HomeMy WebLinkAboutItem 11f - Accept Sewer Main Replacement Program
DATE: January 16, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Michael Kwok, Associate Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY KORDICH CONSTRUCTION,
INC. FOR THE SEWER MAIN REPLACEMENT PROGRAM AS
COMPLETE
CEQA: Exempt
Recommendation: Approve
SUMMARY
On March 7, 2023, the City Council approved a contract with Kordich Construction, Inc.
in the amount of $570,650 for the Sewer Main Replacement Program. The terms and
conditions of this project have been complied with and the work has been performed to
the satisfaction of the Project Manager for a total project cost of $507,200. This amount
reflects the original contract amount of $570,650 minus contract change orders totaling
$63,450, or 11.1% less than the original contract amount.
It is recommended that the City Council accept all work performed by Kordich
Construction, Inc. for the Sewer Main Replacement Program as complete, and
authorize the final payment to be made in accordance with the contract documents,
subject to the retention of $25,360.
BACKGROUND
In 2006, the State Water Resources Control Board adopted the Waste Discharge
Requirement Program for all publicly owned sanitary sewer collection systems in
California with more than one mile of sewer pipeline. Under this program, the City was
required to prepare and implement a Sewer System Management Plan (“SSMP”). The
SSMP identifies routine preventative operation and maintenance activities that assist
the City in achieving a goal of zero sewer system overflows. This is achieved through
annual inspections, routine cleaning of the sewer pipes, repair of broken pipes, and
replacement of pipes flowing above their design capacity.
Accept Sewer Main Replacement Program
January 16, 2024
Page 2 of 3
The City of Arcadia’s 2022 Sewer Master Plan study identified sections of sanitary
sewer pipe on Santa Anita Avenue as inadequate in accommodating high demand flows
and at-risk of experiencing sewer overflows. As a result, the existing sewer pipe along
Santa Anita Avenue, between Palm Drive and Live Oak Avenue, was scheduled to be
replaced.
DISCUSSION
On March 7, 2023, the City Council approved a contract with Kordich Construction, Inc.
for the Sewer Main Replacement Program. The work performed included replacement
of the existing 8-inch sewer pipe with a 10-inch sewer pipe, along Santa Anita Avenue
between Live Oak Avenue and Palm Drive. The project was completed with a method
called pipe bursting, a process that eliminated the need to cut a long trench in the
street, helping minimize traffic impacts and disruption to businesses and residents along
Santa Anita Avenue.
During the course of work, the City received credits for reductions in quantities of
material needed to complete the project. Below is a breakdown of total contract change
orders.
CCO Description Amount
1. Deleted (7 EA) – Locate and Reconnect Existing Sewer Laterals ($70,000)
2. Added (1 EA) – Repair Manhole Walls and Channel Affected by Pipe Bursting $10,000
3. Deleted (23 LF) – Pipe Burst 8” Pipe to 10” HDPE DR 17 Pipe ($3,450)
Total ($63,450)
The change orders listed reduced the overall contract amount by $63,450, or 11.1%
less than the original contract amount. All terms and conditions of this contract have
been complied with and the work has been performed to the satisfaction of the Project
Manager. Kordich Construction, Inc. completed the work as defined in the project plans
and specifications in an efficient and timely manner.
FISCAL IMPACT
Funds in the amount of $750,000 have been budgeted for the Sewer Main Replacement
Program, in the FY 2022-23 Capital Improvement Program. The total construction cost
for this project is $507,200. The total cost reflects the original contract amount of
$570,650 minus change orders totaling $63,450, or 11.1% less than the original
contract amount.
Accept Sewer Main Replacement Program
January 16, 2024
Page 3 of 3
ENVIRONMENTAL ANALYSIS
This project involved the replacement and minor alteration of an existing utility system
with no expansion of the system and, therefore, qualifies as a Class 2 categorical
exemption per Section 15302(2) of the California Environmental Quality Act (“CEQA”).
RECOMMENDATION
It is recommended that the City Council determine this project constitutes a Class 2
categorical exemption under the California Environmental Quality Act (“CEQA”); and
accept all work performed by Kordich Construction, Inc. for the Sewer Main
Replacement Program as complete; and authorize the final payment to be made in
accordance with the contract documents, subject to the retention of $25,360.