HomeMy WebLinkAboutLB Agenda: 11/16/2023CITY OF ARCADIA
Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal
business hours.
Arcadia Public Library Board of Trustees
Regular Meeting Agenda
Thursday, November 16, 2023 4:30 p.m.
Location: Library Conference Room, 20 W. Duarte Road, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification
or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to assure accessibility to the meeting.
根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办
公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。
Pursuant to the City of Arcadia’s Language Access Services Policy, limited -English proficient speakers who require
translation services in order to participate in a meeting may request the use of a volunteer or professional translator by
contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting.
根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话
：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL:
Elizabeth Renfrew, Chair
Carlton Seaver, Chair Pro-Tempore
Connie Liao, Trustee
Miriam Carter, Trustee
Pardha Akalamkam, Trustee
PUBLIC COMMENTS
Any individual wishing to speak before the Library Board is limited to five (5) minutes per person,
unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from
discussing or taking action on any item not listed on the posted agenda. The matter may
automatically be referred to staff for appropriate response or action or may be placed on the agenda
of a future meeting.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Announcements / Statements / Future Agenda Items
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Item
a. Director’s Update
b. Monthly Statistical Report: October 2023
c. Monthly Report Narrative: October 2023
d. Financial Report: October 2023
e. Holiday Cookies
f. Holiday Breakfast
g. Trust Accounts
h. Staff Update
i. Gilb Museum of Arcadia Heritage
j. Calendar of activities for Children Services: December 2023
k. Calendar of activities for Adult & Teen Services: December 2023
l. Flyers/articles/attachments
• Memory Care Kits
• Broke Holidays Craft Night
• International Film Program
• De-Stress Fest
• Nanowrimo Celebration
• Winter Break Reading Challenge
• 1,000 Books Before Kindergarten
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the Library
Board, staff, or public request that a specific item be removed from the Consent Calendar for
separate discussion and action.
Approve the Regular Meeting Minutes of October 19, 2023
Recommended action: Approve
ADJOURNMENT
The Library Board will adjourn this meeting to January 18, 2024 at 4:30 p.m. in the Conference
Room of the Library, 20 W. Duarte Road, Arcadia.
October Fiscal Year to Date October October Average
2023 2023-2024 2022-2023 2022 2021 2021-23
ACCOUNT SERVICES
Gate count 31,506 123,215 114,959 30,603 21,628 28,229
Circulation 43,687 177,297 173,198 42,706 41,025 42,805
Adult 8,538 37,871 38,416 8,864 7,674 8,804
Teen 1,387 6,770 6,503 1,347 1,284 1,450
Juvenile 27,997 112,870 110,887 28,303 24,643 27,200
Digital Collection 5,765 19,786 17,756 4,192 4,448 4,358
In-House Use check-ins 13,208 56,602 84,282 19,666 2,976 12,870
Express Check 21,217 87,823 62,376 16,750 14,853 18,169
Registrations 359 1,622 1,535 325 353 386
Overdues 137 564 565 170 208 165
Reserves 2,450 10,243 7,446 2,023 1,839 2,041
TECHNICAL SERVICES
Materials cataloged 371 2,791 4,233 1,068 896 931
Materials discarded 342 1,440 4,870 1,044 1,009 938
Interlibrary loan (ILL)27 124 135 30 23 30
Bindery 0 0 125 0 0 0
Serials Processed 434 1,695 1,629 397 418 417
ADULT SERVICES
Reference questions 2,490 12,205 10,076 2,546 2,439 2,795
Total Reference 1,523 6,660 5,357 1,254 1,287 1,445
Total Other 967 5,552 4,719 1,292 1,152 1,350
Adult Programs 21 28 17 4 10
Views (*Virtual 21-22) / Participants 714 3,152 2,707 663 1,163
Adult In-person Programs 3 10
Participants 53 173
Adult Online Programs 0 1
Virtual Views 0 58
Teen Programs 4 24 23 10 2 8
Participants 70 783 1,268 349 100 344
Teen Zone 13 24
Participants 508 962
24/7 Reference email 25 243 167 22 33 30
CHILDREN'S SERVICES
Reference questions 3,294 12,032 6,917 1,814 1,993 2,229
Total Reference 1,755 6,879 5,123 1,310 1,438 1,535
Total Other 1,539 5,153 1,794 504 555 694
Special programs 16 44 29 9 8 6
Views / Participants 478 2,015 1,352 334 131 155
Storytime/Class Visits/Scouts 11 38 32 7 10 6
Views / Participants 555 2,034 1,116 223 211 145
STATISTICS
Volunteer Hours 832 3,591 2,258 457 335 491
Website Visits 7,040 28,821 33,242 9,409 8,007 8,226
Other Service Point questions 175 1,182 4,453 1,269 1,406 971
English Conversation Class 5 7
Participants 98 136
REVENUES
Fines & Fees 2,067.75 9,080.68$ 9,969.28$ 2,473.95$ 7,340.20$ 4,027.13$
Auditorium 450.00 3,075.00$ 1,000.00$ 500.00$ -$ 508.33$
Lost books 348.32 1,763.67$ 1,035.43$ 213.45$ 405.96$ 328.82$
Gifts & grants 30,079.15 33,079.15$ 121,548.13$ 118,396.63$ -$ 40,465.54$
Passport Services 5,100.00 19,180.00$ 31,416.95$ 7,695.00$ 6,506.35$ 6,212.12$
Total 38,045.22$ 66,178.50$ 164,969.79$ 129,279.03$ 14,252.51$ 51,541.95$
Program & Collection
Development
Administration
Arcadia Public Library
Monthly Statistical Report
Fiscal Year 2023-2024
October
Information & Materials
Management
1
ARCADIA PUBLIC LIBRARY
MONTHLY REPORT – OCTOBER 2023
Highlights: Halloween fun was the Library’s focus this month. The Children’s Services librarian
hosted a two-day Monster Mash event in which 300 costumed children and their accompanying
family members attended a monster-themed storytime, then trick or treated throughout the
building. Twenty teen volunteers from the Assistance League of Arcadia assisted with the
program, distributing treats to participants.
The Children’s Services Librarian also collaborated with the Middle School Advisory Group and
met on five separate occasions to plan, prepare, and host a “Not-So-Scare Fair”. The 28 middle
schoolers who attended the event played pin the brain on the zombie, stack the ghost cups, and
decorated mini pumpkins.
October Activity
Visitors: 31,506
Holds Processed: 2,450
Physical Items Checked Out: 37,922
eBooks/Audiobooks/Magazines Downloaded: 5,765
Programs/Attendance: 39/1,254
Passports Issued/Questions Answered: 121/175
2
“Terrifying Trivia” for teens was held on October 31 in the Cay Mortenson Auditorium. Teens
arrived in various creative costumes to receive goodie bags filled with chocolate, stickers, and
bookmarks.
TAG volunteers assisted in running a Kahoot Halloween Trivia Quiz where 35 teens took on the
challenge for the grand prize: a Squish mallow plush. Two runner-up winners took manga and
books home. The space was decorated with tea lights and ghostly garlands to add to the
Halloween fun.
Library and Museum staff tended a booth at the
Downtown Arcadia Halloween Haunting event and
distributed information bags with treats to attending
families. The event provided opportunities for staff to
connect with families and share more about current
programming.
Adult Programs, Classes, Technology Literacy, and Events: Bookish met in October to
discuss Come Fly the World, by Julia Cooke. This was the last Bookish program of the year.
Smart Squad continues to support the library’s digital literacy goals by providing free computer
assistance: 11 customers were helped in October. Twelve patrons attended this month’s
International Film Program showing of “Clara Sola.” CraftABLE, the take-home craft kit program
for adults with intellectual, cognitive, and/or developmental disabilities, provided four participants
with the tools to create a spooky black cat. Patrons are now coming to the desk asking for kits
and telling their friends about them. The Estate Planning program was an interactive and
enlightening educational program where 26 patrons learned about wills and trusts. Human Kits
for unhoused patrons, which include non-perishable food and hygiene products, were made
available; two customers took advantage of this new program.
3
The Second Annual Boba Crawl, part of the Library’s annual
Arcadia Eats event, which is celebrated during National
Cookbook Month, had its first five winners within the first week
and the last five winners within the next two weeks. APL
partnered with seven different Boba Shops: Tea Brick, Quickly
Café, Bon Appetea, Tea Maru, Wushiland, Bearology, and CC
Cake. Approximately 200 participated in this unique event.
Teen Programming: Teen Zone provides a safe space for teens to meet with friends after
school, work on homework and school projects, and play games. Teen volunteers, supervised by
the Teen Librarian, oversee the gathering, providing staff with useful insights. The Teen Graphic
Design Club--Boba Edition was held on two Tuesdays in October. The second official session of
TGDC was led by two Teen Advisory Group volunteers who previously participated, provided
feedback on improving course materials, and created original artwork to be shared on our social
media. Seven teens used the Procreate drawing app and Cricut software to create original art
based on delicious food and snacks to accompany the Arcadia Eats festivities. Four TAG
members met in October to plan events and discuss upcoming breaks and graduations.
Children’s Programming: The six-week In-N-Out Cover to
Cover Club reading program kicked off this month and
encouraged children, ages four to 12 years, to read five books
and earn a gift card redeemable for one free In-N-Out burger.
By month’s end, there were 1,051 program registrants who had
read and logged 9,111 books; 965 gift cards were distributed
throughout the month. There was also an “Arcade Lab”
program in which 18 participants designed their own arcade
inspired game using simple supplies and recyclable materials.
There were 10 early literacy programs offered during the month with 507 children and their
families in attendance. The Mandarin-English bilingual storytime continues with 28 in attendance
this month. Twenty children are currently registered for the 1,000 Books Before Kindergarten
program; two families have read and logged 100 books to date.
Collections: The Cataloging and Acquisitions Librarian is re-cataloging the adult short story
collections to reflect the contents of each volume more accurately and to update the older catalog
records. Staff also continue to catalog and tag the National Geographic bound magazines in the
basement. The Department has finished cataloging the Memory Care Kits, now located next to
4
the Adult Reference Desk. The Authority Database projects continue. This is part of the routine
work to keep the databases/catalog up-to-date, consistent, and error-free. MARC records from
Kanopy, CreativeBug, Press Reader, and LinkedIn added to and discarded from our Library
Catalog this month totaled 4,801 records.
Facilities and Technology: The Revize site stats using Google Analytics were updated. The
previous settings have not all been carried over to the new system. Information Systems Service
(ISS) staff ordered a 3D printer replacement. There were 5,667 visits to the Library Catalog, local
web documents and online databases. There were 3,466 unique visitors and 7,040 visits to the
Library home page. There were 4,535 unique public Wi-Fi users, and a total of 4.7TB of data
downloaded and uploaded during this month. Staff also continues to work on the Library’s website
adding programs and upcoming events. The ISS team answered more than 352
computer/technical questions from patrons; assisted the public with 1,072 public computer
sessions, 918 print jobs, public copiers, and the public Wi-Fi network.
Staffing/Training: Adult Services Principal Librarian Danielle Guerrero left for a position at
Altadena Public Library at the beginning of the month. Six new Library Aides started on October
9. Account Services welcomed Aysha Flores, Renato Zapata, Matthew Lee, Benjamin Geiser,
Chi Chih Lin, and Helen Huang. Maxine and Shu Shu have completed their rotation with shelving
and now are front desk aides.
Collaboration: Children’s Services staff were invited to serve as judges for the Dana Middle
School Reflections Program. Staff reviewed and scored eight literary entries submitted by
students. The Children’s Services Principal Librarian attended an Arcadia Unified School District
Library Collaboration meeting and presented to attending District Librarians about Library
resources and programs available at the Arcadia Public Library. Staff visited Arcadia Christian
School and provided a library-themed storytime for its four- and five-year-old students. Forty-eight
kindergarten students from Holly Avenue Elementary School also visited the Library for a spider-
themed storytime.
Community Outreach/Volunteers: Volunteers play an
important role in Children’s Services. Button, a student
group from Arcadia High School, began its Math Homework
Help program, offering 10-minute help sessions to first to
eighth grade students in need of assistance with their math
homework. The program will run through December 19,
2023. To earn her Girl Scout Gold Award, Jolee Kuo hosted
a “Birds Around Us” program in which 14 children attended
and learned about birds in the local area through
educational activities and a craft. Children’s staff also met
with a local Girl Scout troop to discuss possible future
programming.
Marketing and Publicity: Adult and Teen Services created the following displays in October:
Must Be the Season of the Witch; Cookbooks; and Ghost Stories. The Adult Bulletin board
highlighted the Boba Crawl. Children’s main hall displays offered books on Fall, Libraries,
Hispanic Heritage Month, and Monsters. The bulletin boards focused on Back to School, The Best
Thing About Having a Library Card, and “Whooo Loves Books?” The Library’s Facebook account
has 1,647 followers; Twitter (“X”) has 648 followers; Instagram has 1,627 followers, and YouTube
has 211 subscribers.
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 494,100.00 19,942.84 .00 158,578.30 335,521.70 32.09
4015 ALLOWANCES 1,300.00 48.46 .00 387.68 912.32 29.82
4021 LONGEVITY PAY 4,600.00 126.08 .00 1,008.64 3,591.36 21.93
4030 PART-TIME PERS ONLY .00 .00 .00 90.69 -90.69 .00
4032 PART-TIME NON-PERS 24,500.00 1,026.78 .00 3,059.28 21,440.72 12.49
4241 P.E.R.S 104,300.00 4,103.78 .00 32,808.23 71,491.77 31.46
4242 NON-PERSABLE COMPENSATIO 1,700.00 86.07 .00 683.19 1,016.81 40.19
4244 MEDICAL/DENTAL INSURANCE 62,600.00 3,042.69 .00 13,754.19 48,845.81 21.97
4245 LONG TERM DISABILITY 400.00 17.68 .00 70.72 329.28 17.68
4247 LIFE INSURANCE 1,100.00 102.55 .00 408.44 691.56 37.13
4250 FICA/HOSPITAL INSURANCE 7,600.00 313.15 .00 2,410.74 5,189.26 31.72
4299 VACANCY RATE -21,100.00 .00 .00 .00 -21,100.00 .00
TOTAL SALARIES & BENEFITS 681,100.00 28,810.08 .00 213,260.10 467,839.90 31.31
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 7,200.00 17.13 .00 973.88 6,226.12 13.53
5115 PROGRAM EXPENSES 8,600.00 .00 .00 6,575.00 2,025.00 76.45
5125 PRINT SHOP 6,600.00 584.33 1,050.00 1,714.20 3,835.80 41.88
5230 BUILDING AND GROUNDS 19,300.00 459.29 .00 1,873.11 17,426.89 9.71
TOTAL SUPPLIES 41,700.00 1,060.75 1,050.00 11,136.19 29,513.81 29.22
1ST SUBTOTAL-6000 OPERATING EXPENSES
6160 CONTRACT SERVICES 362,800.00 15,525.12 100,912.92 93,051.78 168,835.30 53.46
6210 TELEPHONE 23,500.00 527.08 .00 1,592.12 21,907.88 6.77
6310 MILEAGE 400.00 .00 .00 5.24 394.76 1.31
6505 GENERAL LIABILITY 79,100.00 .00 .00 19,775.01 59,324.99 25.00
6507 WORKERS’ COMPENSATION 55,700.00 .00 .00 13,924.98 41,775.02 25.00
6611 ELECTRIC 177,000.00 20,227.39 .00 65,385.68 111,614.32 36.94
6612 GAS 21,200.00 486.03 .00 1,178.33 20,021.67 5.56
6614 WATER 2,100.00 .00 .00 .00 2,100.00 .00
6730 OFFICE EQUIPMENT 12,600.00 .00 .00 .00 12,600.00 .00
6750 VEHICLE MAINTENANCE 1,900.00 .00 .00 131.04 1,768.96 6.90
6751 VEHICLE FUEL USAGE 500.00 .00 .00 .00 500.00 .00
6752 VEHICLE 3RD PARTY SVC 200.00 450.00 .00 450.00 -250.00 225.00
6760 BUILDING REPAIR & MAINT 10,000.00 .00 .00 .00 10,000.00 .00
6930 MEMBERSHIP & PUBLICATION 5,700.00 .00 .00 4,825.00 875.00 84.65
6940 OFFICIAL MEETINGS 11,700.00 .00 .00 .00 11,700.00 .00
6960 EQUIPMENT REPLACEMENT 97,200.00 .00 .00 .00 97,200.00 .00
6970 TRAINING 8,700.00 .00 .00 389.00 8,311.00 4.47
6971 TUITION REIMBURSEMENT 4,100.00 .00 .00 1,159.99 2,940.01 28.29
6977 EMPLOYEE SUPPORT 3,200.00 9.43 .00 48.11 3,151.89 1.50
TOTAL OPERATING EXPENSES 877,600.00 37,225.05 100,912.92 201,916.28 574,770.80 34.51
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 81,200.00 .00 .00 .00 81,200.00 .00
TOTAL MISCELLANEOUS 81,200.00 .00 .00 .00 81,200.00 .00
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015601 LIBRARY-ADMIN
1ST SUBTOTAL-7000 MISCELLANEOUS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
TOTAL LIBRARY-ADMIN 1,681,600.00 67,095.88 101,962.92 426,312.57 1,153,324.51 31.42
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 60,700.00 2,356.27 .00 18,948.14 41,751.86 31.22
4021 LONGEVITY PAY .00 21.01 .00 168.08 -168.08 .00
4032 PART-TIME NON-PERS 53,400.00 1,361.35 .00 9,871.82 43,528.18 18.49
4241 P.E.R.S 12,200.00 476.22 .00 3,791.58 8,408.42 31.08
4244 MEDICAL/DENTAL INSURANCE 6,700.00 548.46 .00 2,193.84 4,506.16 32.74
4245 LONG TERM DISABILITY 100.00 4.42 .00 17.68 82.32 17.68
4247 LIFE INSURANCE 100.00 4.38 .00 17.52 82.48 17.52
4250 FICA/HOSPITAL INSURANCE 900.00 53.58 .00 415.92 484.08 46.21
4299 VACANCY RATE -2,400.00 .00 .00 .00 -2,400.00 .00
TOTAL SALARIES & BENEFITS 131,700.00 4,825.69 .00 35,424.58 96,275.42 26.90
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 500.00 .00 .00 .00 500.00 .00
TOTAL SUPPLIES 500.00 .00 .00 .00 500.00 .00
1ST SUBTOTAL-6000 OPERATING EXPENSES
6730 OFFICE EQUIPMENT 6,700.00 .00 .00 .00 6,700.00 .00
TOTAL OPERATING EXPENSES 6,700.00 .00 .00 .00 6,700.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 8,700.00 .00 .00 .00 8,700.00 .00
TOTAL MISCELLANEOUS 8,700.00 .00 .00 .00 8,700.00 .00
TOTAL LIBRARY-INFORMATION SYS 147,600.00 4,825.69 .00 35,424.58 112,175.42 24.00
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES .00 .00 .00 155.00 -155.00 .00
4032 PART-TIME NON-PERS 133,500.00 2,442.92 .00 20,532.02 112,967.98 15.38
4250 FICA/HOSPITAL INSURANCE .00 35.42 .00 299.91 -299.91 .00
TOTAL SALARIES & BENEFITS 133,500.00 2,478.34 .00 20,986.93 112,513.07 15.72
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 4,900.00 .00 .00 .00 4,900.00 .00
TOTAL SUPPLIES 4,900.00 .00 .00 .00 4,900.00 .00
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 200.00 .00 .00 .00 200.00 .00
TOTAL MISCELLANEOUS 200.00 .00 .00 .00 200.00 .00
TOTAL LIBRARY-SHELVING MGMT 138,600.00 2,478.34 .00 20,986.93 117,613.07 15.14
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 232,700.00 9,256.37 .00 61,262.77 171,437.23 26.33
4018 RIDE SHARE .00 178.75 .00 178.75 -178.75 .00
4021 LONGEVITY PAY .00 42.02 .00 336.16 -336.16 .00
4032 PART-TIME NON-PERS 53,400.00 679.08 .00 8,133.94 45,266.06 15.23
4241 P.E.R.S 46,900.00 1,870.86 .00 12,356.29 34,543.71 26.35
4244 MEDICAL/DENTAL INSURANCE 60,100.00 4,070.10 .00 16,866.08 43,233.92 28.06
4245 LONG TERM DISABILITY 500.00 22.10 .00 83.98 416.02 16.80
4247 LIFE INSURANCE 300.00 21.90 .00 83.22 216.78 27.74
4250 FICA/HOSPITAL INSURANCE 3,400.00 153.91 .00 1,055.42 2,344.58 31.04
4299 VACANCY RATE -10,300.00 .00 .00 .00 -10,300.00 .00
TOTAL SALARIES & BENEFITS 387,000.00 16,295.09 .00 100,356.61 286,643.39 25.93
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 4,000.00 .00 .00 202.51 3,797.49 5.06
TOTAL SUPPLIES 4,000.00 .00 .00 202.51 3,797.49 5.06
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 29,500.00 .00 .00 .00 29,500.00 .00
TOTAL MISCELLANEOUS 29,500.00 .00 .00 .00 29,500.00 .00
TOTAL LIBRARY-ACCOUNT SERVICE 420,500.00 16,295.09 .00 100,559.12 319,940.88 23.91
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015605 LIBRARY-CHILDREN
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 292,100.00 10,604.07 .00 84,397.55 207,702.45 28.89
4011 SPECIALIST PAY 1,000.00 40.00 .00 320.00 680.00 32.00
4018 RIDE SHARE .00 55.00 .00 55.00 -55.00 .00
4021 LONGEVITY PAY 2,900.00 105.06 .00 840.48 2,059.52 28.98
4032 PART-TIME NON-PERS .00 .00 .00 187.39 -187.39 .00
4241 P.E.R.S 61,800.00 2,242.02 .00 17,883.21 43,916.79 28.94
4244 MEDICAL/DENTAL INSURANCE 53,500.00 2,724.25 .00 12,388.09 41,111.91 23.16
4245 LONG TERM DISABILITY 500.00 17.68 .00 70.72 429.28 14.14
4247 LIFE INSURANCE 300.00 17.52 .00 70.08 229.92 23.36
4250 FICA/HOSPITAL INSURANCE 4,300.00 162.43 .00 1,286.70 3,013.30 29.92
4299 VACANCY RATE -12,500.00 .00 .00 .00 -12,500.00 .00
TOTAL SALARIES & BENEFITS 403,900.00 15,968.03 .00 117,499.22 286,400.78 29.09
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 3,200.00 448.93 .00 714.44 2,485.56 22.33
5115 PROGRAM EXPENSES 1,200.00 143.48 .00 366.51 833.49 30.54
TOTAL SUPPLIES 4,400.00 592.41 .00 1,080.95 3,319.05 24.57
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 65,000.00 4,329.06 .00 6,329.06 58,670.94 9.74
6923 ELECTRONIC RESOURCES 16,800.00 356.69 .00 8,315.36 8,484.64 49.50
TOTAL OPERATING EXPENSES 81,800.00 4,685.75 .00 14,644.42 67,155.58 17.90
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 50,800.00 .00 .00 .00 50,800.00 .00
TOTAL MISCELLANEOUS 50,800.00 .00 .00 .00 50,800.00 .00
TOTAL LIBRARY-CHILDREN 540,900.00 21,246.19 .00 133,224.59 407,675.41 24.63
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015607 LIBRARY-TECHNICAL
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 313,300.00 12,450.00 .00 99,121.39 214,178.61 31.64
4021 LONGEVITY PAY 6,000.00 273.18 .00 2,185.44 3,814.56 36.42
4241 P.E.R.S 69,100.00 2,749.09 .00 21,889.36 47,210.64 31.68
4244 MEDICAL/DENTAL INSURANCE 53,500.00 3,447.39 .00 15,676.08 37,823.92 29.30
4245 LONG TERM DISABILITY 500.00 22.10 .00 88.40 411.60 17.68
4247 LIFE INSURANCE 300.00 21.90 .00 87.60 212.40 29.20
4250 FICA/HOSPITAL INSURANCE 4,600.00 187.48 .00 1,489.90 3,110.10 32.39
4299 VACANCY RATE -13,400.00 .00 .00 .00 -13,400.00 .00
TOTAL SALARIES & BENEFITS 433,900.00 19,151.14 .00 140,538.17 293,361.83 32.39
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 19,100.00 348.57 .00 4,484.96 14,615.04 23.48
TOTAL SUPPLIES 19,100.00 348.57 .00 4,484.96 14,615.04 23.48
1ST SUBTOTAL-6000 OPERATING EXPENSES
6921 BIBLIOGRAPHIC UTILITIES 35,500.00 .00 1,694.23 32,977.77 828.00 97.67
6922 LIBRARY MATERIALS 9,000.00 1,868.85 .00 1,868.85 7,131.15 20.77
TOTAL OPERATING EXPENSES 44,500.00 1,868.85 1,694.23 34,846.62 7,959.15 82.11
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 52,200.00 .00 .00 .00 52,200.00 .00
TOTAL MISCELLANEOUS 52,200.00 .00 .00 .00 52,200.00 .00
TOTAL LIBRARY-TECHNICAL 549,700.00 21,368.56 1,694.23 179,869.75 368,136.02 33.03
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015608 LIBRARY-ADULT
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4010 REGULAR EMPLOYEES 374,300.00 14,503.38 .00 117,643.90 256,656.10 31.43
4011 SPECIALIST PAY 1,000.00 40.00 .00 320.00 680.00 32.00
4014 VACATION SELL BACK 4,600.00 .00 .00 .00 4,600.00 .00
4021 LONGEVITY PAY 4,400.00 168.12 .00 1,344.96 3,055.04 30.57
4241 P.E.R.S 80,500.00 3,108.70 .00 25,188.05 55,311.95 31.29
4244 MEDICAL/DENTAL INSURANCE 60,100.00 4,336.42 .00 17,562.94 42,537.06 29.22
4245 LONG TERM DISABILITY 500.00 22.10 .00 88.40 411.60 17.68
4247 LIFE INSURANCE 300.00 21.90 .00 87.60 212.40 29.20
4250 FICA/HOSPITAL INSURANCE 5,600.00 203.58 .00 1,604.80 3,995.20 28.66
4299 VACANCY RATE -15,900.00 .00 .00 .00 -15,900.00 .00
TOTAL SALARIES & BENEFITS 515,400.00 22,404.20 .00 163,840.65 351,559.35 31.79
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 7,100.00 .00 .00 396.77 6,703.23 5.59
5115 PROGRAM EXPENSES 2,000.00 277.50 .00 607.19 1,392.81 30.36
TOTAL SUPPLIES 9,100.00 277.50 .00 1,003.96 8,096.04 11.03
1ST SUBTOTAL-6000 OPERATING EXPENSES
6922 LIBRARY MATERIALS 150,300.00 11,550.51 .00 39,343.59 110,956.41 26.18
6923 ELECTRONIC RESOURCES 101,700.00 14,834.15 .00 47,108.76 54,591.24 46.32
TOTAL OPERATING EXPENSES 252,000.00 26,384.66 .00 86,452.35 165,547.65 34.31
1ST SUBTOTAL-7000 MISCELLANEOUS
7811 POB CONTRIBUTIONS 52,800.00 .00 .00 .00 52,800.00 .00
TOTAL MISCELLANEOUS 52,800.00 .00 .00 .00 52,800.00 .00
TOTAL LIBRARY-ADULT 829,300.00 49,066.36 .00 251,296.96 578,003.04 30.30
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-001 GENERAL FUND
FUND/DIVISION-0015640 PASSPORT PROCESSING
1ST SUBTOTAL-4000 SALARIES & BENEFITS
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
4030 PART-TIME PERS ONLY .00 1,111.55 .00 8,276.00 -8,276.00 .00
4032 PART-TIME NON-PERS 46,400.00 .00 .00 359.80 46,040.20 .78
4241 P.E.R.S .00 222.67 .00 1,657.88 -1,657.88 .00
4250 FICA/HOSPITAL INSURANCE 400.00 16.12 .00 125.22 274.78 31.31
4299 VACANCY RATE -800.00 .00 .00 .00 -800.00 .00
TOTAL SALARIES & BENEFITS 46,000.00 1,350.34 .00 10,418.90 35,581.10 22.65
1ST SUBTOTAL-5000 SUPPLIES
5110 OFFICE SUPPLIES 12,300.00 108.05 .00 275.12 12,024.88 2.24
TOTAL SUPPLIES 12,300.00 108.05 .00 275.12 12,024.88 2.24
TOTAL PASSPORT PROCESSING 58,300.00 1,458.39 .00 10,694.02 47,605.98 18.34
TOTAL GENERAL FUND 4,366,500.00 183,834.50 103,657.15 1,158,368.52 3,104,474.33 28.90
PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10
DATE: 11/06/2023 CITY OF ARCADIA EXPSTA11
TIME: 13:17:29 EXPENDITURE STATUS REPORT
SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or
ACCOUNTING PERIOD: 4/24
SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT
TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL
PAGE BREAKS ON: FUND,FUND/DIVISION
FUND-619 EQUIPMENT REPLACEMENT
FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN
1ST SUBTOTAL-8000 CAPITAL OUTLAY
PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/
ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD
8301 OFFICE MACH & FURNITURE 9,000.00 .00 .00 186.25 8,813.75 2.07
8302 COMPUTER EQUIP & SOFTWAR 54,400.00 .00 .00 .00 54,400.00 .00
8305 OFFICE EQUIPMENT 7,600.00 .00 .00 3,220.24 4,379.76 42.37
TOTAL CAPITAL OUTLAY 71,000.00 .00 .00 3,406.49 67,593.51 4.80
TOTAL EQUIP REPLACE/LIB-ADMIN 71,000.00 .00 .00 3,406.49 67,593.51 4.80
TOTAL EQUIPMENT REPLACEMENT 71,000.00 .00 .00 3,406.49 67,593.51 4.80
TOTAL REPORT 4,437,500.00 183,834.50 103,657.15 1,161,775.01 3,172,067.84 28.52
SUN MON TUE WED THU FRI SAT
WINTER ACTIVITY KITS
For Ages 5 — 14 Years
Available beginning Tuesday, December 26
Pick up free activity packets in the Library’s Jerry
Broadwell Children’s Room and have some winter fun
at home. Kits are designed for children in K-2nd grades,
3rd-5th grades, and 6th—8th grades.
Available while supplies last.
1
First Friday Films
6th—8th Grades
3:30 pm
2
Sign-ups
for December
programs begins.
10 -11 am:
Priority registration
for Arcadia residents
with proof of residency
11 am onward:
Open registration.
3
Library Closed
4
Preschool Storytime
4—7 Years
6:30 pm
5
Baby Tales
4—23 Months
10:30 am
Math
Homework Help
1st—8th Grade
4:00—5:00 pm
6
Toddler Storytime
24—47 Months
10:30 am
7
English/Mandarin
Bilingual Storytime
3—5 Years
6:30 pm
* Registration Required
8
Kid Created:
Breaking
Stereotypes
K — 3rd Grades
4:00 pm
9
10
Library Closed
11
Preschool Storytime
4—7 Years
6:30 pm
12
Baby Tales
4—23 Months
10:30 am
Math
Homework Help
1st—8th Grade
4:00 pm —5:00 pm
13
Toddler Storytime
24—47 Months
10:30 am
14
*Book Buddies
4—8 Years
5:00 pm
* Registration Required
15 16
*Saturday Special:
How to Catch A…
Book Party
4—7 Years
2:30 pm
* Registration Required
17
Library Closed
18
19
Math
Homework Help
1st—8th Grade
4:00 pm —5:00 pm
20
21
22
23
K
24
Library
Closed
25
Library Closed
26
27
28
29 30
31
Library
Closed
Arcadia Public Library - Jerry Broadwell Children’s Room D E C E M B E R 2 0 2 3
Photo and Videotape Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes .
Notify Library staff if you prefer not to be photographed or videotaped.
Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes.
FOR EARLY LEARNERS
Registration is not required for the Late Fall storytime session.
PRESCHOOL STORYTIME
Mondays, December 4 & 11, 2023 at 6:30 pm
Best for Ages 4—7 Years
Join us for a 45-minute program of fun stories and activities.
BABY TALES
Tuesdays, December 5 & 12, 2023 at 10:30 am
Best for Ages 4—23 Months
20 minute program of songs, stories, fingerplays and more.
TODDLER STORYTIME
Wednesdays, December 6 & 13, 2023 at 10:30 am
Best For Ages 24—47 Months
Join us for stories and activities just right for toddlers.
ENGLISH/MANDARIN BILINGUAL STORYTIME
Thursday, December 7, 2023 at 6:30 pm
For Ages 3—5 Years
A bilingual storytime with stories, songs and activities
in Mandarin and English.
FOR MIDDLE SCHOOLERS
FIRST FRIDAY FILMS
Friday, December 1, 2023 at 3:30 pm
For 6th—8th Grades
Calling all middle schoolers — join us on the first Friday of the month
to meet up with friends, relax, enjoy snacks and a good movie.
Registration is NOT required.
MIDDLE SCHOOL ADVISORY GROUP (MAG) PROGRAM
Wednesday, December 13, 2023 at 3:30 pm
For 6th—8th Grades
Join the Middle School Advisory Group for a special program
designed especially for middle schoolers!
Registration is NOT required.
DECEMBER 2023 Calendar of Events
Arcadia Public Library • Jerry Broadwell Children’s Room
20 West Duarte Road ~ 626-821-5566
www.ArcadiaCA.gov/Library
FOR SCHOOL AGE KIDS
KID CREATED: BREAKING STEREOTYPES
Friday, December 8, 2023 at 4:00 pm
For K— 3rd Grades
Join us for a fun afternoon of learning about breaking stereotypes
through book readings and activities. There will be book raffle,
coloring book and prize for all who attend. This program will be
hosted by Girl Scout Troop 921 as part of their Bronze Award project.
Registration is required.
In-person registration begins Saturday, December 2, 2023.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents with proof of residency.
11:00 am onward: In-person open registration.
If space is available. phone-in registration begins Monday,
December 4, 2023.
BOOK BUDDIES
Thursday, December 14, 2023 from 5:00 pm—5:30 pm
For Ages 4—8 Years
A one-on-one reading program designed for kids ages 4 to 8 years
old. Listen to fun stories read aloud by the Assisteens®, an auxiliary
of the Assistance League of Arcadia.
Registration is required.
In-person registration begins Saturday, December 2, 2023.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents with proof of residency.
11:00 am onward: In-person open registration.
If space is available. phone-in registration begins Monday,
December 4, 2023.
SATURDAY SPECIAL– HOW TO CATCH A …BOOK PARTY
Saturday, December 16, 2023 at 2:30 pm
For Ages 4—7 Years
How do you catch one of Santa’s elves or the gingerbread man?
Listen to read alouds from the How to Catch a…series by Adam
Wallace to find out. We will then try building our own gingerbread
man or elf trap and have some other seasonal fun along the way.
Registration is required.
In-person registration begins Saturday, December 2, 2023.
10:00 am-11:00 am: In-person priority registration for Arcadia
residents with proof of residency.
11:00 am onward: In-person open registration.
If space is available. phone-in registration begins Monday,
December 4, 2023.
MATH HOMEWORK HELP
Tuesdays, December 5, 12, & 19, 2023 from 4:00 pm—5:00 pm
For 1st—8th Grades
Teen volunteers will provide 10-minute help sessions to elementary
and middle school students in need of assistance with specific
math homework problems. This is a free drop-in program and
help will be provided on a first come, first served basis.
In partnership with Button, a local high school group.
Registration is NOT required.
Mon Tues
8
16
9
Smart Squad
Teen Central
10 AM– 12 PM
NaNo WriMo
Auditorium
12-2 PM
Smart Squad
Teen Central
10 AM– 12 PM
Sign up for our eNewsletters to stay
informed about Library events, staff
picks, reading recommendations, &
more! Link available on our homepage.
Photo Release:
All participants in Library programs, events, & classes may be
photographed or videotaped for Library promotional purposes.
Notify Library staff if you prefer not to be photographed.
* = Registration required
Adult & Teen Services Calendar of Events
December 2023
1 2
4 5 6 7
11 12 13 14 15
18 19
28272625
23222120
3029
Wed Thurs Fri Sat
Smart Squad
Teen Central
10 AM– 12 PM
ECC*
Auditorium
10 AM– 12 PM
ECC*
Auditorium
10 AM– 12 PM
International Film
Program
Auditorium
6PM
Library
Closed
craftABLE Kits
Available
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Winter Break
Reading
Challenge*
Broke Holidays
Craft Night*
Auditorium
7 PM
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Winter Break
Reading
Challenge*
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
Teen Zone
Auditorium
3:30-6 PM
CraftABLE Kits
Available Monday, December 4th
Adult & Teen Services Desk
December’s theme is Paperbag
Snowman! Take-home craft kits for Adults
with Intellectual, Cognitive, and/or
Developmental Disabilities!
Stop by Adult & Teen Services to learn
more. Available until supplies last.
International Film Program:
The Banshees of Inisherin
Wednesday, December 20th at 6 PM
Cay Mortenson Auditorium
Join us for a movie, snacks provided!
Synopsis: On a remote island off the coast
of Ireland, Pádraic is devastated when his
buddy Colm suddenly puts an end to
their lifelong friendship. With help from
his sister and a troubled young islander,
Pádraic sets out to repair the damaged
relationship by any means necessary.
Adults, 18+. No registration.
Broke Holidays Craft Night
Thursday, December 7 at 7PM
Cay Mortenson Auditorium
Looking for the perfect gift this holiday
but need to stay within your budget?
Come join our Broke Holiday Craft Night
and make DIY presents! Make a punch
needle coaster or a scrabble frame!
Available while supplies last. Adults only.
Registration required.
Winter Break Reading Challenge
Monday, 12/18 - Saturday, 1/6
To participate, visit:
https://arcadiaca.beanstack.com/
This is a program for all ages!
Read, log, and help build a winter
wonderland! For every 5-hours you and
everyone in Arcadia reads, we will add a
piece of our town! Check the display in
the library lobby to see your progress.
NaNoWriMo Wrap Up
Saturday, December 2nd
12-2 PM
Cay Mortenson Auditorium
Whether or not you participated in
NaNoWriMo, come celebrate with us!
We'll meet & greet, share our writing, and
make plans for future projects.
Drop in. No registration required. All ages.
Everybody is welcome!
Teen Zone
Monday– Thursday
*unless noted otherwise
3:30 PM – 6 PM
Cay Mortenson Auditorium
Smart Squad
Every Saturday from 10 AM- 12 PM
Teen Central
Technology assistance & device help at
the Library. You have technology
questions, we have answers!
Drop-in, no registration.
De-Stress Fest
Thursday, December 14th
3:30 PM – 5:30 PM
Cay Mortenson Auditorium
Unwind before finals with hot cocoa,
crafts, and therapy dogs at the library.
English Conversation Class (ECC)
Mondays 10 AM—12 PM
Cay Mortenson Auditorium
Practice your spoken English in a small
group setting. Requirements: Basic
English understanding + registration.
This class is free!
Arcadia Public Library
20 W Duarte Road Arcadia, CA, 91006
www.arcadiaca.gov/library
Call: 1.626.821.5569
Adult & Teen Services Calendar of Events
December 2023
f o l l o w u s o n s o c i a l m e d i a !
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
1 (626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PM
Memory Care Kits
Memory care kits are for people with dementia, memory loss, or
cognitive impairment, as well as their caregivers. The kits stimulate
conversation, encourage healthy reminiscing, and provide support.
Our kits include a collection of resources and items that allow users
the opportunity to engage in conversation about their life
experiences. The caregivers kit provides access to a curated list of
supportive and informational books, plus access to resources.
Arcadia Public Library
3-week checkout
Return kits to a Library staff member at the Account Services desk
How it works:
Remembering the 1940s
Remembering the 1950s
Remembering the 1960s
Early-stage kit
Mid-stage kit
Late-stage kit
Types of Memory Kits
t h u r s d a y
d e c 7 p m
cay mortenson auditorium
7
T a g u s i n y o u r c r e a t i o n s !
L o o k i n g f o r t h e p e r f e c t g i f t t h i s h o l i d a y b u t n e e d t o
s t a y w i t h i n y o u r b u d g e t ? C o m e j o i n o u r B r o k e H o l i d a y
C r a f t N i g h t a n d m a k e D I Y p r e s e n t s ! M a k e a p u n c h
n e e d l e c o a s t e r o r a s c r a b b l e f r a m e !
A v a i l a b l e w h i l e s u p p l i e s l a s t . A d u l t s o n l y .
R e g i s t r a t i o n r e q u i r e d . C a l l 6 2 6 -8 2 1 -5 5 6 9 t o r e g i s t e r .
a r c a d i a p u b l i c l i b r a r y
broke holidayscraft night
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
1 (626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PM
De-Stress Fest
Arcadia Public Library Presents
For High-SchoolersDecember 14, 2023 3:30-5PM
Cay Mortenson Auditorium
Take a break from the big
exams with sweet treats
and therapy dogs!
Arcadia Public Library
20 W. Duarte Rd. Arcadia CA
91006
(626) 821-5569
www.ArcadiaCA.gov/Library
M-Th 10-9 / F-Sa 10-6
N O V E M B E R I S N A T I O N A L
N O V E L W R I T I N G M O N T H
1 0 A M - 2 P M
a r c a d i a p u b l i c
l i b r a r y
c o n f e r e n c e r o o m
LOOK FOR INSPIRATION
AT ARCADIA PUBLIC
LIBRARY!
What'syourstory?
nanowrimo
set a goal to write a 50,000
word novel in one month
j o i n f e l l o w w r i t e r s f o r
w r i t i n g s p r i n t s a n d o t h e r
c h a l l e n g e s a t "C o m e W r i t e I n "
s e s s i o n s
S a t u r d a y s - N o v e m b e r 4 t h ,
1 8 t h & 2 5 t h
d ro p i n t o a ny or al l
s es s io n s. re gis tr a ti o n
n o t r eq u ir e d.
A LL AG E S W EL COM E!
Arcadia Public Library
20 W. Duarte Rd.
Arcadia, CA 91006
1.626.821.5569
M-Th 10-9 / F-Sa 10-6 / Su Closed
www.arcadiaca.gov/library
ARCADIA PUBLIC LIBRARY
WINTER BREAK
READING CHALLENGE
WALKING BOOK CLUB!
WALK THROUGH OUR WINTER WONDERLAND
& TALK ABOUT YOUR CURRENT READS!
MEET OUTSIDE THE LIBRARY'S FRONT
ENTRANCE & WALK AN APPROXIMATELY
ONE MILE LOOP STARTING & ENDING AT THE
LIBRARY.
NO REGISTRATION NECESSARY.
ADULTS ONLY.
Saturday, 1/6 at 9:30 am
ARCADIA PUBLIC LIBRARY
20 W. DUARTE RD.,
ARCADIA, CA 91006
WWW.ARCADIACA.GOV/LIBRARY
(626) 821-5569
MONDAY - THURSDAY 10 AM - 9PM
FRIDAY & SATURDAY 10 AM - 6 PM follow us on social media!follow us on social media!
Scan the QR
Code to
download
Beanstack!
1000 Books
Before
Kindergarten
GROW YOUR READER WITH...
Grow your child's language and listening skills, ready them for school,
and foster a lifelong love of reading by joining the Arcadia Public Library's
1,000 Books Before Kindergarten program.
HOW TO GET STARTED:
Visit the Library and pick up a Welcome Packet
Read with your child
Track your reading to receive rewards!
Arcadia Public Library - 20 West Duarte Road - (626) 821-5566
LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, OCTOBER 19, 2023
CALL TO ORDER – Chair Miriam Carter called the meeting to order at 4:31 p.m., in the
Conference Room of the Library.
PLEDGE OF ALLEGIANCE – Trustee Pardha Akalamkam
ROLL CALL: Chair Elizabeth Renfrew; Trustees Miriam Carter, Pardha Akalamkam, Carlton
Seaver; Councilmember Michael Cao; Director of Library & Museum Services
Darlene Bradley (Secretary); Library Services Manager Samantha Alba
ABSENT – Trustee Connie Liao
PUBLIC COMMENTS – None
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Trustee Carter reported that the ECC (English Conversation Class) is going very well. There are
about 15 participants. ECC takes place every Monday from 10 a.m. to 12 p.m. Tutors help
students with their daily conversational skills. She also met with the Community Outreach
Program – LACADA who work with unhoused. The Library has a caseworker on Wednesday from
10 a.m. to 12 p.m. Caseworkers can match unhouse people with services. They accept walk-ins
and appointments. Councilmember Cao added that LACADA is a county wide service
organization, every city counts how many unhoused members are in the city. Arcadia’s hard
number is 39 individuals, physical line of site count. There are transients who are in Arcadia,
Monrovia, Temple City, etc. Unhoused/homelessness is a big issue in the state of California. In
Arcadia the numbers have not gone up. LACADA’s contract was renewed in the most recent
budget. Sixty to seventy percent of unhoused/homeless are unhoused due to mental illness or
drug/alcohol addiction. The majority of the unhoused do not agree to help, it takes multiple
attempts by the caseworker. Councilmember Cao has been a cardiologist at USC Arcadia
Hospital for 12 years. He added that we have more drug addicts that use more hospitals.
Conservator court is being piloted in Orange county. The program is not going so well right now
because individuals must have a dual diagnosis to qualify for conservator court. About thirty
percent of unhoused/homeless do not want help. Case managers try to initiate contact and
connect them with their families. Case managers arrange transportation to reunite individuals with
families that are willing to help. Many of the issues we have are unique to the state of California.
A discussion followed about current situations and individuals. Trustee Akalamkam discussed
PMI-LA organization, will host a presentation on artificial intelligence. Registration fees apply, it
will be open to the public but with prior registration. He would like to use the Auditorium to make
a connection with the Library. Chair Renfrew talked about the jazz concert last month, fifty people
attended and the concert was paid for by the Friends of the Library. An author talk will take place
next month. The author, Dr. Shan Woo Liu wrote a children’s book titled Masked Hero. It is a free
event that will take place on November 4 in the Library Auditorium. The bookstore will have a
book sale November 17-18, an outside and inside sale. The flyer for the book sale was made by
a student volunteer and it will be translated to Chinese. The book sale will be the same weekend
as the Festival of Bands and a Cat show at the Masonic Temple. Panda Express fundraiser made
a little over $170. Chair Renfrew presented a check for $30,000 to the Library at the City Council
meeting on Tuesday, October 17. Not to much happened at the Friends of the Library board
meeting last month. The purpose of the Friends of the Library is to try to raise money to make
programs possible at the Library.
REPORTS FROM THE DIRECTOR
Announcements / Statements / Future Agenda Items
Director’s Update: Director Bradley reported that November 4 is the Breeders Cup. The City
will offer free transportation in town for those attending. The Third Annual Community Clean-up
Day will also take place on November 4 at the Library from 8:30 a.m. to 11 a.m.
Monthly Statistical Report: September 2023: Director Bradley reported that the Library’s gate
count continues to grow. The Library is fully back in service and you can feel it in the afternoon,
especially after school, which is busy. Trustee Akalamkam asked if we still offer 3D printing and
how do people know about it. Director Bradley mentioned that the printer is currently broken, but
a new machine has been ordered. Designs are submitted by the public but made by Library staff.
Trustee Pardha mentioned that if we had a conversion service like CVS it would be welcomed by
the community. Director Bradley mentioned that we have the Memory lab that does just that.
Monthly Report Narrative: September 2023: Chair Renfrew mentioned that the narrative is a
summary of all the things that the Library staff has done. A 1000 Books Before Kindergarten
program has started. Chair Renfrew asked if our Narrative is placed on our website. Director
Bradley added that we can add a section for Library Board on the Library’s site. Trustee
Akalamkam mentioned that Monrovia Library is doing a lot for Veterans and asked if the Library
was doing anything. Director Bradley mentioned that we have resource handout available and the
Museum is working on the banners for Veterans. Trustee Akalamkam mentioned that he has done
a cloud migration for Veteran’s and knows policies and is able to assist. The Museum will oversee
the program. Councilmember Cao mentioned that Veteran banners will be placed where the City
has the most traffic on Baldwin Ave. and Huntington Dr., for next year’s Veteran’s Day 2024.
Arcadia really has to honor our veterans. There are one-hundred registered Veteran’s that the
city is aware of to date.
Financial Report: September 2023: Director Bradley went over the financial report. She asked
the board members to look at the far-right column which shows our spending percentages. She
mentioned that we should not be at one hundred percent spent since we are early in the year.
The Director gave a brief overview of the budget process. The Library is very lucky to have the
Friends of the Library who help raise money for the Library. Director Bradley mentioned her
appreciation for Friends of the Library. Chair Renfrew mentioned that the amount of book
donations received has decreased since Covid. Also, certain subjects are lacking, and the
bookstore needs donations that are in good condition. Trustee Seaver likes the new expenditure
report.
Security Update: Library Services Manager Alba gave an update on security. The Library
currently only has one security guard, Jonathan, who is covering all open hours at this time.
Citiguard is still looking for a second guard to cover evening and Saturday hours.
Staff Update: Director Bradley announced that Pat Smith will be retiring on Dec 2. And Principal
Librarian for Adult and Teen Services Danielle Guerrero’s last day was Oct 7. She accepted a
position at the Altadena Library. Part-time Librarian II for Adult and Teen Services, Scott Gurrola
accepted a full-time position at the City of Whittier Library. Part-time Technician in Children’s
Services is also vacant.
Gilb Museum of Arcadia Heritage: The Director reported that the Curator Stevy Acevedo
oversees the Art Preservation for the City. The Walk of Champions cleaning will be completed by
next Tuesday or Wednesday just in time for the Breeders Cup. Director Bradley discussed the
Great Shake Out practice that took place today.
Flyers/Articles/Posters/Attachments: Library Board reviewed the materials. In-N-Out Cover to
Cover ends November 18. On October 24 and 25, there will be a Monster Mash event for Children.
NaNo WriMo is coming up in November. The next Library Board meeting will be held the third
week of November and there is no meeting in December.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of September 21, 2023
Recommended action: Approve
The motion to accept the Minutes of September 21, 2023, as written or corrected, was moved by
Trustee Seaver, seconded by Trustee Akalamkam, and carried on a voice vote.
AYES: Chair Renfrew, Trustees Akalamkam, Carter, and Seaver
NOES: None
ABSENT: Trustee Liao
ADJOURNMENT
Chair Renfrew adjourned the meeting at 5:54 p.m. to November 16, 2023, at 4:30 p.m. in the
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
______________________________ _______________________________
Elizabeth Renfrew, Chair Darlene Bradley, Secretary
Minutes prepared by: Samantha Alba