HomeMy WebLinkAboutItem 11d - Inspection and Rehabilitation of Orange Grove Well 2A ProjectAward Inspection and Rehabilitation of
Orange Grove Well 2A Project
November 21, 2023
Page 1 of 3
DATE: November 21, 2023
TO: Honorable Mayor and City Council
FROM: Paul Cramer, Public Works Services Director
By: Tiffany Lee, P.E., Senior Civil Engineer
SUBJECT: CONTRACT WITH GENERAL PUMP COMPANY, INC. FOR THE
INSPECTION AND REHABILITATION OF THE ORANGE GROVE WELL
2A PROJECT IN THE AMOUNT OF $333,800
CEQA: Exempt
Recommendation: Approve
SUMMARY
Based on the Public Works Services Department’s (“PWSD”) preventative maintenance
water well management schedule, the inspection and rehabilitation of Orange Grove Well
2A is recommended for Fiscal Year 2023-24. To ensure the City is receiving the most
competitive prices and quality service for this work, a formal bid was conducted, and
General Pump Company, Inc. submitted a responsive bid within the City’s budget.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a contract with General Pump Company, Inc. for the inspection and
rehabilitation of the Orange Grove Well 2A Project in the amount of $333,800.
BACKGROUND
The City operates and maintains 11 groundwater wells, which produce an average of
14,000 acre-feet of water each year. Regular inspection and maintenance of the City wells
is crucial to ensuring that the wells are operating at maximum production capacity and
efficiency.
The American Water Works Association (“AWWA”) is a nonprofit organization that
develops and publishes standards for the proper treatment, transportation, and storage
of drinking water supplies. The AWWA Standards for Water Supply Wells recommend
performing preventative maintenance every 7 to 10 years. This includes removing the
well pump assembly, video inspecting the pump casing, and performing a comprehensive
inspection of the well pump assembly and components. The PWSD has developed a
water supply well inspection and rehabilitation program that follows these guidelines.
Each year, one to two wells are selected for preventative maintenance based on the date
Award Inspection and Rehabilitation of
Orange Grove Well 2A Project
November 21, 2023
Page 2 of 3
of last inspection, maintenance records, and the current well efficiency. Preventative
maintenance performed on the City’s water supply wells protects against higher
emergency repair costs and the possibility of not meeting system demands should a water
supply well go out of service for an extended period.
Orange Grove Well 2A is scheduled to be pulled offline, video inspected, and rehabilitated
this year (see attached Project Location Map). Orange Grove Well 2A was drilled in 1928
and last received preventative maintenance in 2013. The well is part of a group of four
wells that supply water from the Santa Anita Subarea of the Raymond Groundwater
Basin. The well has been rehabilitated multiple times during its operational life. The
production of Orange Grove Well 2A is significantly below its optimum performance, most
likely due to the build-up of mineral deposits on the well casings and wear and tear on
the pump components. Therefore, the rehabilitation of Orange Grove Well 2A will greatly
improve efficiency and production capacity, further protecting against unplanned outages.
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483,
and bid packages were distributed to contractors that perform this type of work. The City
Clerk received two sealed bids on October 17, 2023, with the following result:
Bidder Location Bid Amount
General Pump Company, Inc. San Dimas, CA $ 333,800
Layne Christensen Company Redlands, CA $ 353,640
Although the notice inviting bids was sent to various contractors that provide this type of
work and was published on the City’s website, only two bids were received. Staff
contacted the contractors that received the notice inviting bids to find out why they did not
submit a bid. Contractors responded that they did not have anyone who possessed a
Grade 2 Water Treatment Operator’s Certifiate that is required to perform chemical
treatments. Furthermore, the scope of work of this project is very specialized; as such,
there are not many contractors that perform this type of work.
After careful review and consideration, it was determined that General Pump Company,
Inc. submitted a responsive bid and is qualified to complete the project as defined in the
bid documents. General Pump Company, Inc. has successfully completed preventative
maintenance on City of Arcadia wells previously and has completed similar projects for
the Cities of Alhambra, Monterey Park, Pasadena, Santa Monica, Glendora, Chino Hills,
Anaheim, Fountain Valley, and Santa Ana.
Award Inspection and Rehabilitation of
Orange Grove Well 2A Project
November 21, 2023
Page 3 of 3
ENVIRONMENTAL ANALYSIS
This well inspection and rehabilitation project is considered a Class 1 exemption as
defined in Section 15301(b) of the California Environmental Quality Act, since the project
consists of the maintenance of an existing public facility providing public utility service.
FISCAL IMPACT
Funds in the amount of $350,000 are budgeted in the Fiscal Year 2023-24 Capital
Improvement Program for inspection and rehabilitation of Orange Grove Well 2A. The
total project cost to inspect and rehabilitate Orange Grove Well 2A is $333,800. Sufficient
funds are available for this project.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt per Section
15301(b) of the California Environmental Quality Act (“CEQA”); and approve, authorize,
and direct the City Manager to execute a contract with General Pump Company, Inc. for
the inspection and rehabilitation of the Orange Grove Well 2A Project in the amount of
$333,800.
Attachments: Exhibit “A” - Project Location Map
Proposed Contract
PROJECT
LOCATION ORANGE
GROVE
PLANT
LAS TUNAS DR
C
E
N
T
E
N
N
I
A
L
REAL
GOL
D
R
I
N
G
CLA
R
K
A Z U
PE
C
K
R
D
LIVE OAK AV
RD
CAMINO
SIERRA MADRE BL
AV
AV
GRAND VIEW
DR
OA
K
S
D
R
HI
G
H
L
A
N
D
ST JOSEPHST
DR
CAMPUS DR
DUARTE
AV
W
A
Y
DR
HUN
T
I
N
G
T
O
N
HUN
T
I
N
G
T
O
N
BA
L
D
W
I
N
A
V
HUNTINGTON
AV
6T
H
A
V
10
T
H
1S
TAV
AV
AN
I
T
A
SA
N
T
A
EL
M
O
N
T
E
REALCAMINO
HO
L
L
Y
RD
AV
A
V
AV
LONGDEN
AV
2N
D
GO
L
D
E
N
W
E
S
T
BA
L
D
W
I
N
BL
BL
A
D
W
I
N
AV
COLORADO BL
DR
HUNTINGTON
BLFOOTHILL
COLORADO ST
DR
R
D
CAN
Y
O
N
S
U
N
S
E
T
MI
C
H
I
L
L
I
N
D
A
ORANGE GROVE AVE
ELKINS AV
HIGH
L
A
N
D
VIS
T
A
SANTA CLARA ST
AV
AN
I
T
A
SA
N
T
A
LIVE OAK AV
A
V
B
A
L
D
W
I
N
PE
C
K
R
D
AV
MA
Y
F
L
O
W
E
R
WE
S
L
E
Y
LN 8T
H
A
V
CHAPMAN
PLANT
Inspection and Rehabilitation of the Orange Grove Well 2A Project
Project No.: 72863624
LOCATION MAP
NOT TO SCALE
EXHIBIT "A"
CITY OF ARCADIA
WELL INSPECTION AND REHABILITATION OF
ORANGE GROVE WELL 2A PROJECT
PROJECT NO. 72863624
BETWEEN
CITY OF ARCADIA
AND
GENERAL PUMP COMPANY, INC.
CONTRACT
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, ______, by
and between City of Arcadia, sometimes hereinafter called “City,” and General Pump Company,
Inc., sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the
Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
WELL INSPECTION AND REHABILITATION OF ORANGE GROVE WELL 2A PROJECT /
PROJECT NO. 72863624
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work
shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within NINETY (90) CALENDAR DAYS
calendar days from the commencement date stated in the Notice to Proceed. By its signature
hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable
to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of THREE HUNDRED THIRTY-
THREE THOUSAND, EIGHT HUNDRED DOLLARS AND NO CENTS ($333,800.00). Payment
shall be made as set forth in the General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is
agreed that the Contractor will pay the City the sum set forth in Special Conditions, Article 1.11
for each and every calendar day of delay beyond the time prescribed in the Contract Documents
for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this
is not paid, the Contractor agrees the City may deduct that amount from any money due or that
may become due the Contractor under the Contract. This Article does not exclude recovery of
other damages specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the
following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Contract - 2
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every
provision of law required to be included in these Contract Documents shall be deemed to be
included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable
to this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the
General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in
accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job
site.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
GENERAL PUMP COMPANY, INC.
By:
Signature
Print Name and Title
ATTEST:
By:
City Clerk
By:
Signature
Print Name and Title
APPROVED AS TO FORM:
Michael J. Maurer
City Attorney