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Home My WebLink AboutAM Agenda: 11/01/2023CITY OF ARCADIA Arcadia Museum Commission Regular Meeting Agenda Wednesday November 1, 2023 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话： 626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Marilyn Daleo, Chairperson Angela Ayala, Chairperson Pro Tempore Janalee Shimmin, Commissioner Ginny Blitz, Commissioner Billie Tone, Commissioner PUBLIC COMMENTS Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per person, unless waived by the Museum Commission. Under the Brown Act, the Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items DIRECTOR REPORTS Announcements / Statements / Reports Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers  2022-2023 Museum Annual Report  Make Your Own Snow Globe  Decorate a Red Envelope for a Museum Exhibit  Educational Kits 2024 CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of September 6, 2023 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, January 3, 2024 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report September – October 2023 September 2023 October 2023 In-person Visitors: 432 In-person Visitors October 1 - 19: 242 Virtual Visitors: Virtual Visitors for October 1 - 18: Facebook: 1,384 Facebook: 300 Instagram: 540 Instagram: 214 Twitter: 1,700 Twitter: 1,001 YouTube: 132 YouTube: 71 Website: 709 HIGHLIGHTS The Gilb Museum began its Preschool Program once again to the community on Fridays. Curator Acevedo and Museum Education Coordinator Estrada presented at the 2023 Western Museum Association in Pasadena. COLLECTIONS AND INTERNS Intern Mr. Jonathan Ornelas is working on the Edith Hartzel Grandy letters associated with the Anthony W. Wilkinson collection. He is conducting an inventory and curation of the collection, which consists of approximately 1,300 letters, postcards, documents, and newspaper clippings. Volunteer Ms. Deborah Cordano continues to work on the Anthony W. Wilkinson Collection transcription on FromThePage.com. She has reviewed the letters on FromThePage that community members have helped transcribe since 2021. Once the collection Intern Ornelas is working on is digitized, it will be added to the FromThePage project. Intern Ms. Maria Barrios continued to work on the inventory, curation and digitization of the Santa Anita Athletic Club Collection. Intern Mr. Zackary Ostrowski continues to work on the inventory, curation and digitization of the (Sandy) Silverstein Collection. The collection consists of 91 artifacts. Mr. Ostroski is preparing to apply to graduate school. Volunteer Mr. Alick Diaz completed the inventory, curation, digitization, and cataloging of the Fannie Smith Duvall Collection, which consisted of approximately 90 items. Intern Ms. Teresa Summers-Garcia continues her internship in the Fall as part of her academic work for the University of Denver Masters of Library Science Program. She has worked on the inventory, curation, and cataloging of recent donations given to the Museum. She recently learned how to construct custom boxes and also helped and attended the Art Preservation Workshop with Curator Ms. Stevy Acevedo. She is now tasked with designing the items for the temporary exhibit at the Arcadia Public Library. Curator Acevedo has agreed to host another intern from the program in the Winter 2024. An inventory of all items donated during this time period:  Ms. Kay Davis donated her Arcadia High School Apache Princess Headdress, her First Avenue Middle School Spartan dress, a Messiah Music book from Arcadia High School, and a Messiah vinyl record. 2 EXHIBITS Curator Acevedo worked with Girl Scout Ms. Sohana Sahni on her Girl Scout Gold Award. Ms. Sahni collected oral histories from Arcadia community members of all ages, to see the impact of social media on their lives. Ms. Sahni created a temporary exhibit for the community to see in the Museum lobby with the support of Curator Acevedo. Intern Summers-Garcia also helped install the exhibit. Her project Arcadia Online: The Effects of Social Media on Mental Health can be found also on the Museums website: https://sohanasahn.wixsite.com/arcadiaonline Curator Acevedo and Intern Summers-Garcia are currently working on the temporary exhibit that will be installed and on display from November and December at the Arcadia Public Library. ADMINISTRATION On September 5, Curator Acevedo and Museum Education Coordinator Estrada attended the Arcadia PTA meeting. At the meeting, Curator Acevedo introduced everyone to the new Museum Education Coordinator Estrada. They shared what current events and programs are available to the Arcadia community, including the Preschool Program. On September 6, the Museum Staff attended the Mayor’s Breakfast. The event highlighted various upcoming events and growth in the City of Arcadia, highlighting the past, present and future. The Friends of the Arcadia Museum (FAM) conducted their September and October board meetings in the Museum Education Center. Museum staff discussed current and ongoing projects and events with the Board members. FAM prepared for the History Talk on Anita Baldwin on September 8. The Board also signed up to help the Museum staff with future programs, including the Make Your Own Snow Globe event in early December. Their next meeting will take place on November 2 in the Museum Education Center. Curator Acevedo is working on the Getty Marrow Undergraduate Internship Grant application due in November for the summer 2024. The Museum will apply to receive funds for two paid internships: Curatorial and Exhibitions internship and Education and Public Engagement internship. She will be notified if the Museum has been awarded the grant in early 2024. Staff provided a tour to the visiting members of the YSEALI Fellows from the City of Arcadia on September 14. This gave them an insight in the local history of the City of Arcadia and learn about what famous people came from Arcadia, including Michael Anthony and Stevie Nicks. Curator Acevedo continues to work on the City of Arcadia Capital Improvement Project for the 76 plaques that create the Walk of Champions on Huntington Drive. Silverlake Conservation is the company that was chosen to work on this project. The project began on October 16 and should be completed by October 23. The project is to be completed before the Breeders Cup event at Santa Anita Park on November 3 and 4. Museum Staff attended the Western Museum Association Conference from October 5 to 8 and presented “Strategies for Utilizing Teen Volunteers in Small Museums”. They had many other museums interested in the teen volunteer program developed by the Gilb Museum staff. The Museum currently has 50 volunteers, both teens and adults, assisting with a variety of projects in the Museum. 3 The Museum is currently working with Human Resources in the recruitment of new Museum Education Coordinator substitutes. Recruitment will begin in mid-October and the first round of interviews will be conducted the week of November 14. The Museum has received a request from the Japanese American National Museum for a tour in December. EDUCATION and PROGRAMMING Substitute Museum Education Coordinator Mr. Samuel Kho attended the Community Health Fair on September 1 at the Community Center. He was able to promote the Museum to attendees and invite them to visit the Museum. The Museum staff chose Ms. Corinna Yang to be the Fall Education and Public Engagement Intern at the Museum. She has been receiving guidance and techniques from Mr. Estrada on how to conduct the Preschool Program and has led three of the programs during the months of September and October. Museum Education Coordinator Estrada and Intern Ms. Corinna Yang started the Fall 2023 Preschool Program on Friday, September 1. The program is structured in three 20-minute sections; free play, Storytime, and activity. The Museum’s Preschool Program boasts an average of 25 attendees a week, including the preschoolers’ accompanying guardians. Every week is structured with a different lesson and activity ranging from moments in Arcadia’s historical timeline to emotional regulation to ocean conservation. The community has responded well to this program. The Fall Preschool Program will conclude on November 17 and resume in February 2024. Mr. Estrada conducted the last History Talk of the year on Anita Baldwin on Saturday, September 9 to over 15 attendees. The Friends of the Museum provided free coffee and treats to attendees. Mr. Estrada and Ms. Acevedo participated in the Moon Festival on Saturday, September 30 at Arcadia City Hall. The line remained consistent at the Museum’s booth where the Museum was able to offer free Educational Kits and marketing materials. The community thoroughly enjoyed spinning the prize wheel. The Insects of Arcadia educational kit became available on October 3 and has had over 100 responses for reservations. These kits were put together by both the Museum’s teen volunteers and adult volunteers with special needs. The next kit will be Birds of Arcadia, available starting November 28. The Gilb Museum has 36 school programs scheduled at various elementary schools in Arcadia Unified School District for the 2023-2024 school year. The programs offered include Tongva Time and Then vs. Now during the months of September and October. 12 of the 36 scheduled programs have been conducted so far. Curator Acevedo conducted the Then vs. Now program to 16 students from Holy Angels Elementary School on September 28 at the Museum. Education Intern Yang assisted during the program. 4 Curator Acevedo conducted the fifth Preservation Workshop for this year on October 7. The Art Preservation Workshop had 13 participants. Many were happy to learn techniques used in museums, that they too can use to preserve personal and family memorabilia. Participants also appreciated the Preservation Kits, which were generously funded by the Friends of the Arcadia Museum. The next Preservation Workshop will be on genealogy, taking place on December 16. The Preservation Workshop Series will be offered once again to the community next year. The Gilb Museum continues to provide Scout programs to local troops. Mr. Estrada is conducting Playing in the Past to a local troop on October 21. The Museum hosted Pie Day for all City employees on October 14. Staff purchased 10 different flavors of pies and had the Museum available for employees to see the new exhibits. The Gilb Museum of Arcadia Heritage will be attending Downtown Arcadia’s Halloween Haunting event on October 27. The Museum volunteers have prepared approximately 1,000 educational kits and promotional material for the event. MARKETING Museum staff continue to promote the Museum’s collection as well as events on its social media platforms. Reels on Instagram continue to be very popular and encourage patrons to visit the Museum to receive a free tote bag. The Museum’s monthly newsletter via MailChimp has been growing to over 1,200 subscribers. VOLUNTEERS Mr. Estrada is recruiting new volunteers for the Fall semester. Mr. Stuart is a newly recruited adult volunteer that is tasked with front desk duties and digitizing a portion of the American Legion Post 247 Collection. The Museum applied for the Presidential Volunteer Service Award to dedicated individuals that qualify. This year, 7 of the Museum’s teen volunteers dedicated over 100 hours and qualified for the award. Volunteers are hard at work preparing for December’s Make Your Own Snow Globe event. Over 450 snow globes are being prepared for the community. In addition, volunteers have completed 300 of the 400 decorated gingerbread giveaways. Each gingerbread is unique to its designer and has its own flair. These giveaways were requested by the Friends of the Arcadia Museum who generously donated the funds for the supplies. Volunteer hours: September 1 – October 18: 500.58 hours Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley July Aug u s t Sep t e m b e r Oct o b e r No v e m b e r De c e m b e r Jan u a r y Feb r u a r y Ma r c h Apr i l Ma y Jun e 1,250 1,000 750 500 250 0 The Gilb Museum of Arcadia Heritage 2022-2023 Annual Report The mission of the Gilb Museum of Arcadia Heritage is to collect, preserve and recognize Arcadia's heritage; to create a shared identity for a diverse community; and to celebrate the City's rich history with exhibits and educational programs that will encourage community involvement. Museum Staff Director of Library & Museum Darlene Bradley Curator Stevy Acevedo Education Coordinator Daniel Estrada Commission Board Marilyn Daleo Angela Ayala Janlee Shimmin Billie Tone Virginia Blitz 380 - 382 West Huntington Drive Arcadia, CA 91007 (626)574-5440 museum@arcadiaca.gov www.ArcadiaCA.gov/Museum Offical Blue Star Museum Operation Hometown Heroes Arcadia Veterans Registry Arcadia Blue Star Registry California Revealed Grant from the CA State Library Getty Marrow Undergraduate Internships Grant Grants Awarded $18,100 Friends of the Arcadia Museum Exhibits John Martin Exhibit Red Envelope Exhibit 13th Annual Photography Contest & Exhibition Exhibits around the City Visitors to the Museum: 3,203 Summer Enrichment Program Girl Scout Programs Preservation Workshop Series Educational Kits History Talks Coffee Talk with Dr. Edward Wong Documentary Screening School Programs Make Your Own Snow Globe at Snow Fest Downtown Arcadia Events El Rancho Day at Arboretum Firefighters Pancake Breakfast Concerts at the Park Derby Day 5K Dino Day with Alf Museum Carol Libby Garden Dedication Highlights For 2022/23Visitors to the Museum 4,643 MUSEUM VISITORS BY MONTH JULY 2022 - JUNE 2023 July Au g u s t Sep t e m b e r Oc t o b e r No v e m b e r De c e m b e r Jan u a r y Feb r u a r y Ma r c h Apr i l Ma y Jun e 1,000 750 500 250 0 Scout Programs 5 programs 53 Scouts School Programs 39 Students Reached 1,190 Students Collections Focus Daughters of the American Revolution Santa Anita Chapter Arcadia Unified School District Arcadia Garden Club Arcadia Ross Field Balloon School Edith Grandy Hartzler Arcadia Tournament of Roses Chamber of Commerce Collection Dr. Dennis Lojestki Rolf Family Collection Kits Totals Educational Kits 4,665 Summer Enrichment Kits 450 Community event Kits 1,900 Museum Volunteers 94 Museum Interns 14 Volunteer Hours 3,661.82 VOLUNTEER HOURS BY MONTH JULY 2022 - JULY 2023 S n o w G l o b eMake Y o u r O w nSnow G l o b eMake Y o u r O w nGilb M u s e u m o f a r c a d i a h e r i t a g e saturday, December 2 9AM - 11 AM Join us & craft your very own snow globe! Snow globes are available on a first-come, first-served basis. Supplies are limited. This craft is available until supplies last. No registration required. The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, CA 91007 (626)574-5440 Arcadiaca.gov/Museum Gilb Museum of Arcadia Heritage Decorate a Red Envelope for a Museum Exhibit! 2024 Stop by the Gilb Museum between October 2023 and January 2024 to decorate your own red envelope! Decorated red envelopes will be featured in a Lunar New Year exhibit within the Museum's temporary gallery in February 2024. All ages welcome to participate! The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 l www.arcadiaca.gov/Museum Museum@ArcadiaCA.gov Year of the D r a g o n 为博物馆的展览装饰一个红包 2024 2023年10月至2024年1月前往盖布尔斯博物馆，装饰属于你自己的红包！装饰精美的红包将于2024年2月在博物馆临时画廊的农历新年展览中展出。（欢迎所有年龄段！） The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 (626) 574-5440 l www.arcadiaca.gov/Museum Museum@ArcadiaCA.gov 龙年 Gilb Museum of Arcadia Heritage N a t i v e F i s h o fNative F i s h o f A r c a d i aArcadia October 1 - October 30 L u n a r N e w Y e a r :L u n a r N e w Y e a r : Y e a r o fYear o f t h e D r a g o nthe D r a g o n January 9 - February 29 E a r t h D a yEarth D a y March 5 - April 30 A S I A N A M E R I C A N & P A C I F I CASIAN A M E R I C A N & P A C I F I C I S L A N D E R H E R I T A G EISLANDER H E R I T A G E May 7 - June 30 A s t r o n o m yAstronomy August 6 - September 30 I n d i g e n o u s H e r i t a g eIndigenous H e r i t a g e November 5 - December 31 E D U C A T I O N A L K I T SEDUCATIONAL K I T S www.ArcadiaCA.gov/Museum The Gilb Museum of Arcadia Heritage 380 West Huntington Drive Arcadia, California 91007 (626)574-5440 Museum@arcadiaca.gov T h e G i l b M u s e u m i s o f f e r i n g f r e e k i t s ! E a c h k i t c o m e s w i t h a s h o r t h i s t o r y l e s s o n a n d m a t e r i a l s n e c e s s a r y t o c o m p l e t e s o m e f u n c r a f t s ! A p p l i c a t i o n s f o r k i t s c a n b e f o u n d o n t h e M u s e u m w e b s i t e . U n t i l s u p p l i e s l a s t ! 2 0 2 42024 MUSEUM COMMISSION REGULAR MEETING MINUTES WEDNESDAY, September 6, 2023 CALL TO ORDER – Chairperson Marilyn Daleo called the meeting to order at 5:08 pm in the Museum Education Center. PLEDGE OF ALLEGIANCE – Marilyn Daleo ROLL CALL: Chairperson Marilyn Daleo, Chairpersons Ginny Blitz, Marilyn Daleo, Janalee Shimmin, Angela Yang-Ayala, Director of Library and Museum Services Darlene Bradley, Museum Curator Stevy Acevedo, and Museum Education Coordinator Daniel Estrada. Commissioner Blitz moved to excuse absentees Janalee Shimmin and Billie Tone. Chairperson Pro Tempore, Angela Ayala, seconded. Motioned passed unanimously. PUBLIC COMMENTS: None REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS: Mayor Pro Tempore April Verlato was absent, Director Bradley spoke on her behalf. Ms. Verlato extended an invitation to the commission to attend the next City Council meeting on Tuesday, September 19. REPORT FROM THE DIRECTOR Director Bradley mentioned the lack of storage both in the Museum and Education Center. Ms. Bradley suggested the Commission begin developing a Capital Improvement Project to possibly extend the Museum storage. REPORT FROM THE CURATOR Ms. Acevedo informed the Commission Board of newly donated inventory. Intern Kenny Woo concluded his internship and boasts the construction of the 1984 Summer Olympics exhibit at City Hall, the 120th Anniversary Exhibit at Council Chambers, and the 120th Anniversary Timeline exhibit at the Museum. Curator Acevedo continues to work with Girl Scouts Ms. Sohana Sahni and Ms. Kailani Yamashiro on their Gold Awards. Mr. Estrada and Ms. Acevedo presented “Strategies for Utilizing Teen Volunteers in Small Museums” at the Lunch and Learn webinar series for the California Association of Museums. The same presentation will be conducted for the Western Museum Association Conference in October. Museum Staff’s proposal “The Power of Adults with Special Needs as Volunteer Champions” was accepted by the California Association of Museums Conference in 2024. Curator Stevy received a request from Mr. Pete Siberell, the Director of Community Service and Special Projects, with a future project at Santa Anita Park. REPORT FROM THE MUSEUM EDUCATION CORDINATOR Museum Education Coordinator Daniel and Intern Angel completed the Summer Enrichment Program to 132 attendees. A total of 481 kits were made for all four programs: Curator of Art, Plants, Fossils, and History. Curator Acevedo conducted the Paper Preservation Workshop to 12 guests, preservation kits were funded by the Friends of the Arcadia Museum. Museum staff held its annual Dino Day event to over 120 visitors. Participants went through five different stations. The Alf Museum of Paleontology displayed fossils for guests to interact with. 13 volunteers helped with the event. Mr. Estrada and Intern Corinna conducted the first Preschool Program on September 1; parents were appreciative of the activities. The School Program request form is open once again, a total of 29 school programs have been scheduled for the 2023-24 school year. Programs currently offered are: Tongva Time: Tongva-English Dictionaries, Tongva Time: Storytelling, Then vs. Now: History Detective, and People Who Make a Difference. Two Girl Scout Programs are currently scheduled for 2023. The museum will conduct its History Talk for Anita Baldwin on Saturday, September 9. Mr. Estrada and Ms. Acevedo are continuously planning 2024 programs. Getty Intern Ge assisted in social media campaigns for Instagram and saw a 275% increase in reached accounts. Teen Volunteer, Ms. Chloe Htut, created a design full of references to iconic Arcadia landmarks. The design was printed on tote bags intended for visitors to engage with the 120th Anniversary Exhibit. Consent Calendar a. Approve the Regular Meeting Minutes of July 5, 2023, at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. Recommended action: Approve. Chairperson Pro Tempore Angela Ayala moved to approve Consent Calendar Item “a”, which was seconded by Chairperson Marilyn Daleo, and carried on a voice vote. AYES: NOES: None Adjournment Chairperson Marilyn Daleo adjourned this meeting at 5:59 p.m. on Wednesday, September 6, 2023, in the Museum Education Center. Approved: Darlene Bradley, Director of Library and Museum Services Prepared by: Daniel Estrada, Museum Education Coordinator