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Home My WebLink AboutItem 09i - Purchase of Roofing MaterialsPurchase Order with The Garland Company, Inc. for Roofing Materials November 7, 2023 Page 1 of 3 DATE: November 7, 2023 TO: Honorable Mayor and City Council FROM: Paul Cranmer, Public Works Services Director By: Carlos Aguilar, General Services Superintendent SUBJECT: PURCHASE ORDER WITH THE GARLAND COMPANY, INC. FOR THE PURCHASE OF ROOFING MATERIALS FOR THE REROOF OF VARIOUS CITY FACILITIES PROJECT IN THE AMOUNT OF $142,709.94 CEQA: Not a Project Recommendation: Approve SUMMARY The Fiscal Year 2023-24 Capital Improvement Program (“CIP”) provides for roof restoration at the Police Department and roof replacements at the Chamber of Commerce, City Council Chambers, and Community Center. Utilizing the State of California Multiple Award Schedules (“CMAS”) purchasing program will enable the City to streamline the process of procuring roofing materials and receive the best price possible for these items. It is recommended that the City Council approve a Purchase Order with The Garland Company, Inc. for the purchase of roofing materials for the Reroof of Various City Facilities Project in the amount of $142,709.94. BACKGROUND The Fiscal Year 2023-24 CIP provides for the reroofing of the Chamber of Commerce, City Council Chambers, and Community Center buildings as well as a roof restoration at the Police Department. This work was budgeted in prior fiscal years, but was ultimately put on hold due to substantial industry price increases in materials and labor. These projects were re-programmed as part of the Fiscal Year 2023-24 Capital Improvement Program. Chamber of Commerce The current roof system at the Chamber of Commerce is 54 years old and has never been replaced; it requires a full roof replacement. The existing wood shingles on the roof are brittle and starting to deteriorate, and create a higher fire risk for the building. The existing wood shingles will be replaced with an approved metal wood shingle style covering. Purchase Order with The Garland Company, Inc. for Roofing Materials November 7, 2023 Page 2 of 3 City Council Chambers The monolithic roofing system at the City Council Chambers has started to break down and deteriorate due to years of sun exposure and environmental conditions. The existing roofing material is becoming brittle and is currently experiencing blisters, mole runs, splits, and tears, which will lead to cracks and leaks. A reroof of the City Council Chambers is required to address the poor condition of the existing roof. The roof replacement will include an asphalt primer coating with a topcoat that will offer more protection and help lower interior temperatures by reducing heat absorption. Community Center The Community Center is over 25 years old, and the roof has begun to deteriorate and fail. The existing top layer roof cap sheet has begun to bubble and develop mole runs, which has resulted in cracking, seam separation, and leaks. Additionally, the base flashings and cap sheets are starting to pull away from the parapet walls, creating open gaps for water to infiltrate the building. The entire flat roof will be replaced and tile areas will be repaired, as needed, to provide a leak-free roof system. Police Department The main roof at the Police Department has numerous leaks and is in poor condition. There are cracks around the pipes and vent protrusions, which have allowed water to seep into the building during the rainy season. The existing roof has also lost much of its protective granules in certain areas. A roof restoration is needed to prevent these issues from worsening and leading to more building damage. DISCUSSION The roof replacement and restoration project will be performed by a licensed roofing contractor using materials that are purchased and supplied by the City. This construction method will reduce the total project cost by eliminating a material price markup from the contractor. The Public Works Services Department (“PWSD”) is currently out to bid for the construction labor services portion of this project. A contract for construction services will be presented to the City Council for approval as a separate agenda item. The State Department of General Services’ Procurement Division has issued a purchasing contract to The Garland Company, Inc. for roofing materials, through the California Multiple Award Schedule program. The California Government Code authorizes public agencies to participate in purchasing agreements, like those established by the CMAS, while still adhering to the City’s adopted rules and procedures for procurement. CMAS contracts offer a wide variety of commodities and products at prices that have been assessed to be fair, reasonable, and competitive. By utilizing the CMAS purchasing program, the City can streamline the process of procuring roofing materials with the best possible prices. The PWSD has reviewed the specifications and CMAS bid Purchase Order with The Garland Company, Inc. for Roofing Materials November 7, 2023 Page 3 of 3 documents provided by The Garland Company, Inc. and has verified that they are compatible with the City’s scope of services. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”) per Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that it will have no impact on the environment. Thus, this project is exempt under CEQA. FISCAL IMPACT The total purchase price for the roofing materials is $142,709.94. Funds in the amount of $1,500,000 for both materials and labor have been budgeted in the Fiscal Year 2023- 24 Capital Improvement Program for the Reroof of Various City Facilities Project. Sufficient budget exists to purchase the roofing materials needed for the Chamber of Commerce, City Council Chambers, Community Center, and Police Department. RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project and is, therefore, exempt under the California Environmental Quality Act (“CEQA”); and approve a Purchase Order with The Garland Company, Inc. for the purchase of roofing materials for the Reroof of Various City Facilities Project in the amount of $142,709.94. Attachments: CMAS Garland Company, Inc. Roofing Material Proposal Contract CMAS Material Purchase Order Request Terms: 1 1/2% DISCOUNT 10 DAYS - A FINANCE CHARGE OF 2% PER MONTH, 20% PER ANNUM WILL BE ADDED TO THE UNPAID BALANCE 60 DAYS AFTER INVOICE DATE. Printed 09/18/2023 - pricing is valid 30 days from this date. *** Quote developed in accordance with and subject to CMAS Contract #4-20-56-0006B *** *** Quote developed in accordance with and subject to CMAS Contract #4-20-56-0006B *** Product Item # Quantity CMS Line # Price Total Extended 4133 14 $346.00 $4,795.56 Description: R-Mer Seal SA, high-temp, metal roof underlayment with non-slip cross laminated surface Total Material $4,795.56 Tax (10.25) $491.54 Freight Est. $808.16 Grand Total 6,095.26 High Performance Roofing And Flooring Systems The Garland Company, Inc. 3800 East 91st Street • Cleveland, Ohio 44105-2197 Phone: (216) 641-7500 • Fax: (216) 641-0633 Nationwide: 1-800-321-9336 From: Austin Hansen Date: September 2023 Re: Chamber of Commerce Email: ahansen@garlandind.com Austin Hansen ahansen@garlandind.com Terms: 1 1/2% DISCOUNT 10 DAYS - A FINANCE CHARGE OF 2% PER MONTH, 20% PER ANNUM WILL BE ADDED TO THE UNPAID BALANCE 60 DAYS AFTER INVOICE DATE. Printed 09/18/2023 - pricing is valid 30 days from this date. *** Quote developed in accordance with and subject to CMAS Contract #4-20-56-0006B *** *** Quote developed in accordance with and subject to CMAS Contract #4-20-56-0006B *** Product Item # Quantity CMS Line # Price Total Extended 4112 30 $174.00 $5,167.80 Description: HPR Glasbase Heavy duty double coated ASTM D 4601, TYPE II fiberglass, TYPE II 4411-80-PRM 60 $296.00 $17,582.40 Description: StressBase 80 Plus Fbgl.-reinforced SBS Mod underlayment used w/VersiPly and StressPly Cap Sheets 4377 119 $287.00 $33,811.47 Description: StressPly Plus FR Mineral Poly/fbgl.-reinforced SBS-mod. FR membrane w/recycled rubber & min 7303-3 9 $416.00 $3,706.56 Description: KEE-Lock Mastic White 100% solids polyether termination mastic for use w/ KEE-Stone FB 60 Flashing Total Material $60,268.23 Tax (10.25) $6,177.49 Freight Est. $6,682.52 Grand Total 73,128.24 High Performance Roofing And Flooring Systems The Garland Company, Inc. 3800 East 91st Street • Cleveland, Ohio 44105-2197 Phone: (216) 641-7500 • Fax: (216) 641-0633 Nationwide: 1-800-321-9336 From: Austin Hansen Date: September 2023 Re: Community Center Email: ahansen@garlandind.com Austin Hansen ahansen@garlandind.com Terms: 1 1/2% DISCOUNT 10 DAYS - A FINANCE CHARGE OF 2% PER MONTH, 20% PER ANNUM WILL BE ADDED TO THE UNPAID BALANCE 60 DAYS AFTER INVOICE DATE. Printed 09/18/2023 - pricing is valid 30 days from this date. *** Quote developed in accordance with and subject to CMAS Contract #4-20-56-0006B *** *** Quote developed in accordance with and subject to CMAS Contract #4-20-56-0006B *** Product Item # Quantity CMS Line # Price Total Extended 4411-80-PRM 54 $296.00 $15,824.16 Description: StressBase 80 Plus Fbgl.-reinforced SBS Mod underlayment used w/VersiPly and StressPly Cap Sheets 4377 108 $287.00 $30,686.04 Description: StressPly Plus FR Mineral Poly/fbgl.-reinforced SBS-mod. FR membrane w/recycled rubber & min 7303-3 9 $416.00 $3,706.56 Description: KEE-Lock Mastic White 100% solids polyether termination mastic for use w/ KEE-Stone FB 60 Flashing Total Material $50,216.76 Tax (10.25) $5,147.22 Freight Est. $4,560.24 Grand Total 59,924.22 High Performance Roofing And Flooring Systems The Garland Company, Inc. 3800 East 91st Street • Cleveland, Ohio 44105-2197 Phone: (216) 641-7500 • Fax: (216) 641-0633 Nationwide: 1-800-321-9336 From Austin Hansen Date: September 2023 Re: Council Chambers Email: ahansen@garlandind.com Austin Hansen ahansen@garlandind.com Terms: 1 1/2% DISCOUNT 10 DAYS - A FINANCE CHARGE OF 2% PER MONTH, 20% PER ANNUM WILL BE ADDED TO THE UNPAID BALANCE 60 DAYS AFTER INVOICE DATE. Printed 10/17/2023 - pricing is valid 30 days from this date. *** Quote developed in accordance with and subject to CMAS Contract #4-20-56-0006B *** *** Quote developed in accordance with and subject to CMAS Contract #4-20-56-0006B *** Product Item # Quantity CMS Line # Price Total Extended 2130-TRUWHITE 72 $21.00 $1,496.88 Description: Tuff-Stuff MS True White Mositure curing, single component modified silane sealant 4840-6 2 $82.00 $162.36 Description: GarMesh 6" SBR-coated, woven fiberglass reinforced scrim for roof blisters, fractures & other defects 7303-3 3 $416.00 $1,235.52 Description: KEE-Lock Mastic White 100% solids polyether termination mastic for use w/ KEE-Stone FB 60 Flashing Total Material $2,894.76 Tax (10.25) $296.71 Freight Est. $370.75 Grand Total 3,562.22 High Performance Roofing And Flooring Systems The Garland Company, Inc. 3800 East 91st Street • Cleveland, Ohio 44105-2197 Phone: (216) 641-7500 • Fax: (216) 641-0633 Nationwide: 1-800-321-9336 From: Austin Hansen Date: September 2023 Re: City of Aguilar - Police Department Email: ahansen@garlandind.com Austin Hansen ahansen@garlandind.com