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HomeMy WebLinkAboutRP Minutes: 08/09/2023RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, AUGUST 9, 2023 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Cheung called the meeting to order at 6:02pm. PLEDGE OF ALLEGIANCE — Commissioner Chu ROLL CALL OF COMMISSIONERS PRESENT: Cheung, Chu, Mediana, and Vanni EXCUSED: Swinney A motion was made by Vice -Chairperson Vanni, seconded by Chairperson Cheung, and unanimously carried on roll call vote to excuse Commissioner Swinney. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Mediana — No Report Chairperson Cheung congratulated the Recreation and Community Services Department on a successful season of Summer Concerts and Movies in the Park. Chairperson Cheung reported she attended many of the concerts including the last concert on August 3, National Night Out and the 1201h Birthday Celebration of the City of Arcadia. The celebration was festive and fun with free t-shirts and cupcakes for those attending the event. Vice -Chairperson Vanni reported he is looking forward to when the Recreation and Parks Commissioners can join the City Council on a tour of Wilderness Park. Vice -Chairperson Vanni reported bear sightings on his walks in the Highland Oaks residential community. Commissioner Chu reported he attended the swearing -in ceremony for the incoming Commissioners representing various departments and commissions throughout the City. Commissioner Chu reported the support for the Recreation and Parks Commission's new commissioner Sonny Mediana was met with much support and enthusiasm. REPORT FROM CITY COUNCIL MEMBER LIAISON Mayor Pro Tern Verlato reported Summer Concerts and Movies in the Park had a successful season. Mayor Pro -Tern Verlato reported she attended the concerts including the last one on August 3, celebrating National Night Out and the City's 120th Birthday. Mayor Pro-Tem Verlato reported the Council is working to get the Wilderness Park tour on the calendar. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of July 12, 2023. It was moved by Vice -Chairperson Vanni, seconded by Commissioner Chu, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Deputy Director of Public Works Services (DDPWS) Carmen Masud reported advertisement for the Newcastle Park Design Build went out July 31 through August 7. DDPWS Masud reported all proposals for the Newcastle Park Renovation Project are due by August 17, b. Report from Recreation and Community Services Department Monthly Reports Director Recreation and Community Services Department (DRCS) Sara Somogyi reported the necessary paperwork has been filed with the County Recorder's Office in compliance with required items needed for the Grant the City was awarded for the Newcastle Park project. DRCS Somogyi reported on July senior programs and activities. DRCS Somogyi reported the billiard room had over 600 participants. DRCS Somogyi reported a senior chess club has started with 12 participants in July. DRCS Somogyi reported Coffee with the Mayor had 37 seniors present. DRCS Somogyi reported the Information and referral service helps connect seniors with different services in the community, 23 seniors were assisted. DRCS Somogyi reported Mahjong continues to be popular with 92 seniors participating. DRCS Somogyi reported an average of 77 seniors per day came to the lunch program. DRCS Somogyi reported Walk & Talk ventured out to the Fire Department and Mall with 22 participating. DRCS Somogyi reported senior services provides a, You've Got a Friend program where seniors call home bound seniors to check in on them and offer emotional support, six people were contacted through the month. DRCS Somogyi reported the Patriotic Picnic was held on July 3 with 65 seniors attending. They enjoyed festive activities, entertainment, and a delicious lunch. DRCS Somogyi reported on several recreation programs beginning with the Summer Concert and Movies in the Park final concert on August 3. National Night Out and the City's 1201h Birthday were celebrated with numerous vendors; birthday cupcakes and free commemorative t-shirts were handed out while supplies lasted. DRCS Somogyi reported the Summer Fun 'N Play program and Sports Camps conclude this week with more than 3,500 children participating. DRCS Somogyi reported 48 Volunteens donated over 725 hours. DRCS Somogyi reported recreation classes remain popular with more than 4,400 participants at the various facilities throughout the City. DRCS Somogyi reported the City will be hosting the Moon Festival on September 30. Financial Statements DRCS Somogyi reported the financials are 100% in for the fiscal year of 2022/23 with revenue under at 96.4% and expenditures under at 95% for the fiscal year. DRCS Somogyi explained budgets are set on how the previous year performed. Most of the affected revenue was due to facility unavailability and lack of interest in virtual classes. ADJOURNMENT Chairperson Cheung adjourned the meeting at 6:36pm to September 13, 2023, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. Valerie Cheung Chairperson �01 By:' Sara Somogyi Secretary