HomeMy WebLinkAboutItem 09f - Purchase of Regular Cab Long Bed Pickup TruckPurchase Order for Long Bed Pickup Truck
November 07, 2023
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DATE: November 07, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Dave Thompson, Streets Superintendent
SUBJECT: PURCHASE ORDER WITH SIERRA CHEVROLET OF MONROVIA FOR
THE PURCHASE OF ONE 2024 CHEVROLET SILVERADO 2500
REGULAR CAB LONG BED PICKUP TRUCK IN THE AMOUNT OF
$54,916.13
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of
one 3/4-ton pickup truck for the Public Works Services Department (“PWSD”) that meets
the replacement criteria outlined in the City’s Vehicle Replacement Program. To ensure
that the City is receiving the most competitive price for one 2024 Chevrolet Silverado
2500 Regular Cab Long Bed pickup truck, a formal bid process was conducted. Sierra
Chevrolet submitted the only bid.
It is recommended that the City Council approve a purchase order with Sierra Chevrolet
for the purchase of one 2024 Chevrolet Silverado 2500 Regular Cab Long Bed pickup
truck in the amount of $54,916.13.
BACKGROUND
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of
one 3/4-ton pickup truck in the PWSD. The vehicle that will be replaced is currently used
by the Streets section of the PWSD and meets the mileage and age requirements of the
City’s Vehicle Replacement Program. The vehicle scheduled for replacement is a 2011
Ford F-250 3/4-ton pickup truck with 168,079 miles.
This pickup truck is used by the Streets section for daily maintenance of bus stops, City
trash cans, and trash removal. This vehicle is heavily utilized considering the ongoing
need to maintain the City’s streets and bus stops. The existing unit will go to auction once
replaced and auction proceeds will return to the fund of origin.
Purchase Order for Long Bed Pickup Truck
November 07, 2023
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DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483,
and bid packages were distributed to local vendors who provide this type of vehicle. One
bid was received with the following results:
Bidder Location Bid Amount
Sierra Chevrolet of Monrovia Monrovia, CA $54,916.13
Vendors that received bid packages but did not submit bids, stated that they were unable
to bid due to a lack of inventory, and/or not having the ability to order the requested vehicle
in the desired time frame. The bid submitted by Sierra Chevrolet of Monrovia was
reviewed and the dealership’s background investigated. Based on this review, it has been
determined that Sierra Chevrolet of Monrovia is the lowest responsive bidder that meets
the City’s required vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The total purchase cost for the 2024 Chevrolet Silverado 2500 Regular Cab Long Bed
pickup truck is $54,916.13. Funds in the amount of $90,000 have been budgeted in the
Fiscal Year 2023-24 Equipment Replacement Budget. Additional funds within the
remaining budget will be used to outfit the vehicle with necessary equipment.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project, and therefore, is exempt under the California Environmental Quality Act
(“CEQA”); and approve a Purchase Order with Sierra Chevrolet of Monrovia for the
purchase of one 2024 Chevrolet Silverado 2500 Regular Cab Long Bed pickup truck in
the amount of $54,916.13.