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HomeMy WebLinkAboutItem 10k - Accept Santa Anita Corridor Phase 2 Traffic Signal Improvements Project as Complete
DATE: October 17, 2023
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director
Kevin Merrill, City Engineer
By: Ryan Huey, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY CALIFORNIA PROFESSIONAL
ENGINEERING, INC. FOR THE SANTA ANITA AVENUE CORRIDOR
PHASE 2 TRAFFIC SIGNAL IMPROVEMENTS, AT THE
INTERSECTIONS OF SANTA ANITA AVENUE AND COLORADO
BOULEVARD, SANTA CLARA STREET, DIAMOND STREET, WISTARIA
AVENUE AND VIRGINIA DRIVE, AS COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On March 15, 2022, the City Council awarded a contract to California Professional
Engineering, Inc. (“CPE”), in the amount of $1,026,511, plus a 10% contingency, for traffic
signal improvements and modifications at the five intersections of Santa Anita Avenue &
Colorado Boulevard; Santa Anita Avenue & Santa Clara Street; Santa Anita Avenue &
Diamond Street; Santa Anita Avenue & Wistaria Avenue; and Santa Anita Avenue &
Virginia Drive. There were four change orders on the project, which collectively added
$97,940.40, or 9.54% of the contract amount. With the adjustment for change orders, the
final contract amount is $1,124,451.40, which is within the total authorized budget.
The terms and conditions of this project have been complied with and the required work
has been performed to the satisfaction of City staff. It is recommended that the City
Council accept the project as complete and authorize the final retention payment in
accordance with the contract documents.
BACKGROUND
Phase 1 of the traffic signal improvements along Santa Anita Avenue began in February
2020 and were completed in December 2020. The project included improvements to two
intersections along the Santa Anita Avenue corridor, at Santa Anita Avenue & Alta Street,
Accept Santa Anita Avenue Corridor Phase 2 Traffic Signal Improvements
October 17, 2023
Page 2 of 4
and Santa Anita Avenue & Le Roy Avenue. In Phase 2, the project proposed traffic signal
improvements at five additional intersections to continue upgrading the corridor.
With several traffic signal components functioning inefficiently and nearing the end of their
lifespans, upgrades were necessary to prevent issues that would negatively affect the
daily operation of the intersections. With constant advancements in traffic signal
equipment, the City continues to be intentional in selecting equipment that improves traffic
signal management and operations. The improvements for Phase 2 included the
implementation of flashing yellow arrow (“FYA”) capability and the installation of new
traffic signal poles, cabinets, signal heads, conductor cables, detector loop cables,
pedestrian push buttons, video detection equipment, CCTV cameras, switches, pull
boxes, and fiber optic cable.
In addition, crosswalk striping was refreshed at all intersections, with white paint being
replaced with high-visibility yellow paint at Santa Anita Avenue & Wistaria Avenue, Santa
Anita Avenue & Diamond Street, and Santa Anita Avenue & Virginia Drive. The high-
visibility yellow paint is an added safety measure for both vehicles and pedestrians
crossing at the three intersections located near schools.
Lastly, concrete improvements that included the re-construction of curb ramps, sidewalk,
and median passageways were completed to comply with current Americans with
Disabilities Act (“ADA”) standards.
DISCUSSION
The construction of Phase 2 began in October 2022 and was completed in July 2023. The
project was delayed several months due to lengthy lead times for materials, an
unanticipated pole relocation, and unexpected weather delays. The project has now been
completed to the City’s satisfaction.
The project included four Change Orders, each of which is described below.
• Change Order #1 included the installation of five new traffic signal cabinets and
repair of loops and detector loop cables. This work was performed at five
intersections separate from the project to address immediate issues caused by old
cabinets.
• Change Order #2 included labor and additional work for the contractor to break
down an existing foundation that was discovered while potholing, to accommodate
the placement of a traffic signal pole at a newly proposed location shown on the
design plans.
Accept Santa Anita Avenue Corridor Phase 2 Traffic Signal Improvements
October 17, 2023
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• Change Order #3 was created to re-open the purchase order that had been closed
by mistake when paying a previous invoice. There was no monetary impact from
this change.
• Change Order #4 included various work items in which unforeseen issues were
discovered during construction and were addressed on a time and materials
(“T&M”) basis to allow the contractor to continue working without interruption. Most
of the costs incurred in Change Order #4 were caused by issues at the northeast
corner of Santa Anita Avenue & Colorado Boulevard. With limited right-of-way and
a large traffic signal pole in the middle of the sidewalk/curb ramp, existing field
conditions made it difficult to implement the new design of the ADA compliant curb
ramp to include both compliant slopes and path of travel clearances. After various
field visits with the concrete contractor and traffic signal contractor, it was
determined that the best solution to bring the ramp into compliance would be to
relocate the traffic signal pole. Although this work was an additional expense, the
work allowed the City to address the area of concern, construct a compliant curb
ramp, and remain within budget.
As shown in the table below, these change orders brought the final construction total to
$1,124,451.40, which is within the approved 10% contingency.
Original Contract: $1,026,511
CO #1 $27,426.25
CO #2 $2,670.96
CO #3 (No Expense)
CO #4 $67,843.19
COs Sub Total: $97,940.40
Final Total Contract: $1,124,451.40
FISCAL IMPACT
This project was originally budgeted in the Fiscal Year 2021-22 Capital Improvement
Program at $800,000, with local funding from the Transportation Impact Fund. At the time
the contract was awarded on March 15, 2022, the City Council authorized a total budget
of $1,026,511, plus a 10% contingency for the project.
Transportation Impact Funds budgeted for the Colorado Street/Boulevard - Complete
Streets (Traffic Signal Improvements) Project and Traffic Signal Fiber Optics Network
Extensions Project were used to cover the remaining balance of the project. The
intersection improvements at Santa Anita Avenue & Colorado Boulevard were deemed
eligible work under the Colorado Street/Boulevard – Complete Streets (Traffic Signal
Improvements) Project budget, as it contributes to the overall goal of improving the
Colorado Boulevard Corridor. Excess funds in the Traffic Signal Fiber Optics Network
Extensions Project budget were available after the completion of prior extension projects.
Accept Santa Anita Avenue Corridor Phase 2 Traffic Signal Improvements
October 17, 2023
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A portion of the remaining funds were used on this project to continue expanding the
City’s fiber optic cable network along Colorado Boulevard, which was a missing segment
that had been a high priority for completion.
The breakdown of expenses from each fund is shown in the table below.
PROJECT AMOUNT
EXPENDED
FUND
Santa Anita Avenue Corridor Traffic
Signal Improvements
$760,000.00 Transportation Impact
Colorado Street/Boulevard - Complete
Streets (Traffic Signal Improvements)
$240,000.00 Transportation Impact
Traffic Signal Fiber Optics Network
Extensions
$124,451.40 Transportation Impact
Total $1,124,451.40
RECOMMENDATION
It is recommended that the City Council accept all work performed by California
Professional Engineering, Inc. for the Santa Anita Avenue Corridor Phase 2 Traffic Signal
Improvements, at the intersections of Santa Anita Avenue and Colorado Boulevard, Santa
Clara Street, Diamond Street, Wistaria Avenue and Virginia Drive, as complete; and
authorize the final payment to be made in accordance with the contract documents.