HomeMy WebLinkAboutLibrary Minutes: 06-15-23LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, JUNE 15, 2023
CALL TO ORDER — Chair Miriam Carter called the meeting to order at 4:34 p.m., in the
Conference Room of the Library.
PLEDGE OF ALLEGIANCE — City Manager Dominic Lazzaretto
ROLL CALL: Chair Miriam Carter; Trustees Elizabeth Renfrew, Carlton Seaver; Councilmember
Eileen Wang (City Council Liaison); Darlene Bradley, Secretary; Library Services
Managers Samantha Alba, Pat Smith
ABSENT — Trustee Connie Liao, Trustee Alice Wang
GUESTS — Dominic Lazzaretto, City Manager
MOTION TO EXCUSE TRUSTEE WANG
Trustee Renfrew moved to excuse Trustee Wang, who is out of town. Seconded by Trustee
Seaver and passed on a voice vote.
AYES: Chair Carter; Trustees Renfew, and Seaver
NOES: None
ABSENT: Trustees Liao and Wang
CLOSED SESSION
A closed session, pursuant to Government Code Section 54957, was held to conduct a
performance evaluation of the Director of Library and Museum Services.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Renfrew, liaison to the Friends
of Arcadia Public Library, reported on the pop-up sale at the Library's Summer Kick -Off event.
Attendees could earn a stamp towards a free ice cream by shopping at the bookstore or from the
table and cart set up outside the bookstore. The outside sale alone earned almost $100. This set-
up and tie-in to the Summer Kick -Off introduced many new customers to the Friends Bookstore
and even gained a new member for the Friends. There are no Friends meetings this summer,
although there will be a special planning meeting in August and a regular meeting in early
September. A new water bill donation request has been scheduled. Councilmember Wang
congratulated Chair Carter on her 20 years of service to the County Arboretum. Councilmember
Wang also reported she had been busy with community events and had promoted the Library on
WeChat. She reminded the Board that Law Day is next Saturday. She informed the Board that
Congresswoman Judy Chu will be seeking nominees for the yearly Congressional community
leadership award.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director's Update: Director Bradley reported that the Summer Reading Kick -Off event was very
successful, and she thanked Councilmember Wang for attending. The most recent statistics for
Summer at Arcadia Library were reviewed and it was noted that Children's Services has 70 teen
volunteers.
Monthly Statistical Report: April 2023 (Corrected): The Director noted that the April spread
sheet was incorrect. The corrected version is attached and can be added to the Board members'
notebooks.
Monthly Statistical Report: May 2023: The Library's gate count has increased by 7,000 since
May 2022.; the number of items checked out has decreased slightly overall, although it has
increased in some categories. Trustee Seaver asked about the Library's discarded items policy.
Director Bradley explained the need to weed out outdated information, items no longer being
used, and items that were worn or damaged. She also gave an overview of the Collection
Development policy, stressing the importance of meeting the community's needs. The new RFID
system was discussed as well, and it was noted that it is easy to use and very popular.
Monthly Report Narrative: May 2023: Director Bradley reported that Daniel Estrada is the
Museum's new Education Coordinator, and that Elizabeth Manzano is the Library's new Office
Coordinator. Trustee Seaver commented on how busy the Library is. The Director, in response to
a question from Chair Carter, explained the Expulsion letter process.
Financial Report: May 2023: The Board was informed that the Director and Office Coordinator
will be working on an easier to use financial report for the next fiscal year. Trustee Seaver
suggested that the report be in layperson's language, include important items and yearly
comparisons, and be limited to one page.
Budget Update: The Library and Museum's budget for FY 2023-2024 was passed at last week's
City Council meeting. The Board discussed the need for security coverage.
Staff Update: Interviews for the Account Services supervisor will be held next week. Interviews
for the eight vacant aide positions are upcoming. As noted above, the Museum Education
Coordinator position has been filled. A new Passport Clerk should be starting soon.
Gilb Museum of Arcadia Heritage: Director Bradley reviewed the recent Clara Baldwin -Stocker
program and thanked Chair Carter for attending. The Summer Enrichment Program begins on
July 8; the Photo Exhibition is ready for viewing. The two new Getty Interns have started.
Calendar of Activities for Adult, Teen, and Children's Services: July 2023: The Board
discussed the Walking Book Group. They also reviewed the Children's event calendar. The
Director reminded the Board that a new member will start in July.
Flyers/Articles/Posters/Attachments: The Board reviewed flyers for Craftable, the Summer
Kick-off program, and the historical photo of the Children's room's summer display from 1968.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of May 18 2023
Recommended action: Approve.
The motion to accept the Minutes of May 18, 2023, as written, was moved by Trustee Seaver,
seconded by Trustee Renfrew, and carried on a unanimous voice vote.
AYES: Chair Carter, Trustees Renfrew, and Seaver
NOES: None
ABSENT: Trustees Liao and Wang
ADJOURNMENT
Chair Carter adjourned the meeting at 6:08 p.m., to July 20, 2023, at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
Miriam�Carter, Chaff`" -
Darlene Bradley, Secretary T
Minutes prepared by: Pat Smith