HomeMy WebLinkAboutItem 12l - Jail Operation Services
DATE: June 20, 2023
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH ALLIED UNIVERSAL
FOR JAIL OPERATION SERVICES FOR FISCAL YEARS 2023-24
THROUGH 2025-26, IN AN AMOUNT NOT TO EXCEED $1,215,300
OVER THE THREE-YEAR PERIOD, WITH THE OPTION OF THREE,
ONE-YEAR RENEWALS
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement with Allied Universal for jail operation
services, which expires on June 30, 2023. It is recommended that the City Council
approve and authorize the City Manager to enter into a new Professional Services
Agreement with Allied Universal for Fiscal Years 2023-24 to Fiscal Years 2025-26, in an
amount not to exceed $1,215,300 over three years, with an option to renew for three
additional one-year periods.
BACKGROUND
The Arcadia Police Department jail is a 20-bed “Type I Jail Facility,” as described in the
California Code of Regulations, Title 15. A Type I Jail is a local detention facility where
persons are held for not more than 96 hours (excluding holidays) after booking. The jail
holds inmates prior to court arraignment and/or pending release on Bail, Own
Recognizance, Written Promise to Appear and prisoner DNA collection. Jail staff is
responsible for the safety and well-being of all inmates and adheres to all applicable
Federal and State requirements, laws and statutes, applicable court orders, and the
California Corrections Standards Authority, as applicable to a Type I Jail Facility.
Since the inception of the Jail, the Police Department has maintained a positive reputation
for the efficient and effective handling of operations, supervision, and management of the
facility. Since 2012, the Department has contracted G4S for jail operation services, which
includes all labor, tools, equipment, materials, and supervision necessary to provide for
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Allied Universal - Jail Operation Services PSA
June 20, 2023
a safe, efficient operation of the City’s Type I Jail Facility. Over the course of the
agreement, G4S and the City have worked together to garner quality jailers who meet the
City’s employment standards and high performance expectations.
In November 2021, G4S was acquired by Allied Universal and began integrating their
security operations in the United States, including locally in Orange County where their
headquarters are located. Allied Universal merged with G4S and integrated their
personnel, resources, and industry experience into a single service security solution
provider. In addition, Allied Universal has been providing security services for over 60
years. Since the merger, Allied Universal has continued the same quality of jail operation
services to the City that was provided by G4S.
DISCUSSION
The current Agreement expires on June 30, 2023. To procure a new contract by the
beginning of Fiscal Year 2023-24, a Request for Proposals for jail operation services was
issued in March 2023. After a three-week submission period during which a Notice Inviting
Proposals was published three times in the Arcadia Weekly and on the City’s website,
one proposal was received from the City’s current jail service provider, Allied Universal.
The Department is aware of one other company that provides jail services, GEO Group,
a Florida based company; however, GEO Group did not submit a proposal.
Under the new Agreement with Allied Universal, which will be for a three-year period with
the option to renew for three additional one-year periods, the contract price will remain
the same as this current Fiscal Year for Year 1 (FY 2023-24) at $389,734. To maintain
the current ability to source qualified and talented custody officers in future labor market
climates, Allied Universal is proposing increasing the pay rates by one dollar for Year 2
(FY 2024-25) for a total cost of $405,095 (3.94% increase) and again in Year 3 (FY 2025-
26) for a total cost of $420,464 (3.79% increase). This brings the total cost for the first
three years of the contract to $1,215,300 (rounded).
Overall, Allied Universal is a qualified firm that has the experience to continue providing
services to the City. Other nearby agencies that currently contract with Allied Universal
for jail operation services include the Cities of Alhambra, Montebello, Beverly Hills,
Westminster, and Irvine.
Based on the foregoing, it is recommended that the City Council approve and authorize
the City Manager to enter into a new Professional Services Agreement with Allied
Universal for Fiscal Years 2023-24 to Fiscal Years 2025-26, in an amount not to exceed
$1,215,300 over three years, with an option to renew for three additional one-year
periods.
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Allied Universal - Jail Operation Services PSA
June 20, 2023
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The first-year cost ($389,734) has been budgeted in the City’s Fiscal Year 2023-24
Operating Budget. Years two and three will be budgeted in their respective operating
budgets for Fiscal Year 2024-25 and Fiscal Year 2025-26.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is, therefore, exempt under the California Environmental Quality Act
(“CEQA”); and approve a Professional Services Agreement with Allied Universal for Jail
Operation Services for Fiscal Years 2023-24 through 2025-26, in an amount not to
exceed $1,215,300 over the three-year period, with the option of three one-year
renewals.
Attachment: Proposed Professional Services Agreement
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CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT REGARDING
OPERATION OF THE ARCADIA POLICE DEPARTMENT’S
TYPE 1 JAIL FACILITY
This Agreement is made and entered into as of ________________, 20____ by and
between the City of Arcadia, a municipal corporation organized and operating under the laws of
the State of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 (“City”), and Allied Universal Security Services, a Limited Partnership, with its
principal place of business at 535 North Brand Boulevard #101, Glendale, California, 91203
(hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred
to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A.City is a public agency of the State of California and is in need of professional
services for the following project:
Type 1 Jail Facilities Operations (hereinafter referred to as “the Project”).
B.Consultant is duly licensed and has the necessary qualifications to provide such
services.
C.The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit “A.”
2. Compensation.
a.Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit “B.”
b.In no event shall the total amount paid for services rendered by Consultant
under this Agreement exceed the sum of $1,215,300 [one million, two hundred fifteen
thousand, three hundred dollars and zero cents] over a three year period as listed in Exhibit
“B.” This amount is to cover all printing and related costs, and the City will not pay any additional
fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an
invoice which includes a detailed description of the work performed. Payments to the Consultant
for work performed will be made on a monthly billing basis.
3.Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations
with the other party indicate that a change is warranted, it shall be processed in the following
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manner: a letter outlining the changes shall be forwarded to the City by Consultant with a
statement of estimated changes in fee or time schedule. An amendment to this Agreement shall
be prepared by the City and executed by both Parties before performance of such services, or
the City will not be required to pay for the changes in the scope of work. Such amendment shall
not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during the
contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5. Term
The term of this Agreement shall be from July 1, 2023, to June 30, 2026, with option of
three (3) one (1) year renewals, unless earlier terminated as provided herein. The Parties may,
by mutual, written consent, extend the term of this Agreement if necessary to complete the
Project. Consultant shall perform its services in a prompt and timely manner within the term of
this Agreement and shall commence performance upon receipt of written notice from the City to
proceed (“Notice to Proceed”).
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not limited
to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil
disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or
judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, the Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
c. If applicable, the Consultant is responsible for all costs of clean up and/ or removal
of hazardous and toxic substances spilled as a result of his or her services or operations
performed under this Agreement.
8. Standard of Care
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Consultant’s services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of the City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract until
it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance
of all work under this Agreement, in amounts not less than specified herein, Commercial General
Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Agreement
(8) Property Damage
(9) Independent Consultants Coverage
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(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured
against another; (3) products/completed operations liability; or (4) contain any other exclusion
contrary to the Agreement.
(v) The policy shall give the City, its officials, officers, employees,
agents and City designated volunteers additional insured status using ISO endorsement forms
CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and with
insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give the City, its officials, officers, employees,
agents and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section
3700 of the California Labor Code which requires every employer to be insured against liability
for workers’ compensation or to undertake self-insurance in accordance with the provisions of
that code, and he/she will comply with such provisions before commencing work under this
Agreement.
(ii) To the extent Consultant has employees at any time during the term
of this Agreement, at all times during the performance of the work under this Agreement, the
Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
“Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period
required by this Agreement, workers’ compensation coverage of the same type and limits as
specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall
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maintain professional liability or Errors and Omissions insurance appropriate to its profession, in
a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and
shall be written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant. “Covered Professional Services” as designated in the policy must
specifically include work performed under this Agreement. The policy must “pay on behalf of” the
insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and
property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence
of insurance from an insurer or insurers certifying to the coverage of all insurance required
herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent)
signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or
equivalent), together with required endorsements. All evidence of insurance shall be signed by
a properly authorized officer, agent, or qualified representative of the insurer and shall certify the
names of the insured, any additional insureds, where appropriate, the type and amount of the
insurance, the location and operations to which the insurance applies, and the expiration date of
such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the Consultant
shall provide at least ten (10) days prior written notice of cancellation of any such policy due to
non-payment of premium. If any of the required coverage is cancelled or expires during the term
of this Agreement, the Consultant shall deliver renewal certificate(s) including the General
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Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective
date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant’s policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds shall
not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the
effective date of this Agreement. Consultant shall maintain such coverage continuously for a
period of at least three years after the completion of the work under this Agreement. Consultant
shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced
past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the
policy is replaced by another claims-made policy with a retroactive date subsequent to the
effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its
officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or
others providing insurance evidence in compliance with these specifications to waive their right
of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and
shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City
and shall not preclude the City from taking such other actions available to the City under other
provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A: VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance Code
or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is not
intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Consultant pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
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canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have provided
evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or
subconsultants shall be endorsed to name the City as an additional insured using ISO form CG
20 38 04 13 or an endorsement providing the exact same coverage. If requested by the
Consultant, City may approve different scopes or minimum limits of insurance for particular
subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel
of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and
agents free and harmless from any and all claims, demands, causes of action, costs, expenses,
liability, loss, damage or injury of any kind, in law or equity, to property or persons, including
wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors,
consultants or agents in connection with the performance of the Consultant’s services, the Project
or this Agreement, including without limitation the payment of all damages, expert witness fees
and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials,
officers, employees, agents, or volunteers.
b. To the extent required by Civil Code section 2782.8, which is fully
incorporated herein, Consultant’s obligations under the above indemnity shall be limited to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Consultant, but shall not otherwise be reduced. If Consultant’s obligations to defend, indemnify,
and/or hold harmless arise out of Consultant’s performance of “design professional services” (as
that term is defined under Civil Code section 2782.8), then upon Consultant obtaining a final
adjudication that liability under a claim is caused by the comparative active negligence or willful
misconduct of the City, Consultant’s obligations shall be reduced in proportion to the established
comparative liability of the City and shall not exceed the Consultant’s proportionate percentage
of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections
1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the
performance of other requirements on certain “public works” and “maintenance” projects
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(“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public
works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total
compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration,
demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage
Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and
agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any
failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon
the Consultant and all subconsultants to comply with all California Labor Code provisions, which
include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775),
employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code
Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment
of contractors and subcontractors (Labor Code Section 1777.1).
b. If the services are being performed as part of an applicable “public works”
or “maintenance” project and if the total compensation is $15,000 or more for maintenance or
$25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to
Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such
services must be registered with the Department of Industrial Relations. Consultant shall maintain
registration for the duration of the Project and require the same of any subconsultants, as
applicable. This Project may also be subject to compliance monitoring and enforcement by the
Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all
applicable registration and labor compliance requirements.
c. This Agreement may also be subject to compliance monitoring and
enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility
to comply with all applicable registration and labor compliance requirements. Any stop orders
issued by the Department of Industrial Relations against Consultant or any subcontractor that
affect Consultant’s performance of services, including any delay, shall be Consultant’s sole
responsibility. Any delay arising out of or resulting from such stop orders shall be considered
Consultant caused delay and shall not be compensable by the City. Consultant shall defend,
indemnify and hold the City, its officials, officers, employees and agents free and harmless from
any claim or liability arising out of stop orders issued by the Department of Industrial Relations
against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements
and restrictions of state and federal law respecting the employment of undocumented aliens,
including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended
from time to time, and shall require all subconsultants and sub-subconsultants to comply with the
same.
15. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be
brought in a state or federal court situated in the County of Los Angeles, State of California.
16. Termination or Abandonment
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a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such an
event, City shall be immediately given title and possession to all original field notes, drawings and
specifications, written reports and other documents produced or developed for that portion of the
work completed and/or being abandoned. The city shall pay Consultant the reasonable value of
services rendered for any portion of the work completed prior to termination. If said termination
occurs prior to completion of any task for the Project for which a payment request has not been
received, the charge for services performed during such task shall be the reasonable value of
such services, based on an amount mutually agreed to by City and Consultant of the portion of
such task completed but not paid prior to said termination. The city shall not be liable for any
costs other than the charges or portions thereof which are specified herein. The consultant shall
not be entitled to payment for unperformed services, and shall not be entitled to damages or
compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial
failure by City to perform in accordance with the terms of this Agreement through no fault of
Consultant.
17 Documents. Except as otherwise provided in “Termination or Abandonment,”
above, all original field notes, written reports, Drawings and Specifications and other documents,
produced or developed for the Project shall, upon payment in full for the services described in this
Agreement, be furnished to and become the property of the City.
18. Organization
Consultant shall assign Blanal Cook as Project Manager. The Project Manager shall not
be removed from the Project or reassigned without the prior written consent of the City.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given
or delivered by depositing the same in any United States Post Office, certified mail, return receipt
requested, postage prepaid, addressed to:
CITY:
City of Arcadia
240 West Huntington Drive
Arcadia, CA 91066
Attn: Chief of Police
CONSULTANT:
Allied Universal Security Services
535 N. Brand Blvd., #101
Glendale, CA 91203
Attn: Richard Dirmandzhyan
and shall be effective upon receipt thereof.
22. Third Party Rights
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Nothing in this Agreement shall be construed to give any rights or benefits to anyone other
than the City and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not incorporated
herein, and that any other agreements shall be void. This Agreement may not be modified or
altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall endure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted assignment
without such consent shall be invalid and void.
27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City’s Right to Employ Other Consultants
The City reserves its right to employ other consultants, including engineers, in connection
with this Project or other projects.
30. Prohibited Interests
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Consultant maintains and warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or secure this
Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF ARCADIA
AND ALLIED UNIVERSAL SECURITY SERVICES
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF ARCADIA ALLIED UNIVERSAL SECURITY SERVICES
By: By:
Dominic Lazzaretto Richard Dirmandzhyan
City Manager General Manager
Date:
By:
ATTEST: Steve Claton
President
By: Date:
City Clerk
APPROVED AS TO FORM CONUR:
By: Roy Nakamura
Stephen P. Deitsch Chief of Police
City Attorney
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EXHIBIT A
Scope of Services
I. SUMMARY
The Arcadia Police Department’s Type I Jail Facility is located at the Arcadia Police Department,
250 W. Huntington Drive, Arcadia, CA. The facility consists of 20 beds, three holding cells, and
two sobering cells. The facility is staffed twenty-four hours per day, seven days per week, and
365 per days year.
II. GENERAL INFORMATION
The services provided by the Consultant shall comply with all applicable Minimum Standards
specified by all applicable Federal and State requirements, laws and statutes, applicable court
orders and the California Corrections Standards Authority, whether now in effect, hereafter
affected or implemented as applicable to Type I Jail Facilities in the future. Services are to include
all required supervision, labor, clothing, associated equipment and material needed to effectively
and efficiently perform all duties required of a Type I Jail Facility including, but not limited, to any
mandatory staff training.
Consultant must be duly licensed in accordance with all security industry requirements for the
State of California. Custody Officer services shall be provided seven-days per week, twenty-four
hours per day, and 365 days per year.
III. PROJECT INTENT
The service provided under these specifications shall be of the highest possible caliber. The
consultant’s personnel shall be qualified, professional and supervised by knowledgeable,
attentive management, who shall be available on a twenty-four hour, seven-day a week basis.
The Consultant shall pay particular attention to its procedures for hiring, training, and providing
directions to the individual Custody Officers assigned to the City.
IV. ARCADIA POLICE TYPE I JAIL FACILITY OPERATIONS
The Custody Officers’ responsibilities are to include, but are not limited to, receiving, processing,
detaining, monitoring, transporting and/or releasing adults and juveniles arrested or detained by
officers of the Arcadia Police Department, and performing other related duties as outlined in the
Arcadia Police Department Manual and the Arcadia Police Department Jail Manual.
These specifications are intended for uniformed, unarmed, and commissioned or non-
commissioned Custody Officers to be provided at the Arcadia Police Department’s Type I Jail
Facility on a seven-day per week, twenty-four hour per day schedule.
CONSULTANT RESPONSIBILITY
Consultant will be responsible for, but not limited to the following:
V. STAFFING REQUIREMENTS
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A. Supervisor: The Consultant shall designate one (1) Custody Officer position as the
Supervisor. The responsibilities of this position shall include direct supervision of custody
personnel and the coordination of custody operations and training on all shifts. In addition,
the position is responsible for scheduling, record keeping, safety and equipment
inspections, facility inspections by governing entities and enforcement of all applicable
Local, Federal and State laws, Department policies and mandates. The City’s
representative must approve of all persons initially selected to fill this position and all future
Supervisor positions prior to their commencing work on-site. The Supervisor must be able
to perform the duties of the Custody Officer and possess a working knowledge of the laws
governing the operation of a Type I Jail Facility. The Supervisor must have a minimum of
three years of prior experience with a similar facility.
B. Custody Officer: The Custody Officer shall either be a graduate of an accredited high
school or equivalent, with a diploma or GED or meet at least one of the following
qualifications:
• Former Public Law Enforcement
• Former Federal Law Enforcement
• Police Academy Graduate
• Former Military Police
• Former Corrections Officer
• Former Elite Military Forces and related Combat Arms
The Custody Officer shall:
1. Be either commissioned or non-commissioned in the State of California.
2. Be at least 21-years of age.
3. Have a High School Diploma/GED.
4. Have a valid California Class C driver’s license.
5. Must meet all minimum screening and background checks required for Custody
Officers.
6. Must complete required training and orientation mandated in this agreement for
Custody Officers.
7. Be First Aid and CPR trained and qualified.
8. Have good written and oral communication skills.
9. Be able to prepare written and/or computer-based daily logs and reports of incidents
that have taken place.
10. Be responsible for prisoner tracking and booking information.
11. Have a professional appearance like sworn officers in accordance with the Arcadia
Police Department manual.
12. Be physically able to perform all aspects of the assignment.
13. Provide favorable references from previous employers.
14. Have an acceptable prior military check of DD form 214 (if applicable).
15. Have a current social security card.
16. Have a current green card (if applicable).
17. Be willing to take a drug test at any time and pass.
18. Personnel to be considered for Custody Officer service shall receive an initial
screening and background check by Consultant at no additional charge to the City.
Selection of Custody Officer personnel shall include consideration of character traits,
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motivation, and ability to perform the mental and physical tasks normally required of
Custody Officer personnel.
19. After thorough screening and interviewing by the Consultant, the applicant shall be
interviewed by a representative of the City, and the City will have final approval of
personnel initially assigned to the City and any/all future Custody Officer positions
resulting from a vacancy.
20. Consultant shall institute a procedure for performing background checks. The
following are the minimum requirements that must be met, and written
documentation provided to the City. All information, documentation, testing,
certification, etc. is to be conducted and provided at no cost to the City of Arcadia
Police Department. By responding to this Request for Proposal you agree to absorb
any/all costs associated with these requirements.
a. Employment/Qualifications Verification: Conduct a seven (7) year
employer background check to verify the applicant was not terminated for
other than honorable circumstances and verify any periods of
unemployment.
b. Education: Conduct a review of the schools attended by the
applicant to verify completed educational level. Validate all.
references made to completing an “Equivalency Test” for High School level.
c. Drugs: Conduct a drug screening test to verify non-usage of drugs.
Applicants who are narcotics offenders or use dangerous drugs or use
alcohol to an excessive degree will be disqualified.
d. Reference Check: Conduct a minimum of two personal reference checks.
e. DMV Check: Verify that the applicant has a driving record that reflects
reasonable care and judgment. There should be no convictions for moving
violations showing disregard for public safety.
f. Criminal History: Conduct a local criminal history check to
verify the applicant has no felony convictions. Additionally, the applicant
must pass the Live Scan finger printing process.
g. Wants and/or Warrants: Applicant must be clear of any
outstanding warrants, any prior felony arrests and any crime
involving moral turpitude within seven (7) years preceding the date of the
application. The applicant may not be on probation or parole for any
offense.
h. Credit Check: Conduct a standard credit check to determine
financial responsibility and interview all raters who have given a negative
review.
i. Psychological Review: All Custody Officers must be found to be free from
any emotional or mental condition which might adversely affect the
exercise of their duties as determined by a licensed psychologist who has
a doctoral degree in psychology and at least five years of postgraduate
experience in the diagnosis and treatment of emotional and mental
disorders. The Custody Officer must be found to be free from job-relevant
psychopathology, including personality disorders, and a minimum of two
objectively scored psychological tests must be used to assess
psychological suitability, one normed in such a manner as to identify
patterns of abnormal behavior and the other geared toward assessing
dimensions of normal behavior. A clinical interview is also required if the
test results are inconclusive or suggest that the candidate should be
disqualified.
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21. The results of background checks must be furnished to the City representative at
least 24 hours prior to the time the applicant is sent for interview.
22. No Custody Officer working for the Consultant will be allowed to work at the City’s
Jail Facility unless he/she is approved by the City. Consultant shall submit and
maintain a list of all employees that have been cleared and are, or will be, assigned
to the Arcadia Police Department’s Type I Jail Facility. Consultant must provide the
names of all employees who will be on site on a daily basis and the names of at least
two (2) employees who will fill any potential vacancies regardless of the reason for
the absence or vacancy. Employment applications for each employee will also be
submitted to the City. In addition, the Consultant shall maintain the availability of at
least two (2) additional trained officers for temporary deployment when needed to fill
any vacancy within two hours. The City is not responsible for any potential “on-call”
costs.
23. Custody Officer personnel shall be trained, uniformed and supervised. Consultant
shall provide the uniform and all other items of clothing and apparel as required.
Uniforms are to be at the City’s election.
24. Upon termination of a Custody Officer, all keys, fobs, identification badges, gate
remotes, and parking passes will be recovered from such Custody Officer by
Consultant. All items belonging to the City will be turned in immediately upon
termination and not be re-issued to any other employees.
25. If awarded this contract you agree to remove immediately all employees, at any
location, who fail to follow established Department or State procedures and/or who
are deemed by the City to be unfit to perform assigned tasks.
VI. TRAINING
The law requires privately operated Jails to train personnel in accordance with the training
standards established by regulations adopted by the CSA (Corrections Standards Authority) as
set forth in Subchapter 1 (commencing with Section 100) of Chapter 1, Division 1, of Title 15 CCR,
Standards and Training for Corrections (STC). Proof of such training must be provided upon
request.
A. Supervisor: The Supervisor shall complete all training requirements, as outlined in Title 15,
Article 3. TRAINING, PERSONNEL, AND MANAGEMENT, Section 1021. Additionally, the
Supervisor shall receive 24 hours of STC refresher training on an annual basis. The Supervisor
shall also receive the Incident Command System 200 and 800 training.
B. Custody Officer: The Custody Officer shall complete all training requirements, as outlined in
Title 15, Article 3. TRAINING, PERSONNEL, AND MANAGEMENT, Section 1020. Corrections
Officer Core Course. Additionally, the Custody Officer shall receive 24-hours of STC refresher
training, on an annual basis. The Custody Officer shall also receive the Incident Command
System 200 and 800 training.
Moreover, upon employment, in addition to maintaining First Aid and CPR certification for all
Custody Officers, Consultant shall provide, at its own expense, a City approved Initial Training
program consisting of approximately 50-hours of instruction material taken from the Arcadia
Police Department Jail Manual plus sufficient on-going training to ensure Custody Officers remain
up to date with changes in custody operations and safety issues. The general categories of
instruction shall include:
1. Orientation to the City of Arcadia Police Department
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2. Operation liabilities
3. Minimum standards
4. Classification and segregation of inmates
5. Emergency procedures
6. Suicide prevention
7. Fire safety
8. Transportation of prisoners
9. Booking and release procedures, which include Live scan
10. Security and control
11. Reports and data entry
12. Handling confidential information
13. Court testimony
14. Sexual Harassment
15. Violence in the Workplace
16. All Custody Officers shall complete eight hours of specialized training required by
Title 15 and Title 24, California Code of Regulations. Such training shall include,
but not be limited to:
a. Applicable minimum Jail standards
b. Jail operations liability
c. Inmate segregation
d. Emergency procedures and planning
e. Suicide prevention
1. Such training shall be completed as soon as practical, but in any event
not more than six months after the date of assigned responsibility. Eight hours of
refresher training shall be completed once every two (2) years. In accordance with
the initial training, Consultant will continue to provide on-going training. All
necessary training will be provided at Consultant's expense. The Supervisor shall
record and retain a copy of each employee’s training record on site for inspection
by the City’s representative.
VII. SCHEDULING REQUIREMENTS
1. The Consultant must maintain at all times, an adequate number of qualified
personnel to perform the Custody Officer requirements. The consultant will fill any
absence or vacancy immediately to ensure that minimum staffing is retained at all
times.
2. The Consultant is required to provide additional staffing for events such as
checkpoints, special holidays, etc. as requested on an as needed basis. The exact
hours and shifts shall be determined by the City and reported to the Consultant.
Sufficient notice shall be given to the Consultant to allow for the appropriate
scheduling.
3. Consultant agrees to staff the Arcadia Police Department Type I Jail Facility with
qualified, unarmed, uniformed, and trained personnel sufficient to maintain staffing
year-round, 24-hours per day, seven-days per week, and 365-days per year.
Specific schedules will be determined by the needs of the City.
4. Consultant will provide adequate staffing to facilitate the booking, housing,
transportation, and other associated tasks that go along with processing the
aforementioned volume of inmates.
VIII. UNIFORMS
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Consultant must provide, at no cost to the City of Arcadia Police Department, all necessary
uniforms, associated uniform articles of clothing agreed upon by both parties and equipment,
including, but not limited to, utility belts, handcuff holders, keepers, key ring, etc.
IX. SECURITY AND CONTROL
Consultant is responsible for providing prisoner security within the Arcadia Police Department’s
Type I Jail Facility and during transportation by Consultant personnel in accordance with
applicable Minimum Standards specified by all applicable Federal and State requirements, laws
and statutes, applicable court orders and the California Corrections Standards Authority, whether
now in effect or hereafter affected or implemented as applicable to the Type I Jail Facility and the
Arcadia Police Department Manual and Arcadia Police Department Jail Manual. Regular security
inspections of the facility and prisoners will be conducted and documented as required by the City
or by the law. The Consultant’s security measures may be reviewed on a regular basis to include
facility control, internal and external security, search and seizure practices, and emergency
procedures.
X. EMERGENCY PROCEDURES
The City Jail has in place procedures to follow in the event of an emergency outlined in the
attached Jail Manual, and shall be adhered to by the Consultant’s staff.
XI. USE OF FORCE
The City Jail has a use-of-force policy in place. The Consultant shall follow policy and report all
incidents according to the policy and mandates and provide all associated written reports in a
timely manner to the City.
XII. RECORDS
Consultant is responsible for the timely completion of all inmate and related records as required
by the City and applicable Minimum Standards specified by all applicable Federal and State
requirements, laws and statutes, applicable court orders and the California Corrections Standards
Authority, whether now in effect or hereafter affected or implemented as applicable to the Type I
Jail Facility. Consultant shall be responsible for maintaining all related records in compliance with
all County and State regulations and inspections. All such records will become, and will remain,
the property of the City of Arcadia.
XIII. RISK MANAGEMENT
Consultant is responsible for identifying risk and exposures and the implementation of a risk
management program to deal effectively with them. Major emphasis should be placed upon
personal safety, control and search procedures, and biohazard issues related to the handling of
the prisoners. Custody Supervisor shall be present during all facility inspections and audits
conducted by governing entities.
XIV. HEALTH AND SAFETY
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Consultant shall operate the Arcadia Police Department Type I Jail Facility in compliance with all
applicable Minimum Standards specified by all applicable Federal and State requirements, laws
and statutes, applicable court orders and the California Corrections Standards Authority, whether
now in effect or hereafter affected or implemented, relative to safety and general operations.
Regular safety inspections will be conducted and documented as required by the City. The
Consultant will retain on file all completed inspection forms and other related documents for
review.
XV. MAINTENANCE OF TYPE I JAIL FACILITY
Consultant is responsible for maintaining the cleanliness and sanitation of the Arcadia Police
Department Type I Jail Facility as required by the Department and County Health Standards. The
Supervisor will make available weekly a list of supplies that need to be provided to carry out the
duties and maintenance associated with the Arcadia Police Department’s Type I Jail Facility. The
Consultant shall maintain a record of all maintenance activity and provide a copy to the City and/or
appropriate inspection authorities upon request.
XVI. USE OF TYPE I JAIL FACILITY
The Jail facility building will not be used as a training site for employees of Consultant destined
for assignment to other accounts/locations.
XVII. SANITATION AND HYGIENE
The Consultant shall provide equipment and supplies to ensure a clean and healthy environment
at all times. Hygiene items must be provided to inmates for their personal use as mandated by
law.
XVIII. FOOD SERVICES
The Consultant’s staff will be responsible for serving food to all inmates. The meals will be
arranged and provided by the City at the City of Arcadia’s expense and shall adhere to the
applicable Minimum Standards specified by all applicable Federal and State requirements, laws
and statutes, applicable court orders and the California Corrections Standards Authority, whether
now in effect or hereafter affected or implemented as applicable to the Type I Jail Facility and the
Arcadia Police Department Manual and Arcadia Police Department Jail Manual.
XIX. PROPERTY
The Consultant will provide for the secure storage of inmate personal property. If the property is
lost or damaged while under the care of the facility, inmates can use the facility’s grievance
process to seek reimbursement for the lost or damaged property. Consultant will be directly
responsible for any lost or damaged property if it is determined to be the Consultant’s
responsibility.
XX. GRIEVANCE PROCEDURE
The Consultant shall allow inmates access to a reasonable, impartial, and nondiscriminatory
procedure, which includes a final level of appeal to the State. The Consultant’s Facility Operator
is responsible for responding to grievances on matters occurring during the inmate’s incarceration
in the City Jail.
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XXI. INMATE SERVICES
The Consultant will be responsible for supplying, at their expense, and providing all required
bedding materials as mandated through Minimum Standards specified by all applicable Federal
and State requirements, laws and statutes, applicable court orders and the California Corrections
Standards Authority, whether now in effect or hereafter affected or implemented as applicable to
the Type I Jail Facility and the Arcadia Police Department Manual and Arcadia Police Department
Jail Manual.
XXII. CORRESPONDENCE
The Consultant shall allow inmates telecommunication access with Minimum Standards specified
by all applicable Federal and State requirements, laws and statutes, applicable court orders and
the California Corrections Standards Authority, whether now in effect or hereafter affected or
implemented as applicable to the Type I Jail Facility and the Arcadia Police Department Manual
and Arcadia Police Department Jail Manual. The inmate telecommunications services, which
include City owned telephones required for use as outlined in section 851.5 of the California Penal
Code, and the payphones inside each regular housing cell, will be provided, maintained, and
serviced, at the expense of the City.
XXIII. MEDICAL ATTENTION AND MEDICAL CLEARANCES
Consultant’s staff shall ensure that a full medical screening questionnaire is filled out, from the
onset of the booking process, for each inmate screened in the pre-booking process. If there is
medical concern(s) that would preclude the booking of an inmate, as outlined in the Jail Manual,
the booking will be refused and the arresting officer or transporting officer will be directed to obtain
a medical clearance from a licensed physician prior to acceptance of the inmate.
XXIV. I.C.E. LIAISON
The Consultant shall comply with state laws regarding how the City of Arcadia partners with I.C.E.
(Immigrations and Customs Enforcement).
XXV. TRANSPORTATION
The Consultant will work with the Los Angeles County Sheriff’s Department to ensure
transportation of inmates scheduled for arraignment is done at a time(s) suitable for a timely
appearance(s).
XXVI. ADDITIONAL SERVICES
From time to time, the City may request additional Custody Officer services beyond that which is
specifically set forth herein for such additional work that is mutually agreed upon by the City and
Consultant.
XXVII. OVERALL OPERATIONS
The Consultant, if private, shall operate as a Type I Jail Facility and in compliance with State
Statute 6031.6 CPC, which mandates privately operated Jails, under contract to public entities
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(i.e. counties or cities), to operate in compliance with all appropriate State and Local building,
zoning, health, safety, and fire statutes, ordinances and regulations, and with the minimum Jail
standards established by regulations adopted by the CSA as set forth in Subchapter 4
(commencing with Section 1000) of Chapter 1 of Division I of Title 15 CCR. (CSA report, Privately
Operated Local Detention Facilities, revised 2/1999)
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EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice the City on a monthly cycle. Consultant will include with each invoice a
detailed progress report that indicates the amount of budget spent on each task. Consultant will
inform City regarding any out-of-scope work being performed by Consultant.
The total compensation shall not exceed $1,215,300 over the first three-year period as listed in
the table below and as follows:
The total cost for Year 1 (FY 2023-24) shall not exceed $389,734.
The total cost for Year 2 (FY 2024-25) shall not exceed $405,095.
The total cost for Year 3 (FY 2025-26) shall not exceed $420,464.
These rates are subject to review upon renewal at the end of Year 3. The parties will review costs
during the City’s budget preparation process during the first quart of 2026.
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EXHIBIT C
Activity Schedule
Consultant shall staff the Arcadia Police Department’s Type 1 Jail Facility with custody officers
twenty-four (24) hours per day, seven (7) days per week, and three hundred sixty-five (365) day
per year, according to the staffing requirement specifications listed in the Scope of Services –
Exhibit “A.”
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