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HomeMy WebLinkAboutRP Minutes: 03/08/2023RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, March 8, 2023 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Cheung called the meeting to order at 6:00pm. PLEDGE OF ALLEGIANCE — Director of Recreation and Community Services Department (DRCSD) Sara Somogyi ROLL CALL OF COMMISSIONERS PRESENT: Cheung, Chu, and Vanni EXCUSED: Yu and Swinney A motion was made by Commissioner Vanni, seconded by Commissioner Chu, and unanimously carried on roll call vote to excuse Commissioners Yu and Swinney. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Chairperson Cheung reported the Opening Day Ceremonies for the Little Leagues went great. She attended the Arcadia American Little League Ceremony at Windsor Field. Chairperson Cheung reported the rain did not stop the ceremonies from taking place, but games were postponed for the day. Chairperson Cheung reported many City Council Members were present. Commissioner Chu reported he attended the Pony League Opening Day Ceremony at Longden Field. Commissioner Chu reported it was very organized and it was nice seeing City Council members in attendance. Commissioner Vanni reported he attended the Arcadia Nationals Opening Day Ceremony at Lojeski Field with 45 teams and over 400 children in attendance. Commissioner Vanni reported the new baseball fields are stunning. Commissioner Vanni reported the Police Department, Fire Department, Mayor, and City Council Members were in attendance. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Pro Tern Verlato reported she attended the Little League Opening Ceremonies at Windsor Field and Lojeski Field. Mayor Pro Tern Verlato reported on the March 7, 2023, City Council meeting. Mayor Pro Tern Verlato reported Council Member Cao proposed forming a Health Commission. Questions were asked about the purpose, responsibilities, and goals of such a commission, and if it would be beneficial to the community. After much discussion, the City Council decided to have a Study Session to further study the item prior to making a decision. Mayor Pro Tern Verlato reported the City Council also addressed hardscape and artificial turf in landscaping. Currently the amount of hardscape allowed in the front yard in total is 40% of that, 15% can be artificial turf. After discussing the advantages and disadvantages of increasing the allowable percentage, the City Council decided a Study Session will take place to explore increasing the percentage allowed. Director of Public Works Services Department (DPWSD) Paul Cranmer informed the Commission the Public Works Services Department will be conducting seminars on water wise plantings to encourage the public to choose this option. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of January 11, 2023. It was moved by Commissioner Vanni, seconded by Chairperson Cheung, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates DPWSD Cranmer reported Wilderness Park has experienced more mud slide damage from the recent storms. DPWSD Cranmer reported the City is working with the California Governor's Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA) submitting new paperwork for additional relief funds due to the increased damage from these recent storms. DPWSD Cranmer reported the City has received $2.5 million dollars from the City's insurance company to be used toward the damages in Wilderness Park. This money is being kept in an account until renovations can begin. DPWSD Cranmer reported the Newcastle Park project is still in the pre -approval process and will move forward once the approval process is complete. b. Report from Recreation and Community Services Department Monthly Reports DRCSD Somogyi thanked the Commissioners for attending the Opening Day Ceremonies for the Little Leagues. DRCSD Somogyi reported new bleachers with shade structures for Longden, Bonita, and Hugo Reid fields and a new concession stand for Bonita Park ball field are in the beginning stages of the process for renovation. DRCSD Somogyi handed out a comprehensive packet of the Health and Wellness Programs offered through the Recreation and Community Services Department. These programs, activities, facilities, and seminars are offered throughout the year and target all ages. These include, but are not limited to, community events, health seminars, exercise classes, recreational parks and more. DRCSD Somogyi reported the Arcadia Parks Foundation will be having a Community Camp Out Saturday April 29, 2023, through Sunday, April 30, 2023. DRCSD Somogyi passed out a flyer with information and a QR code on how to register. DRCSD Somogyi reported Spring Registration for classes and summer camps has started. Summer Camps are filling quickly with a total revenue of $165,000 in the first three days of registration. DRCSD Somogyi reported on February senior programs and activities. DRCSD Somogyi reported the billiard room is active with 386 participants and announced there is an upcoming Billiards Tournament for the senior players on, Tuesday, March 21. DRCS Somogyi reported 40 people attended Coffee with the Mayor. DRCSD Somogyi reported the gift shop had 138 visitors with $548 in revenue. DRCSD Somogyi reported Mahjong continues every Friday afternoon with 48 people participating. DRCSD Somogyi reported the Senior Meals program is averaging 73 diners a day for a total of 1,325 for the month. DRCSD Somogyi reported table tennis is still popular and classes are now being offered. DRCSD Somogyi reported the Lunar New Year was celebrated with an in -person luncheon for the first time in several years with 216 people in attendance. DRCSD Somogyi reported on several recreational programs beginning with the Youth Basketball League. The league had an overall total of 707 players participating in the season. An end of the season banquet was held to recognize the players and hand out awards on March 7. The turnout was better than expected with staff and families having an enjoyable time. DRCSD Somogyi reported twenty-one kids attended the happy hearts themed Kid's Night Out. DRCSD Somogyi reported Merit badge classes are still being held in the virtual format with 48 Scouts participating. DRCSD Somogyi reported Community Center Rentals continue to increase. Four organizations utilized the facility in the month of February with 550 people attending and $1,790 generated in revenue. Financial Statements DRCSD Somogyi reported the financials are as expected to be for this time in the fiscal year. Expenditures are below where they should be at 50%. Revenues are a bit above at 59% for the fiscal year. ADJOURNMENT Chairperson Cheung adjourned the meeting at 7:17pm to April 12, 2023, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. Valerie Cheung Chairperson By: '0� �NVO , Sara Somogyi Secretary