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HomeMy WebLinkAboutAM Agenda: 09/06/2023CITY OF ARCADIA Arcadia Museum Commission Regular Meeting Agenda Wednesday September 6, 2023 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》,需要调整或提供便利设施才能参加会议的残障人士(包括辅助器材或服务)可与市书记官办 公室联系(电话:626-574-5468)。请在会前 48 小时通知市书记官办公室,以便作出合理安排,确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策,英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系(电话: 626-574-5455),请求提供志愿或专业翻译服务,请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Marilyn Daleo, Chairperson Angela Ayala, Chairperson Pro Tempore Janalee Shimmin, Commissioner Ginny Blitz, Commissioner Billie Tone, Commissioner PUBLIC COMMENTS Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per person, unless waived by the Museum Commission. Under the Brown Act, the Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items DIRECTOR REPORTS Announcements / Statements / Reports Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers  120 Years of Arcadia History Exhibit  Anita Baldwin History Talk  Preservation Workshop  Preschool Program  Educational Kits  Decorate a Red Envelope for a Museum Exhibit CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of July 5, 2023 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, November 1, 2023 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report July – August 2023 July 2023 August 2023 In-person Visitors: 629 In-person Visitors April 1 - 26: 306 Virtual Visitors: Virtual Visitors for April 1 - 23: Facebook: 5,126 Facebook: 1,125 Instagram: 3,047 Instagram: 3,127 Twitter: 2,370 Twitter: 2,079 YouTube: 189 YouTube: 90 Website: 1,016 Website: 662 HIGHLIGHTS The 5th Annual Summer Enrichment Program was a success with new and returning participants in the program. Dino Day had visitors participating in activities while also taking a look at real dinosaur fossils from the Alf Museum. COLLECTIONS AND INTERNS Getty Intern Mr. Kenny Woo worked on the creation of the 120th Anniversary exhibit panels and chose items with Curator Ms. Stevy Acevedo to put on display. Intern Woo also worked on the inventory, curation, cataloging, and digitization of the Ross Field Balloon School Collection recently acquired by the Museum. Intern Woo also worked with Getty Intern Ms. Angel Ge in the inventory, curation, cataloging, and digitization of the Arcadia Garden Club Collection. Intern Mr. Jonathan Ornelas has begun working on a new project that consists of more letters from Edith Grandy and her family that were donated to the Museum by the Monrovia Historical Society. Curator Acevedo received this donation in August and Intern Ornelas is currently conducting an inventory on the collection. Volunteer Ms. Deborah Cordano continues to work on the Anthony W. Wilkinson Collection transcription on FromThePage.com. She has reviewed the letters on FromThePage that community members have helped transcribe since 2021. With the addition of the donation from the Monrovia Historical Society, there will be more letters to transcribe as part of this collection. Intern Mr. Zackary Ostrowski continues to work on the inventory, curation, and digitization of the (Sandy) Silverstein Collection. Volunteer Mr. Alick Diaz has been working on the inventory, curation, digitization, and cataloging of the Fannie Smith Duval Collection, a resident and local teacher from Arcadia in the 1930’s. Ms. Teresa Summers-Garcia will begin her internship for the Fall as part of her academic work for the University of Denver Master of Library Science Program. She has been working with Curator Acevedo to select her start date in September. Curator Acevedo and Education Coordinator Mr. Daniel Estrada conducted interviews for prospective Fall interns. They will receive college credit and be tasked with assisting in the Museum’s Preschool Program on Fridays. Ms. Corina Yang from Anaheim, California was selected for this internship and is a recent graduate from Chapman University. 2 An inventory of all items donated during this time period:  Ms. Sandy Burn on behalf of the Monrovia Historical Society donated letters and documents from the Grandy Collection, connected to the Museum’s Edith Hartzell Grandy Collection, also known as the Anthony Wilkinson Collection. The Monrovia Historical Society and the Gilb Museum will take joint ownership of the letters, but items will be permanently at the Museum. Included with the donation was the Fannie Smith Duvall Collection, items that belonged to a local Arcadia teacher in the 1930’s.  Mr. Steve Gewecke donated a baseball card of himself from 1990 when he was a part of the Springfield Cardinals baseball team.  Mr. Tom and Ms. Melinda Peters donated a Santa Anita Park Official Program from 1938.  Ms. Marilyn Daleo donated more items from the previous collections she has donated, including the Arcadia Tournament of Roses, Arcadia Unified School District, and City of Arcadia campaigns. EXHIBITS Interns Ornelas and Kenny Woo worked on the construction of the 1984 Summer Olympics exhibit at the Cashiers Office at City Hall in July. Getty Interns Woo and Ms. Angel Ge worked on the creation of a smaller City of Arcadia 120th Anniversary exhibit at the Council Chambers in City Hall on August 22. Items include a jockey’s uniform, a brick from Lucky Baldwin's brickyard, and centennial memorabilia. Staff completed the installation of the City of Arcadia’s 120th anniversary exhibit at the Museum. Interns Woo, Ornelas, and staff member Ms. Rebecca Andersen helped with the creation and installation of the exhibit. The exhibit portrays panels created by Getty Intern Woo that highlight certain time periods in Arcadia’s history and also a section highlighting what does the future hold for the City of Arcadia. ADMINISTRATION The Friends of the Arcadia Museum (FAM) did not have a meeting in July but did conduct their August meeting in the Museum Education Center. Museum staff discussed current and ongoing projects and events with the Board members that occurred in the summer. The Museum staff was able to share their experience with this year's Summer Enrichment Program and upcoming exhibits. Their next meeting will take place on September 7 in the Museum Education Center. Curator Acevedo attended the Arcadia Chinese Association 2023-2024 Officers and Directors Installation Invitation on August 18. She attended with Library Manager Ms. Samantha Alba and was able to talk to attendees and build connections for future collaborations. The Museum was awarded the Getty Marrow Undergraduate Internship grant to fund two paid internships: Curatorial & Exhibitions along with Education & Public Engagement. Interns worked 40 hours a week for 10 consecutive weeks. Curator Acevedo and Museum Education Coordinator Estrada worked with both interns with their projects, including the construction of the 120th Anniversary exhibit and Summer Enrichment Program. Their last day at the Museum was on August 22. Curator Acevedo continues to work with Girl Scout Ms. Sohana Sahni on her Girl Scout Gold Award. Ms. Sahni has begun collecting oral histories from Arcadia community members of all 3 ages, to see the impact of social media on their lives. Once she is ready, she will be creating a temporary exhibit for the community to see at the Museum. Curator Acevedo is also working with Girl Scout Ms. Kailani Yamashiro on her Gold Award. She will be creating a photo journal of significant monuments in Arcadia for the Gilb Museum. Mayor Pro Tem Ms. April Verlato and Curator Acevedo came up with a list of ten monuments that Ms. Yamashiro can focus on her project around the city, including the Lucky Baldwin Statue, Anita Baldwin Statue, and the Vietnam Veterans Memorial Monument. Curator Acevedo was asked to participate in the Lunch and Learn webinar series with the California Association of Museums (CAM) on August 17. Ms. Acevedo and Mr. Estrada presented “Strategies for Utilizing Teen Volunteers in Small Museums”. This webinar is available on the CAM YouTube channel as a resource for other museum professionals. Museum Staff will be presenting “Strategies for Utilizing Teen Volunteers in Small Museums” to the Western Museum Association Conference in October this year in Pasadena. Curator Acevedo and Museum Education Coordinator Estrada submitted their proposal “The Power of Adults with Special Needs as Volunteer Champions” to the California Association of Museums Conference in 2024 and it has been accepted. Curator Acevedo has received a request from Mr. Pete Siberell, the Director of Community Service and Special Projects, once again with a future project at Santa Anita Park. Curator Acevedo will be providing a tour to Mr. Siberell and his colleagues on August 30. EDUCATION and PROGRAMMING Curator Acevedo and Getty Interns Woo and Ge participated in this years Downtown Arcadia Patriotic Festival on July 1. The Museum’s booth was once again located next to the Arcadia Public Library booth. Staff passed out promotional material with the Museums logo as well as educational kits for kids to make firework wands. Museum Education Coordinator Estrada and Getty Intern Ge completed the Summer Enrichment Program with a total of 132 attendees across all four programs. Fifteen of those students received a special certificate and gift bag for participating in all four programs. The Summer Enrichment Program had four separate presentations with two sessions each week, which were conducted by both Mr. Estrada and Ms. Ge. The programs offered included Curator of Art, Curator of Plants, Curator of Fossils, and Curator of History. Attendees learned what it takes to work in a museum and the multiple career fields to choose from. Feedback was consistently positive from parents and guardians. For individuals that could not attend the Summer Enrichment Program, Mr. Estrada and Ms. Ge turned the lessons and activities into a kit that families could take home. Fifty kits were created as take-home kits. A total of 481 Summer Enrichment kits have been given out. 4 The Native Trees of Arcadia Educational Kit is now available for the community to reserve and pick-up. Insects of Arcadia will be available beginning on October 3. Curator Acevedo conducted the fourth Preservation Workshop for this year on August 12. The Paper Preservation Workshop had eight participants. Two of those who were unable to attend still received the presentation and materials given out during the program. Many were happy to learn new techniques used in museums, that they too can use to preserve personal memorabilia. Participants also appreciated the Preservation Kits, which were generously funded by the Friends of the Arcadia Museum. The next Preservation Workshop will be on art, taking place on October 7. Museum staff held its annual Dino Day event and saw over 120 visitors in the Museum and Museum Education Center. The event was organized into five numerical stations. Activities included excavating fossils, making a trace fossil imprint, crafting a velociraptor eye magnet, and making a hatching dinosaur puppet. The Alf Museum of Paleontology continued the tradition of collaboration. Alf Museum staff manned an excavation booth with real fossil specimens to educate the community. Volunteers assisted with assembling activity supplies and decorating for Dino Day. A total of 13 volunteers helped with the event. The Preschool Program will be returning on September 1 and will continue every Friday until November. Each week will be a different theme inspired by the history of Arcadia and nature conservation. Preschool students will hone their fine motor skills, engage in teamwork activities, and develop their creative expression. There are currently seven preschool students registered, all around 2 years old. School Program requests for the 2023-2024 is open for all educators. A total of 15 programs have been requested by teachers in Arcadia Unified School District. On Thursday, September 21, 16 students will have an on-site visit to the Museum where they will be given a tour and participate in the Then Vs. Now: History Detective Program. Mr. Estrada has also received two Girl Scout program requests for September and October. The Museum will conduct its fourth History Talk program of the year on September 9, on Anita Baldwin. Ms. Acevedo and Mr. Estrada are planning prospective programs for 2024. 5 MARKETING Getty Intern Ge assisted in social media campaigns for museum programs. Marketing campaigns consisted of posts to Instagram Reels to develop an online presence and showcase what the Museum has to offer. The museum’s Instagram has increased its reach of new users. The Reels feature simultaneously posts to Facebook resulting in higher content insights. Teen Volunteer, Ms. Chloe Htut, created a design commemorating Arcadia’s 120th Anniversary. The image is full of references to the rich history of Arcadian businesses, events, locations, and public buildings. The design was printed on tote bags, which are intended to be incentives to have community members visit and engage with the 120th Anniversary exhibit. VOLUNTEERS Museum Staff held the Volunteer Appreciation Brunch on August 5 to say thank you to all the volunteers for their hard work this summer. Drawstring backpacks filled with snacks were given to all the volunteers that attended. Awards were also given to volunteers specifically highlighting their talents at the Museum. Mr. Estrada continues to oversee more than 50 teen and adult volunteers, including individuals with special needs. Teen volunteer applications will open up again in the fall. Volunteers have until September 16 to inform staff if they are interested in receiving the Presidential Volunteer Service Award. Volunteers must complete at least 100 hours of volunteering since last September 2022. These individuals will receive a certificate from the Presidential Volunteer Service Award. Volunteer hours: July 1 – August 23: 952 hours Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 Open Tuesday - Saturday, 10 am-12 pm & 1pm - 4pm 626.574.5440 | www.Arcadiaca.gov/Museum 120 YEARS OF ARCADIA HISTORY EXHIBIT The Gilb Museum of Arcadia Heritage Presents: Join the Gilb Museum for a chronological history exhibit celebrating the last 120 years of Arcadia history. August 5, 2023 to January 16, 2024 Born almost three decades after Clara Baldwin Stocker, Anita was the daughter of Elias Jackson Baldwin’s third wife Jennie Dexter. Explore the life of Anita Baldwin, known for her philanthropy, love of animals, artistic endeavors, and for the creation of her lavish home Anoakia. THE GILB MUSEUM OF ARCADIA HERITAGE PRESENTS: HISTORY TALKS SERIES 2023 The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, CA 91007 (626)574-5440 www.Arcadiaca.gov/Museum Join the Gilb Museum Staff at 10am as we learn about historical figures and special events that are important to the history of the City of Arcadia. Anita M. Baldwin September 9 Photograph Workshop Paper Workshop F E B R U A R Y 4 The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov www.ArcadiaCA.gov/Museum Join Museum staff in a series of workshops and demonstrations on how you can preserve your personal and family history. Learn preservation methods used by museum professionals and see examples from the Museum collections. Digitization Workshop Textile Workshop Art Workshop Genealogy Workshop P R E S E R V A T I O N W O R K S H O P S E R I E S 2023 T h e G ilb M u s e u m o f A r c ad i a He ri t age P r es e nts: A P R I L 1 J U N E 3 A U G U S T 1 2 O C T O B E R 7 D E C E M B E R 1 6 10:00AM Come discover, explore, & learn new things with the Gilb Museum! Every Friday starting September 1st 10:00 am - 11:00 am PRESCHOOLPROGRAM THE GILB MUSEUM OF ARCADIA HERITAGE Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, CA 91007 (626)574-5440 ArcadiaCA.gov/Museum T h e G i l b M u s e u m o f A r c a d i a H e r i t a g e 3 8 0 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7 O p e n T u e s d a y - S a t u r d a y , 1 0 a m -1 2 p m & 1 p m - 4 p m 6 2 6 .5 7 4 .5 4 4 0 | w w w .A r c a d i a c a .g o v /M u s e u m The Gilb Museum is happy to offer free kits to the local community. Each kit comes with a short history lesson and the materials necessary to complete some fun crafts! Each kit will only be available for a limited time. Applications for kits can be found on the Museum's website. Contact the Gilb Museum for more details. M A M M A L S O F A R C A D I A R E P T I L E S O F A R C A D I A F L O W E R S A N D F U N G I O F A R C A D I A N A T I V E T R E E S O F A R C A D I A I N S E C T S O F A R C A D I A B I R D S O F A R C A D I A Available beginning January 3 Available beginning March 7 Available beginning May 2 Available beginning August 1 Available beginning October 3 Available beginning November 28 Learn about different mammals that can be found throughout Arcadia, including squirrels, mountain lions, and more! Comes with bonus Year of the Rabbit lesson and craft. Educational Kits 2022Educational Kits 2023Educational Kits 2023 This kit will inspire any herpetologist. Learn about some some common Arcadia-area critters, like the Western fence lizard, and some less common creatures, like rattlesnakes. Learn about two different types of organisms - flowers and fungus - that both bloom throughout Arcadia and the surrounding regions. There are many different types of trees that can be found throughout Arcadia. In this kit learn about native trees, and how they are part of Arcadia history. Throughout Arcadia there are many types of insects. Some fly, some crawl, and some burrow. Learn about some of these insects in this kit! Comes with bonus Scary Spiders Science activity! Calling all budding ornithologists! Arcadia is known for the amazing birds that can be found throughout the city. Can you think of one? Learn about birds and bird science in this kit! January 3 - February 25 March 7 - April 29 May 2 - June 24 August 1 - September 30 October 3 - November 18 November 28 - December 30 Gilb Museum of Arcadia Heritage Decorate a Red Envelope for a Museum Exhibit! 2024 Stop by the Gilb Museum between October 2023 and January 2024 to decorate your own red envelope! Decorated red envelopes will be featured in a Lunar New Year exhibit within the Museum's temporary gallery in February 2024. All ages welcome to participate! The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 l www.arcadiaca.gov/Museum Museum@ArcadiaCA.gov Year of the D r a g o n MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, July 5, 2023 CALL TO ORDER – Chairperson Billie Tone called the meeting to order at 5:01 pm in the Museum Education Center. PLEDGE OF ALLEGIANCE – Billie Tone ROLL CALL: Chairperson Billie Tone, Chairpersons Ginny Blitz, Marilyn Daleo, Janalee Shimmin, Angela Yang-Ayala, Director of Library and Museum Services Darlene Bradley, Museum Curator Stevy Acevedo, and Museum Education Coordinator Daniel Estrada. PUBLIC COMMENTS: None ELECTION OF OFFICERS AND APPOINTMENT OF LIASON – Marilyn Daleo was unanimously voted as Chairperson. Angela Ayala was unanimously voted as Chairperson Pro Tempore. Ginny Blitz was unanimously voted as Liaison to the Friends of the Museum. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS: Mayor Pro-tempore Verlato reported that there was no city council meeting due to the July 4h holiday. She shared details on the Saturday, September 30 Moon Festival currently in development by the Arcadia Chinese Association with financial support from the City. She also stated that the City Council approved the 2023-2024 budget, and the City is looking to continue to fill open staff positions. Lastly, she participated in the July 1 Patriotic Festival where approximately 15,000 patrons attended. REPORT FROM THE DIRECTOR No reports from Director. REPORT FROM THE CURATOR Curator Acevedo updated the Commission on May and June projects and events. The new Museum Education Coordinator, Daniel Estrada, started on May 9. Intern Mr. Jonathan Ornelas finished working with the Ruth and Charles Gilb Collection. All work will be submitted to the California Revealed Cataloging California Grant. Intern Patrick Michael has completed curating The Daughters of the American Revolution, Santa Anita Chapter Collection. The Museum continues to receive donations, including the Holy Bible given to Mr. Joe Tsuyiki when he was processed at the Japanese Assembly Center. The 13 Annual Juried Photography Contest and Exhibition opening took place on April 29 with 20 people in attendance. The next exhibit will highlight Arcadia’s 120 Year anniversary. Kenny Woo, the Getty Marrow Collections and Exhibitions Intern, is currently researching key events for this exhibit. The Museum had 18 volunteers with 100 completed hours of service and were invited to attend a celebratory event. Michele Yu, with 275 volunteer hours, and Ludjenee Yan, with 281 hours, were highlighted at this event. The Friends of the Arcadia Museum donated $13,900 to support programming and archival materials. The curator continues to work on the restoration of the Peacock Fountain which will be restored by Silverlake Conservation. Curator Acevedo and Museum Education Coordinator Estrada attended the Museum Educators of Southern California Conference at the USC Pacific Asia Museum in Pasadena. Ms. Acevedo and Mr. Estrada will be presenting “Strategies for Utilizing Teen Volunteers in Small Museums” for the California Association of Museums on August 17. Ms. Acevedo and Mr. Estrada submitted “The Power of Adults with Special Needs as Volunteer Champions” for the 2024 California Association of Museums Conference. Ms. Acevedo assisted Mr. Pete Siberell, the Director of Community Service and Special Projects at Santa Anita Race Track, with installing scannable QR codes highlighting individuals’ stories from the Japanese Assembly Center. REPORT FROM THE MUSEUM EDUCATION CORDINATOR The Museum was invited to El Rancho Days at the L.A. County Arboretum on May 5th and provided Rancho Santa Anita history kits for the community. Museum Staff also participated in Arcadia’s Firefighters Pancake Breakfast; teen volunteers assembled 300 Safety Backpack kits for the event. Mr. Estrada conducted the final round of Girl Scout programs. Girl Scout programs will resume in the fall. The 38 programs performed during the 2022-23 school year reached over 1,127 students; the most popular programs were Tongva Time and Then vs. Now. The Gilb Museum hosted over 104 students from Holly Avenue Elementary and oversaw educational activities across four different stations; Museum Education Coordinator Substitutes Sam Kho and Rebecca Anderson, and Friends board members assisted with the. The Natural History Museum of Los Angeles County brought 20 educators for an exhibition and collection space tour. The Textile Preservation Workshop was held on June 3 to 10 participants; preservation kits were funded by the Friends of the Arcadia Museum. Mr. Kho presented the Clara Baldwin-Stocker History Talk to 15 people in attendance; refreshments were provided by the Friends of the Museum. The Gilb Museum conducted a new program at the first school program outside of Arcadia at Cullen Elementary in Glendora, CA. Staff continuously promotes news and current events on social media. A social media campaign via Instagram Reels is in development with Getty Marrow Intern, Angel Ge. The MailChimp subscriber list continues to grow with 1,150 patrons. A Teen Volunteer Orientation was conducted on May 27 to onboard summer volunteers. Volunteers have created over 2,250 kits and is estimated to create 5,000 kits by the end of the year. The museum recruited five adult volunteers with special needs and further develop a safe space for diverse communities. Volunteer hours from May to June totaled up to 457 hours. Consent Calendar a. Approve the Regular Meeting Minutes of May 3, 2023, Recommended action: Approve. Commissioner Marilyn Daleo moved to approve Consent Calendar Item “a”, which was seconded by Commissioner Ginny Blitz, and carried on a voice vote. AYES: Commissioners Tone, Blitz, Daleo, Shimmin, Yang-Ayala NOES: None Adjournment Chairperson Tone adjourned this meeting at 5:53 p.m. on Wednesday, July 5, 2023, in the Museum Education Center. Approved: Darlene Bradley, Director of Library and Museum Services Prepared by: Daniel Estrada, Museum Education Coordinator