The URL can be used to link to this page

Home My WebLink AboutItem 12j - Pavement Rehabilitation Project DATE: June 20, 2023 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Jan Balanay, Senior Engineering Assistant SUBJECT: CONTRACT WITH ONYX PAVING COMPANY, INC. FOR THE FISCAL YEAR 2022-23 PAVEMENT REHABILITATION PROJECT IN THE AMOUNT OF $1,525,000, WITH A 10% CONTINGENCY CEQA: Exempt Recommendation: Approve SUMMARY As part of the City’s Capital Improvement Program (“CIP”), the Public Works Services Department (“PWSD”) is preparing to rehabilitate the asphalt pavement on various streets in the City. The streets were identified in the Pavement Management Program and based on their usage and Pavement Condition Index (“PCI”), have the greatest need for rehabilitation. To ensure that the City is receiving the most competitive prices and quality service for this work, the PWSD conducted a formal bid process and Onyx Paving Company, Inc. submitted the lowest responsive bid. It is recommended that the City Council approve, authorize, and direct the City Manager to execute a contract with Onyx Paving Company, Inc. for the Fiscal Year 2022-23 Pavement Rehabilitation Project in the amount of $1,525,000, with a 10% contingency. BACKGROUND The PWSD is responsible for the maintenance and repair of approximately 147 miles of paved streets within the City. As part of the City’s Pavement Management Program, the condition of all City streets are inspected and rated on a scale of 0-100. This rating system is called the Pavement Condition Index (“PCI”) and is used to help determine which streets require asphalt pavement rehabilitation. Streets with scores below 40 are ‘failing’ and streets with scores between 40 and 60 are considered in poor/fair condition. According to the Citywide Pavement Management Program, the following street segments have the highest need for repaving: • Cambridge Drive from Baldwin Avenue to Harvard Drive – PCI of 40 • Sycamore Avenue from Santa Anita Avenue to Highland Oaks Drive - PCI of 40 Contract for the Fiscal Year 2022-23 Pavement Rehabilitation Project June 20, 2023 Page 2 of 3 • Encanto Drive from Altura Road to Golden West Avenue - PCI of 39 • Norman Avenue from First Avenue to Second Avenue - PCI of 35 • Norman Avenue from Second Avenue to Fourth Avenue - PCI of 32 It should be noted that PCI scores alone do not determine which streets should be repaved. For instance, the City also takes considers the traffic volume of streets before determining repaving. It is also more cost-effective to repave streets prior to their PCIs lowering to very poor condition and requiring more resources to repair. The current range of PCI for the specified streets require grind and overlay rehabilitation; however, if the PCI of these streets drop even lower, more extensive rehabilitation such as full pavement reconstruction would be required to repair. Full reconstruction costs are much higher than grind and overlay work. A copy of the Project Location Map detailing the segments listed above is attached as Exhibit “A”. DISCUSSION The project involves the repair of any localized potholes and failed pavement, grinding the edges of the pavement adjacent to the gutters to transition the new pavement to the existing gutter, replacing broken curb and gutter as necessary, and installing new ADA- compliant curb ramps at the intersections. The new pavement surface will utilize recycled rubber in the pavement mix to help reduce future cracking and to add strength to the asphalt pavement; the rubber in the pavement mixture also helps reduce road noise. Following the intended repairs, the condition of these street sections should be raised to a PCI of 100. A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483 and bid packages were provided to contractors that perform this type of work. On May 23, 2023, the City Clerk’s office received four bids with the following results: Bidder Location Base Bid Amount Onyx Paving Company, Inc. Sequel Contractors, Inc. Hardy & Harper, Inc. Anaheim, CA Santa Fe Springs, CA Lake Forest, CA $ 1,525,000.00 $ 1,765,808.50 $ 1,798,000.00 All American Asphalt Corona, CA $ 2,158,088.00 Bid documents were reviewed for content and the contractor’s background was also investigated. Based on this review, it has been determined that Onyx Paving Company, Inc. is the lowest responsive bidder and is qualified to complete the project. Onyx Paving Company, Inc. has successfully completed similar projects on time and within budget for local and regional agencies in California such as the Cities of Dana Point, Downey, Irvine, La Mirada, Laguna Niguel, Rancho Cucamonga, Riverside, South El Monte, and Tustin. Onyx Paving Company, Inc. also successfully completed the Fiscal Year 2021-22 Pavement Rehabilitation Project for the City of Arcadia. Contract for the Fiscal Year 2022-23 Pavement Rehabilitation Project June 20, 2023 Page 3 of 3 ENVIRONMENTAL ANALYSIS This project is a Class 1 exemption pursuant to California Environmental Quality Act (“CEQA”) Section 15301 Existing Facilities. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. FISCAL IMPACT Funds in the amount of $2,050,000 have been budgeted in the Fiscal Year 2022-23 CIP for the Pavement Rehabilitation Project. The total cost for the Fiscal Year 2022-23 Pavement Rehabilitation Project is $1,525,000. With the request for a 10% contingency, the total potential project cost would be $1,677,500. RECOMMENDATION It is recommended that the City Council determine this project is a Class 1 exemption under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a contract with Onyx Paving Company, Inc. for the Fiscal Year 2022-23 Pavement Rehabilitation Project in the amount of $1,525,000, with a 10% contingency. Attachments: Exhibit “A” - Project Location Map Proposed Contract RD TE RD DR ALTURA CA M P E S I N A VA L I D O MONTE VER D E MI C H I L L I N D A CA R O L P I N E L N ME R L O N A V CATALPA A L T U R A MURIETTA C A T A L P A V O L A N T E D R RD RD BL HE R I T A G E OA K S D R WH I S P H E R I N G OA K S D R CA B A L L O MI C H I L L I N D A RA F A E L DR FOOTHILL SA N VIC E N T E RD SA N RD OL D R A N C H RD DR RD V A Q U E R O COLORADO OL D R A N C H V E R D E DO N DR RI C A R D O PA B L O DR DO N D R DR DI A B L O KATHERINE WALNUT STST DE X T E R AVMO N T E PALOMAST RDAV ANOAKIA LN ENCANTO PE M B R O O K RD RD RD RD DR GR E E N O A K S D R A V HAMPTON AV G L E N C O E RD D R DRSINGINGWOOD HAMPTON D R GL E N C O E ORANGE GROVE DR SA N T A MA R G A R I T A CL A R I D G E RD DR ANDREA DR Y D R LORALYN DR R E S T ST OKOBOJIRD SU N S E T SH I N I N G AV PL STLEROY AV EN C I N I T A AV B R E N T M E A D AV R O D E O R D DR CA R M E L I T A P L CABALLERO DR SYCAMORE DR RD AV MI C H I L L I N D A HUGO BL BL PANORAMAAV DR FALLEN LEAF RD AV WY OR L A N D O O A K L A W N ORANGE GROVERD AV R O W L A N D ESTRELLA A V ST MA Y F L O W E R ARMIJO AV AV MA Y F L O W E R FA I R G R E E N EL SUR ATARA REAL AV AV TR E E L A N E AV LN ST ST FA I R G R E E N HI G H L A N D EL NO R T ST STANDISH AVORA ST BUNGALOW PL AL T A V I S T A A V E EL NORTE ST SHORT AVE DEREK DR NICHOLAS LN ENCINO DR TIFFANY TER CIR ALTERN ST ILENE LELAND WY SANTA ANITA TER AV A S ST S EW E L L WY L Y N D O N AVMAGNA VISTA MO N T E REAL NORMAN WINNIE CAMINO LEROY AV HO L L Y AV AV A V AV LN ME L A N I E NAOMI LO V E L L C A M B U R Y ST NAOMI LN ME L A N I E CH R I S T I N E LN CALLITA NAOMI G O L D E N W E S T DUARTE ARCADIA RD RD WY SHARON AV AV AV AV AV B A L D W I N AV AV AV AV AV AV D R A R D S L E Y A V E N C I N I T A NAOMI CAMINO REAL ST ST SU N S E T 5T H 8T H 7TH 7T H 4T H 5T H FLORES AV AV ST WISTARIA STBOLEY AV FO S S STEDNUEL ST OTHELLO LO G A N R I T A WE I D E R M E Y E R DR AD U A N A LOVEJOY BEVERLY WY FLAMINGO LEYCO CRVERNER PLRODELL PL DR DR AV AV AV AV AV AV AV AV AV AV AV AV AV AV AV AV WISTAR I A GR A C E LE E AV CR AV IV Y L A N D AV LO U I S E IV Y L A N D LO U I S E WA T S O N PA L M BIRCHCROFT COYLE ARTHUR LAS DANIMERE WISTARIA ALSTER LEMON AV AV AV AV AV AV PALM DR ST AV AV AV AV AV 3R D 1S T LO U I S E AV LEMON AV LN SE W A N E E LONGDEN AV WALNUT LN DELTA AV DR AV FLORES AV AV AV VI S T A BE L L A LAS FLORES AV LE A F W O O D DR ARTHUR AZ U R E W Y R O W L A N D WENDON AV VAL A G N E S S A L T E R A V A V AV AVWISTARIA ST AV STFLAHERTY LAS LEMON LN DR SE R E N O EL TE R R A AV ROSEMARIE WALNUT WISTARIA SHARON RD LA VIDA AV 8T H 6T H 4T H C E N T E R GAR Y P A R K UD D A R T H E M P S T E A D L YND ST A V AV DR S T AV AV A V A V ELDORADO STFANO GENOA ALICE ST LUCILE ST GREENFIELD PL CHRISTINA ST AV MAGNA VISTA AV CHRISTINA ST VISTA ELLEN WY ROBBINSDR SCOTT PL PATRICIA WY AV MAGNA AV OA K W O O D 2N D AV FOOTHILL BL ST ELDORADO ST ST DUARTE RD 2N D SOUTH VIEW C O L U M B I A SANO DRAKE C O R T E Z AV DR HUNTINGTON FAIRVIEW GO L D E N W E S T ARCADIA BA L D W I N HU N G A T E L N SOUTHVIEW RD HU N G A T E L N DR HUNTINGTON CORONADO PORTOLA DR OL D R A N C H SU N S E T DR WO O D W A R D R D BL B L MIC H I G A N AV A L T U R A R D AL T U R A DEANZA PL DR MAG E L L A N PALO ALTO AV BALBOA D R DR D R RD JO A Q U I N R D AR M A D A R D RD KINGSLEY VICTOR I A DR GO L D E N WE S T TALLAC DR CA B R I L L O R D D R OL D R A N C H BL A D W I N DR DR AV RD DR RD EN G L I S H OAK D R C O L O R A D O P L SA N L U I S R E Y R D LN LI S A LO M A FOOTHILL WO O D A C R E FOREST AV COLORADO BL CR U Z SA N T A R D SAN L U I S R E Y RD SA N T A M A R I A RD COLORADO OX F O R D CHEL S E A R D PR I N C E T O N D R REN O A K WY RD RD BA L D W I N AV BL STOXFORD DR CAMBRIDGE DR HARVARD DR STANFOR D D R SA N M I G U E L R D DR HUNTINGTON RD SA N T A C R U Z SA N T A R O S A SAN J U A N DR SA N R A F A E L AV LN CY R U S OA K L N LE A N D R A ME R R Y FLORAL AVRD BU R N E L L O A K S LN LN AS D E R OA K D A L E BL LN DR AV RD LA ROSA RD VI S T A RD CAMINO AV STANDISH MAGNOLIA ALTERN SHRODE SIERRA MADRE OA K AV RD AV PAMELA FOOTHILL R A N C H O R D AV GENOA ST 1S T AV 2N D 3R D AV AV ST MOR L A N PL ST CLAR A SAN T A TREE AV RAE WY CRYSTAL CT PALM DRPALM DR AV LEMON WISTARIA WISTARIA LEMON AV WALNUT AV AV LAS FLORES LONGDEN AV CT WY WY LN CT REID HUGO DR VOLANTE DR EL LO M A DR DR DO N DR RO B L E S DO N AL V A R A D O DO N LN RD AVARBOLADA HACIENDA AV DR EL V I S T A L N VI S T A D E L V A L L E D R DR AV COLORADO BL AV AV AV AV 2N D 3R D AV 2N D ST AV AV 1S T 1S T AV A DOSHI E R AV AL T A O A K S BL OA K W O O D DR E L E V A D O MAR E N D A L E L N W I L S O N YORKSHIRE DR RD ONTARE OA K S ORANGE GROVE AVHIG H L A N D DR OA K H A V E N OA K G L E N AV DR WOODLAND AV HILLCR SYCAMORE OA K S VA L E N C I A 5T H AV AV FLORAL AV FOREST AV HAVEN AV LO R E N A NEWMAN AV NEWMAN HAVEN FOREST FLORAL W I G W A M AV LAUREL NO R T H V I E W A V AV AV 2N D ST 4T H A V J O Y C E AV LA PORTE FL O W E R S T ST JOSEPHFR O N T S T ST SANTA CLARA ST WHEELER IN D I A N A S T GA T E W A Y D R AV ALTA BONITA CALIFORNIA STDIAMOND DIAMOND S A L T E R A V ORA PL M C C L E A N D R E KIA KRIS TI C T BISHOP JU D I T H C T SHARON LUBEN LN RD PAMELA AV AV LA C A D E N A AV DR FAIRVIEW DR DUARTE EL M O N T E A V HO L L Y AV CAMPUS W A Y DR AV P A R K E L M O N T E A V A V DR HUN T I N G T O N HUN T I N G T O N LINDA AVMAGNA VISTA AV OL D O A K L N OA K H A V E N RO D E O M E A D O W O A K HAC I E N D A PLOAKL A W N O A K L A W N R D ARBOLADA BA L D W I N A V RD R D REID CO R T O CA B R I L L O HUNTINGTON AV LO G A N R I T A DO O L I T T L E EN C I N O WY LI N D A ST AV LO G A N R I T A AV LN AV LO G A N R I T A AV JEFF R I E S AV AV AV AV AV AVAV AV EL SUR LN MAGNOLIA AVGROVECAMINO CT ENCINODR SIERRA LNLEDADRILENE DRSIERRA LN PEACH- LEDA ST ST ALTERN RDPAMELA AVNORMANAV WY WINNIEWY WY WINNIEWYWINNIE RAE WY CONNIE 5T H 10 T H 4T H 8T H 9T H WE S L E Y L N 3R D 1S T 2N D KARI WY ILENE LA ALTERN RD ALTERN PAMELAPAMELA GR E E N F I E L D LO U I S E AV LO U I S E AV AV AV DR LE E WINNIE NORMAN AV WINNIE RD AN D R E W S WYWY ST RDTE DR AV AV AV AV AV AV AV AV NORMAN LN AN I T A SA N T A VISTAMAGNA WINNIE ANITASANTA PAMELA NAOMI LE ROY SIERRALA AV AV AZ U R E W Y RD AV EL DR RD DUARTE LE ROY LN FO S S AD U A N A SANDRA AV LE N T A AVSANDRA 3R D 2N D AV A V D A AV DRESWOOD LYNROSE A V M Y R T U S AV AV GR E E N F I E L D SANDRA LE E EL C A P I T A N AV LO U I S E EL C A P I T A N AVWOODRUFFAV PLRODELL A V AN I T A SA N T A AV LAS TUNAS DR A N D A V H A V A V EL M O N T E WY LONGLEY WORKMAN AV AL B E R T W Y WY W Y WY AV AV GI L P I N LO N G L E Y WA R R E N AR O L I N E LL Y THR O P DFO R D AV AV SANDRA WARREN WOODRUFF ON A V ALTOSLOS FL O R E N C E LN R A M A D A L A A V AV HY L A N D A V FYFOOTHILLRTE 210 G L O R I A R D H A M P T O N R D FYFOOTHILL RT E 2 1 0 RD CE N T E N N I A L SIM E O N RO L Y N P L A C E C O R N E L L D R 8T H MAGNISTU L I P SANTA YNEZ AV AN I T A SA N T A PAMELA CT CTMAGNOLIA LN R O D E O BL BLFOOTHILL R A M O N A R D W O O D L A N D LN S A N C A R L O S R D SA N C A R L O S RD FAIRVIEW AV SIERRALA ST JOSEPH ST NEWMAN AV WI N D S O R RD PE R K I N S D R VIRGINIA DR ANDREA LN EL VISTA LN SIERRA OAKS DR RA N C H O R D TI N D A L O R D FLORAL AV SA N A N T O N I O R D BONITA ST PAMELA JO A Q U I N RD LEMON AV N A V AVWOODRUFF PALM DR PORTOLA DR DR ST O NORTH 2022/23 PAVEMENT REHABILITATION PROGRAM PROJECT NO.: 33854023 PROJECT LOCATION MAP - EXHIBIT "A" PROJECT LOCATION CITY OF ARCADIA 2022/2023 PAVEMENT REHABILITATION PROJECT PROJECT NO.: 33854023 BETWEEN CITY OF ARCADIA AND ONYX PAVING COMPANY, INC. CONTRACT Contract - 1 CONTRACT FOR THE CITY OF ARCADIA This CONTRACT, No. ________ is made and entered into this ____ day of _______, 2023, by and between City of Arcadia, sometimes hereinafter called “City,” and Onyx Paving Company, Inc., sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: 2022/2023 Pavement Rehabilitation Project / Project No.: 33854023 The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation. B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within Ninety (90) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of ONE MILLION, FIVE HUNDRED TWENTY-FIVE THOUSAND DOLLARS AND NO CENTS ($1,525,000.00). Payment shall be made as set forth in the General Conditions. D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following: Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Public Works Contractor Registration Certification Performance Bond Contract - 2 Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions. H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job site. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Contract - 3 IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written. CITY OF ARCADIA By: Dominic Lazzaretto City Manager ONYX PAVING COMPANY, INC. By: Signature Print Name and Title Attest: By: City Clerk By: Signature Print Name and Title Approved as to Form: Michael J. Maurer City Attorney