HomeMy WebLinkAboutItem 10j - Joint Use Dana Gym Operation ExpensesJoint Use Dana Gym Maintenance and Operation Expenses
August 15, 2023
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DATE: August 15, 2023
TO: Honorable Mayor and City Council
FROM: Sara Somogyi, Director of Recreation and Community Services
By: Ashley Marston, Management Aide
SUBJECT: JOINT USE DANA GYM MAINTENANCE AND OPERATION EXPENSES,
NOT TO EXCEED $50,400
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The City of Arcadia and Arcadia Unified School District (“AUSD”) have a joint use
agreement for Dana Gym at Dana Middle School. Both parties split the annual costs for
the maintenance and operation of the facility. It is recommended the City Council approve
the City’s portion of expenditures for the maintenance and operations of Dana Gym, not
to exceed $50,400.
BACKGROUND
On February 6, 2008, the City of Arcadia and AUSD entered a Joint Use Agreement
(“Agreement”) for the use of Dana Gym for recreational purposes. Dana Gym is an
approximately 8,000 square foot gymnasium utilized by the Recreation and Community
Services Department for basketball, volleyball, badminton, and other recreation classes
and activities. The facility’s usage is split between the parties per a prearranged schedule.
The Joint Use Agreement is for 40 years and is set to expire in 2048, unless otherwise
terminated early and upon mutual agreement of both parties.
DISCUSSION
Per the Agreement, the City and AUSD equally share in the annual costs associated with
maintaining and operating the facility. Annual shared costs include alarm services,
electrical, gas, water, building repair and maintenance; however, each party is
responsible for coordination and payment of custodial services after their use of the
facility. AUSD undertakes and accomplishes all maintenance and operations either by
using AUSD assets or outsourcing labor. The City is billed quarterly for 50% of the costs
and pays AUSD directly. For Fiscal Year 2023-24, the City’s share of the costs is expected
to total $50,400. With ongoing inflation and labor increases, these expenses are expected
to increase annually. Due to the extended nature of the Agreement, it is recommended
Joint Use Dana Gym Maintenance and Operation Expenses
August 15, 2023
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that City Council approve expenditures for maintenance and operations of Dana Gym,
not to exceed $50,400 annually.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA under Sections 15060(c)(2) and
15060(c)(3) of the CEQA Guidelines.
FISCAL IMPACT
FY 2023-24 operating costs for Dana Gym are $50,400 and were approved by City
Council as a part of the City’s FY 2023-24 Operating Budget.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project and is, therefore, exempt under, the California Environmental Quality Act
(“CEQA”); and approve the joint use Dana Gym maintenance and operations expenses,
not to exceed $50,400.
Attachment: Joint Use Agreement of Dana Gymnasium