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HomeMy WebLinkAboutAgenda - August 15, 2023 CITY OF ARCADIA City Council Regular Meeting Agenda Tuesday, August 15, 2023, 6:00 p.m. Location: City Council Conference Room, 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电 话：(626) 574-5455）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：(626) 574- 5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 How to Submit Public Comment: Members of the Public who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time and words allotted. 1. In-Person: Complete a Speaker Card, indicating the agenda item number and submit it to the City Clerk prior to the meeting, or simply come to the podium when the Mayor asks for those who wish to speak. Speakers shall be limited to five (5) minutes per person. At the Mayor’s discretion, the time limit may be shortened to allow all speakers to address the City Council. Electronic submission of Public Comment is also available via the City’s website or by email as noted below. Public Comment submitted electronically will not be read into the record at the posted meeting time but are forwarded to the City Council prior to the meeting for consideration. 1. Website: Please submit your comments using our online public comment form at ArcadiaCA.gov/comment. Your comments must be received at least 30 minutes prior to the posted meeting time. 2. Email: Please submit your comments via email to CityClerk@ArcadiaCA.gov . Your comments must be received at least 30 minutes prior to the posted meeting time. 如何提交公众评论意见： 公众成员可以使用以下任何一种方法提交公众评论意见。请在时间和字数的限制范围内提交公众评论意见。 1. 亲自出席：填写一张发言人卡片，注明议程项目编号，然后在会议开始前提交给市书记官，或者在市 长询问公众发言时，直接到讲台上发言。每位发言人的发言时间不得超过五（5）分钟。市长可自行决 定缩短发言限制时间，以便允许所有发言人向市议会表达自己的意见。 亦可按照以下方法在本市网站上或通过电子邮件以电子方式提交公众评论意见。以电子方式提交的公众评 论意见不会在公布的会议期间读入记录，但会在会议开始前转交给市议会，供市议会考虑。 1. 网站：请使用以下网站中刊载的在线公众评论意见表提交您的评论意见：ArcadiaCA.gov/comment。 必须在公布的会议时间前至少提前 30 分钟提交评论意见。 2. 电子邮件：请将您的评论意见通过电子邮件发送至：CityClerk@ArcadiaCA.gov。必须在公布的会议 时间前至少提前 30 分钟提交评论意见。 CALL TO ORDER ROLL CALL OF CITY COUNCIL MEMBERS Paul P. Cheng, Mayor April A. Verlato, Mayor Pro Tem Michael Cao, Council Member Sharon Kwan, Council Member Eileen Wang, Council Member PUBLIC COMMENTS (5-minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. CLOSED SESSION a. Pursuant to Government Code section 54956.9(d)(4) to confer with legal counsel regarding potential litigation - two (2) cases. b. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the matter of Arcadians for Environmental Preservation v. City of Arcadia, Los Angeles County Superior Court (Case No. 20STCP02902). Regular Meeting City Council Chambers, 7:00 p.m. 1. CALL TO ORDER 2. INVOCATION Reverend Jolene Cadenbach, Arcadia Congregational Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL OF CITY COUNCIL MEMBERS Paul P. Cheng, Mayor April A. Verlato, Mayor Pro Tem Michael Cao, Council Member Sharon Kwan, Council Member Eileen Wang, Council Member 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS 7. PRESENTATIONS a. Presentation of appreciation to firefighter/paramedics Beth Fournier and Nik Pheng from Monterey Park Fire Chief Matt Hallock for Arcadia Fire Department’s response and assistance to the January mass shooting. b. Mayor’s Certificate to Arcadia resident and photographer Jamie Nicholson for his support of the Arcadia Fire Department. c. Mayor’s Certificate to the Arcadia Chinese Association for organizing Law Day 2023. d. Presentation of the WaterSmart Hero Awards. e. Presentation by Waste Management to introduce staff to the City Council and Community. f. Presentation by Arcadia Performing Arts Foundation President and CEO Gary Kovacic. 8. PUBLIC COMMENTS (5-minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. 9. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). 10. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of July 18, 2023. CEQA: Not a Project Recommended Action: Approve b. Resolution No. 7519 accepting a dedication for street and sidewalk purposes and approving Final Tract Map No. 83124 for a six-unit multi-family residential condominium subdivision at 414 South Second Avenue. CEQA: Exempt Recommended Action: Adopt c. Resolution No. 7520 determining the amount of revenue to be raised from property taxes for Fiscal Year 2023-24 to pay for the debt service on the 2021 General Obligation Refunding Bonds (Series Bond Measure A and Series Police Station Project). CEQA: Not a Project Recommended Action: Adopt d. Resolution No. 7521 amending the Fiscal Year 2023-24 Operating Budget, authorizing a supplemental budget appropriation for cloud hosting fees in the amount of $160,000, offset by a reduction in the General Fund Reserve; and approving a Software Service Agreement with Oracle America and Can/Am Technologies for the implementation of a new financial Enterprise Resource Planning and cashiering software system in the amount of $450,000. CEQA: Not a Project Recommended Action: Adopt and Approve e. Designate Council Member Michael Cao as the Voting Delegate and Council Member Eileen Wang as the Alternate Voting Delegate for the 2023 League of California Cities Annual Conference. CEQA: Not a Project Recommended Action: Approve f. City Council Compensation Adjustment pursuant to Arcadia City Charter Section 402. CEQA: Not a Project Recommended Action: Receive and File g. Contract with Gentry Brothers, Inc., for the Downtown Alley Improvements Project and City broadband infrastructure in the amount of $1,938,334, plus a 10% contingency. CEQA: Exempt Recommended Action: Approve h. Purchase of ammunition from San Diego Police Equipment Co., Inc. in an amount not to exceed $100,115. CEQA: Not a Project Recommended Action: Waive the Formal Bid Process and Approve i. Purchase Order with All Star Fire Equipment for the purchase of structural firefighting coats and pants in the amount of $44,600 for Fiscal year 2023-24; and authorize the City Manager to approve the subsequent annual renewals. CEQA: Not a Project Recommended Action: Approve j. Joint use Dana Gym Maintenance and Operation expenses, not to exceed $50,400. CEQA: Not a Project Recommended Action: Approve k. Reject the one proposal received for design-build services for the Library Family Restroom Project and direct staff to solicit additional proposals. CEQA: Exempt Recommended Action: Approve 11. ADJOURNMENT The City Council will adjourn this meeting to September 5, 2023, 6:00 p.m. in the City Council Conference Room. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City’s website at www.ArcadiaCA.gov. Copies of individual Agenda Reports are available via email upon request (CityClerk@ArcadiaCa.gov). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described. PUBLIC PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address (optional) for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as 10 copies of any printed materials you would like distributed to the City Council. The use of City equipment for presentations is not permitted. MATTERS NOT ON THE AGENDA should be presented during the time designated as “PUBLIC COMMENTS.” In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting. MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant-at-Arms of the City Council meeting. The Sergeant-at- Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section. 欢迎参加阿凯迪亚市议会会议! 市议会鼓励公众参与，并邀请您分享对城市管理的看法。 会议：市议会定期会议于每个月第一个和第三个星期二下午七时在市议会会议厅举行。在市政厅、阿凯迪亚图书馆和市政府 网站（www.ArcadiaCa.gov）可以找到包含所有相关信息的完整市议会议程。单独的议程报告可应请求通过电子邮件索取 （CityClerk@ArcadiaCa.gov）。至于在发布该议程后向市议会多数成员分发的文件，公众可在阿凯迪亚市书记官办公室查 阅，地址：240 W. Huntington Drive, Arcadia, California。市议会会议实况将通过有线电视进行现场直播和回放。如在以往的 通知中所提示，如果您参加这次公开会议，您的图像和/或声音可能被录下并播出。 公众参与：市议会欢迎并邀请您参加市议会的所有会议。在每次定期会议上都为那些希望在会上发言的市民留出时间。市政府 要求在市议会发言的人杜绝个人攻击、诽谤、亵渎或破坏性言论。如有可能，请在发表意见之前向市书记官提交一张发 言卡，亦可在市长宣布自由发言时直接上台发言，并说出您的姓名和地址（如果您愿意），以便制作会议记录。请向市书 记官提供一份您在发言中使用的任何书面材料，以及 10 份您希望分发给市议会的任何印刷材料。不允许把市政府设备用于准 备发言内容。 议程之外的事项应当在指定的“公众评议”时间提出。在一般情况下，每位发言者将有五（5）分钟时间向市议会 陈述意见，但市长可酌情缩短发言时限，以便让所有希望发言的人都有机会发言。根据州法，市议会不得讨论或表 决未列入议程的事项。此类事项将自动转给工作人员采取适当行动或作出回应，或将其列入未来会议的议程。 列入议程的事项应当在市议会审议该事项时讨论。请在发言卡 上标明事项的议程编号。在适当的时间会叫到您的名 字，您可以在五（5）分钟时限内发言。市长可酌情缩短发言时限，以便让所有希望发言的人都有机会发言。 公开听证和上诉是为需要或希望征求公众意见的事项安排的日程。除申请人外（市议会可酌情决定延长申请人的发 言时间），每位发言人的发言不得超过五（5）分钟。市长可酌情缩短发言时限，以便让所有希望发言的人都有机 会发言。申请人还可以另外提交反驳意见。 议程事项：议程包含市议会的例行议题。一般而言，由市政府工作人员在会议前对议程中的事项进行审查和调查，以便市议 会在作出决定之前能够充分了解情况。 同意日历：在同意日历 上列出的事项被市议会视为例行公事，并将通过一项动议采取行动。除非市议员、工作人员或公众 提出请求，否则不会对这些事项进行单独讨论。如果有人提出请求，该事项将从同意日历中删除，单独进行审议和采取行 动。 行为规范：尽管市民可对市政府的政策和市议会或其成员的行动或拟议行动自由地提出批评，但不得出现干扰会议正常秩序 的行为，包括但不限于在别人的发言时间内阻止别人发言，或妨碍公众听到发言内容或看到议程进展状况。市民亦不得威胁 进行身体伤害或以可能被合理理解为作出身体伤害紧迫威胁的方式行事。所有出席会议的人都必须遵守市政府的反骚扰政 策，禁止基于个人种族、宗教信仰、肤色、原国籍、祖籍、身体残障、疾病、婚姻状况、性别、性取向或年龄骚扰他人。警 察局长或警察局其他成员将担任维持市议会会议秩序的保安官。保安官将执行会议主持人的一切命令和指示，以维持会议秩 序和行为规范。对任何违反会议秩序和行为规范的人可执行拘捕，并可能根据《刑法典》第 403 条或《阿凯迪亚市政法 典》相关条款提出起诉。