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Home My WebLink AboutItem 10h - Accept Pavement Rehabilitation Project as Complete DATE: May 16, 2023 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Jan Balanay, Acting Assistant Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY ONYX PAVING COMPANY, INC. FOR THE FISCAL YEAR 2021-22 PAVEMENT REHABILITATION PROJECT AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On August 16, 2022, the City Council approved a contract with Onyx Paving Company, Inc. in the amount of $1,727,000, with a 10% contingency for the Fiscal Year 2021-22 Pavement Rehabilitation Project. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager for a total project cost of $1,899,698.72. This amount reflects the original contract amount of $1,727,000, plus quantity changes totaling $172,698.72, or 9.9% more than the original contract amount. It is recommended that the City Council accept all work performed by Onyx Paving Company, Inc. for the Fiscal Year 2021-22 Pavement Rehabilitation Project as complete; and authorize the final payment to be made in accordance with the contract documents, subject to retention of $94,984.94. BACKGROUND The Public Works Services Department (“PWSD”) is responsible for the maintenance and repair of approximately 147 miles of paved streets within the City. As part of the City’s Pavement Management Program, the conditions of all City streets were inspected and rated on a scale of 0-100, with scores below 40 generally being considered a street that has failed; scores between 40 and 60 are poor/fair in nature. This rating is called the Pavement Condition Index (“PCI”) and is used to help determine which streets require asphalt pavement rehabilitation. Accept 2021-22 Pavement Rehabilitation Project May 16, 2023 Page 2 of 4 According to the Citywide Pavement Management Program, the following street segments were included in this year’s project: • Elevado Ave. from Grand View Ave to Virginia Rd. – PCI of 43 • Ontare Rd. from Santa Anita Ave. to end of cul-de-sac – PCI of 35 • Old Ranch Rd. from Colorado Bl to County Arboretum boundary – PCI of 43 • Wistaria Ave. from Holly Ave. to El Monte Ave. – PCI of 49 • Elkins Pl. from Elkins Ave. to Highland Oaks Dr – PCI of 43 • Volante Dr. from Michillinda Ave. to Altura Rd – PCI of 33 • Cortez Rd. from Balboa Dr. to Portola Dr. – PCI of 37 It should be noted that PCIs alone do not determine which streets should be rehabilitated; for instance, the City also takes into consideration the streets that have high traffic volume. Furthermore, it is more cost efficient to repave streets prior to their PCIs degrading to very poor condition. Once a street falls into the lower scoring ranges, grind and overlay is not sufficient to repair them, and a more extensive rehabilitation such as a full depth reconstruction is needed. DISCUSSION On August 16, 2022, the City Council approved a contract with Onyx Paving Company, Inc. for the Fiscal Year 2021-22 Pavement Rehabilitation Project. The work performed included repairing localized potholes and failed pavement, grinding the edges of the pavement adjacent to the gutters to transition the new pavement to the existing gutter, replacing broken curb and gutter as necessary, and installing new ADA-compliant curb ramps at the intersections. The new pavement surface utilized recycled rubber in the pavement mix to help reduce future cracking and to add strength to the asphalt pavement. The rubber in the pavement mixture also reduces road noise. Following the repairs, the condition of all relevant street sections was raised to a PCI of 100. Prior to beginning this project, a section of Canyon Rd. between Monte Pl. and Highland Oaks Dr. experienced a water main break, which caused damage to the street. The water caused the asphalt pavement to rise 2 to 5 inches from grade and caused sub- base failure. To repair the section of damaged street on Canyon Rd. as part of the FY 2021-22 Pavement Rehabilitation Project, Volante Rd. from Michillinda Ave. to Altura Rd. was removed from the FY 2021-22 Pavement Rehabilitation Project. Volante Rd. from Michillinda Ave. to Altura Rd. was slurry sealed in Fiscal Year 2021-22 instead, which improved the PCI. Staff determined that Volante Rd. from Michillinda Ave. to Altura Rd. could be included as part of the FY 2023-24 Pavement Rehabilitation Project. It was determined that Cortez Rd. from Balboa Dr. to Portola Dr. needed to be included as part of the FY 2021-22 Pavement Rehabilitation Project due to high alligator cracking, multiple pothole areas, and high quantities of PCC concrete repairs. Furthermore, a portion of Old Ranch Rd., south of San Simeon Rd. to Vaquero Rd., was removed for a future project to allow two new developments to install utilities and Accept 2021-22 Pavement Rehabilitation Project May 16, 2023 Page 3 of 4 complete their project. Various PCC concrete quantities of items of work were also deducted or added to the project based on actual requirements in the field. Below is a full list of change orders that show the deductions or additions to the Project. CCO Description Amount 1. Additional (9,267 SF) – Furnish and Construct 2-inch thick Cold Mill Grind $2,502.09 2. Deleted (12,705 SF) – Furnish and Construct 4-inch thick Cold Mill Grind ($6,987.75) 3. Additional (446 TONS) – Furnish and Construct 2-inch thick ARHM Overlay $54,876.45 4. Additional (212 TONS) – Furnish and Construct 2-inch thick HMA Overlay $21,440.28 5. Deleted (670 TONS) – Furnish and Construct 1/2-inch thick HMA Leveling ($74,370.00) 6. Deleted (905 SF) - Remove and Replace PCC Sidewalk ($10,407.50) 7. Additional (957 LF) - Remove and Replace PCC Curb and Gutter $55,506.00 8. Deleted (990 SF) - Remove and Replace PCC Cross Gutter/Spandrel ($21,780.00) 9. Additional (1,399 SF) – Remove and Replace PCC Driveway Approach $20,985.00 10. Deleted (2 EA) – Adjust to Grade Sewer Manhole Frame and Cover ($2,400.00) 11. Additional (2,413 SF) Remove and Replace 4-inch thick Asphalt Concrete (AC) Deep Patch $31,363.80 12. Additional (1 EA) Furnish and Installation of SB-1 Project Sign $1,500.00 13. Added Canyon Rd. Repair $97,820.35 14. Excess PCC in Cross Gutter and Add Survey $2,650.00 Total $172,698.72 The terms and conditions of this contract have been met and the work has been performed to the satisfaction of the Project Manager. Onyx Paving Company, Inc. completed the work as defined in the project plans and specifications, and in an efficient and timely manner. ENVIRONMENTAL ANALYSIS This project was a Class 1 exemption pursuant to California Environmental Quality Act (“CEQA”) Section 15301 Existing Facilities. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving Accept 2021-22 Pavement Rehabilitation Project May 16, 2023 Page 4 of 4 negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. FISCAL IMPACT Funds in the amount of $2,100,000 were budgeted in the Fiscal Year 2021-22 CIP for the Pavement Rehabilitation Project. The total cost of the Pavement Rehabilitation Project is $1,899,698.72. This amount reflects the original contract amount of $1,727,000 plus quantity changes totaling $172,698.72, or 9.9% more than the original contract amount. RECOMMENDATION It is recommended that the City Council accept all work performed by Onyx Paving Company, Inc. for the Fiscal Year 2021-22 Pavement Rehabilitation Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $94,984.94.