HomeMy WebLinkAboutItem 10m - Purchase of Mobile Radios for Police DepartmentDATE: June 6, 2023
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE OF MOBILE RADIOS AND RELATED EQUIPMENT FROM
DAY WIRELESS SYSTEMS FOR THE POLICE DEPARTMENT FROM
THE EQUIPMENT REPLACEMENT FUND IN AN AMOUNT NOT TO
EXCEED $117,000
CEQA: Not a Project
Recommendation: Approve
SUMMARY
It is recommended that the City Council authorize the purchase of mobile radios and
related equipment from Day Wireless Systems in an amount not to exceed $117,000
utilizing the Los Angeles County Master Purchase and Service Agreement. Funds for this
purchase have been budgeted in the Fiscal Year 2022-23 Equipment Replacement Fund.
BACKGROUND
Handheld, vehicle, and dispatch radios are the Police Department’s primary means of
communication, including responses to 9-1-1 calls, emergency responses, investigations,
and traffic enforcement.
As part of the annual Equipment Replacement Fund budget, the Department plans for the
replacement of radios and related equipment. Radios are replaced for various reasons
such as reaching maximum life expectancy, malfunctioning, and becoming outdated
and/or obsolete. The Department will purchase the latest radio technology, Motorola
Model APX 8500, which are Project 25 (“P25”) compliant. P25 is a set of standards for
federal, state, and local public safety agencies to provide interoperable emergency
communication within a jurisdiction as well as between agencies and mutual aid response
teams.
Purchase Mobile Radios from Day Wireless
June 6, 2023
Page 2 of 3
DISCUSSION
This year the following items are scheduled to be replaced:
Radios
Three - APX8500 All Band MP Mobile Radios: Replacing aging and malfunctioning
mobile radios in patrol vehicles.
Two - APX All Band MP Mobile Radios: Replacing outdated mobile radios located
in the mobile command post.
Six - APX8500 All Band MP Mobile Control Head: Replacing malfunctioning
Kenwood radios located in the Administration and Detective Bureau vehicles.
Radio Related Equipment
Six – Single desk chargers for APX: These chargers are placed on workstations
throughout the Department and are used to charge portable radio batteries.
Twenty - 5100 MAH batteries: Replacing diminishing capacity batteries with
extended life batteries in portable radios utilized by patrol officers.
Motorola radio equipment is currently being utilized for both handheld and vehicle radios
and has been the preferred vendor because of compatibility with existing Motorola
equipment, such as radio identifiers, battery chargers, batteries, microphones, handsets,
and peripherals. The Department will continue using Motorola for its handheld radios and
all-band radios utilized in marked (black and white) vehicles.
The City’s purchasing rules allow the Department to use other agencies’ contracts to
facilitate purchases, also known as piggyback contracts. Oftentimes, the volume of these
contracts alone results in cost savings to the City. For this purchase, the Department will
piggyback on the Los Angeles County Master Purchase and Service Agreement with
Motorola Solutions for Regional Communications Systems. By purchasing the equipment
under this contract, the Department will ensure compatibility with existing radio
infrastructure, P25 compliance, and realize significant savings of approximately $28,595.
In addition, Day Wireless Systems is the only authorized dealer the Department can use
for the purchase of Motorola’s public safety radios and can deliver at the Los Angeles
County’s piggyback rate.
It is recommended that the City Council authorize the purchase of the required equipment
from Day Wireless utilizing the Los Angeles County Master Purchase and Service
Agreement with Motorola Solutions.
Purchase Mobile Radios from Day Wireless
June 6, 2023
Page 3 of 3
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The radios and related equipment to be purchased through Day Wireless will not exceed
$117,000. Sufficient funds have been allocated in the Fiscal Year 2022-23 Equipment
Replacement Fund budget.
RECOMMENDATION
It is recommended that the City Council determine that this action is not a project under
the California Environmental Quality Act (“CEQA”); and approve the purchase of mobile
radios and related equipment from Day Wireless Systems for the Police Department from
the Equipment Replacement Fund in an amount not to exceed $117,000.