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HomeMy WebLinkAboutRP Agenda: 05/10/23CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, May 10, 2023, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 7LJF�#�iEg)Jl'�`?�IV,& �i 626-574-5455) 0 1�"-9�J 48 Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. #1 �7zIL i�Ji ofTflAaZ*Rff�; I (*�iu : 626-574-5455), iFVJZf 4T - 72 /JvA�Mf'f,ik*o CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Valerie Cheung, Chairperson Karen Yu, Vice -Chairperson Peter Chu, Commission Member Steve Swinney, Commission Member Gregory Vanni, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. REPORT FROM CITY COUNCIL MEMBER LIAISON 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of March 8, 2023 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports H. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to June 14, 2023, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, March 8, 2023 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Cheung called the meeting to order at 6:OOpm. PLEDGE OF ALLEGIANCE — Director of Recreation and Community Services Department (DRCSD) Sara Somogyi ROLL CALL OF COMMISSIONERS PRESENT: Cheung, Chu, and Vanni EXCUSED: Yu and Swinney A motion was made by Commissioner Vanni, seconded by Commissioner Chu, and unanimously carried on roll call vote to excuse Commissioners Yu and Swinney. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Chairperson Cheung reported the Opening Day Ceremonies for the Little Leagues went great. She attended the Arcadia American Little League Ceremony at Windsor Field. Chairperson Cheung reported the rain did not stop the ceremonies from taking place, but games were postponed for the day. Chairperson Cheung reported many City Council Members were present. Commissioner Chu reported he attended the Pony League Opening Day Ceremony at Longden Field. Commissioner Chu reported it was very organized and it was nice seeing City Council members in attendance. Commissioner Vanni reported he attended the Arcadia Nationals Opening Day Ceremony at Lojeski Field with 45 teams and over 400 children in attendance. Commissioner Vanni reported the new baseball fields are stunning. Commissioner Vanni reported the Police Department, Fire Department, Mayor, and City Council Members were in attendance. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Pro Tern Verlato reported she attended the Little League Opening Ceremonies at Windsor Field and Lojeski Field. Mayor Pro Tern Verlato reported on the March 7, 2023, City Council meeting. Mayor Pro Tern Verlato reported Council Member Cao proposed forming a Health Commission. Questions were asked about the purpose, responsibilities, and goals of such a commission, and if it would be beneficial to the community. After much discussion, the City Council decided to have a Study Session to further study the item prior to making a decision. Mayor Pro Tern Verlato reported the City Council also addressed hardscape and artificial turf in landscaping. Currently the amount of hardscape allowed in the front yard in total is 40% of that, 15% can be artificial turf. After discussing the advantages and disadvantages of increasing the allowable percentage, the City Council decided a Study Session will take place to explore increasing the percentage allowed. Director of Public Works Services Department (DPWSD) Paul Cranmer informed the Commission the Public Works Services Department will be conducting seminars on water wise plantings to encourage the public to choose this option. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of January 11, 2023. It was moved by Commissioner Vanni, seconded by Chairperson Cheung, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates DPWSD Cranmer reported Wilderness Park has experienced more mud slide damage from the recent storms. DPWSD Cranmer reported the City is working with the California Governor's Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA) submitting new paperwork for additional relief funds due to the increased damage from these recent storms. DPWSD Cranmer reported the City has received $2.5 million dollars from the City's insurance company to be used toward the damages in Wilderness Park. This money is being kept in an account until renovations can begin. DPWSD Cranmer reported the Newcastle Park project is still in the pre -approval process and will move forward once the approval process is complete. b. Report from Recreation and Community Services Department Monthly Reports DRCSD Somogyi thanked the Commissioners for attending the Opening Day Ceremonies for the Little Leagues. DRCSD Somogyi reported new bleachers with shade structures for Longden, Bonita, and Hugo Reid fields and a new concession stand for Bonita Park ball field are in the beginning stages of the process for renovation. DRCSD Somogyi handed out a comprehensive packet of the Health and Wellness Programs offered through the Recreation and Community Services Department. These programs, activities, facilities, and seminars are offered throughout the year and target all ages. These include, but are not limited to, community events, health seminars, exercise classes, recreational parks and more. DRCSD Somogyi reported the Arcadia Parks Foundation will be having a Community Camp Out Saturday April 29, 2023, through Sunday, April 30, 2023. DRCSD Somogyi passed out a flyer with information and a QR code on how to register. DRCSD Somogyi reported Spring Registration for classes and summer camps has started. Summer Camps are filling quickly with a total revenue of $165,000 in the first three days of registration. DRCSD Somogyi reported on February senior programs and activities. DRCSD Somogyi reported the billiard room is active with 386 participants and announced there is an upcoming Billiards Tournament for the senior players on, Tuesday, March 21. DRCS Somogyi reported 40 people attended Coffee with the Mayor. DRCSD Somogyi reported the gift shop had 138 visitors with $548 in revenue. DRCSD Somogyi reported Mahjong continues every Friday afternoon with 48 people participating. DRCSD Somogyi reported the Senior Meals program is averaging 73 diners a day for a total of 1,325 for the month. DRCSD Somogyi reported table tennis is still popular and classes are now being offered. DRCSD Somogyi reported the Lunar New Year was celebrated with an in -person luncheon for the first time in several years with 216 people in attendance. DRCSD Somogyi reported on several recreational programs beginning with the Youth Basketball League. The league had an overall total of 707 players participating in the season. An end of the season banquet was held to recognize the players and hand out awards on March 7. The turnout was better than expected with staff and families having an enjoyable time. DRCSD Somogyi reported twenty-one kids attended the happy hearts themed Kid's Night Out. DRCSD Somogyi reported Merit badge classes are still being held in the virtual format with 48 Scouts participating. DRCSD Somogyi reported Community Center Rentals continue to increase. Four organizations utilized the facility in the month of February with 550 people attending and $1,790 generated in revenue. Financial Statements DRCSD Somogyi reported the financials are as expected to be for this time in the fiscal year. Expenditures are below where they should be at 50%. Revenues are a bit above at 59% for the fiscal year. ADJOURNMENT Chairperson Cheung adjourned the meeting at 7:17pm to April 12, 2023, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. LM Valerie Cheung Chairperson Sara Somogyi Secretary STAFF REPORT Recreation and Community Services Department DATE: May 10, 2023 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services q�s SUBJECT: PROGRAMS & ACTIVITIES — April 2023 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE Billiard Room Three pool tables are available Monday through Friday from 489 7:30am-4:30pm for seniors to enjoy and make new friends. Blood Pressure Free blood pressure check is available for our senior patrons on Check the second Tuesdays, from 10-1lam in the Community Center 14 billiard room. Exercise plays a vital role in health and wellness. Some of the classes offered are line dance, cardio plus, Zumba, and more. Classes These courses contribute to bone density improvement, 1,696 increased muscle strength, flexibility, the reduction of stress, and improved cardio. Coffee with the On the third Tuesday of the month, seniors listen and chat with Mayor the Mayor about City issues and topics of personal interest. 29 The gift shop provides a venue for senior crafters to sell their 120 Visitors Gift Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items at a great price. $302 Information & This program assists seniors and their families with issues that Referral Intakes affect their quality of life by providing information and referral that 18 address their daily living concerns. The Lions Sight program is offered in conjunction with the Lions Arcadia Lions Club. The program offers low-income seniors free Sight vision care. Prospective clients are screened by senior services 2 staff that make the necessary arrangements for the service. Legal The Neighborhood Legal Services of Los Angeles Organization Assistance is available once a month at the Community Center to provide 5/4 seniors with legal insight. Mahjong is a game of Chinese origin usually played by four Mahjong people with 144 tiles that are drawn and discarded until a player 60 secures a winning hand. Mahjong meets every Friday at 1 pm. Monday Monday Dance is held the first, third, and fifth Monday of every Dance month. This program provides a good element for participants 179 and has a good ratio of male and female dancers. Monthly Dial A Ride bus passes are sold at the Community Center and Bus Pass can also be mailed to seniors. Bus passes are $5 per month. 7 Notary Notary services are limited to three signatures or thirty minutes Services per appointment. Available the second and fourth Tuesday of 8/8 each month. Senior Meals A nutritious meal is provided Monday -Friday for senior citizens 1,391 Program who are on a fixed income. For many seniors, this is the only hot Average/Day 73 meal they have daily. Senior Singing Every Wednesday from 1-3pm seniors gather in the lobby to Group participate in a sing along session. This popular activity is led by 64 one of our seniors accompanied by his guitar. Table Table Tennis is available Monday -Friday, from 8:30am-4pm. Tennis Seniors could drop in and play to gain exercise and socialization. 211 Tech Talk is a program provided for seniors who need assistance Tech Talk with their electronic devices. Volunteens are available the first 8/8 and third Friday of the month from 4-5pm. Weekly New movie releases or classic movies are shown on a theater Movie size screen every Wednesday for free. 78 Senior Tax On Thursdays and Fridays, AARP Tax Aide volunteers assist Program seniors with Income Tax filing assistance. This program is free 65 for anyone 50 years and older with low to moderate income. Free seminars on various topics are available each month. The Free Senior following topics were presented in April: Medicare Terminology Seminars Bingo, Scams, USC Arcadia on Anti -Inflammatory Foods & Diet. 69 Seminars take place at the Community Center. On April 14, the annual Spring Fling event took place with 82 Annual Spring People in attendance. This year's theme was Great Gatsby, and Fling everyone came in wearing their best attire as they walked down 82 the red carpet. The event included catered Italian food, photo booth, raffle, beautiful decorations, dancing, and live music. Bunco was held on Friday, April 28 with a Honey Bee theme. The Bunco winner took home a gift card to the Cheesecake Factory. Bunco 40 includes eight games, raffles, lunch, and refreshments. Support services include registering members for trips, signing Meeting: 65 Arcadia up new members, and managing the club's correspondence. A Passes Sold: 90 Travelers Club monthly club meeting is held at the Community Center to discuss Passengers: 145 future trips and provide a social gathering. Total: 300 Cumulative total for senior services 4,871 Connection Total number of monthly newsletters distributed this month. 1,200 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services is listed below. PROGRAM DESCRIPTION ATTENDANCE Adult Basketball There are 29 adult basketball teams participating in the winter 763 league at the Dana Gym on Sundays from 8am to 10pm. The After School Playground Program is a free drop -in program for BS 510 youth in grades K-5. The program operates Monday through Friday CG 278 After School from school dismissal to 4:30pm through June 2, 2023. Six HA 361 Program elementary school playgrounds provide a variety of activities HO 530 including board games, crafts, and outdoor games to keep HR 40303 LW 407 participants safely engaged and entertained. Total 2,489 The Co -Ed Volleyball League started on March 20. There are two divisions. Division A grades 7/8 and Division B grades 5/6. Teams Co -Ed Volleyball compete amongst each other as well as other cities. Games are Div. A 341 League held at the Dana Gym or an away location on Friday evenings and Div. B 275 Total 616 Saturday mornings through mid -May. At the end of the season, all- star teams will be formed to compete in a San Gabriel Valley volleyball tournament. On April 1, the Spring Bunny handed out pre -purchased baskets at Bunny Grams the Community Center. Children were able to do themed crafts, 25 play games, and take a picture with the Bunny. Kid's Spring Camp was held April 3-7, at Dana Middle School. Kid's Spring Participants enjoyed a week of organized activities including group Camp games, board games, crafts, and a visit from the Mobile Zoo of 300 Southern California. Children also took part in two walking field trips, one to Omar's Pizza and one to The Pond Ice Cream shop. On Friday night April 7, the annual Flashlight Teen Egg Hunt took Flashlight Teen place at the Arcadia Par 3 Golf Course. Participants played games Egg Hunt leading up to the egg hunt. The teens hunted for eggs and those 223 who found the golden eggs won additional prizes. The annual spring Eggstravaganza took place on Saturday April 8 at the Arcadia County Park. More than 1,175 children enjoyed face Eggstravaganza painting, crafts, and a photo opportunity with the Bunny before the 1,175 egg hunt. The hunting areas were divided up into specific areas to group the children by ages Kids' Night Out took place on Friday, April 14, at the Arcadia Kids' Night Out Community Center. Participants took part in a "Spring Fling" 24 themed evening. Parents enjoyed a night out while their kids had dinner, created a spring craft, played games, and watched a movie. Volunteen The Volunteen Program provides teens with valuable volunteer 38 Volunteens Program experiences to help prepare them for college and future jobs. 227 hours During the month of April, a total of 227 hours were volunteered. Community Examples of classes offered at this location include exercise Center Classes classes, karate, cooking, chess, table tennis, yoga, lip reading, 1,104 painting, and line dancing. Dana Gym Examples of classes offered at this location include exercise 504 Classes classes, youth basketball classes, volleyball, and badminton. MEC Classes Examples of classes offered at this location include guzheng, 176 karate, tai chi, and line dancing. Merit Badge Merit Badge classes are offered both virtually and in person to Classes Scouts to earn badges that help them reach the goal of Eagle Scout 44 rank. Off -Site & Virtual Examples of classes offered off -site or virtually include tennis, art, Classes exercise, music, and more. 678 Community The facility is available for rent to Arcadia civic and non-profit Center Rentals organizations for activities and programs. 656 Cumulative total for Recreation classes and youth programs 8,640 TOTAL for Recreation and Senior Services 12,511 MERIT BADGE CLASSES DATE CLASS NAME PARTICIPANTS FEES April 1, 2023 First Aid 7 $140 April 1, 2023 Personal Fitness 12 $240 April 1, 2023 Cooking 9 $180 April 6, 2023 Emergency Preparedness 6 $120 April 22, 2023 Camping 7 $140 April 22, 2023 Sustainability 3 $60 Total 44 $880 COMMUNITY CENTER RENTALS DATE ORGANIZATION PARTICIPANTS FEES April 2, 2023 Galilee Foundation 50 $180 April 8, 2023 The Well SGV 60 $221 April 22, 2023 Western Division Train Collectors Association 38 $221 April 23, 2023 Holy Angels 58 $387 April 29, 2023 Hindu Temple & Heritage 250 $1,328 April 30, 2023 Thai Town Council 200 $1,494 Total 656 $3,831 WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE. Normal % Expended Personnel Related: 73.08% Supplies & Services: 75.00% RECREATION DEPARTMENT FINANCIAL STATEMENT March 2023 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 955,539 $641,242 67.11% 5502 Community Center $ 340,758 $225,920 66.30% 5503 Dana Gym $ 297,346 $163,556 55.01 % 5504 Fee & Charge $ 541,003 $383,804 70,94% 5505 Nature $ 93,798 $ 38,814 41.38% 5506 Recreation/Fields $ 128,536 $ 86,358 67.19% 5507 Senior Citizens $ 442,251 $267,241 60.43% 5508 Camp $ 109,246 $ 70,131 64.20% 5510 Youth Programs $ 556,140 $330,010 59.34% 5520 Museum Education Center $ 58,923 $ 45,055 76.46% Total Report $3,523,540 $2,252,131 63.92% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 36,100 $ 27,649 76.59% 5503 Dana Gym $ 235,100 $236,436 100.57% 5504 Fee & Charge Classes/ Activities $ 530,800 $442,787 83.42% 5505 Nature $ 61,000 $ 20,211 33.13% 5506 Recreation/Fields $ 61,000 $ 24,697 40.49% 5507 Senior Citizen Classes/ Activities $ 151,000 $122,793 81.32% 5508 Day and Sports Camps $ 78,300 $ 65,396 83.52% 5510 Youth Programs $ 154,800 $ 82,200 53.10% 5520 Museum Education Center $ 27,500 $ 24,970 90.80% Total Report $1,335,600 $1,047,139 78.40% Park and Recreation Facilities Fund FY21-22 FY22-23 FY22-23 Actual Actual as of 3/31/2023 Budget Beginning Fund Balance $7,980,758 $8,428,794 $7,981,700 Estimated Revenue: Dwelling Unit Fees $570,485 $444,492 $1,400,000 Grant Revenues $0 $0 0 Interest Earnings $53,734 $41,082 $80,000 Total Revenues $624,219 $485,574 $1,480,000 Estimated Funds Available $8,604,977 $8,914,368 $9,461,700 Proposed Expenditures: General Fund Overhead $31,900 $24,675 $32,900 Capital Projects $9,962 $12,863 $5,056,000 Total Expenditures $41,862 $37,538 $5,088,900 Ending Fund Balance $8,563,115 $8,876,830 $4,372,800 Net Change in Fund Balance $582,357 $448,036