHIBITS This year's Red Envelope Exhibit was very popular at the Museum with community members. The last day of the exhibit was April 15. The Museum plans to have this exhibit once again in February 2024, when we celebrate the Lunar New Year and the Year of the Dragon. The Museum staff is currently working on the curation and installation of the 13th Annual Arcadia Juried Photography Contest and Exhibition. This year’s theme is nature. The Museum received 17 submissions of framed photographs by members of the community. The Museum will provide a prize of REI gift cards to the 1st, 2nd, 3rd and honorable mention winners. The prizes have 2 been graciously sponsored by the Hakka Foundation. The exhibit opening is scheduled for Saturday, April 29. ADMINISTRATION Substitute Museum Education Coordinators Mr. Daniel Estrada and Mr. Sam Kho began working at the Gilb Museum on March 1. They were trained in the opening and closing procedures at the Museum. They also began training for school programs. They have both been very supportive at the Museum with staffing and programs. They have also been working with the Museum’s teen volunteers. Museum Education Coordinator Ms. Brittani Alberto-Shaikh gave her notice and her last day at the Museum was on March 4. The Museum is currently interviewing for a permanent Museum Education Coordinator. On March 7, Curator Acevedo attended the Arcadia PTA Luncheon meeting. At the meeting, she shared what current events and programs are available to the Arcadia community. She plans to attend the May 2 meeting as well. The Friends of the Arcadia Museum (FAM) conducted their March and April board meetings in the Museum Education Center. Museum staff discussed current and ongoing projects with the Board members and have asked them to volunteer at some of these events. The board also discussed future fundraising ideas. Their next meeting will take place on May 4 in the Museum Education Center. The Gilb Museum was awarded once again the California Revealed / Cataloging California grant, to work on the Ruth and Charles Gilb Collection. The funds from this grant help provide a paid internship at the Museum. Once the collection items have been processed, it is the Curator’s goal to have this collection also nominated for the California Revealed / California State Library online repository in 2024. The Museum has been awarded the Getty Marrow Undergraduate Internship grant to fund two paid internships: Curatorial & Exhibitions along with Education & Public Engagement. Interns will work 40 hours a week for 10 consecutive weeks. Staff was accepting applications until April 15 and is currently interviewing potential candidates for the positions. Curator Acevedo and Substitute Museum Coordinator Ms. Rebecca Andersen have been attending Getty Supervisor workshops. Curator Acevedo is working on the City of Arcadia Capital Improvement Project for the restoration of the Peacock Fountain located at Los Angeles County Park on the corner of Huntington Drive and Santa Anita Ave. The Gilb Museum has chosen to work with Silverlake Conservation based on the bids given. Curator Acevedo is working with Girl Scout Ms. Sohana Sahni on a Girl Scout Gold Award. Ms. Sahni will be collecting oral histories from Arcadia community members of all ages, to see the impact of social media on their lives. The goal is then to create a temporary exhibit for the community to see at the Museum. Curator Acevedo has written a letter of support and is waiting to hear back to see if the project has been approved by the proposal committee. 3 Curator Acevedo attended the California Association of Museums Conference in Oakland, California from March 8 to 11. Stevy and Brittani presented “Strategies for Utilizing Teen Volunteers in Small Museums” which had 75 attendees. While at the conference, Curator Acevedo was also able to network with other museums in the state. Curator Acevedo has submitted “Strategies for Utilizing Teen Volunteers in Small Museums” proposal to the Western Museum Association Conference which will be taking place in October 2023 in Pasadena. EDUCATION and PROGRAMMING The Gilb Museum participated in this year's Hugo Reid Elementary Trade and Talent Day on March 2. At the event, Museum Education Coordinator Brittani Alberto-Shaikh shared with the students what it is like to work at the Gilb Museum. She also shared some artifacts with the students of items in the Gilb Museum collections. The Museum conducted the second History Talk program of the year on March 4 on Lucky Baldwin. The staff has decided to reschedule the following talk on Clara Baldwin-Stocker from May 6 to June 10, because of other larger events going on around Arcadia that weekend. The Museum’s documentary screening of To Climb a Gold Mountain on Saturday, March 18 was very popular with the community. The first showing included a Q&A with co-Director Dr. Alex Azmi after the film. The Museum hopes to continue providing free documentary screenings to the community. Curator Acevedo conducted the second Preservation Workshop for this year on April 1. The Digitization Preservation Workshop had 12 participants. Many were happy to learn techniques used in museums, that they too can use to preserve personal and family memorabilia. Participants also appreciated the Preservation Kits, which were generously funded by the Friends of the Arcadia Museum. Curator Acevedo also promoted the use of the Memory Lab at the Arcadia Public Library, where community members can digitize their items for free. The next preservation workshop will be for textiles on June 3. The Gilb Museum partnered with California Revealed to offer a workshop on April 14 to local organizations throughout Southern California called “Demystifying Digitization: An Introduction to California Revealed”. Curator Acevedo and Staffmember Andersen presented and shared their experiences with California Revealed. The staff then offered a behind-the-scenes and exhibit tour to the participants at the workshop of the Museum. The Gilb Museum has received more requests for school programs, including from Hugo Reid Elementary, Baldwin Stocker Elementary, Highland Oaks Elementary, and Camino Grove Elementary for programs Tongva Time and Then vs. Now. In total, the Gilb Museum currently has 38 school programs scheduled until June. So far, staff has completed 17 of the programs off site. On June 1, Holly Avenue will be bringing all four 3rd grade classes, for a total of 104 students. The Friends of the Arcadia Museum will be volunteering that day to help with the large number of students at the museum. 4 The Gilb Museum conducted a Girl Scout Celebrating Community program on March 25 to 13 Girl Scout Brownies. Two other Girl Scout programs have been scheduled for April 22 and May 13. Curator Acevedo will be attending the STEAM Night event at Highland Oaks Elementary on April 27. Staff has created educational kits to pass out at the event. The Museum also plans to participate in this year's Arcadia Firefighters Pancake Breakfast on May 6. Staff has created 300 kits to give away at the event with the help of the Museum’s Teen Volunteers. The Museum has also been invited to participate at El Rancho Days at the Los Angeles County Arboretum on May 5. MARKETING Museum staff continue to promote the Museum’s collection as well as events on its social media platforms. The Museum’s monthly newsletter via MailChimp has also been very popular with almost 1,000 subscribers. The Gilb Museum has several scheduled social media posts to help the public become aware of its upcoming exhibits and programs. The Museum also promoted volunteers during National Volunteer Week from April 18 to the 23. VOLUNTEERS The Museum has been very fortunate to have a lot of great and dedicated volunteers. The teen volunteers have constructed the Museum’s Educational Kits and outreach program kits. They will continue to help with the construction of more educational kits including the 4th of July kits for the Downtown Arcadia Patriotic Festival (300), STEAM Night (150), Pancake Breakfast (300), El Rancho Days (200), and Concerts at the Park series (450). That is a total of 1,420 kits on top of the already 800 kits completed. For those volunteers who completed over 100 hours in 2022, they have been invited to the Silver Circle event hosted by the City of Arcadia on May 11. The Museum had 18 volunteers that went above and beyond in volunteering and have been invited to attend. Volunteer hours: March 1 – April 21: 372 hours Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley G I L B M U S E U M O F A R C A D I A H E R I T A G E S U M M E R E N R I C H M E N T P R O G R A M Attend this program and learn about the world of museums by studying different museum careers. Attendees will complete some fun crafts and take part in awesome activities! Attend all four programs to earn a special prize! Arts and artists gallore! Learn what it takes to create an art collection! F R E E P R O G R A M ! The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626) 574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum Children must be accompanied by a parent or guardian. Space is limited. RSVP required. Please visit our website for more detais. July 8 July 15 July 22 July 29 Curator of Art Curator of Plants Curator of Fossils Curator of History Learn about what it takes to be a curator of plants and collections! Roar! In this program attendees will learn about fossil collections and dinosaurs! Meet Curator Stevy and learn about what it takes to be a curator of history collections! G i l b M u s e u m S u m m e r 2 0 2 3 FOR MORE INFORMATION AND TO REGISTER , CHECK OUT OUR WEBSITE! The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, CA 91007 (626)574-5440 www.Arcadiaca.gov/Museum APRIL 29 PHOTOGRAPHY EXHIBIT OPENING JUNE 3 TEXTILE PRESERVATION WORKSHOP JULY 8 SUMMER ENRICHMENT PROGRAM JULY 15 SUMMER ENRICHMENT PROGRAM JULY 22 SUMMER ENRICHMENT PROGRAM JULY 29 SUMMER ENRICHMENT PROGRAM AUGUST 1 NEW EDUCATIONAL KIT AUGUST 19 DINO DAY G i l b M u s e u m 夏⽇ 2 0 2 3 The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, CA 91007 (626)574-5440 www.Arcadiaca.gov/Museum 了解更多信息並註冊，查看我們的網站！ 4⽉29⽇攝影展開幕 6⽉3⽇纺织品保鲜⻋间 7⽉8⽇夏季充實計劃 7⽉15⽇夏季充實計劃 7⽉22⽇夏季充實計劃 7⽉29⽇夏季充實計劃 8⽉1⽇新的教育套件 8⽉19⽇恐⿓⽇ Come join the Gilb Museum for a RAWR-some experience learning all about dinosaurs and fossils! Meet actual paleontologists from the Raymond M. Alf Museum of Paleontology. Drop-in program. No registration Required. T h e G i l b M u s e u m o f A r c a d i a H e r i t a g e 3 8 0 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7 O p e n T u e s d a y - S a t u r d a y , 1 0 a m -1 2 p m & 1 p m - 4 p m 6 2 6 .5 7 4 .5 4 4 0 | w w w .A r c a d i a c a .g o v /M u s e u m The Gilb Museum of Arcadia Heritage presents Dino Day Sat urda y, Augus t 1 9, 2 0 23 1:30pm - 3:30 p m Photograph Workshop Paper Workshop F E B R U A R Y 4 The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum Join Museum staff in a series of workshops and demonstrations on how you can preserve your personal and family history. Learn preservation methods used by museum professionals and see examples from the Museum collections. Digitization Workshop Textile Workshop Art Workshop Genealogy Workshop P R E S E R V A T I O N W O R K S H O P S E R I E S 2023 T h e G ilb M u s e u m o f A r c ad i a He ri t age P r es e nts: A P R I L 1 J U N E 3 A U G U S T 1 2 O C T O B E R 7 D E C E M B E R 1 6 10:00AM MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, MARCH 1, 2023 CALL TO ORDER – Chairperson Billie Tone called the meeting to order at 5:01 p.m. in the Museum Education Center. PLEDGE OF ALLEGIANCE – Chairperson Tone ROLL CALL: Chairperson Billie Tone, Commissioners Ginny Blitz, Marilyn Daleo, Janalee Shimmin, Angela Yang-Ayala; Councilmember April Verlato (City Council Liaison); Director of Library and Museum Services Darlene Bradley, Library Services Managers Samantha Alba, Pat Smith; Museum Curator Stevy Acevedo, Museum Education Coordinator Brittani Alberto ABSENT: None PUBLIC COMMENTS: None REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS: Commissioner Yang- Ayala reported that her employer, MOCA, just hired one of the Gilb Museum’s former interns for a full-time position. The former intern said that Curator Acevedo’s mentorship gave her the courage to apply for the position. Councilmember Verlato reported on the most recent City Council meeting. REPORT FROM THE DIRECTOR: Director Bradley informed the Commission that Shelly Polifka, the Office Coordinator for the Library and Museum, is retiring at the end of the week after 23 years. She reviewed the wide variety of tasks she was responsible for and said the recruitment for the position has opened. She also reported that the Library is still recruiting a Circulation Supervisor. The Librarian position in Cataloging and Acquisitions has been filled. The Museum Education Coordinator gave her notice; her last day is this Saturday. Two new substitutes have been hired at the Museum. REPORT FROM THE CURATOR: The Curator reported that January and February were busy, and included a History Talk on Arcadia’s participation in the Rose Parade, with the participation of Commissioner Daleo, as well as the successful Red Envelope exhibition and the Preservation Workshop. The Museum was awarded a California Revealed Grant: Jonathan Ornelas will work on the Ruth and Charles Gibson collection. Curator Acevedo reviewed the other projects that Museum interns are currently working on. Recent donations—including items from Bob’s Big Boy, the Rose Parade, the Woman’s Club, as well as an “Apache” watch and a wine cup from the Santa Anita Racetrack were discussed. The Curator has gathered quotes for the Peacock Fountain restoration project. The former Museum Education Coordinator will continue as a substitute following her resignation. The Museum continues to get requests from schools for programs: the new substitutes will be taking those on. Curator Acevedo also discussed the upcoming film program, “To Climb a Gold Mountain.” Marketing is going well: there are currently 1,000 subscribers to the monthly newsletter via MailChimp. The volunteers have completed 800 educational kits and are almost done through September. In January and February, they completed 392 hours. Flyers for “To Climb a Gold Mountain,” the Annual Juried Photography Contest, the year’s History Talks Series, the Preservation Workshop Series, and the 2023 Educational Kits were reviewed. Consent Calendar a. Approve the Regular Meeting Minutes of January 4, 2023 Recommended action: Approve Commissioner Daleo moved to approve Consent Calendar Item “a”, which was seconded by Commissioner Shimmin, and carried on a voice vote. AYES: Chairperson Tone; Commissioners Blitz, Daleo, Shimmin, Yang-Ayala NOES: None ABSENT: None Adjournment Chairperson Tone adjourned the meeting at 5:31 p.m. to Wednesday, May 3, 2023, at 5 p.m., in the Museum Education Center at 382 W. Huntington Drive, Arcadia. Approved: Darlene Bradley, Director of Library and Museum Services Prepared by: Pat Smith, Library Services Manager