HomeMy WebLinkAboutItem 10j - Reject Bonita Park Concession Design-Build Services ProposalBonita Park Concession Building Improvement Project
October 17, 2023
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DATE: October 17, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Michael Kwok, Associate Civil Engineer
SUBJECT: REJECT THE ONE PROPOSAL RECEIVED FOR DESIGN-BUILD
SERVICES FOR THE BONITA PARK CONCESSION BUILDING
IMPROVEMENT PROJECT AND DIRECT STAFF TO RE-DESIGN THE
PROJECT AND SOLICIT ADDITIONAL PROPOSALS
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Capital Improvement Program allocated funding for the design
and construction of a new concession building at Bonita Park. To ensure that the City is
receiving the highest quality of service and most competitive pricing for the design-build
project, the Public Works Services Department (“PWSD”) solicited a formal Request for
Proposals (“RFP”). Only one proposal was received, and it significantly exceeded the
budget for the project.
It is recommended that the City Council reject the one proposal received for design-build
services for the Bonita Park Concession Building Improvement Project and direct staff to
re-design the project and solicit additional proposals at a later date.
BACKGROUND
On August 1, 2017, the City Council adopted the Recreation and Parks Master Plan
(“Master Plan”), which is a guiding policy document that provides prioritized
recommendations for growth, development, and implementation strategies related to
parks and recreation facilities. The recommendations proposed were based on a detailed
assessment of community demographics, community needs, existing conditions of
recreation and parks facilities, and the effectiveness of the various recreation and
community services programs.
These recommendations were prioritized on a four-tier basis, depending on their degree
of need, with Tier 1 being the highest priority and Tier 4 the lowest priority. Tier 1
recommendations are critical projects necessary for maintaining and improving existing
program operations, replacing aged infrastructure, and providing additional park
Bonita Park Concession Building Improvement Project
October 17, 2023
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enhancements for continued enjoyment and safety. The replacement of the concession
building at Bonita Park was listed as a Tier 2 improvement.
The Master Plan and the design-build plans used for the existing Eisenhower Park
concession/restroom building that was replaced in 2020 were utilized to prepare an RFP
for the design and construction of the new concession building at Bonita Park. The
Project’s goal is to beautify the park as well as provide improved concession and restroom
amenities for park users. The key elements of the proposed concession building include,
but are not limited to, a concession area, storage room, restrooms, exterior drinking
fountains, and various appliances and furnishings.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483,
and proposal packages were provided to companies that perform this type of work. On
August 28, 2023, the City Clerk received one proposal with the following results:
Bidder Location Bid Amount______
Axiom Group Los Angeles, CA $ 2,488,536
PWSD staff contacted companies that received the RFP to inquire as to why they did not
submit a proposal, and many of them communicated that they currently do not have the
ability to take on the project. The one proposal the City received, substantially exceeded
the $1.7 million budget for this project. It is recommended that the one proposal received
for design-build services for the Bonita Park Concession Building Improvement Project
be rejected; this will allow the project design to be re-evaluated and revised in an effort to
achieve cost savings. Alternatives could include prefabricated buildings, different
construction materials, removing elements, or simply waiting until more contractors have
the capacity to bid on the project.
ENVIRONMENTAL ANALYSIS
Rejecting this proposal does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Funds in the amount of $1,700,000 have been budgeted for the Bonita Park Concession
Building Improvement Project as part of the Fiscal Year 2023-24 CIP budget, with all
project costs being paid from the Parks Fund.
Bonita Park Concession Building Improvement Project
October 17, 2023
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RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project, and therefore, is exempt under the California Environmental Quality Act
(“CEQA”); and reject the one proposal received for design-build services for the Bonita
Park Concession Building Improvement Project and direct staff to re-design the project
and to solicit additional proposals.