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HomeMy WebLinkAboutRP Minutes: 04/13/2022RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, April 13, 2022 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Chu called the virtual meeting to order at 6:03pm. PLEDGE OF ALLEGIANCE — Vice -Chairperson Cheung ROLL CALL OF COMMISSIONERS PRESENT: Chu, Cheung, and Fowler EXCUSED: Yu ABSENT: Swinney A motion was made by Chairperson Chu, seconded by Commissioner Fowler, and unanimously carried on roll call vote to excuse Commissioner Yu. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS - None REPORTS FROM RECREATION AND PARKS COMMISSIONERS Vice -Chairperson Cheung reported Little League Opening Ceremonies were amazing. Vice - Chairperson Cheung reported the soccer all-star season has completed just in time for baseball season to start. Chairperson Chu reported the Opening Day Ceremony for Arcadia National Little League was nice and it was great to see Little League President Domingo. Chairperson Chu reported Mr. Domingo complimented Assistant Director Recreation and Community Services (ADRCS) Candice Cheung and the Arcadia Recreation and Community Services Department staff for all their help and hard work they continue to do for the little leagues. Chairperson Chu reported the league is working to adjust the field base plates when the new intermediate league uses the field. Commissioner Fowler reported he had fun at the Opening Day Ceremony for the Santa Anita Little League. Commissioner Fowler commented the investment the City has put into the renovations of the fields and the surrounding park facility at Eisenhower Park is exceptional. He reported Eisenhower Park, including the dog park are always busy. Commissioner Fowler believes the community will continue to benefit from the Parks Master Plan and future renovations throughout the City. Commissioner Fowler reported he plans to go visit Longden Field to see the infield adjustments for the intermediate league. REPORT FROM CITY COUNCIL MEMBER LIAISON No Report 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of February 9, 2022. It was moved by Chairperson Chu, seconded by Vice -Chairperson Cheung, and unanimously carried on roll call vote to approve Consent Calendar item 2.a. AYES: Chu, Cheung, and Fowler 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Public Works Services Department Principal Civil Engineer (PWSDPCE) Eddie Chan reported the Arcadia City Council directed the staff to pursue a grant from the Land and Water Conservation Fund. PWSDPCE Chan reported, if the $2.2-million-dollar grant is awarded, it will cover approximately fifty percent of the total project. PWSDPCE Chan reported the application has been submitted and the estimated timeline for a response can be as early as October 2022 and as late as April 2023. Once results are received the staff will move forward accordingly. b. Report of Director of Recreation and Community Services Monthly Reports Assistant Director Recreation Community Services (ADRCS) Candice Cheung reported on many of the senior activities held in the month of March. ADRCS Cheung reported senior Walk 'N Talk program had 14 participants. ADRCS Cheung stated this was the last month for Walk and Talk until fall. The program is going on hiatus in anticipation of the summer heat. ADRCS Cheung reported the Lion Sight Program handed out four vouchers to seniors who met the low income and age requirements. This free program provides a voucher for a free eye exam and free pair of glasses. ADRCS Cheung reported the American Association of Retired Persons (AARP) resumed the free tax services this year, assisting 95 individuals. ADRCS Cheung reported Dancing Through the Decades was held on March 11, with 77 in attendance. Participants danced to the great music of Acoustic Alumni while enjoying a delicious meal. ADRCS Cheung continued her report with the annual billiards tournament held on March 22. The tournament took place with 12 participants competing for the win. A "Hall of Fame" is being created in the billiards room to highlight current and past winners. ADRCS Cheung reported on several recreation programs taking place beginning with Adult Basketball and the 925 players that make up the league. ADRCS Cheung reported Kid's Night Out has resumed after a brief break due to COVID-19 with 39 children in attendance. The staff and volunteens played games, created crafts, ate dinner, and watched a movie with the participants. ADRCS Cheung reported the Volunteen Program had 20 volunteens in the month of March, for a total of 202 hours. Volunteens assisted with the After -School Program, Kid's Night Out, preparing for the egg hunts, and Tech Talk. ADRCS Cheung reported on a few of the Department's upcoming events: The Teen Flashlight Egg Hunt and the Egg-Stravaganza Egg Hunt for the kids under 12 will take place in April, on May 7; the Community Bike Ride will take place with a seven and a half mile leisure ride through the City. Vice -Chairperson Cheung asked if pre -registration is required for the bike ride. ADRCS Cheung replied pre -registration is recommended so the event does not get cancelled and the event is open to all, both residents and non-residents. Financial Statements ADRCS Cheung reported the Department financials are within the budgeted percentages for the fiscal year. With the department 75% into the fiscal year, the expenditure percentage is at 61 %, with the revenue at 79%. ADRCS Cheung concluded her report stating there is still little to no change in the Park and Recreation Facilities Fund due to the grant application process the City is going through for the Newcastle Park project. ADJOURNMENT Chairperson Chu adjourned the meeting at 6:25pm to May 11, 2022, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia Peter Chu Chairperson By: Sara Somogyi Secretary