Loading...
HomeMy WebLinkAboutRP Agenda: 06/14/23CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, June 14, 2023, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 4M ((ANAIMMAV)) , fit : 626-574-5455) o 48 J%H4Lflr�l�iE— Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. W)9PJMLgJ /1%1 11 fTfll� *WR I �til,12L 3 (i( li* 1� �c fJO 7� Fh J5i , � )'� �IJI �( i 626-574-5455), iH*ffTj� 72 i1�Aff�io CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Valerie Cheung, Chairperson Karen Yu, Vice -Chairperson Peter Chu, Commission Member Steve Swinney, Commission Member Gregory Vanni, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. REPORT FROM CITY COUNCIL MEMBER LIAISON 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of May 10, 2023 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to July 12, 2023, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, May 10, 2023 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Cheung called the meeting to order at 6:06pm. PLEDGE OF ALLEGIANCE — Director of Recreation and Community Services (DRCS) Sara Somogyi ROLL CALL OF COMMISSIONERS PRESENT: Cheung, Chu, Yu, and Swinney EXCUSED: Vanni A motion was made by Commissioner Swinney, seconded by Commissioner Chu, and unanimously carried on roll call vote to excuse Commissioners Vanni. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Swinney — No Report Commissioner Chu reported he is looking forward to a good summer with a lot of activity in the parks. Vice -Chairperson Yu — No Report Chairperson Cheung reported the Arcadia Parks Foundation's Community Campout held April 29-30 on the Arcadia City Hall lawn was a successful event with a great turn out. Chairperson Cheung reported over 200 residents and City officials came to the event and enjoyed a fun night of socializing, watching a movie under the stars and sleeping in tents. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Pro Tern Verlato reported on the recent City Council budget meeting. Mayor Pro Tern Verlato reported she has requested a dedicated Homeless Services Manager be added to the City budget. Mayor Pro Tern Verlato stated a dedicated Homeless Services Manager can supervise case workers, assist with grant writing, and help educate the community. Mayor Pro Tem Verlato reported she has also suggested a line item be added to the City budget for three case managers as funding is still being certified by the state. Mayor Pro Tern Verlato proposed reducing the Utility User Tax (UUT), this will be discussed before the next City Council meeting. Mayor Pro Tern Verlato reported time constraint issues at USC Hospital Arcadia for paramedics dropping off patients to the Emergency Room is lengthy and prohibits them getting back out to respond to more service calls. A possible solution is to increase the budget to add Basic Life Support (BLS) paramedics and another ambulance to assist the Advanced Life Support (ALS) team already established in the City. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of March 8, 2023. It was moved by Chairperson Cheung, seconded by Commissioner Swinney, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Deputy Director of Public Works Services (DDPWS) Carmen Masud reported LA County has begun their sediment removal project in Wilderness Park. This project could take several months or longer depending on the weather. DDPWS Masud reported Public Works is assessing the best course of action for Wilderness Park and is currently working with the Federal Emergency Management Agency (FEMA) on funding for clean-up and repair. DDPWS Masud reported Public Works is in the process of finalizing the Request for Proposal (RFP) on the design for the new concession building at Bonita Park as well as the RFP for the Newcastle Park Renovation Project. Report from Recreation and Community Services Department Monthly Reports DRCS Somogyi reported a meeting was held with the Public Works Services Department and contractors to discuss the shade and bleacher projects for the little leagues at Bonita Park, Hugo Reid, and Longden fields. These structures will be similar to the structures at Eisenhower Memorial Park. DRCS Somogyi followed up on the request for a sign at Lojeski Field in Eisenhower Memorial Park reporting there is a sign on the perimeter fence facing the street. DRCS Somogyi reported a sign will be added to the inner side of the perimeter fence, so the sign is visible while on the field. DRCS Somogyi reported on April senior programs and activities. DRCS Somogyi reported the billiard room continues to be popular serving 489 seniors. DRCS Somogyi reported senior classes remain popular with approximately 1,700 seniors attending various classes. DRCS Somogyi reported Coffee with the Mayor had 29 in attendance. DRCS Somogyi reported the gift shop had 120 visitors in the month of April. DRCS Somogyi reported Mahjong remains a Friday afternoon favorite with 60 people participating. DRCS Somogyi reported the Senior Meals program is averaging 73 seniors per day. DRCS Somogyi reported on Wednesday afternoons, a gentleman brings his guitar in and leads a sing along, 64 seniors participated in April. DRCS Somogyi reported 69 seniors attended the free seminars on Medicare Terminology, Scams, and USC Arcadia on Anti -Inflammatory Foods & Diet. DRCS Somogyi reported the annual Spring Fling took place on April 14 with 82 seniors enjoying the Great Gatsby themed event. DRCS Somogyi reported on several recreational programs beginning with the Adult Basketball League with a total of 763 players in the month of April. DRCS Somogyi reported the After School program is still going strong with 2,489 participants. DRCS Somogyi reported the youth Co -Ed Volleyball League is underway with 616 participants. DRCS Somogyi reported 25 pre -purchased Bunny Grams were picked up at the Community Center on April 1. Families played games, crafted, and took a picture with the Bunny. DRCS Somogyi reported the Flashlight Teen Egg Hunt took place at the Arcadia Par 3 Golf Course on April 7 with over 200 teens participating. The Eggstravaganza for the younger children took place at Arcadia County Park on April 8, with nearly 1,200 children and their families participating. DRCS Somogyi reported 38 volunteens put in a total of 227 hours in the month of April. DRCS Somogyi reported the Community Center had six rentals in the month of April, with over 600 people utilizing the facility. Financial Statements DRCS Somogyi reported the financials are in a good place at three quarters into the fiscal year. Expenditure is approximately 10% below where it should be, and revenue is about 3% above the projected amount for this point in the fiscal year. DRCS reported budget meetings are currently taking place for the 2023/2024 fiscal year and should be finalized by early June. ADJOURNMENT Chairperson Cheung adjourned the meeting at 6:39pm to June 14, 2023, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. By: Valerie Cheung Sara Somogyi Chairperson Secretary STAFF REPORT Recreation and Community Services Department DATE: June 14, 2023 TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services c SUBJECT: PROGRAMS & ACTIVITIES — May 2023 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE Billiard Room Three pool tables are available Monday through Friday from 520 7:30am-4:30pm for seniors to enjoy and make new friends. Blood Pressure Free blood pressure check is available for our senior patrons the Check second Tuesday of the month, from 10-1lam in the Community 8 Center billiard room. Exercise plays a vital role in health and wellness. Some of the classes offered are line dance, cardio plus, Zumba, and more. Classes These courses contribute to bone density improvement, 1,696 increased muscle strength, flexibility, the reduction of stress, and improved cardio. Coffee with the On the third Tuesday of the month, seniors listen and chat with Mayor the Mayor about City issues and topics of personal interest. 33 The gift shop provides a venue for senior crafters to sell their 108 Visitors Gift Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items at a great price. $293 Information & This program assists seniors and their families with issues that Referral Intakes affect their quality of life by providing information and referral that 18 address their daily living concerns. The Lions Sight program is offered in conjunction with the Lions Arcadia Lions Club. The program offers low-income seniors free Sight vision care. Prospective clients are screened by senior services 2 staff that make the necessary arrangements for the service. The Neighborhood Legal Services of Los Angeles Organization Legal is available once a month at the Community Center to provide Assistance seniors with legal insight. Here are four appointments each 4 month. Mahjong is a game of Chinese origin usually played by four Mahjong people with 144 tiles that are drawn and discarded until a player 51 secures a winning hand. Mahjong meets every Friday at 1 pm. Monday Monday Dance is held the first, third, and fifth Monday of every Dance month. This program provides a good element for participants 274 and has a good ratio of male and female dancers. Monthly Dial A Ride bus passes are sold at the Community Center and Bus Pass can also be mailed to seniors. Bus passes are $5 per month. 14 Notary Notary services are limited to three signatures or thirty minutes Services per appointment. Available the second and fourth Tuesday of 7 each month. Each month there are eight appointments available. Senior Meals A nutritious meal is provided Monday -Friday. For many seniors, 1,369 Program this is the only hot meal they have daily. Average/Day 68 Sing Along with Every Wednesday from 1-3pm James Iranfar plays his guitar and James Iranfar sings with a group of seniors just for fun. The group keeps 82 growing in popularity. Table Table Tennis is available Monday -Friday, from 8:30am-4pm. Tennis Seniors can drop in and play to gain exercise and socialization. 221 Tech Talk is a program for seniors who need assistance with Tech Talk their electronic devices. Volunteens are available the first and 8 third Friday of the month from 4-5pm. Each month there are eight appointments available. Every Thursday at 10am, seniors join a staff member for a short, Walk & Talk leisurely walk around the Community Center and surrounding 24 areas. Weekly New movie releases or classic movies are shown on a theater Movie size screen every Wednesday for free. 115 Free Senior Free seminars on various topics are available each month. The Seminars topics for this month were: Medicare Terminology, Scams, USC 126 Arcadia on Anti -Inflammatory Foods & Diet. On Friday, May 5, there were 109 participants at the Cinco de Cinco de Mayo Mayo luncheon. Everyone enjoyed traditional Mexican food and Luncheon different refreshments followed by dessert and a live mariachi 109 trio. Each month, seniors meet at a new restaurant in Arcadia to enjoy Taste the Town different foods, meet new people, and socialize. On May 17, 30 everyone enjoyed lunch at Outback Steakhouse. On Friday, May 19, 91 participants attended the popular Bingo Bingo program. Participants enjoyed a fun event with a light lunch, 91 refreshments, and prizes. Support services include registering members for trips, signing Meeting: 70 Arcadia up new members, and managing the club's correspondence. A Passes Sold: 121 Travelers Club monthly club meeting is held at the Community Center to discuss Passengers: 81 future trips and provide a social gathering. Total: 272 Cumulative total for senior services 5,182 Connection Total number of monthly newsletters distributed this month. 1,200 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services is listed below. PROGRAM DESCRIPTION ATTENDANCE Adult Basketball There are 29 adult basketball teams participating in the spring 341 league at the Dana Gym on Sundays from 8am to 10pm. The After School Playground Program is a free drop -in program for BS 656 youth in grades K-5. The program operates Monday through Friday CG 381 After School from school dismissal to 4:30pm through June 2, 2023. Six HA 429 Program elementary school playgrounds provide a variety of activities HO 699 including board games, crafts, and outdoor games to keep HR 520 LW 407Total participants safely engaged and entertained. 3,154 The Co -Ed Volleyball League started on March 20. There are two divisions. Division A grades 7/8 and Division B grades 5/6. Teams Co -Ed Volleyball compete amongst each other as well as other cities. Games are Div. A 186 League held at the Dana Gym or an away location on Friday evenings and Div. B 150 Saturday mornings through mid -May. At the end of the season, all- Total 336 star teams will be formed to compete in a San Gabriel Valley volleyball tournament. Kids' Night Out took place on Friday, May 12, at the Arcadia Kids' Night Out Community Center. Participants took part in a "Marvel" themed 29 evening. Parents enjoyed a night out while their kids had dinner, made superhero crafts, played games, and watched a movie. Volunteen The Volunteen Program provides teens with valuable volunteer 38 Volunteens Program experiences to help prepare them for college and future jobs. 187 hours During the month of May, a total of 187 hours were volunteered. Community Examples of classes offered at this location include exercise Center Classes classes, karate, cooking, chess, table tennis, yoga, lip reading, 1,152 painting, and line dancing. Dana Gym Examples of classes offered at this location include exercise Classes classes, youth basketball classes, volleyball, and badminton. 639 MEC Classes Examples of classes offered at this location include guzheng, 181 karate, tai chi, and line dancing. Merit Badge Merit Badge classes are offered both virtually and in person to Classes Scouts to earn badges that help them reach the goal of Eagle Scout 63 rank. Off -Site & Virtual Examples of classes offered off -site or virtually include tennis, art, Classes exercise, music, and more. 901 Community The facility is available for rent to Arcadia civic and non-profit Center Rentals organizations for activities and programs. 1,107 Cumulative total for Recreation classes and youth programs 7,941 TOTAL for Recreation and Senior Services 12,123 MERIT BADGE CLASSES DATE CLASS NAME PARTICIPANTS FEES May 6, 2023 Family Life 11 $220 May 6, 2023 Cooking 9 $180 May 13, 2023 Citizenship in Society 10 $200 May 13, 2023 Camping 13 $260 May 25, 2023 Environmental Science 11 $220 May 26, 2023 Citizenship in the Community 9 $180 Total 63 $1,260 di11y by tuR11wLN=1'11119=1:T:TaNkutel -9 DATE ORGANIZATION PARTICIPANTS FEES May 6, 2023 Judy Chu 125 $221 May 6, 2023 Temple City Sportsmen Club 300 $1,494 May 7, 2023 Galilee Foundation 50 $180 May 11, 2023 Thai Association of Southern 250 $996 California May 20, 2023 Arcadia High School Cross 120 $221 Country May 25, 2023 Arcadia High School Link 62 $221 Crew May 27, 2023 Thai Association of Southern 200 $1,162 California Total 1,107 $4,495 WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE. Normal % Expended Personnel Related: 80.77% Supplies & Services: 83.33% RECREATION DEPARTMENT FINANCIAL STATEMENT April 2023 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 955,539 $703,575 73.63% 5502 Community Center $ 340,758 $262,136 76.93% 5503 Dana Gym $ 297,346 $187,302 62.99% 5504 Fee & Charge $ 541,003 $433,825 80.19% 5505 Nature $ 93,798 $ 43,360 46.23% 5506 Recreation/Fields $ 128,536 $ 93,119 72.45% 5507 Senior Citizens $ 442,251 $296,234 66.98% 5508 Camp $ 109,246 $ 78,620 71.97% 5510 Youth Programs $ 556,140 $356,978 64.19% 5520 Museum Education Center $ 58,923 $ 51,399 87.23% Total Report $3,523,540 $2,506,548 71.14% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 36,100 $ 30,163 83.55% 5503 Dana Gym $ 235,100 $241,467 102.71 % 5504 Fee & Charge Classes/ Activities $ 530,800 $473,076 89.13% 5505 Nature $ 61,000 $ 21,667 35.52% 5506 Recreation/Fields $ 61,000 $ 38,622 63.32% 5507 Senior Citizen Classes/ Activities $ 151,000 $128,100 84.83% 5508 Day and Sports Camps $ 78,300 $ 65,308 83.41% 5510 Youth Programs $ 154,800 $ 82,768 53.47% 5520 Museum Education Center $ 27 500 $ 25,555 92.93% Total Report $1,335,600 $1,106,726 82.86% Park and Recreation Facilities Fund FY21-22 FY22-23 FY22-23 Actual Actual as of 4/30/2023 Budget Beginning Fund Balance $7,980,758 $8,452,193 $7,981,700 Estimated Revenue: Dwelling Unit Fees $570,485 $454,792 $1,400,000 Grant Revenues $0 $0 0 Interest Earnings $53,734 $56,922 $80,000 Total Revenues $624,219 $511,714 $1,480,000 Estimated Funds Available $8,604,977 $8,963,907 $9,461,700 Proposed Expenditures: General Fund Overhead $31,900 $27,416 $32,900 Capital Projects $9,962 $12,863 $5,056,000 Total Expenditures $41,862 $40,279 $5,088,900 Ending Fund Balance $8,563,115 $8,923,628 $4,372,800 Net Change in Fund Balance $582,357 $471,435