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HomeMy WebLinkAboutItem 12f - Budget Appropriation for the Completed Miscellaneous Sewer Main Repair ProjectReso No. 7512 Accept the Miscellaneous Sewer Main Repair Project
June 20, 2023
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DATE: June 20, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Michael Kwok, Associate Civil Engineer
SUBJECT: RESOLUTION NO. 7512 AMENDING THE FISCAL YEAR 2022-23
CAPITAL IMPROVEMENT PROGRAM BUDGET, AUTHORIZING A
SUPPLEMENTAL BUDGET APPROPRIATION FOR THE
MISCELLANEOUS SEWER MAIN REPAIR PROJECT IN THE AMOUNT
OF $10,800, OFFSET BY A REDUCTION IN THE SEWER RESERVE
FUND; AND ACCEPTING ALL WORK PERFORMED BY BONADIMAN
WATER INC. FOR THE MISCELLANEOUS SEWER MAIN REPAIR
PROJECT AS COMPLETE
CEQA: Exempt
Recommendation: Adopt and Approve
SUMMARY
On December 20, 2022, the City Council approved a contract with Bonadiman Water, Inc.
in the amount of $118,100 for the Miscellaneous Sewer Main Repair Project. The terms
and conditions of this project have been met and the work has been performed to the
satisfaction of the Project Manager for a total project cost of $128,900. This amount
reflects the original contract amount of $118,100 plus changes totaling $10,800, or 9.1%
more than the original contract amount.
It is recommended that the City Council adopt Resolution No. 7512 amending the Fiscal
Year 2022-23 Capital Improvement Program Budget, authorizing a supplemental budget
appropriation for the Miscellaneous Sewer Main Repair Project in the amount of $10,800,
offset by a reduction in the Sewer Reserve Fund, and accepting all work performed by
Bonadiman Water Inc. for the Miscellaneous Sewer Main Repair Project as complete; and
authorizing final payment to be made in accordance with the contract documents, subject
to the retention of $6,445.
BACKGROUND
In 2006, the State Water Resources Control Board (“SWRCB”) adopted the Waste
Discharge Requirement Program for all publicly-owned sanitary sewer collection systems
Reso No. 7512 Accept the Miscellaneous Sewer Main Repair Project
June 20, 2023
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in California with more than one mile of sewer pipeline. Under this program, the City is
required to prepare and implement a Sewer System Management Plan (“SSMP”). The
SSMP identifies routine and preventative operation and maintenance activities and
preventative maintenance actions such as regular visual and CCTV inspections of
manholes and sewer pipes. CCTV inspections provide evidence of the cleaning and
maintenance that is performed as part of the SSMP as well as a record of the condition
of the sewer mains and identification of deficiencies or sections requiring repair. The
results of these inspections are reviewed and used to prioritize and prepare projects to
repair damaged sewer pipe segments.
On December 20, 2022, the City Council approved a contract with Bonadiman Water, Inc.
for the Miscellaneous Sewer Main Repair Project. The work performed included repairing
sewer mains on Colorado Street and at the intersection of Foothill Boulevard and Baldwin
Avenue. In addition, six damaged manholes at the following locations were repaired:
• Lemon Avenue;
• Lower Azusa Road;
• Highland Oaks Drive (two locations);
• Singing Wood Drive; and
• Loma Lisa Lane.
DISCUSSION
During construction, it was determined that additional work was needed to remove
existing concrete surrounding the sewer pipe. Staff also found that CCTV inspections
could be removed from the contractor’s scope of work and be more efficiently performed
by City staff. Below is a breakdown of total contract change orders.
CCO Description Amount
1. Added (1 LS) – Remove concrete encasement around sewer pipe $11,800
2. Deleted (1 LS) – Provide CCTV inspection of mainline repair locations ($1,000)
Total: $10,800
The change orders listed above increased the overall contract amount by $10,800, or
9.1% more than the original contract amount. A supplemental budget appropriation is
being requested to cover the cost of the change orders.
The terms and conditions of this contract have been complied with and the work has been
performed to the satisfaction of the Project Manager. Bonadiman Water, Inc. completed
the work as defined by the City’s specifications in an efficient and timely manner.
Reso No. 7512 Accept the Miscellaneous Sewer Main Repair Project
June 20, 2023
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FISCAL IMPACT
Funds in the amount of $100,000 were budgeted in the Fiscal Year 2022-23 Capital
Improvement Program for the Miscellaneous Sewer Main Repair Project. On December
20, 2022, the City Council adopted Resolution No. 7474, which authorized a supplemental
budget appropriation for the Miscellaneous Sewer Main Repair Project in the amount of
$18,100. A 10% contingency was not included with the budget appropriation request.
Project change orders were undertaken to proceed with the removal of existing concrete
surrounding the sewer pipe and perform the necessary work, which resulted in higher
costs than the original scope of work.
The total construction cost for this project is $128,900. This amount reflects the contract
amount of $118,100 plus change orders totaling $10,800, or 9.1% more than the contract
amount. A supplemental budget appropriation in the amount of $10,800, offset by a
reduction in the Sewer Reserve Fund is being requested to cover the cost of the change
orders.
ENVIRONMENTAL ANALYSIS
This project involves the replacement and minor alteration of an existing utility system
with no expansion of the system, and therefore, qualifies as a Class 2 categorical
exemption per 15302(c) of the California Environmental Quality Act.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 7512 amending the Fiscal
Year 2022-23 Capital Improvement Program Budget, authorizing a supplemental budget
appropriation for the Miscellaneous Sewer Main Repair Project in the amount of $10,800,
offset by a reduction in the Sewer Reserve Fund, and accepting all work performed by
Bonadiman Water Inc. for the Miscellaneous Sewer Main Repair Project as complete; and
authorizing final payment to be made in accordance with the contract documents, subject
to the retention of $6,445.
Attachment: Resolution No. 7512