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Home My WebLink AboutLB Agenda: 06/15/2023CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, June 15, 2023 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Miriam Carter, Chair Elizabeth Renfrew, Chair Pro-Tempore Alice Wang, Trustee Carlton Seaver, Trustee Connie Liao, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. CLOSED SESSION Closed session pursuant to Government Code Section 54957 to conduct a performance evaluation of the Director of Library and Museum Services REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a. Director’s Update b. Monthly Statistical Report: April 2023 (corrected) c. Monthly Statistical Report: May 2023 d. Monthly Report Narrative: May 2023 e. Financial Report: May 2023 f. Budget update g. Staff Update h. Gilb Museum of Arcadia Heritage i. Calendar of activities for Adult and Teen Services: July 2023 j. Flyers/articles/attachments • Summer Kick-Off • 2023 Summer @ Your Library: Discover Your Story • Craftable:Take Home Kit for Adults with Intellectual, Cognitive, and/or Developmental Disabilities k. Featured Historical Photo: Summer Reading Club 1968 CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. Approve the Regular Meeting Minutes of May 18, 2023 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to July 20, 2023 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. April Fiscal Year to Date April April Average 2023 2022-23 2021-22 2022 2021 2021-23 ACCOUNT SERVICES Gate count 23,617 242,732 145,528 20,046 0 15,891 Circulation 36,149 396,351 411,085 59,620 14,250 37,669 Adult 9,036 92,364 68,353 8,341 2,254 6,731 Teen 1,658 15,980 12,104 1,461 494 1,295 Juvenile 25,455 258,632 198,735 26,393 6,091 20,031 Digital Collection 4,161 34,107 39,261 4,052 5,305 3,188 In-House Use check-ins 10,423 167,600 90,532 19,373 106 16,072 Express Check 19,128 131,224 125,950 15,363 5 5,123 Registrations 254 2,847 2,486 291 122 138 Overdues 106 1,184 1,014 152 42 65 Reserves 1,787 18,130 17,458 1,659 7,059 3,615 TECHNICAL SERVICES Materials cataloged 1,040 9,410 8,517 1,132 1,090 1,138 Materials discarded 189 10,391 17,529 2,964 766 1,459 Interlibrary loan (ILL)6 273 284 18 0 8 Bindery 20 275 127 53 31 28 Serials Processed 405 4,058 3,361 349 330 365 ADULT SERVICES Reference questions 2,947 22,267 20,353 2,430 1,268 1,233 Total Reference 1,540 11,817 10,920 1,222 804 675 Total Other 1,539 10,582 7,129 1,208 464 557 Adult Programs 11 70 34 5 5 3 Views / Participants 437 4,087 1,824 86 451 179 Teen Programs 2 61 33 12 2 5 Views / Participants 316 2,870 1,339 351 183 178 24/7 Reference email 28 296 383 3 36 13 CHILDREN'S SERVICES Reference questions 1,820 16,435 13,835 1,794 127 1,346 Total Reference 1,131 11,951 9,863 1,250 77 941 Total Other 689 4,475 3,972 544 50 401 Special programs 7 82 59 7 1 8 Views / Participants 128 2,258 1,153 59 5 135 Storytime/Class Visits/Scouts 13 107 62 10 5 8 Views / Participants 773 4,103 1,303 240 74 236 STATISTICS Volunteer Hours 551 4,714 2,757 479 132 204 Website Visits 8,132 70,280 72,286 5,517 9,292 4,936 Other Service Point questions 933 8,781 10,113 930 14 315 REVENUES Fines & Fees 2,546.50$ 24,040.76$ 39,379.79$ 2,237.97$ 1,946.93$ 2,097.41$ Auditorium 2,800.00$ 4,700.00$ -$ 825.00$ -$ 425.00$ Lost books 307.70$ 2,784.67$ 2,899.00$ 406.27$ 392.11$ 386.52$ Gifts & grants 10,000.00$ 162,696.82$ 56,583.47$ -$ 35,000.00$ 12,000.00$ Passport Services 4,560.00$ 60,906.95$ 45,864.45$ 4,761.15$ 7,530.00$ 5,802.05$ Total 20,214.20$ 255,129.20$ 144,726.71$ 8,230.39$ 44,869.04$ 20,710.98$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2022-23 Information & MaterialsManagement Program & Collection 2020: numbers reflect partial closure for covid; curbside in effect. May Fiscal Year to Date May Average 2023 2022-23 2021-22 2022 2021-23 ACCOUNT SERVICES Gate count 27,401 270,133 156,138 20,046 19,352 Circulation 37,322 433,673 435,167 57,002 39,469 Adult 9,238 101,602 72,871 8,680 7,479 Teen 1,544 17,524 12,819 1,485 1,248 Juvenile 26,540 285,172 211,434 25,127 21,455 Digital Collection 4,235 38,342 44,238 4,296 4,503 In-House Use check-ins 27,737 195,337 91,705 17,414 15,441 Express Check 19,846 151,070 133,113 15,524 14,178 Registrations 241 3,088 2,667 292 238 Overdues 117 1,301 1,068 195 122 Reserves 2,109 20,239 21,441 1,689 2,594 TECHNICAL SERVICES Materials cataloged 766 10,176 9,437 975 887 Materials discarded 741 11,132 18,228 3,065 1,502 Interlibrary loan (ILL)20 293 284 35 18 Bindery 26 301 272 71 81 Serials Processed 447 4,505 3,497 428 337 ADULT SERVICES Reference questions 3,002 25,269 21,923 2,424 2,332 Total Reference 1,701 13,518 11,866 1,145 1,264 Total Other 1,301 11,883 7,753 1,279 1,068 Adult Programs 8 78 38 6 6 Views / Participants 87 4,174 2,108 107 159 Teen Programs 17 78 33 14 10 Views / Participants 501 3,371 1,339 409 303 24/7 Reference email 92 388 397 28 45 CHILDREN'S SERVICES Reference questions 2,224 18,659 14,806 1,595 1,597 Total Reference 1,260 13,211 10,530 1,173 1,033 Total Other 964 5,439 4,276 422 563 Special programs 4 86 61 6 4 Views / Participants 160 2,418 1,277 52 112 Storytime/Class Visits/Scouts 17 124 78 11 15 Views / Participants 805 4,908 1,695 469 555 STATISTICS Volunteer Hours 470 5,183 2,908 394 338 Website Visits 7,657 77,937 83,922 5,039 8,111 Other Service Point questions 466 9,247 10,909 1,210 824 REVENUES Fines & Fees 2,017.75$ 26,058.51$ 42,253.09$ 2,275.23$ 2,388.76$ Auditorium 1,025.00$ 5,725.00$ -$ 1,150.00$ 725.00$ Lost books 266.09$ 3,050.76$ 3,112.29$ 255.89$ 245.09$ Gifts & grants -$ 162,696.82$ 56,583.47$ -$ -$ Passport Services 3,805.00$ 64,711.95$ 52,458.50$ 4,905.00$ 5,101.35$ Total 7,113.84$ 262,243.04$ 154,407.35$ 8,586.12$ 8,460.20$ Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2022-23 Information & MaterialsManagement Program & Collection 2020: numbers reflect partial closure for covid; curbside in effect. 1 ARCADIA PUBLIC LIBRARY MONTHLY REPORT – MAY 2023 Highlights: This month, Administration attended the City Council budget study session, the volunteer appreciation Silver Circle event, the Firefighter’s Association Pancake Breakfast, the 10th annual Serving with a Purpose, a conference for Board of Trustees, Friends Board members and managers and directors, and the Southern California Library Cooperative meeting for library directors across Southern California. The Volunteer Recognition event, formerly known as Silver Circle, honored volunteers throughout the City for serving for 100 hours or more in 2022. The members of the Library Board, the Museum Commission, the Friends of the Library—especially the Book Store volunteers—and the Gilb Museum volunteers were among those honored. The Museum Education Coordinator position was filled permanently. The Library’s Office Coordinator position was filled, and Elizabeth Manzano began her first day on May 15. There is much training still to come in the next three to six months. Security continues to be an issue for the Library. The security company, Security Patrol Management, is coming in irregularly and not at their assigned times or shifts consistently. This is causing more staff intervention with patrons not wanting to follow the Library Code of Conduct. This contract could be ended now but we would be with no security. Administration is currently going through the RFP process to secure a new security company for the new fiscal year which will hopefully provide a more professional and on-time service. The Library also had two patrons who were served exclusion letters. One patron had spit at staff and yelled racial slurs; another stole a library book and blatantly walked out of the building with it. Both cases involved calling the police and writing up incident reports. Adult Programs, Classes, Technology Literacy, and Events: Adult Services offered their usual monthly programs in May, while busily preparing for Summer at Arcadia Public Library. May Activity Visitors: Holds Processed: Physical Items Checked Out: eBooks/Audiobooks/Magazines Downloaded: 4,235 Programs/Attendance: 37/1,230 Passports Issued/Questions Answered: 92/466 2 Bookish met in May to discuss The Maid, by Nita Prose, and the Movies You Missed featured Better Days, a 2020 film from Hong Kong. Adult & Teen Services celebrated Mindfulness Month with a mindfulness challenge and a mindfulness program. The Mindfulness Challenge bookmark encouraged patrons to take on mindful activities and provided a list of books and programs to further support our community’s mindfulness goals. A special program, “The Art of Mindfulness,” was held on May 20. Participants learned the benefits and basics of mindfulness, followed by a brief meditation session, mindful walking, and a seated loving-kindness practice. Participants left the program with the tools needed to bring mindfulness into their day-to-day activities for a more peaceful and present life. CraftABLE, a take-home craft kit program for adults with intellectual, cognitive, and/or developmental disabilities, continued to garner much love and appreciation from the community. The May kits was a popsicle stick flower activity; 49 kits were claimed. Smart Squad continues to support the library’s digital literacy goals through computer help. The Community Memory Lab continues to grow and enrich the lives of our community through enabling the preservation of analog materials: patrons spent 40 hours digitizing materials. Teen Programing: There were 16 Teen Zone sessions with 491 participants in May. Ten members of the Teen Advisory Group hosted a dry run of the De-stress Fest, which is scheduled for June 1. Staff collaborated with Girls Who Code and the Arcadia High School’s Engineer Club to prepare for the Teen Graphic Design Club. The program, A Newbie’s Guide to Graphic Design, is an Inspiration Grant funded program. Staff have been collaborating with local school groups to plan, market, and build continuity- through teen graphic design instructors- into the program. The Teen Graphic Design Club will make its debut in June! Children’s Programming and Services: This is the first year since the onset of the pandemic in 2020 that Arcadia Public Library will offer a full summer program with a return to a full reading program as well as line-up of special performers, weekly storytimes, STEM and craft activities, as well as programming for middle schoolers. Children’s Services staff partnered with First Avenue Middle School’s ASB team to host the “Book Friends Forever” event. Prior to the program, the Children’s Services Principal Librarian provided read aloud training for the ASB members. During the event, the thirty ASB members read aloud and gave free books to attending children. All books were donated by First Avenue Middle School students. Sixty-two children and their family members took part in the program. 3 In celebration of Asian American and Pacific Islander Heritage Month, Children’s Services distributed 250 activity kits to children and their families. The kits highlighted the work of Japanese artist Yayoi Kusama and included a short biography and craft project inspired by the artist as well as a recommended reading list and activity sheet. The new children’s librarian, Amanda Coleman, hosted a Mindfulness Storytime series which introduced various breathing and grounding activities as well as stories to children, ages four to eight years old, and their families. Forty children and their family members attended the “Mess Fest” event hosted by Children’s Services staff and learned how to make play-doh, slime, and fake snow. Collections: A highlight from the Library’s History Collection: a patron, who used to live in Arcadia, emailed from Paris, France, where she now lives. She was interested in seeing the panoramic photos of Camp Buckhorn from the 1970s. She thought she might be in one of them and wanted a copy to have for personal use. These photos are not available at AndorNot, the History Office’s database, because they have been too large to scan. Now with the Memory Lab scanner, staff was able to scan them in two sections and edited them together to make one whole picture for the patron. The featured Historical Photo highlighted the Library’s 1968 Summer Reading Program. In this historical photo, dated 1968, the Children's Room at Arcadia Public Library, at its current location, is decorated with a vertical hanging Summer Reading Club banner, Olympic rings, flags, and emblems of various nations. The theme was the 1968 Summer Olympics. Architectural details, such as the arched ceiling and globe pendant light, are also seen in this photo. 4 Cataloging and Acquisitions staff finished cataloging and tagging Bound Magazines in the Adult Section. Next month they will start on the bound periodicals in the basement. The Authority Database projects continue. This is part of the routine work to keep our databases/catalog up-to- date, consistent, and error-free. Facilities and Technology: Information Systems received three credit card terminals for the three remaining self-checkout machines. ISS staff are working with the vendors, FE Tech and Comprise to install them. The Children’s self-checkout station is being converted to an accessible kiosk for children. The 3D printer is temporarily out of service due to mechanical issues. It will be replaced soon. There were 4,877 visits to the Library Catalog, local web documents and online databases. There were 3,314 unique visitors and 7,657 visits to the Library home page. There were 3,800 unique public Wi-Fi users, and a total of 3.8TB of data downloaded and uploaded during this month. ISS staff continue to work on the Library’s City website adding programs and upcoming events. The Summer At Your Library 2023 content is now being prepared for summer programming. The team of three Computer Aides and ISS Supervisor answered more than 314 computer/technical questions from patrons; assisted the public with 1,132 public computer sessions, 860 print jobs, public copiers, and the public Wi-Fi network. Staffing/Training: Human Resources finished processing two new Passport clerks who are expected to start in June. There are still eight Aide positions vacant in Account Services recruitment will begin again, most likely after the new fiscal year. Interviews for the Account Services supervisor position were once again conducted this month. Collaboration: Children’s Services staff attended five community meetings and events to promote the Library’s summer festivities including, Arcadia Unified School District’s last PTA Council meeting of the school year, Arcadia Christian School’s preschool open house, a faculty meeting at Baldwin Stocker Elementary School, Baldwin Stocker Elementary School’s student assembly, and Camino Grove Elementary School’s Early Learning Advisory Committee (ELAC) parent meeting. The coordinator of the ELAC parent meeting sent an email stating, “Thank you again for your time and effort in keeping our community members connected. The resources shared today with parents at Camino Grove were so helpful and meaningful for our families with English [l]earners. We appreciate you!” There were also nine grade-level visits to the Library with 15 classes and 642 students in attendance. Staff presented stories and activities tying to the summer theme, “Discover Your Story” and shared about the upcoming reading program and special events taking place during summer. Community Outreach/Volunteers: The Children’s Services Senior Library Technician Denise Tang hosted two orientations for summer teen volunteers and provided an overview of the reading program and special events, discussed expectations for volunteers, and reviewed the scheduling process. 5 Children’s, Adult and Teen Services, and Administration staff hosted a table at the Arcadia Fire Department’s Pancake Breakfast. Over 300 Summer at Your Library flyers and Teen Graphic Design buttons were handed out. Staff attended the Arcadia Historical Society’s Garden Party and Annual Meeting honoring Richard Schulhof, retiring chief executive officer of the Los Angeles County Arboretum. Adult Services Librarian Yvonne Ng was elected the Arcadia Historical Society’s Secretary. Teen Librarian Claudia Arroyo attended a meeting of Arcadia High School PTA. Principal Librarian Danielle Guerrero attended the City’s Social Media Moderators Meeting. Children’s staff attended PTA Council and Equity-based Summer reading meetings. Administration staff attended planning meetings for the Silver Circle event and the event itself, two budget study sessions with the City Council, the Museum Commission meeting, the Serving with a Purpose conference, and the Arcadia Coordinating Council meeting. Marketing and Publicity: Children’s and Adult/Teen’s bulletin boards focused on the upcoming Summer at Arcadia Library. Adult book display highlighted books on travel, sleep and dreams Asian American, Pacific Islander month, the joys of BBQ, mental wellness, and road trips. Children’s book displays featured books on Asian American and Pacific Islander Heritage Month, Cinco de Mayo and Mexican Culture, and Star Wars. The Library’s social media presence includes Facebook (with 1,585 followers), Twitter (with 617 followers), Instagram (with 1,451 followers), and YouTube (with 204 followers). PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 540,194.00 .00 .00 402,627.45 137,566.55 74.53 4013 VACATION PAY OFF .00 .00 .00 7,792.60 -7,792.60 .00 4014 VACATION SELL BACK 1,500.00 .00 .00 99.12 1,400.88 6.61 4015 ALLOWANCES 1,600.00 .00 .00 950.72 649.28 59.42 4021 LONGEVITY PAY 6,800.00 .00 .00 4,454.96 2,345.04 65.51 4030 PART-TIME PERS ONLY .00 .00 .00 1,345.26 -1,345.26 .00 4032 PART-TIME NON-PERS 22,500.00 .00 .00 22,180.96 319.04 98.58 4130 OVERTIME .00 .00 .00 1,397.17 -1,397.17 .00 4241 P.E.R.S 124,500.00 .00 .00 89,335.18 35,164.82 71.76 4242 NON-PERSABLE COMPENSATIO 2,300.00 .00 .00 1,599.80 700.20 69.56 4244 MEDICAL/DENTAL INSURANCE 66,600.00 .00 .00 40,367.92 26,232.08 60.61 4245 LONG TERM DISABILITY 400.00 .00 .00 167.96 232.04 41.99 4247 LIFE INSURANCE 1,400.00 .00 .00 979.25 420.75 69.95 4250 FICA/HOSPITAL INSURANCE 8,186.00 .00 .00 6,792.05 1,393.95 82.97 4299 VACANCY RATE -22,000.00 .00 .00 .00 -22,000.00 .00 TOTAL SALARIES & BENEFITS 753,980.00 .00 .00 580,090.40 173,889.60 76.94 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,000.00 .00 .00 5,788.65 1,211.35 82.70 5115 PROGRAM EXPENSES 6,800.00 .00 .00 547.98 6,252.02 8.06 5125 PRINT SHOP 11,400.00 349.83 837.70 6,420.48 4,141.82 63.67 5230 BUILDING AND GROUNDS 18,000.00 153.23 .00 16,107.65 1,892.35 89.49 TOTAL SUPPLIES 43,200.00 503.06 837.70 28,864.76 13,497.54 68.76 1ST SUBTOTAL-6000 OPERATING EXPENSES 6160 CONTRACT SERVICES 299,300.00 1,070.54 48,403.92 221,410.55 29,485.53 90.15 6210 TELEPHONE 23,500.00 .00 6,211.79 9,936.75 7,351.46 68.72 6310 MILEAGE 300.00 .00 .00 39.09 260.91 13.03 6505 GENERAL LIABILITY 74,800.00 .00 .00 62,333.30 12,466.70 83.33 6507 WORKERS’ COMPENSATION 49,900.00 .00 .00 41,583.20 8,316.80 83.33 6611 ELECTRIC 150,400.00 .00 .00 130,994.93 19,405.07 87.10 6612 GAS 11,000.00 .00 .00 17,406.49 -6,406.49 158.24 6614 WATER 1,200.00 .00 .00 1,333.71 -133.71 111.14 6730 OFFICE EQUIPMENT 3,500.00 .00 .00 401.95 3,098.05 11.48 6750 VEHICLE MAINTENANCE 2,200.00 .00 .00 1,365.15 834.85 62.05 6751 VEHICLE FUEL USAGE 300.00 .00 .00 327.23 -27.23 109.08 6752 VEHICLE 3RD PARTY SVC 400.00 .00 .00 42.00 358.00 10.50 6760 BUILDING REPAIR & MAINT 12,000.00 .00 .00 8,071.34 3,928.66 67.26 6930 MEMBERSHIP & PUBLICATION 6,500.00 .00 .00 5,425.25 1,074.75 83.47 6940 OFFICIAL MEETINGS 3,200.00 .00 .00 188.25 3,011.75 5.88 6960 EQUIPMENT REPLACEMENT .00 .00 .00 304,442.78 -304,442.78 .00 6970 TRAINING 6,700.00 .00 .00 1,196.61 5,503.39 17.86 6971 TUITION REIMBURSEMENT 4,200.00 .00 .00 1,994.64 2,205.36 47.49 6977 EMPLOYEE SUPPORT 1,100.00 .00 .00 771.50 328.50 70.14 TOTAL OPERATING EXPENSES 650,500.00 1,070.54 54,615.71 809,264.72 -213,380.43 132.80 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-7000 MISCELLANEOUS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 77,700.00 .00 .00 .00 77,700.00 .00 TOTAL MISCELLANEOUS 77,700.00 .00 .00 .00 77,700.00 .00 TOTAL LIBRARY-ADMIN 1,525,380.00 1,573.60 55,453.41 1,418,219.88 51,706.71 96.61 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 61,971.00 .00 .00 53,243.06 8,727.94 85.92 4021 LONGEVITY PAY .00 .00 .00 462.22 -462.22 .00 4032 PART-TIME NON-PERS 50,500.00 .00 .00 33,780.62 16,719.38 66.89 4241 P.E.R.S 13,100.00 .00 .00 11,039.55 2,060.45 84.27 4244 MEDICAL/DENTAL INSURANCE 6,700.00 .00 .00 6,033.06 666.94 90.05 4245 LONG TERM DISABILITY 100.00 .00 .00 48.62 51.38 48.62 4247 LIFE INSURANCE 100.00 .00 .00 48.18 51.82 48.18 4250 FICA/HOSPITAL INSURANCE 1,645.00 .00 .00 1,267.38 377.62 77.04 4299 VACANCY RATE -3,900.00 .00 .00 .00 -3,900.00 .00 TOTAL SALARIES & BENEFITS 130,216.00 .00 .00 105,922.69 24,293.31 81.34 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 1,300.00 .00 .00 370.66 929.34 28.51 TOTAL SUPPLIES 1,300.00 .00 .00 370.66 929.34 28.51 1ST SUBTOTAL-6000 OPERATING EXPENSES 6730 OFFICE EQUIPMENT 3,900.00 .00 .00 .00 3,900.00 .00 TOTAL OPERATING EXPENSES 3,900.00 .00 .00 .00 3,900.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 8,300.00 .00 .00 .00 8,300.00 .00 TOTAL MISCELLANEOUS 8,300.00 .00 .00 .00 8,300.00 .00 TOTAL LIBRARY-INFORMATION SYS 143,716.00 .00 .00 106,293.35 37,422.65 73.96 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 2,047.00 .00 .00 2,939.26 -892.26 143.59 4032 PART-TIME NON-PERS 112,400.00 .00 .00 45,674.57 66,725.43 40.64 4250 FICA/HOSPITAL INSURANCE 1,630.00 .00 .00 704.84 925.16 43.24 4299 VACANCY RATE -3,400.00 .00 .00 .00 -3,400.00 .00 TOTAL SALARIES & BENEFITS 112,677.00 .00 .00 49,318.67 63,358.33 43.77 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 700.00 .00 .00 .00 700.00 .00 TOTAL SUPPLIES 700.00 .00 .00 .00 700.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 300.00 .00 .00 .00 300.00 .00 TOTAL MISCELLANEOUS 300.00 .00 .00 .00 300.00 .00 TOTAL LIBRARY-SHELVING MGMT 113,677.00 .00 .00 49,318.67 64,358.33 43.38 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 266,423.00 .00 .00 182,907.00 83,516.00 68.65 4021 LONGEVITY PAY 2,200.00 .00 .00 1,512.72 687.28 68.76 4032 PART-TIME NON-PERS 50,200.00 .00 .00 42,010.00 8,190.00 83.69 4241 P.E.R.S 57,700.00 .00 .00 38,397.34 19,302.66 66.55 4244 MEDICAL/DENTAL INSURANCE 60,100.00 .00 .00 47,822.69 12,277.31 79.57 4245 LONG TERM DISABILITY 500.00 .00 .00 229.84 270.16 45.97 4247 LIFE INSURANCE 300.00 .00 .00 227.76 72.24 75.92 4250 FICA/HOSPITAL INSURANCE 4,641.00 .00 .00 3,579.92 1,061.08 77.14 4299 VACANCY RATE -13,000.00 .00 .00 .00 -13,000.00 .00 TOTAL SALARIES & BENEFITS 429,064.00 .00 .00 316,687.27 112,376.73 73.81 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,000.00 .00 .00 1,206.60 2,793.40 30.17 TOTAL SUPPLIES 4,000.00 .00 .00 1,206.60 2,793.40 30.17 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 25,500.00 .00 .00 .00 25,500.00 .00 TOTAL MISCELLANEOUS 25,500.00 .00 .00 .00 25,500.00 .00 TOTAL LIBRARY-ACCOUNT SERVICE 458,564.00 .00 .00 317,893.87 140,670.13 69.32 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015605 LIBRARY-CHILDREN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 325,347.00 .00 .00 252,986.28 72,360.72 77.76 4011 SPECIALIST PAY 1,000.00 .00 .00 880.00 120.00 88.00 4018 RIDE SHARE .00 .00 .00 55.00 -55.00 .00 4021 LONGEVITY PAY 4,400.00 .00 .00 3,383.00 1,017.00 76.89 4241 P.E.R.S 75,300.00 .00 .00 57,909.41 17,390.59 76.90 4244 MEDICAL/DENTAL INSURANCE 53,500.00 .00 .00 38,637.05 14,862.95 72.22 4245 LONG TERM DISABILITY 500.00 .00 .00 203.32 296.68 40.66 4247 LIFE INSURANCE 300.00 .00 .00 201.48 98.52 67.16 4250 FICA/HOSPITAL INSURANCE 4,756.00 .00 .00 3,794.38 961.62 79.78 4299 VACANCY RATE -13,600.00 .00 .00 .00 -13,600.00 .00 TOTAL SALARIES & BENEFITS 451,503.00 .00 .00 358,049.92 93,453.08 79.30 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,200.00 .00 .00 3,194.07 5.93 99.81 5115 PROGRAM EXPENSES 1,100.00 .00 .00 858.17 241.83 78.02 TOTAL SUPPLIES 4,300.00 .00 .00 4,052.24 247.76 94.24 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 63,000.00 790.59 .00 47,742.25 15,257.75 75.78 6923 ELECTRONIC RESOURCES 16,800.00 .00 .00 14,893.27 1,906.73 88.65 TOTAL OPERATING EXPENSES 79,800.00 790.59 .00 62,635.52 17,164.48 78.49 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 49,000.00 .00 .00 .00 49,000.00 .00 TOTAL MISCELLANEOUS 49,000.00 .00 .00 .00 49,000.00 .00 TOTAL LIBRARY-CHILDREN 584,603.00 790.59 .00 424,737.68 159,865.32 72.65 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015607 LIBRARY-TECHNICAL 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 340,882.00 .00 .00 262,646.44 78,235.56 77.05 4014 VACATION SELL BACK .00 .00 .00 3,233.88 -3,233.88 .00 4020 STABILITY PAY 500.00 .00 .00 500.00 .00 100.00 4021 LONGEVITY PAY 6,600.00 .00 .00 5,442.74 1,157.26 82.47 4241 P.E.R.S 80,000.00 .00 .00 60,997.09 19,002.91 76.25 4244 MEDICAL/DENTAL INSURANCE 53,500.00 .00 .00 40,829.26 12,670.74 76.32 4245 LONG TERM DISABILITY 500.00 .00 .00 229.84 270.16 45.97 4247 LIFE INSURANCE 300.00 .00 .00 227.76 72.24 75.92 4250 FICA/HOSPITAL INSURANCE 5,034.00 .00 .00 3,288.31 1,745.69 65.32 4299 VACANCY RATE -14,200.00 .00 .00 .00 -14,200.00 .00 TOTAL SALARIES & BENEFITS 473,116.00 .00 .00 377,395.32 95,720.68 79.77 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 16,600.00 .00 .00 5,935.36 10,664.64 35.76 TOTAL SUPPLIES 16,600.00 .00 .00 5,935.36 10,664.64 35.76 1ST SUBTOTAL-6000 OPERATING EXPENSES 6921 BIBLIOGRAPHIC UTILITIES 40,500.00 .00 .00 31,595.81 8,904.19 78.01 6922 LIBRARY MATERIALS 9,000.00 .00 .00 8,324.49 675.51 92.49 TOTAL OPERATING EXPENSES 49,500.00 .00 .00 39,920.30 9,579.70 80.65 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 49,600.00 .00 .00 .00 49,600.00 .00 TOTAL MISCELLANEOUS 49,600.00 .00 .00 .00 49,600.00 .00 TOTAL LIBRARY-TECHNICAL 588,816.00 .00 .00 423,250.98 165,565.02 71.88 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015608 LIBRARY-ADULT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 402,747.00 .00 .00 312,903.80 89,843.20 77.69 4011 SPECIALIST PAY 1,000.00 .00 .00 880.00 120.00 88.00 4014 VACATION SELL BACK 800.00 .00 .00 .00 800.00 .00 4021 LONGEVITY PAY 5,500.00 .00 .00 3,824.70 1,675.30 69.54 4241 P.E.R.S 92,900.00 .00 .00 71,678.86 21,221.14 77.16 4244 MEDICAL/DENTAL INSURANCE 60,100.00 .00 .00 45,647.60 14,452.40 75.95 4245 LONG TERM DISABILITY 500.00 .00 .00 229.84 270.16 45.97 4247 LIFE INSURANCE 300.00 .00 .00 227.76 72.24 75.92 4250 FICA/HOSPITAL INSURANCE 5,956.00 .00 .00 4,486.02 1,469.98 75.32 4299 VACANCY RATE -16,800.00 .00 .00 .00 -16,800.00 .00 TOTAL SALARIES & BENEFITS 553,003.00 .00 .00 439,878.58 113,124.42 79.54 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,300.00 .00 .00 2,833.11 466.89 85.85 5115 PROGRAM EXPENSES 1,000.00 .00 .00 1,139.35 -139.35 113.94 TOTAL SUPPLIES 4,300.00 .00 .00 3,972.46 327.54 92.38 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 147,100.00 1,030.89 .00 122,068.06 25,031.94 82.98 6923 ELECTRONIC RESOURCES 107,600.00 2,718.41 .00 90,458.27 17,141.73 84.07 TOTAL OPERATING EXPENSES 254,700.00 3,749.30 .00 212,526.33 42,173.67 83.44 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 47,900.00 .00 .00 .00 47,900.00 .00 TOTAL MISCELLANEOUS 47,900.00 .00 .00 .00 47,900.00 .00 TOTAL LIBRARY-ADULT 859,903.00 3,749.30 .00 656,377.37 203,525.63 76.33 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015640 PASSPORT PROCESSING 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 1,024.00 .00 .00 1,688.20 -664.20 164.86 4030 PART-TIME PERS ONLY .00 .00 .00 11,385.23 -11,385.23 .00 4032 PART-TIME NON-PERS 57,900.00 .00 .00 14,934.78 42,965.22 25.79 4241 P.E.R.S .00 .00 .00 2,686.85 -2,686.85 .00 4250 FICA/HOSPITAL INSURANCE 815.00 .00 .00 406.19 408.81 49.84 4299 VACANCY RATE -1,800.00 .00 .00 .00 -1,800.00 .00 TOTAL SALARIES & BENEFITS 57,939.00 .00 .00 31,101.25 26,837.75 53.68 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 9,000.00 .00 .00 4,890.56 4,109.44 54.34 TOTAL SUPPLIES 9,000.00 .00 .00 4,890.56 4,109.44 54.34 TOTAL PASSPORT PROCESSING 66,939.00 .00 .00 35,991.81 30,947.19 53.77 TOTAL GENERAL FUND 4,341,598.00 6,113.49 55,453.41 3,432,083.61 854,060.98 80.33 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10 DATE: 06/07/2023 CITY OF ARCADIA EXPSTA11 TIME: 16:30:06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 12/23 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-619 EQUIPMENT REPLACEMENT FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN 1ST SUBTOTAL-8000 CAPITAL OUTLAY PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 8301 OFFICE MACH & FURNITURE 222,700.00 .00 10,532.15 183,378.97 28,788.88 87.07 8302 COMPUTER EQUIP & SOFTWAR 30,700.00 .00 .00 8,443.50 22,256.50 27.50 8304 COMPUTER SOFTWARE UPGRAD 155,976.23 .00 6,826.62 83,112.18 66,037.43 57.66 8305 OFFICE EQUIPMENT 16,900.00 .00 .00 16,574.69 325.31 98.08 TOTAL CAPITAL OUTLAY 426,276.23 .00 17,358.77 291,509.34 117,408.12 72.46 TOTAL EQUIP REPLACE/LIB-ADMIN 426,276.23 .00 17,358.77 291,509.34 117,408.12 72.46 TOTAL EQUIPMENT REPLACEMENT 426,276.23 .00 17,358.77 291,509.34 117,408.12 72.46 TOTAL REPORT 4,767,874.23 6,113.49 72,812.18 3,723,592.95 971,469.10 79.62 Adult & Teen Services Calendar of Events July 2023 SAYL/ Zine Workshop 10:30 AM SAYL: Discover Your Story 24 SAYL: Discover Your Story CraftABLE Kits Available// SAYL: Discover Your Story 8 Smart Squad 10 AM– 12 PM/ Writer’s Quest Sharing Party 11 AM SAYL: Discover Your Story SAYL: Discover Your Story SAYL: Discover Your Story 22 SAYL: Discover Your Story SAYL: Discover Your Story SAYL: Discover Your Story 15 SAYL: Discover Your Story/ Smart Squad Teen Central 10 AM– 12 PM Walking Book Club 9:15 AM/ Smart Squad Teen Central 10 AM– 12 PM SAYL: Discover Your Story SAYL: Discover Your Story Program Ends 6 1 5 4 3 10 11 7 14 SAYL: Discover Your Story 13 12 17 18 19 21 20 SAYL: Discover Your Story/ Genealogy Research 10:30 AM 27 26 SAYL: Discover Your Story/ TMYM Auditorium 6 PM 28 29 Walking Book Club/ Smart Squad/ Bookworm Gathering 11 AM 25 SAYL: Discover Your Story SAYL: Discover Your Story Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Link available on our homepage. Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required Library Closed Mon Tues Wed Thurs Fri Sat SAYL SAYL/ Bookish Auditorium 10 AM SAYL: Discover Your Story 31 Adult & Teen Services Calendar of Events July 2023 Arcadia Public Library 20 West Duarte Road Arcadia, CA. 91006 www.arcadiaca.gov/library Call: 626.821.5569 Text: 1-833-255-4275 Bookish Tuesday, July 25th at 10 AM Cay Mortenson Auditorium Join us for a fun and lively discussion of Any Where you Run by Wanda Morris Registration not required. Smart Squad Every Saturday from 10 AM- 12 PM Teen Central Technology assistance & device help is back at the Library. Drop-in, registration not required. The Movies You Missed: Utama Bolivia (2022) Wednesday, July 19th at 6 PM Cay Mortenson Auditorium Join us as we watch and discuss the film! Summer at Your Library for Teens: Discover Your Story Read to win: Registration begins on June 5th https://arcadiaca.beanstack.org/reader365 Level up on your reading adventure! Read and log your time to earn badges. Complete side quests to up your chance at winning a grand prize! Writing Sharing Party Saturday, July 1st at 11 AM/ Auditorium Join teen writers as they share their inspired writings in this fun and supportive sharing party. Level up your writing this summer! Bookworm Gathering July 22nd at 11 AM/ Auditorium Join our Teens-only light novel book discussion and get a copy of the book club pick: "Ascendance of a Bookworm: I'll do Anything to Become a Librarian!" Bring your book and enjoy yummy snacks. Registration required. Spots are limited. CraftABLE Kits Available beginning Monday, July 3rd Adult & Teen Services Desk Build a paper house this month! Take-home craft kits for Adults with Intellectual, Cognitive, and/or Develop- mental Disabilities! Stop by Adult & Teen Services to learn more. Available until supplies last. Summer at Your Library for Adults: Discover Your Story Read to win: Registration begins on June 5th https://arcadiaca.beanstack.org/reader365 Join our adult summer reading program for a chance to win our prizes! Read and earn tickets to enter grand prize drawings! Walking Book Club: Saturday, July 8th and July 22nd at 9:15AM Go on an adventure & talk about your current reads! Meet outside the Library's & walk an approximately one mile loop starting & ending at the Library. Learn Your Lore Wednesdays, July 12 & July 26 at 10:30AM Cay Mortenson Auditorium Learn how to research your genealogy to discover your own story and make a zine all about it! Registration required. KICK-OFFKICK-OFFSUMMERSUMMER JUNE 10JUNE 10 1:30-3PM1:30-3PM Join us for a sizzling summer kick-off filled with fun for the whole family. Let's celebrate with great books and tasty treats while supplies last! Arcadia Public Library 20 W. Duarte Rd. Arcadia CA 91006 (626) 821-5569 www.ArcadiaCA.gov/Library M-Th 10-9 / F-Sa 10-6 Earn free ice cream Strike a pose at the photo booth~ Fun activities for all ages! SPONSORED BY THE FRIENDS OF THE ARCADIA PUBLIC LIBRARY End the event on a magical note with an epic show by the one and only Zany Zoe at 4:00 PM! ARCADIA PUBLIC LIBRARY PRESENTS:ARCADIA PUBLIC LIBRARY PRESENTS: This program promotes reading as a fun activity for kids ages infant to 14 years. The “Discover Your Story” theme empowers children to explore a broad spectrum of reading that brings knowledge, growth, and new ways of seeing the world around them. For younger children, the program encourages caregivers to read aloud and establish the fundamental building blocks of reading and language. And for older kids, it helps to maintain or improve their reading skills. HOW TO PARTICIPATE ▪ Beginning Monday, June 5, 2023, kids (infant to 5th grade) and youth (entering 6th to 8th grades) may register online at https://arcadiaca.beanstack.org/reader365. ▪ Visit the Arcadia Public Library and check out some great books. ▪ Read and log your reading minutes online using Beanstack. ▪ For every 60 minutes logged (up to 540 minutes), stop by the Library’s Discovery Table, beginning Monday, June 12, 2023, to report and collect your earned reading reward(s) of choice. ▪ 6th to 8th grade participants may also complete up to seven discovery activities to earn a maximum of seven virtual raffle tickets for entry into a grand prize drawing at the end of the summer program. ▪ All active participants will also be randomly entered into a “Discoverer of the Week” drawing for fun giveaways! IMPORTANT DATES TO REMEMBER • Monday, June 5, 2023 • Online registration begins • Monday, June 12 • First day to report and claim earned reward(s) • Saturday, July 22 • Last day to register for program • Saturday, July 29 • All logging must be completed and earned reward(s) claimed • Week of July 31 • Youth grand prize winners will be notified NEW PROGRAM -- READ ALOUD CLUB Mondays, June 19, 26, July 3, 10, 17, & 24 from 2:30 – 4:00 pm ● For ages 6 to 10 years ● Imagination Theater Young readers choose a book and then read it aloud to a teen volunteer. This is a wonderful opportunity for school-aged children to discover great stories and build their reading skills at the same time. Read Aloud Club is a drop-in program and registration is not required. See reverse side to discover more fun activities! SUMMER PERFORMERS Registration is not required, but please arrive early as seating is limited. o Zany Zoe presents “Speak Out Loud with Magic” Saturday, June 10 at 4:00 pm ● For all ages ● Cay Mortenson Auditorium This show offers a mix of comedy and magic that will have you on the edge of your seat. o Wildlife Learning Center presents “Animals from Around the World” Saturday, June 24 at 2:30 pm OR 4:00 pm ● Best for ages 5 to 14 years ● Library Lawn See and learn about animals from around the world! Please bring a towel or mat to place on the ground for comfortable seating. o Kiddle Karoo presents “Monster Playhouse” Saturday, July 8 at 2:30 pm OR 4:00 pm ● Best for ages 3 to 7 years ● Cay Mortenson Auditorium Kids and parents alike will dance and roar along when Kiddle Karoo and her cast of wacky monsters bring everyone to their feet for a MONSTER-IFIC good time. o Magician Dave Skale Saturday, July 29 at 2:30 pm OR 4:00 pm ● For all ages ● Cay Mortenson Auditorium This wacky show features tons of magic, loads of audience participation, and lots of laughs. FOR EARLY LEARNERS Registration is not required for all storytime programs. o Preschool Storytime Mondays, June 19, 26, July 3, 10, 17, & 24 at 6:30 pm ● For ages 4 to 7 years ● Imagination Theater Offers 40-45 minutes of fun and educational read alouds, flannel stories, and movement activities. o Baby Tales Tuesdays, June 20, 27, July 11, 18, & 25 at 10:30 am ● For ages 4 to 23 months ● Imagination Theater A 15-20 storytime with stories, songs, and fingerplays. o Toddler Time Wednesdays, June 21, 28, July 5, 12, 19, & 26 at 10:30 am ● For ages 24 to 47 months ● Imagination Theater Join us for 30-40 minutes of stories and activities that are just right for toddler-aged children. o English/Mandarin Bilingual Storytime Thursdays, June 22, July 6 & 20 at 6:30 pm ● For ages 3 to 5 years ● Imagination Theater A storytime of stories, songs, and activities in Mandarin and English. FOR KIDS Some programs may require registration as indicated below. o Exploratorium Tuesdays, June 20, 27, July 11, 18, & 25 from 2:30 – 4:00 pm ● For ages 5 to 14 years ● Cay Mortenson Auditorium Explore weekly STEM activities, LEGO fun, board games, chess tables, and more. This is a drop- in program and registration is not required. o Storycraft Thursdays, June 22, 29, July 6, 13, 20, & 27 from 2:30 – 4:00 pm ● For ages 4 to 7 years ● Cay Mortenson Auditorium Discover wonderful children’s stories through weekly read alouds and hands -on crafting. This is a drop-in program and registration is not required. o Wow! That’s STEM Fridays, June 23 & July 7 from 3:30 – 5:00 pm ● For ages 7 to 14 years ● Imagination Theater Develop your STEM skills by doing cool STEM projects. Registration is required and begins Saturday, June 3 (for June program) and Saturday, July 1 (for July program). There will be in- person Priority Registration for Arcadia residents from 10:00 a.m. to 11:00 a.m. o Conquer the Cube Fridays, July 14, 21, & 28 from 1:00 – 3:00 pm ● For ages 7 to 12 years ● Imagination Theater Bring your own Cube or one will be provided and learn to solve a 3x3x3 Rubik’s Cube! Registration is required and begins Saturday, July 1. There will be in-person Priority Registration for Arcadia residents from 10:00 a.m. to 11:00 a.m. FOR YOUTH Registration is not required for this program series. o Middle Wednesday Challenges Wednesdays, July 5, 12, 19, & 26 from 3:30 – 4:30 pm ● For ages 10 to 14 years ● Cay Mortenson Auditorium The UNO tournament is back along with other fun challenges and activities designed especially for middle school students. A great opportunity to hang out, meet new friends, and have fun! Special thank you to the Friends of the Arcadia Public Library for funding support. Arcadia Public Library ~ 20 West Duarte Road ~ 626-821-5566 ~ http://www.ArcadiaCA.gov/Library. Summer at Arcadia Public Library is a project of the California Library Association, supported by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, a federal grant program Take-home craft kits for Adults with Intellectual, Cognitive, and/or Developmental Disabilities! Monthly themed kits - see calendar for our themes! Available while supplies last. Kits include a themed DIY project, supplies, and instructions. Arcadia Public LibrarycraftABLE A r c a d i a P u b l i c L i b r a r y 2 0 W . D u a r t e R d . A r c a d i a , C A 9 1 0 0 6 (6 2 6 ) 8 2 1 -5 5 6 9 w w w .A r c a d i a C A .g o v /l i b r a r y M -T H 1 0 -9 F -S A 1 0 -6 T a g u s i n y o u r c r e a t i o n s ! VISIT THE ADULT & TEEN SERVICES DESK TO LEARN MORE AND PICK ONE UP! craftABLE available at the Adult & Teen Services desk SUMMER 2023 share your creations with us on social media ! kits are available the 1st Monday of the month! JULY PAPER HOUSE (available 7/3) JUNE BUMBLE BEE FRIEND (available 6/5) AUGUST DIY STORY CUBES (available 8/7) LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, May 18, 2023 CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:30 p.m., in the Conference Room of the Library. PLEDGE OF ALLEGIANCE – Elizabeth Renfrew ROLL CALL: Chair Miriam Carter; Trustees Connie Liao, Elizabeth Renfrew, Carlton Seaver, Alice Wang; Councilmember Eileen Wang (City Council Liaison); Library Services Managers Samantha Alba, Pat Smith ABSENT – Director of Library and Museum Services Darlene Bradley PUBLIC COMMENTS – None GUESTS – Children’s Principal Librarian Petra Morris, Adult Services Librarian Melissa Maldonado, Teen Services Librarian Claudia Arroyo REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Renfrew reported for the Friends of the Library. The Friends were happy to receive a $188 check from the Panda Express fundraiser and mentioned that with better publicity it would do well. The Friends also received a $43 check from Discover Books. The Paint Night fundraiser was cancelled. The half-price book sale did not do as well as previous sales due to insufficient publicity. Trustee Renfrew will be meeting with the Teen Services Librarian to discuss a sale of YA books during the summer. Bookstore volunteer June Coleman is unfortunately very ill. June has been a volunteer for many years and is greatly missed. Friends are coordinating a jazz concert sometime in August. The Friends of the Library will not meet during the summer months, but sub-committees will meet. Trustee Wang reported that the Arcadia Chinese Association would be reviewing their budget today. The ACA usually presents the library with three donations for Summer at Arcadia Public Library, the English Conversation Class, and Children’s Services. Trustee Wang asked Library Services Manager Smith to email her any specific needs for the library as she would like for a motion to be approved at tonight’s meeting. Councilmember Wang reported on the recent budget study sessions with all city departments. She attended a neighborhood watch meeting in her district where the community discussed homelessness issues and mail theft occuring in apartment buildings and condominiums. The Police Chief advised community members to either rent a post office box or send only certified mail, which requires a signature to ensure delivery. Councilmember Wang attended the Firefighters Pancake Breakfast on Saturday, May 6. She also attended the Woman of the Year Awards with Congresswoman Judy Chu. She encouraged board members to nominate a woman from Arcadia for the upcoming year’s nominations. Trustee Wang was nominated five years ago. Additionally, Councilmember Wang attended the USC hospital event and the Silver Circle volunteer recognition dinner on Thursday, May 11. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Library Services Manager Smith reported that the Director could not attend today’s meeting because her daughter is getting married. She reminded the Board that the June meeting will be a closed session with the City Manager for the Director’s evaluation. The Library has a new Office Coordinator, Elizabeth Manzano. Her first day was Monday, May 15. Library and Museum staff attended the Firefighters Pancake Breakfast on Saturday, May 6. The event had a record attendance, and it was an excellent opportunity for staff to promote Summer Reading to our community. Budget study sessions were held on May 9 and 16. Budget adoption is scheduled for Tuesday, June 6. Library Service Managers have been reviewing proposals for a new security company and have received 15 bids. The Summer Reading kick off party is on Saturday, June 10, which will include a dessert truck from 1:30 p.m. to 3 p.m. Law Day will be on Saturday, June 24. Trustee Connie Liao noted that Law Day has been offered for 15 years and during COVID it was offered online. Arcadia Chinese Association will provide an appreciation lunch to the lawyers who volunteer for the event. The volunteer recognition dinner was held at Le Meridien on Thursday, May 11. ECC (English Conversation Class) is returning later this year in August or September. The Library is hoping to coordinate with other local organizations to ensure classes are being offered every day of the week. Volunteer coordinators and tutors are needed. Chair Carter suggested reaching out to the retired teachers association for volunteers. Staff from Adult and Teen Services and Children’s Services gave an overview of Summer At Your Library (SAYL). Staff shared programs and prizes for this year’s event and graciously thanked the Friends of the Library for their ongoing support which makes (SAYL) possible. Monthly Statistical Report: April 2023: Circulating and in-house numbers from April 2022 were higher due to staff preparing for RFID, including increased weeding. Current circulation numbers are back to normal. Monthly Report Narrative: April 2023: Fast Fashion was a successful program. New Passport Clerk, Michael Lutz-Paap is scheduled to start on Monday, May 22. Due to staffing, passports are currently by appointment only, but more appointments will be offered soon. Financial Report: April 2023: A question about stability pay and tuition reimbursement was discussed. Staff Update: Interviews for the Account Services Supervisor were held on May 4 and 9. The Director and Library Services Manager Alba will be reviewing a few more applications before making a decision. Part-time Aide interviews will take place after finalizing the the Supervisor position. Library Services Manager Alba will be attending the California Library Association Conference in Sacramento at the end of the month. Gilb Museum of Arcadia Heritage: New Museum Education Coordinator Daniel Estrada’s first day was on May 8. The Museum prepared veteran biographies and photographs for the Arcadia Historical Society’s annual garden party, which will be held on May 20. A textile preservation workshop will be held June 3. Two Getty interns will begin on June 13. Calendar of Activities for Adult, Teen, and Children’s Services: June 2023: Board members reviewed materials. Flyers/Articles/Posters/Attachments: Library Services Manager Smith reviewed Summer At Your Library events and programs. The Teen De-Stress Fest program on June 1 encourages teens to enjoy ice cream floats and therapy dogs. Motion to Excuse Trustee Liao from June 15, 2023, Meeting: Trustee Liao informed the Board that she will be traveling on June 15, 2023, the date of the next Board of Trustees meeting. Trustee Renfrew moved to excuse Trust Liao from the June 15, 2023, meeting. Trustee Seaver seconded the motion, and it was passed by a unanimous voice vote. AYES: Chair Carter; Trustees Liao, Renfrew, Seaver, and Wang NOES: None ABSENT: None CONSENT CALENDAR a. Approve the Regular Meeting Minutes of April 20, 2023 Recommended action: Approve. The motion to accept the Minutes of April 20, 2023, as written, was moved by Trustee Liao, seconded by Trustee Seaver, and carried on a unanimous voice vote. AYES: Chair Carter, Trustees Liao, Renfrew, Seaver, and Wang NOES: None ABSENT: None ADJOURNMENT Chair Carter adjourned the meeting at 5:57 p.m., to June 15, 2023, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Miriam Carter, Chair Darlene Bradley, Secretary Minutes prepared by: Samantha Alba