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HomeMy WebLinkAbout7496RESOLUTION NO. 7496 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE FISCAL YEAR 2022-23 EQUIPMENT ACQUISITION PROGRAM BUDGET AND APPROVING A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $62,022 FROM THE EQUIPMENT REPLACEMENT RESERVE FUND FOR THE PURCHASE OF A NEW 2023 RANGER CREW XP 1000 NORTHSTAR ULTIMATE UTILITY TERRAIN VEHICLE FROM POLARIS SALES, INC. WHEREAS, the Fire Department ("Department") has been approved for a reimbursable grant from 2021 State Homeland Security Grant Program ("SHSGP"), including a specific allocation of $62,022 for the purchase of a specialized mission vehicle to support the Department's urban search and rescue ("USAR") operations; and WHEREAS, one of the requirements of the 2021 SHSGP reimbursement grant is that the eligible specialized mission vehicle must be acquired by the Fire Department no later than February 28, 2024; and WHEREAS, a new 2023 Polaris Ranger Crew XP 1000 Northstar Ultimate utility terrain vehicle ("UTV"), with a total cost of $62,022, has been identified as meeting the requirements of the grant and the Department and will require eight months to custom build; and WHEREAS, given the length of time to build the UTV and the timeline requirements set by the 2021 SHSGP grant reimbursement for the purchase and delivery of such an equipment, it is necessary that the purchase of the UTV must occur immediately or the City of Arcadia will lose this funding; and WHEREAS, there is no current available funding available in the FY 2022-23 budget for the purchase of the UTV; and WHEREAS, an amendment of the Fiscal Year 2022-23 Equipment Acquisition 1 Program Budget authorizing a supplemental budget appropriation is needed to purchase the UTV in the amount of $62,022; and WHEREAS, the supplemental budget appropriation will be offset by a reduction in the Equipment Replacement Reserve Fund; and WHEREAS, the 2021 SHSGP grant will reimburse the City for this purchase once the UTV is delivered and said grant funds will be deposited into the Equipment Replacement Reserve Fund; and WHEREAS, an approval of a Purchase Order with Polaris Sales, Inc. will allow for the purchase of a new 2023 Polaris Ranger Crew XP 1000 Northstar Ultimate utility terrain vehicle in the amount of $62,022; and WHEREAS, the City Manager has certified that there are sufficient reserves available in the Equipment Replacement Reserve Fund to front the costs of the purchase. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The sum of $62,022 is hereby appropriated in the Fire Department budget for the forgoing purposes, offset with an equal reduction in the Equipment Replacement Reserve Fund, and the City Manager is hereby authorized to enter into a purchase order with Polaris Sales, Inc. to purchase the vehicle. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. [SIGNATURES ON THE NEXT PAGE] 2 Passed, approved and adopted this 16th day of May, 2023. Mayor of the City of Ar ATTEST: Catii Jerk APPROVED AS TO FORM: Michael J. Maurer City Attorney STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, GENE GLASCO, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 7496 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 16th day of May, 2023 and that said Resolution was adopted by the following vote, to wit: AYES: Cao, Kwan, Wang, Verlato, and Cheng NOES: None ABSENT: None 4 Ci ler o th City of Arcadia