HomeMy WebLinkAboutItem 09j - ALPR Camera System Addition
DATE: November 7, 2023
TO: Honorable Mayor and City Council
FROM: Roy Nakamura, Chief of Police
By: Amber Abeyta, Management Analyst
SUBJECT: PURCHASE OF AUTOMATED LICENSE PLATE READER (“ALPR”)
CAMERA SUBSCRIPTION FROM FLOCK SAFETY FOR THE ADDITION
OF 23 ALPR CAMERAS IN AN AMOUNT NOT TO EXCEED $75,450 FOR
FISCAL YEAR 2023-2024
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Arcadia Police Department currently utilizes a subscription based platform for 20
automated license plate reader (“ALPR”) cameras. The subscription is purchased from
Flock Safety and is renewed on an annual basis. Flock Safety ALPR cameras capture
license plates of vehicles, providing critical information needed to prevent and solve
crimes. The preferred subscription-based platform streamlines the maintenance,
upgrades, and equipment, making the cameras more effective over time. The Flock ALPR
cameras have proven to be an effective tool in combating and preventing crime; therefore,
the Department would like to expand coverage and lease 23 additional Flock ALPR
cameras to install throughout the City limits.
It is recommended that the City Council approve the purchase of an Automated License
Plate Reader (“ALPR”) Camera subscription from Flock Safety for the addition of 23 ALPR
cameras, in an amount not to exceed $75,450 for Fiscal Year 2023-2024.
BACKGROUND
Since 2008, the Police Department has utilized an ALPR system to combat criminal
activity, enhance productivity, and improve officer safety. The ALPR system automatically
captures license plates from passing vehicles and vehicles parked in plain view, like a
street or in a parking lot. Once the license plate is processed, the officer operating the
ALPR (or the Department’s Dispatch Center) is immediately notified whenever a license
plate is read that is associated with criteria such as a stolen vehicle, identification of
ALPR Camera System Addition
November 7, 2023
Page 2 of 4
vehicles connected to wanted felons, Amber Alerts, or any other search criteria
determined by the Department.
ALPR camera systems are located in fixed and mobile locations throughout the City. The
ALPR system retains captured license plates and photographs of vehicles for a period of
30 days, which allows investigators time to review this data and possibly locate vehicles
associated with criminal activity in the City. Once potential vehicles are connected to a
crime, investigators input license plate information that triggers an alert to all officers with
a digital photo of the vehicle, and pinpoint mapping of its current or previous location.
The ALPR system can capture exponentially more vehicles than any single officer could
on their own. To date, the ALPR system has resulted in numerous recoveries of stolen
vehicles and has provided timely alerts of criminally wanted vehicles entering the City,
leading to arrests.
In May 2021, the Department explored options to replace the ALPR system due to camera
inoperability, poor image quality, and other age-based malfunctions. With the prior ALPR
system, the cameras that did function were limited in their detection abilities and came
with costly annual operational fees and extensive in-house support. In addition, the
Department wanted to replace the entire system with the latest ALPR technology, which
would capture more vehicle information and expand coverage across more intersection
locations.
DISCUSSION
In 2021, the City Council approved the Police Department’s plan to transition from a
purchase/ownership option for the cameras to a subscription-based platform. Through a
formal bidding process, it was determined that the most cost-effective and efficient
solution for these services was to utilize a subscription-based platform from Flock Safety.
By purchasing the subscription-based platform, the cameras are covered by an extended
warranty program and service plan. In addition, the consultant is responsible for
monitoring the cameras to ensure they are always performing to optimal standards. More
importantly, Flock’s all-inclusive price per camera includes the hardware, software, SIM
card and data plan, warranty maintenance, monitoring, and software upgrades. The total
cost for the annual subscription provides significant cost savings compared to the total
cost of ownership for the ALPR camera system.
Some additional benefits of the Flock Safety ALPR camera system include:
• Solar generated power, eliminating the need for the City to run connections to
traffic signal poles for power;
• Detecting vehicles with no plates, temporary plates, dirty/covered plates, and
accurate state detection;
ALPR Camera System Addition
November 7, 2023
Page 3 of 4
• Effectively processing the newer black Legacy plates issued by the State that lack
illuminating features;
• Covering two traffic lanes (former cameras covered one lane), which increases
coverage at the City’s intersections;
• Data hosted on a cloud-based Criminal Justice Information System (“CJIS”)
system, eliminating the need for costly in-house servers; and
• Allowing the Department to share intelligence with neighboring agencies in the
county and law enforcement agencies nationwide.
The Flock ALPR camera system the Department selected in 2021 included 20 ALPR
cameras. The lease of the 20 Flock ALPR cameras is being renewed on an annual basis
and will be presented to the City Council for renewal later this year. Attachment “A”
includes a map of the existing 20 Flock ALPR camera locations and three Flock ALPR
cameras that are owned by the Santa Anita Oaks Association (“Association”). It should
be noted that when the lease expires for these three ALPR cameras, the City will add two
of the three ALPR cameras to the City’s existing Flock ALPR Camera subscription. The
one remaining ALPR camera will be maintained by the Association.
The Flock ALPR camera system has proven to be an effective tool in combating and
preventing crime. Furthermore, the Department is extremely satisfied with the Flock
Safety service model and pricing. As a result, the Department would like to expand the
coverage of the Flock ALPR camera system and lease an additional 23 ALPR cameras.
The proposed locations of the new 23 ALPR cameras (Attachment “B”) are based on
current crime trends in geographical areas in the City. The addition of ALPR cameras will
increase coverage in the City, continue to aid in combating and preventing crime, and
promote public and officer safety.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can
be seen with certainty that it will have no impact on the environment. Thus, this matter is
exempt under CEQA.
FISCAL IMPACT
The current subscription price for the 20 ALPR cameras is $50,000 annually and is
budgeted in the Police Department’s General Fund Operating budget. Sufficient funds for
the first year of the additional 23 cameras, including subscription fees, related equipment,
and installation costs in the amount of $77,400 have been allocated in the FY 2023-24
Equipment Replacement Fund budget.
ALPR Camera System Addition
November 7, 2023
Page 4 of 4
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project, and therefore, is exempt under the California Environmental Quality Act
(“CEQA”); and approve the purchase of an Automated License Plate Reader (“ALPR”)
camera subscription from Flock Safety for the addition of 23 ALPR cameras, in an amount
not to exceed $75,450 for Fiscal Year 2023-2024.
Attachment “A” – Map of Existing 20 ALPR Camera Locations
Attachment “B” – Map of Proposed Locations of 23 New ALPR Cameras
Attachment “C” – Draft Flock ALPR Camera System Purhase Agreement
$WWDFKPHQW³$´±0DSRI([LVWLQJ$/35&DPHUDV
ATTACHMENT “B” – PROPOSED LOCATIONS OF 23 ADDITIONAL FLOCK ALPR CAMERAS
El Monte Ave/Las Tunas Dr. - NB
Hampton Rd/Michillinda Ave -EB
Foothill Blvd/N Baldwin Ave -EB
Sunset Blvd/Duarte Rd - NB
Longden Ave/El Sereno Ave - EB Longden Ave/8th Ave - EB
Naomi Ave/Golden West - EB
2nd Ave/Live Oak - NB
Santa Clara St/5th Ave - WB
Baldwin Ave/Colorado Extension -NB
6th Ave/Live Oak Ave - NB
Live Oak Ave/Las Tunas Dr - WB
Las Tunas Dr/Live Oak Ave - WB
Golden West Ave/Naomi Ave - NB
Santa Anita Ave/210 FWY - NB
Santa Anita Ave/210 FWY - SB
Las Tunas Dr/Holly Ave - NB
Live Oak Ave/Santa Anita Ave - EB
Foothill Blvd/N Baldwin Ave - WB
N Baldwin Ave/Arbolada Dr - NB
Sunset Blvd/Michillinda Ave - EB
Baldwin Ave/Camino Real Ave - NB
Baldwin Ave/Camino Real Ave - SB
Flock Safety + CA - Arcadia PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
Antouan Benbalit
anton.benbalit@flocksafety.com
2064321524
DR
A
F
T
Attachment "C"
Company Overview
At Flock Safety, technology unites law enforcement and the communities they serve to eliminate crime and shape a safer future ,
together. We created the first public safety operating system to enable neighborhoods, schools, businesses, and law
enforcement to work together to collect visual, audio, and situational evidence across an entire city to solve and prevent crime.
Our connected platform, comprised of License Plate Recognition (LPR), live video, audio detection, and a suite of integration s
(AVL, CAD & more), alerts law enforcement when an incident occurs and turns unbiased data into objective answers that
increase case clearance, maximize resources, and reduce crime -- all without compromising transparency or human privacy.
Join thousands of agencies reducing crime with Flock Safety’s public safety operating system
2000+ 120 1B+ <60%*
communities with private-
public partnerships
incident alerts / minute 1B+ vehicles detected /
month
<60% local crime reduction
in Flock cities
*According to a 2019 study conducted by Cobb County Police Department
Introduction
Layer Intelligence to Solve More Crime
The pathway to a safer future looks different for every community. As such, this proposal presents a combination of products
that specifically addresses your public safety needs, geographical layout, sworn officer count, and budget. These components
make up your custom public safety operating system, a connected device network and software platform designed to transform
real-time data into a panoramic view of your jurisdiction and help you zero in on the leads that solve more cases, prevent future
crimes, and foster trust in the communities you serve.
Software Platform
Flock Safety's out-of-box software platform collects and makes sense of visual, audio, and situational evidence across your entire
network of devices. DR
A
F
T
Out-of-Box Software Features
Simplified Search Get a complete view of all activity tied to one vehicle in your
network of privately and publicly owned cameras.
The user-friendly search experience allows officers to filter
hours of footage in seconds based on time, location, and
detailed vehicle criteria using patented Vehicle Fingerprint ™
technology. Search filters include:
●Vehicle make
●Body type
●Color
●License plates
○Partial tags
○Missing tags
○Temporary tags
○State recognition
●Decals
●Bumper stickers
●Back racks
●Top racks
National and Local Sharing Access 1B+ additional plate reads each month without
purchasing more cameras. Solve cross-jurisdiction crimes by
opting into Flock Safety's sharing networks, including one-to-
one, national, and statewide search networks. Users can also
receive alerts from several external LPR databases:
California SVS
FDLE
FL Expired Licenses
FL Expired Tags
FL Sanctioned Drivers
FL Sex Offenders
Georgia DOR
IL SOS
Illinois Leads
NCIC
NCMEC Amber Alert
REJIS
CCIC
FBI
Real-time Alerts Receive SMS, email, and in-app notifications for custom Hot
Lists, NCIC wanted lists, AMBER alerts, Silver alerts, Vehicle
Fingerprint matches, and more.
Interactive ESRI Map View your AVL, CAD, traffic, and LPR alerts alongside live on -
scene video from a single interactive map for a birdseye view
of activity in your jurisdiction.
Vehicle Location Analysis Visualize sequential Hot List alerts and the direction of travel
to guide officers to find suspect vehicles faster.
DR
A
F
T
Out-of-Box Software Features (Continued)
Transparency Portal Establish community trust with a public-facing dashboard
that shares policies, usage, and public safety outcomes
related to your policing technology.
Insights Dashboard Access at-a-glance reporting to easily prove ROI, discover
crime and traffic patterns and prioritize changes to your
public safety strategy by using data to determine the most
significant impact.
Native MDT Application Download FlockOS to your MDTs to ensure officers never
miss a Hot List alert while out on patrol.
Hot List Attachments
Attach relevant information to Custom Hot List alerts. Give
simple, digestible context to Dispatchers and Patrol Officers
responding to Hot List alerts so they can act confidently and
drive better outcomes. When you create a custom Hot List
Alert, add case notes, photos, reports, and other relevant
case information.
Single Sign On (SSO) Increase your login speed and information security with Okta
or Azure Single Sign On (SSO). Quickly access critical
information you need to do your job by eliminating the need
for password resets and steps in the log-in process.
DR
A
F
T
License Plate Recognition
The Flock Safety Falcon® LPR camera uses Vehicle Fingerprint™ technology to transform hours of footage into actionable
evidence, even when a license plate isn't visible, and sends Hot List alerts to law enforcement users when a suspect vehicle is
detected. The Falcon has fixed and location-flexible deployment options with 30% more accurate reads than leading LPR.*
*Results from the 2019 side-by-side comparison test conducted by LA County Sheriff's Department
Flock Safety Falcon®LPR Camera Flock Safety Falcon® Flex Flock Safety Falcon® LR
Fixed, infrastructure-free LPR camera
designed for permanent placement.
√ 1 Standard LPR Camera
√ Unlimited LTE data service + Flock OS
platform licenses
√ 1 DOT breakaway pole
√ Dual solar panels
√ Permitting, installation, and ongoing
maintenance
Location-flexible LPR camera designed
for fast, easy self-installation, which is
ideal for your ever-changing
investigative needs.
√ 1 LPR Camera
√ Unlimited LTE data service + software
licenses
√ 1 portable mount with varying-sized
band clamps
√ 1 Charger for internal battery
√ 1 hardshell carrying case
Long-range, high-speed LPR camera
that captures license plates and Vehicle
Fingerprint data for increasing
investigative leads on high-volume
roadways like highways and interstates.
√ 1 Long-Rage LPR Camera
√ Computing device in protective poly
case
√ AC Power
√ Permitting, installation, and ongoing
maintenance
DR
A
F
T
Your Flock Safety Team
Flock Safety is more than a technology vendor; we are a partner in your mission to build a safer future. We work with
thousands of law enforcement agencies across the US to build stronger, safer communities that celebrate the hard work of
those who serve and protect. We don’t disappear after contracts are signed; we pride ourselves on becoming an extension of
your hard-working team as part of our subscription service.
Implementation Meet with a Solutions Consultant (former LEO) to build a
deployment plan based on your needs. Our Permitting Team
and Installation Technicians will work to get your device
network approved, installed, and activated.
User Training + Support Your designated Customer Success Manager will help train
your power users and ensure you maximize the platform,
while our customer support team will assist with needs as
they arise.
Maintenance We proactively monitor the health of your device network. If
we detect that a device is offline, a full-time technician will
service your device for no extra charge.
Note: Ongoing maintenance does not apply to Falcon Flex
devices.
Public Relations Government Affairs
Get support educating your stakeholders, including city
councils and other governing bodies.
Media Relations
Share crimes solved in the local media with the help of our
Public Relations team.
DR
A
F
T
ORDER FORM
This order form (“Order Form”) hereby incorporates and includes the terms of the previously executed agreement (the “Terms”) which describe and
set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty
disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties (the “Effective Date”)
Customer: CA - Arcadia PD Initial Term: 12 Months
Legal Entity Name: CA - Arcadia PD Renewal Term: 12 Months
Accounts Payable Email: rmulhall@arcadiaca.gov Payment Terms: Net 30
Address: 250 West Huntington Drive Arcadia,
California 91007
Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Retention Period: 30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $69,000.00
Flock Safety Flock OS
FlockOS ™ Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 23 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard Implementation Fee $650.00 6 $3,900.00
Professional Services - Existing Infrastructure
Implementation Fee $150.00 17 $2,550.00
Subtotal Year 1: $75,450.00
Annual Recurring Subtotal: $69,000.00
Estimated Tax: $0.00
Contract Total: $75,450.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party
notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
DR
A
F
T
Billing Schedule
Billing Schedule Amount (USD)
Year 1
At Contract Signing $75,450.00
Annual Recurring after Year 1
Contract Total $75,450.00
*Tax not included
DR
A
F
T
Product and Services Description
Flock Safety Platform Items Product Description Terms
Flock Safety Falcon ®
An infrastructure-free license plate reader camera that utilizes Vehicle
Fingerprint® technology to capture vehicular attributes.
The Term shall commence upon first installation and validation of Flock
Hardware.
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with
the Flock Safety Advanced Implementation Service Brief.
Professional Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
with the Flock Safety Standard Implementation Service Brief.
Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling in accordance with
the Flock Safety Advanced Implementation Service Brief.
FlockOS Features & Description
Package: Essentials
FlockOS Features Description
Community Cameras (Full Access) Access to all privately owned Flock devices within your jurisdiction that have been shared with you.
Unlimited Users Unlimited users for FlockOS
State Network (LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the statewide Flock network.
Nationwide Network (LP Lookup Only) Allows agencies to look up license plates on all cameras opted in to the nationwide Flock network.
Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations
License Plate Lookup Look up specific license plate location history captured on Flock devices
Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate
state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks.
Flock Insights/Analytics page Reporting tool to help administrators manage their LPR program with device performance data, user and
network audits, plate read reports, hot list alert reports, event logs, and outcome reports.
ESRI Based Map Interface
Flock Safety’s maps are powered by ESRI, which offers the ability for 3D visualization, viewing of floor
plans, and layering of external GIS data, such as City infrastructure (i.e., public facilities, transit systems,
utilities), Boundary mapping (i.e., precincts, county lines, beat maps), and Interior floor plans (i.e.,
hospitals, corporate campuses, universities)
Real-Time NCIC Alerts on Flock ALPR Cameras Alert sent when a vehicle entered into the NCIC crime database passes by a Flock camera
Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera
Direct Share - Surrounding Jurisdiction (Full Access) Access to all Flock devices owned by law enforcement that have been directly shared with you. Have
ability to search by vehicle fingerprint, receive hot list alerts, and view devices on the map.
DR
A
F
T
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement. The Parties have executed this Agreement as of
the dates set forth below.
FLOCK GROUP, INC. Customer: CA - Arcadia PD
By: \FSSignature2\ By: \FSSignature1\
Name: \FSFullname2\ Name: \FSFullname1\
Title:
\FSTitle2\
Title:
\FSTitle1\
Date:
\FSDateSigned2\
Date:
\FSDateSigned1\
PO Number:
DR
A
F
T
