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HomeMy WebLinkAboutABC Agenda: 12/11/23 ARCADIA BEAUTIFUL COMMISSION SPECIAL MEETING MINUTES THURSDAY, OCTOBER 19, 2023, at 6:00 p.m. CALL TO ORDER – Vice Chairperson Laczko called the meeting to order at 6:01 p.m. in the Council Chambers Conference Room. ROLL CALL OF COMMISSIONERS PRESENT: Gary Brewer, Sheryl Hunter, Ethel Laczko, Barbara Lyle, Robert Miller, Vivien Watts ABSENT: Burton Brink It was the consensus of the Commission that Chairperson Brink be excused from this meeting. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS – None 1. PUBLIC COMMENTS – None 2. CONSENT CALENDAR a. Approve the Special Meeting minutes of April 20, 2023, and July 13, 2023 It was moved by Commissioner Hunter, seconded by Commissioner Brewer, and carried on a roll call vote to approve the meeting minutes. AYES: Laczko, Brewer, Hunter, Lyle, Miller, Watts NOES: None ABSENT: Brink 3. REPORT FROM CODE SERVICES ON DROUGHT TOLERANT LANDSCAPING, PROTECTED TREES, AND ILLEGAL DUMPING Three employees from the Development Services Department presented information to the Commission (Ken Fields, Building Official; Matt Perreault, Senior Code Services Officer; and Edwin Arreola, Associate Planner). Senior Code Services Officer Perreault reviewed the Code Enforcement process, the timeline to respond to complaints, and how the City addresses repeat violations, including when they progress to an administrative citation. Officer Perreault also detailed the staffing levels for Code Enforcement and the type of violations that are prioritized (health and safety), including answering some questions from Commissioners regarding Mobile Food Vending in Arcadia. Planner Arreola provided an overview of Arcadia’s process for protected Oak and Sycamore trees. He also explained the City’s noticing and replacement process when a healthy tree is removed. Planner Arreola answered questions from the Commissioners regarding the City’s parkway, its size (12 feet from the curb to the property line), and how that can impact property owners as it relates to property maintenance and tree management. The presentation concluded with a discussion on illegal dumping in Arcadia and the best process for reporting violations, including how the City and private businesses address cleanup and retrieval. 4. DISCUSSION OF THE 2023 COMMUNITY CLEANUP DAY a. Event overview, date, and time Staff liaison Bruno provided an overview of the upcoming Community Cleanup Day event on November 4, 2023, at the Arcadia Public Library. She also provided an overview of potential candidates for the event’s dedication and how the Commissioners could register to volunteer. b. Dedication Selection a. Teri Muse, Waste Management Liaison to Arcadia (passed 4/27/2023) b. Leon Solorio, VIP Coordinator – Arcadia Police Department (passed 3/12/2023) c. Other suggestions Commissioner Brewer spoke about his experience working with Leon Solorio through Volunteers in Patrol (VIP), and why he supports dedicating this year’s event to Leon. Upon conclusion of the discussion, it was moved by Commissioner Brewer, seconded by Commissioner Lyle, and carried on a roll call vote to nominate Leon Solorio as the honoree for the 2023 Community Cleanup Day event. AYES: Laczko, Brewer, Hunter, Lyle, Miller, Watts NOES: None ABSENT: Brink 5. DISCUSSION OF THE 2023 HOLIDAY AWARD PROGRAM a. Arcadia Unified School District invitation to participate (see draft attached) Vice Chair Laczko introduced the topic of inviting schools in Arcadia to participate in the Holiday Award Program this year. Staff liaison Bruno noted that this would be a departure from how the program was approved by the City Council several decades ago and would likely need to return to City Council for approval; however, in the meantime, approval from the ABC would be the first step in the process. Vice Chair Laczko discussed her outreach efforts to the Superintended of the Arcadia Unified School District (AUSD), Dr. David Vannasdall, and indicated that AUSD would be receptive to receiving an invitation to participate this year. In the ensuing discussion, several Commissioners raised questions about the logistics of facilitating the participation of Arcadia schools in a cohesive manner that meets the intent of the program. Upon conclusion of the discussion, it was moved by Vice Chair Laczko, seconded by Commissioner Brewer, and carried on a roll call vote to send a letter inviting Arcadia schools to participate in the 2023 Holiday Awards Program. AYES: Laczko NOES: Brewer, Hunter, Lyle, Miller, Watts ABSENT: Brink b. Submission deadline The Commissioners discussed potential dates and determined the following days and times would be applicable to facilitate the program this year: • Decoration installation deadline of December 3. • Commissioners should send their submissions by zone, excluding prior year winners, to staff liaison Bruno by December 6. • Group Judging will occur on Monday, December 11, beginning at 5:00pm. • Group Awards – Santa Squad Delivery will take place on Monday, December 18, beginning at 5:30pm. c. Chamber of Commerce soliciting business participants Staff liaison Bruno confirmed that she had been in contact with the Chamber of Commerce and that they would help advertise the Holiday Awards program through the electronic messaging board in front of their building, on Huntington Dr. 6. REPORT FROM CITY COUNCIL MEMBER LIAISON - None 7. REPORT FROM COMMISSIONERS Vice Chair Laczko expressed the importance of having the Commission present at events and functions where their work is being recognized. Specifically, Vice Chair Laczko noted poor attendance from the ABC at the City Council Meeting where the Water Smart Hero Award winners were recognized, on August 15, 2023. Additionally, Vice Chair Laczko passed out educational materials on water conservation techniques, available rebates, and tools. ADJOURNMENT Vice Chairperson Laczko adjourned the meeting at 7:58 p.m. _________________________________ By:____________________________ Burton Brink, Chairperson Justine Bruno, Staff Liaison