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HomeMy WebLinkAboutItem 10j - Reject Bonita Park Concession Design-Build Services ProposalBonita Park Concession Building Improvement Project October 17, 2023 Page 1 of 3 DATE: October 17, 2023 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Michael Kwok, Associate Civil Engineer SUBJECT: REJECT THE ONE PROPOSAL RECEIVED FOR DESIGN-BUILD SERVICES FOR THE BONITA PARK CONCESSION BUILDING IMPROVEMENT PROJECT AND DIRECT STAFF TO RE-DESIGN THE PROJECT AND SOLICIT ADDITIONAL PROPOSALS CEQA: Not a Project Recommendation: Approve SUMMARY The Fiscal Year 2023-24 Capital Improvement Program allocated funding for the design and construction of a new concession building at Bonita Park. To ensure that the City is receiving the highest quality of service and most competitive pricing for the design-build project, the Public Works Services Department (“PWSD”) solicited a formal Request for Proposals (“RFP”). Only one proposal was received, and it significantly exceeded the budget for the project. It is recommended that the City Council reject the one proposal received for design-build services for the Bonita Park Concession Building Improvement Project and direct staff to re-design the project and solicit additional proposals at a later date. BACKGROUND On August 1, 2017, the City Council adopted the Recreation and Parks Master Plan (“Master Plan”), which is a guiding policy document that provides prioritized recommendations for growth, development, and implementation strategies related to parks and recreation facilities. The recommendations proposed were based on a detailed assessment of community demographics, community needs, existing conditions of recreation and parks facilities, and the effectiveness of the various recreation and community services programs. These recommendations were prioritized on a four-tier basis, depending on their degree of need, with Tier 1 being the highest priority and Tier 4 the lowest priority. Tier 1 recommendations are critical projects necessary for maintaining and improving existing program operations, replacing aged infrastructure, and providing additional park Bonita Park Concession Building Improvement Project October 17, 2023 Page 2 of 3 enhancements for continued enjoyment and safety. The replacement of the concession building at Bonita Park was listed as a Tier 2 improvement. The Master Plan and the design-build plans used for the existing Eisenhower Park concession/restroom building that was replaced in 2020 were utilized to prepare an RFP for the design and construction of the new concession building at Bonita Park. The Project’s goal is to beautify the park as well as provide improved concession and restroom amenities for park users. The key elements of the proposed concession building include, but are not limited to, a concession area, storage room, restrooms, exterior drinking fountains, and various appliances and furnishings. DISCUSSION A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483, and proposal packages were provided to companies that perform this type of work. On August 28, 2023, the City Clerk received one proposal with the following results: Bidder Location Bid Amount______ Axiom Group Los Angeles, CA $ 2,488,536 PWSD staff contacted companies that received the RFP to inquire as to why they did not submit a proposal, and many of them communicated that they currently do not have the ability to take on the project. The one proposal the City received, substantially exceeded the $1.7 million budget for this project. It is recommended that the one proposal received for design-build services for the Bonita Park Concession Building Improvement Project be rejected; this will allow the project design to be re-evaluated and revised in an effort to achieve cost savings. Alternatives could include prefabricated buildings, different construction materials, removing elements, or simply waiting until more contractors have the capacity to bid on the project. ENVIRONMENTAL ANALYSIS Rejecting this proposal does not constitute a project under the California Environmental Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Funds in the amount of $1,700,000 have been budgeted for the Bonita Park Concession Building Improvement Project as part of the Fiscal Year 2023-24 CIP budget, with all project costs being paid from the Parks Fund. Bonita Park Concession Building Improvement Project October 17, 2023 Page 3 of 3 RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project, and therefore, is exempt under the California Environmental Quality Act (“CEQA”); and reject the one proposal received for design-build services for the Bonita Park Concession Building Improvement Project and direct staff to re-design the project and to solicit additional proposals.