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HomeMy WebLinkAboutItem 10m - Purchase of Mobile Radios for Police DepartmentDATE: June 6, 2023 TO: Honorable Mayor and City Council FROM: Roy Nakamura, Chief of Police By: Amber Abeyta, Management Analyst SUBJECT: PURCHASE OF MOBILE RADIOS AND RELATED EQUIPMENT FROM DAY WIRELESS SYSTEMS FOR THE POLICE DEPARTMENT FROM THE EQUIPMENT REPLACEMENT FUND IN AN AMOUNT NOT TO EXCEED $117,000 CEQA: Not a Project Recommendation: Approve SUMMARY It is recommended that the City Council authorize the purchase of mobile radios and related equipment from Day Wireless Systems in an amount not to exceed $117,000 utilizing the Los Angeles County Master Purchase and Service Agreement. Funds for this purchase have been budgeted in the Fiscal Year 2022-23 Equipment Replacement Fund. BACKGROUND Handheld, vehicle, and dispatch radios are the Police Department’s primary means of communication, including responses to 9-1-1 calls, emergency responses, investigations, and traffic enforcement. As part of the annual Equipment Replacement Fund budget, the Department plans for the replacement of radios and related equipment. Radios are replaced for various reasons such as reaching maximum life expectancy, malfunctioning, and becoming outdated and/or obsolete. The Department will purchase the latest radio technology, Motorola Model APX 8500, which are Project 25 (“P25”) compliant. P25 is a set of standards for federal, state, and local public safety agencies to provide interoperable emergency communication within a jurisdiction as well as between agencies and mutual aid response teams. Purchase Mobile Radios from Day Wireless June 6, 2023 Page 2 of 3 DISCUSSION This year the following items are scheduled to be replaced: Radios  Three - APX8500 All Band MP Mobile Radios: Replacing aging and malfunctioning mobile radios in patrol vehicles.  Two - APX All Band MP Mobile Radios: Replacing outdated mobile radios located in the mobile command post.  Six - APX8500 All Band MP Mobile Control Head: Replacing malfunctioning Kenwood radios located in the Administration and Detective Bureau vehicles. Radio Related Equipment  Six – Single desk chargers for APX: These chargers are placed on workstations throughout the Department and are used to charge portable radio batteries.  Twenty - 5100 MAH batteries: Replacing diminishing capacity batteries with extended life batteries in portable radios utilized by patrol officers. Motorola radio equipment is currently being utilized for both handheld and vehicle radios and has been the preferred vendor because of compatibility with existing Motorola equipment, such as radio identifiers, battery chargers, batteries, microphones, handsets, and peripherals. The Department will continue using Motorola for its handheld radios and all-band radios utilized in marked (black and white) vehicles. The City’s purchasing rules allow the Department to use other agencies’ contracts to facilitate purchases, also known as piggyback contracts. Oftentimes, the volume of these contracts alone results in cost savings to the City. For this purchase, the Department will piggyback on the Los Angeles County Master Purchase and Service Agreement with Motorola Solutions for Regional Communications Systems. By purchasing the equipment under this contract, the Department will ensure compatibility with existing radio infrastructure, P25 compliance, and realize significant savings of approximately $28,595. In addition, Day Wireless Systems is the only authorized dealer the Department can use for the purchase of Motorola’s public safety radios and can deliver at the Los Angeles County’s piggyback rate. It is recommended that the City Council authorize the purchase of the required equipment from Day Wireless utilizing the Los Angeles County Master Purchase and Service Agreement with Motorola Solutions. Purchase Mobile Radios from Day Wireless June 6, 2023 Page 3 of 3 ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The radios and related equipment to be purchased through Day Wireless will not exceed $117,000. Sufficient funds have been allocated in the Fiscal Year 2022-23 Equipment Replacement Fund budget. RECOMMENDATION It is recommended that the City Council determine that this action is not a project under the California Environmental Quality Act (“CEQA”); and approve the purchase of mobile radios and related equipment from Day Wireless Systems for the Police Department from the Equipment Replacement Fund in an amount not to exceed $117,000.