HomeMy WebLinkAboutJune 2, 2009�,yPOary
CITY OF ARCADIA F
CITY COUNCIUREDEVELOPMENT AGENCY
REGULAR MEETING
. r
TUESDAY, JUNE 2, 2009
AGENDA
7:00 p.m.
Location: City Council Chamber, 240 W. Huntington Drive
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
Robert Sanderson, Arcadia Police Chief
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
John Wuo, Mayor /Agency Chair
Peter Amundson, Mayor Pro Tem /Agency Vice Chair
Roger Chandler, Council /Agency Member
Gary Kovacic, Council /Agency Member
Robert Harbicht, Council /Agency Member
REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON STUDY SESSIONICLOSED
SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or
testimony concerning the proposed items of consideration. You are hereby advised that should
you desire to legally challenge any action taken by the City Council with respect to any Public
Hearing item on this agenda, you may be limited to raising only those issues and objections
which you or someone else raised at or prior to the time of the Public Hearing.
CITY COUNCIL ITEMS:
a.
ULb Tor VVB51TIe1U AnOpplfiULown — aarna r,ima rnabc iu
restaurant space from 10,000 square feet to 23,500 square feet
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, during normal business hours.
Recommended Action: Conduct Public Hearing and Adopt Resolution
PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council /Redevelopment Agency during the Public
Comments period is asked to complete a "Public Comments" card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the 7:00 p.m. Open Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council /Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on
by one roll call vote. There will be no separate discussion of these items unless members of the
City Council /Redevelopment Agency request specific items be removed from the Consent
Calendar for separate action.
REDEVELOPMENT AGENCY ITEMS:
a. Approve the Meeting Minutes of May 19, 2009.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. Approve the Meeting Minutes of May 19, 2009.
Recommended Action: Approve
C.
industrial parking.
Recommended Action: Introduce (Public Hearing was conducted 5/29/09)
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accordance with the contract documents.
Recommended Action: Approve
e.
Recommended Action:
Any writings or documents provided toa majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, during normal business hours.
Authorize the City Manager to execute a contract with United Nutrimeals to
I
h.
the Police Department.
Recommended Action: Approve
Waive the formal bid process and approve Tom's Uniforms, West End Uniforms
and Galls -Long Beach Uniform as uniform vendors for the Police Department.
Recommended Action: Approve
3. CITY MANAGER
a. Authorize the City Manager to execute a Professional Services Agreement with
a
C. Reject the bids submitted for Janitorial and Porter Services at Various City
Maintenance in the amount of $60,000.
Recommended Action: Approve
ADJOURNMENT
The City Council /Redevelopment Agency will adjourn this meeting to Tuesday, June 16, 2009,
6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive,
Arcadia.
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification
or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such
modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to assure accessibility to the meeting.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
Recommended Action: Approve
Recommended Action: Approve
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STAFF REP 4RT
Development Services Department
June 2, 2009
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Directory
Jim Kasama, Community Development Administrator
By: Lisa L. Flores, Senior Planner
SUBJECT:
SUMMARY
On March 12, 2000, the City received a request from Westfield Corporation, Inc. to
amend Condition No. 9 of City Council Resolution No. 6562 for the approval of
Architectural Design Review No. ADR 2005 -026 for the Phase 1b (The Promenade)
expansion of the Westfield. Santa Anita mall. The requested amendment proposes to
increase the amount of restaurant space in the Phase lb expansion from 10,000
square feet to 23,500 square feet and reduce by an equal 13,500 square feet the
amount of retail space from 90,800 square feet to 77,300 square feet. The overall
100,800 square feet of the Phase 1 b expansion approved by the City Council will not
change.
On May 12, 2009, the Planning Commission considered the proposed amendment,
and found the proposed amendment acceptable. There was no opposition to the
proposal. The Planning Commission voted 5 -0 recommending approval of the
requested amendment to Condition No. 9 of City Council Resolution No. 6562.
BACKGROUND
In 2007, the City Council approved the Phase 1b expansion of the Westfield Santa
Anita mall for the addition of 100,800 square feet, which was comprised of 90,800
,�s
square feet of retail space and 10,000 square feet of restaurant space. Phase 1 b is
now known as The Promenade and is at the southwest quadrant of the mall to the
south of Nordstrom and west of Macy's, According to Westfield, the primary
objective of Phase 1b is to create a community and pedestrian oriented shopping
area by expanding the overall specialty retail aspects of the shopping center.
Specifically, the Phase 1b expansion consists of five retail buildings situated at an
open -air, landscaped, promenade, and a two -level parking structure underneath the
retail buildings. One parking level is at grade and the second level is entirely
subterranean. The new parking structure provides 783 parking spaces, and there is
a total on -site parking supply of 6,204 spaces. Additionally, a semi - circular entry
plaza is provided immediately to the west of Phase 1 b to facilitate the drop -off and
pick -up of shopping center patrons.
PROPOSAL AND ANALYSIS
The Phase 1 b expansion was approved with a condition that limited restaurant uses
to a total of 10,000 square feet. This condition was based on Westfield's proposed
mix of commercial uses. Due to the current economic climate, Westfield is
requesting an amendment to Phase 1b to increase the maximum restaurant space
from 10,000 square feet to 23,500 square feet, which is to include outdoor dining. To
limit any potential impacts of this amendment, Westfield is proposing to reduce the
amount of retail space in Phase 1b from 90,800 square feet to 77,300 square feet.
Therefore, the overall 100,800 square -foot total of Phase lb will not change.
Westfield is currently considering restaurant proposals from Panera Bread, Ruby
Tuesday, and Manna BBQ that total 17,961 square feet.
To determine whether, or not, the requested amendment would have any traffic or
parking impacts, staff requested a reassessment of the traffic and parking impacts of
Phase 1b. Westfield retained the services of Fehr and Peers Transportation
Consultants, which provided the attached report on the requested amendment of.
Phase 1 b.
Parking impacts
The Westfield Santa Anita mall, including Phase 1 b, has an approved on -site parking
supply of 6,204. spaces based on a ratio of 4.75 parking spaces per 1,000 ; square
feet of gross leasable area. When Phase 1b was approved, the parking assessment
conducted at that time determined that the Westfield Santa Anita mall needed a total
on -site parking supply of 5,882 spaces. Therefore, with the new Phase lb parking
structure, the Westfield Santa Anita mall has a total on -site parking surplus of 322
spaces.
Amendment to ADR 2005 -026
& Resolution No. 6562
Westfield Phase 1b
June 2, 2009 - Page 2
It should be noted that the parking assessment analyzed parking demand, which is
different from the parking requirement of 4.75 parking spaces per 1,000 square feet.
The parking demand assessment analyzed how much parking would be needed at
particular times, and determined that the only times when parking demand would
exceed the on -site supply of 6,204 parking spaces was on weekends in December.
This excess demand, however, would be accommodated by Westfiield's off -site
employee parking plan for the holiday season, which is a required mitigation measure
of the Westfield expansion Final Environmental Impact Report. The reassessment of
the parking impacts for the requested amendment to Phase 1b came to the same
conclusion.
The Development Services Department agrees with Westfield that the proposed
amendment to increase the amount of restaurant space in the Phase 1 b expansion,
which includes outdoor dining, will enhance the activities at the expansion as well as
for the entire mall by creating a more inviting shopping and dining atmosphere. Staff
also determined that the proposed amendment will not change the overall total
square- footage of Phase 1 b and it will essentially not result in any new impacts.
CODE REQUIREMENTS
All City code requirements regarding ° disabled access and facilities, occupancy limits,
building safety, health code compliance, parking and site design shall be complied
with to the satisfaction of the Building Official, City Engineer, Community
Development Administrator, Fire Marshal, Development Services Director, and Public
Works Services Director.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the requirements of the California
Environmental Quality Act (CEQA) per Section 15301 of the CEQA Guidelines as
noted on the attached Notice of Exemption.
FISCAL IMPACT
None
CONDITION OF APPROVAL
Condition No. 9 of City Council Resolution No. 6562 be revised to read as follows:
Restaurant uses within Phase 1b shall be limited to a maximum of
23,500 square feet of Gross Leasable Area (GLA) which is to include
the outdoor dining.
Amendment to ADR 2005 -026
& Resolution No. 6562
Westfield Phase 1b
June 2, 2009 — Page 3
RECOMMENDATION
It is recommended that the City Council approves Resolution No. 6676 amending
Architectural Design Review (ADR 2005 -026) and Condition No. 9 of City Council
Resolution No. 6652 to increase the restaurant space from 10,000 square feet to
23,500 square feet, which includes outdoor dining at the Westfield Santa Anita mall
located at 400 S. Baldwin Avenue.
Approved: �pr�
Don Penman, City Manager
Attachments:
1. City Council Resolution No. 6676
2. City Council Resolution No. 6562
3. CEQA Document — ,Notice of Exemption
4. Request from Westfield dated March 23, 2009
5. Traffic and Parking Report dated March 4, 2009
Amendment to ADR 2005 -026
& Resolution No. 6562
Westfield Phase 1 b
June 2, 2009 — Page 4
Attachment No. 1
El
RESOLUTION NO. 6676
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, AMENDING CONDITION
NO. 9 OF RESOLUTION NO. 6562 — ARCHITECTURAL
DESIGN REVIEW NO. ADR 2005 -026 FOR THE
EXPANSION OF THE WESTFIELD SHOPPINGTOWN —
SANTA ANITA (PHASE lb) AT 400 SOUTH BALDWIN
AVENUE
WHEREAS, in 2005 Westfield Corporation, Inc. submitted plans for
Architectural Design Review ( "ADR 2005- 026 ") for an approximately 100,800
square feet of Gross Leasable Area (GLA) of retail shops, including 10,000 square
feet of restaurant uses, and the development of additional parking at the Westfield
Santa Anita Mall (the "Mall "), more commonly known as "Phase lb "; and
WHEREAS, on May 1, 2007, the City Council approved Resolution No.
6562 conditionally approving ADR 2005 -026 for the expansion of the Mall, more
commonly known as "Phase lb ", subject to the subject to the conditions
recommended by the Development Services Department; and
WHEREAS, on March 12, 2009, the City received Westfield Corporation
request to amend Condition No. 9 of Resolution No. 6562 (ADR 2005 -026) of
Phase lb; the Amendment proposes to increase the originally approved restaurant
space from 10,000 square feet to 23,500 square feet, which includes outdoor
dining, and reduce the retail use from 90,800 square feet to 77,300 square feet; and
the overall 100,800 square feet of the Phase lb expansion approved by the City
i
6676
Council will not change; and
WHEREAS, on May 12, 2009, a duly noticed public hearing was held
before the Planning Commission on said matter at which time all interested
persons were given full opportunity to be heard and to present evidence; and
WHEREAS, on May 12, 2009, the Planning Commission voted 5 -0,
recommending to the City Council to approve the requested amendment; and
WHEREAS, on June 2, 2009, the City Council held a duly noticed public
hearing and voted to approve the requested amendment to Condition No. 9 of
Resolution No. 6562.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. The amendment to increase the restaurant space from
10,000 square feet to 23,500 square feet, which includes outdoor dining, will
enhance the activities at the expansion as well as for the entire Mall by creating a
more inviting shopping and dining atmosphere. The proposed amendment will not
change the overall total square footage of Phase lb, and will essentially not result
in any new impacts.
P)
f.
SECTION 2. For the foregoing reasons, the City Council approves the
amendment to Architectural Design Review (ADR 2005 -026), and Condition No. 9
of City Council Resolution No. 6562 shall be revised to read as follows:
CONDITION No. 9
Restaurant uses within Phase lb shall be limited to a maximum of
23,500 square feet of Gross Leasable Area (GLA) which is to include
outdoor dining.
SECTION 3. The City Clerk shall certify the adoption of this
Resolution.
Passed, approved and adopted this
day of 1 ,2009.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
3
6676
wk
Attachment No. 2
4
RESOLUTION NO. 6562
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA APPROVING ARCHITECTURAL DESIGN
REVIEW ADR 2005 -026 FOR THE EXPANSION OF THE
WESTFIELD SHOPPINGTOWN — SANTA ANITA
(PHASE 1 b) AT 400 SOUTH BALDWIN AVENUE.
WHEREAS, in 2005 Westfield Corporation, Inc. submitted plans for
architectural design review ( "ADR 2005 -026") for an approximately 100,800
square foot retail expansion and a subterranean two -story parking structure
to accommodate 783 vehicles at the Westfield Shoppingtown -Santa Anita,
more commonly known as "Phase 1 b' and
WHEREAS, on February 27, 2007 the Planning Commission
reviewed ADR 2005 -026 and the Planning Commission voted to
recommend to the City Council approval of the architectural design therein,
subject to the conditions recommended by the Development Services
Department.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the factual data submitted by the Development
Services Department in the staff report is true and correct.
6562
u4
SECTION 2. The City Council finds:
1. That the location, configuration and architectural design and the
proposed materials and colors of the proposed expansion and parking
structure of ADR 2005 -026 are visually harmonious with the existing mall
buildings and with the site;
2. That the design for the proposed expansion. will enhance the
existing mall and create a positive physical image and environment;
3. That the height, massing and configuration of the expansion are
in scale with the existing mall;
4. That an Environmental Impact Report ( "EIR ") was prepared for
the expansion of up to. an additional 600,000 square feet to the Westfield
Shoppingtown -Santa Anita Mall. The EIR was certified by the City Council
on September 5, 2000;
5. That an EIR Addendum was prepared for ADR 2005 -026 in
January 2007 and approved under Resolution No. 6561 concurrent
herewith; and
6. That the City Council has independently reviewed and
considered the EIR and EIR Addendum, which were prepared pursuant to
the requirements of the California Environmental Quality Act ( "CEQA ")
(collectively referred to herein as the Project's "CEQA Documentation"), the
2 6562
Administrative Record, the Staff Report (which includes recommended
findings), and the draft resolutions for final action on ADR 2005 -026.
SECTIN 3. That for the foregoing reasons, the City Council
approves the proposed architectural design review (ADR 2005 -026) subject
to the conditions set forth below.
CONDITIONS
The terms "developer ", "applicant ", 'owner ", and "Westfield" shall be
deemed to refer to the applicant for approval of ADR -026 and all
successors in interest.
9. No building permit for any construction on the Property shall be
issued .unless all of the conditions hereof have been compiled with or
assurances satisfactory to the Development Services Director have been
made to insure that all such conditions will be fulfilled
2. Prior to the issuance of the first certificate of occupancy for the
first retail building, the Developer shall provide (a) proof of issuance of a
Caltrans Permit for the construction of the mitigation measure established
for the intersection of Foothill Boulevard at Baldwin Avenue West (original
Mitigation .Measure 7.2.a) or (b) evidence. of a completion bond in an
amount and form and with a surety approved by the Development Services
Director as.sufficient to pay for the improvement; provided, however, that if
3 6562
Design Review submittal dated November 15, 2006 and as indicated in all
elevations and sections (Sheets 9 through 13).
9. Restaurant uses within Phase 1b shall be limited to a maximum
of 10,000 square feet of Gross Leasable Area (GLA).
10. All signs shall be subject to the Municipal Code, except that the
following shall be applicable:
a. No new freestanding center identification signs or multi-
tenant monument signs are permitted for Phase 1 b. Single -sided
monument signs shall be, only allowed for restaurantsteating
establishments containing 5,000 sq. ft. or more and that have public
entrances from the exterior of the shopping mall, Said signs ishall be
allowed on the perimeter of the shopping mall structure or open -air
mall area and located within planter areas. The total square footage
of each sign shall not exceed 36 square feet.
b. Fiat, Plexiglas illuminated signs and internally Illuminated
plastic- faced cabinet signs are prohibited. (Resolution No. 6245)
C. Wall signs on the exterior of the shopping mak structure
shall be restricted to anchor stores containing 25,000 square feet or
more, major restaurants /eating establishments containing 5,000 sq.
ft. or more, theaters /cinemas and a food market. Said signs shall
6 6562
comply with the City's Zoning Ordinance in regard to allowable
square footage. Tenant signs facing on the open -air courtyard area
and not exposed to the public right -of -way shall be excluded from this
provision.
d. All new signage shall be subject to further design review
and approval by the Development Services Director'through the Sign
Design.Review process.
11. Final landscape plans in substantial compliance with the
conceptual plans included on Sheet 14 of the Design Submittal dated
November 15, 2006, shall be prepared by a registered landscape architect
and shall be submitted to and approved by the Development Services
Director,before any building permit is issued for any part of the project. In
addition to substantial conformance with the conceptual plan submitted as
Sheet 14, said plans shall include or be in conformance with the following,
without limitation:
a. In addition to 'the landscaping required in Section 11
above, three (3) percent of the parking areas shall be landscaped and
the planting beds and trees shall be distributed evenly throughout the
entire parking area adjacent. to Phase lb from the new buildings to
the existing berms along Huntington Drive and Baldwin Avenue.
7 6562
.,Z;
within two years after issuance of a building permit for Phase 1 b, Caltrans
fails to issue a permit for the improvement, the City may direct the
Applicant to contribute the then current cost of the improvement into a City
fund for alternative transportation mitigation improvements in the City's sole
and absolute discretion, which payment shall be in addition to and not in
lieu of any and all other mitigation measures. In this event, this condition
shall be deemed satisfied upon payment of the improvement costs into the
City fund.
3. Prior to the issuance of the first building permit for the first retail
building, the developer shall pay to the County the cost for the construction
of the northbound right turn lane in -lieu of construction for the intersection
of Huntington Dr. at Rosemead Blvd. (original Mitigation Measure 7.2.c).
The County will incorporate the improvement into their project to widen the
intersection.
4. Prior to the issuance of the first building permit forthe first retail
building for Phase 1 b, the developer shall pay to the City:
a. A Transportation Impact fee based on the adopted
program for Phase 1 b and
b. The outstanding payment, previously required but not
paid, for Phase 1a's "fair share" of area -wide traffic improvements
4 6562
identified in the City's Transportation Master Plan on a pro -rata "fair
share" basis (i.e., "nexus" formula). 'A nexus study to determine "fair
share" responsibility for Phase la shall be prepared by a consultant
approved by the City and paid for by the project applicant.
5. Prior to issuance of the first building permit for the first retail
building for Phase 1 b, a $50,000 bond or other security as approved by the
City Attorney shall be placed in escrow with the City to be used to monitor
and address any neighborhood cut through traffic that results from the
proposed project.
6. Any use of the Property which is otherwise subject to the
Conditional Use Permit provisions of the City's Zoning Ordinance shall
require a conditional use permit; provided, however, a conditional use
permit shall not be required for uses within Building Area C [mall area] as
shown on the Zoning /Design overlay site plan submitted with the 2000 EIR.
7. Phase 1 b shall be an open -air project with open courtyards and
landscaping as indicated on Sheet 14 of the Design Review submittal dated
November 15, 2006.
8. Materials utilized in Phase lb for the buildings and parking
structure shall be of the materials palette included in the Sheet 15 of the
5 6562
Landscaping shall not be concentrated in only one (1) portion of the
parking area, but dispersed throughout the parking lot. No planting
area or island shall have an average width of less than three (3) feet.
The planting areas or islands shown on the landscaping plans must
be drawn to scale and the plants shall be clearly designated and
labeled. A continuous six (6) inch raised concrete curb shall surround
all planting areas or islands. The required landscaped buffer areas
adjacent to Huntington Drive and Baldwin Avenue as well as the
redesigned landscaping at the southerly entrance of Baldwin Avenue
shall not be considered as part of the three (3) percent "landscaping"
of the parking areas. Where a parking area abuts the buildings on the
Property, the border plantings adjacent to those buildings shall not be
considered as part of the landscaping of parking areas.
b. The solid exterior walls of the mall and in the courtyard
areas shall include decorative landscaping and treatment as shown
on the submitted elevations in the Design Submittal dated November
15, 2006 and subject to the approval of the Development Services
Director.
C. To facilitate the processing of landscaping plans, a plant
list shall be prepared giving the botanical and common names of the
8 6562
plants to be used, the sizes to be planted (e.g. 1, 5 or 15 gallon
containers) and quantity of each. The plants' should be listed
alphabetically and assigned key numbers to be used in locating the
plants .on the plan.
d. All new landscape materials shall be of a size and quality
in scale with the project. All new trees shall be a minimum of 36" box.
All new shrubs shall be a minimum five (5) gallon in size.
12. The owner of the Property shall provide adequate security
personnel for the protection and control of persons and property on the site.
A security plan shall be submitted to and approved by the City of Arcadia
Police Chief prior to the issuance of the first building permit for all new
buildings on the Property (including the parking structure). The owner of the
property shall at all times adhere to the approved' security plan. Any
material modifications of the security plan shall require the approval of the
Police Chief, which shall not be unreasonably withheld.
13. Final plans for the proposed parking structure layout shall be
subject to review and approval by the Engineer prior to the issuance of
the first building permit for the parking structure and shall address the
issues of adequate turning radii, driveway aisle widths and turning
movements into and out of the circulation ramps for standard passenger
9 6562
mA
cars.
14. Interior lighting for the parking structure and all new exterior
lighting shall be included on the final plans for review and approval by the
Police Chief. Exterior lighting other than safety and /or security lighting shall
only be in operation. until one hour after operating hours to the extent
feasible.
15. There shall be a maximum of three (3) Pavilions (Kiosks)
located in the open plaza areas of the project. The final design shall be
subject to review and approval by the Development Services- Director or
his /her designee based on the following criteria:
a. Kiosks and cart-- d.esigns may be animated in nature and
shall serve to accentuate the architectural and aesthetic finish of the
building facades.
b. Individual kiosks. may vary in total area; however, no one
(1) kiosk shall exceed 150 square feet in area as shown - on the
submitted plans.
C. Kiosks and carts shall be designed to be weatherproof
and shall have illumination integrated into the design.
d. The uses permitted with the kiosks and carts =shall be
consistent with Section 2 of Paragraph 16 of Resolution .No. r 6199
10 6562
.
dated October 3, 2000.
e. There shall be a minimum unobstructed distance between
kiosks and between kiosks and portable carts, of 15' -0" or as
required by the State Building Code. Kiosks and portable carts shall
be harmonious in design.
16. Any floor area within the open common area(s) devoted to
portable carts (not kiosks) shall . not be subject to the City's Zoning
Ordinance for providing off - street parking spaces.
17. Westfield LLC shall continuously maintain a list of all current
operators of kiosks and portable carts throughout the mall for business
licensing purposes, This list shall promptly be. furnished to the City
Development Services Department upon request.
18. Prior to the issuance of the first building permit for the first retail
building, the City Engineer shall review and approve all striping, signage,
traffic control plans and on-site vehicular and pedestrian circulation.
19. Prior to the issuance of the first certificate of occupancy for the
first retail building, the intersection of the Gate 8 Racetrack access road
and the Westfield. Mall ring road shall be reconstructed to an alignment in
substantial conformance with the 'alignment depicted on Sheet 3 of the
Architectural Design Review package with no reduction in the number of
6562
lanes exiting onto ,Baldwin Avenue. The final alignment shall be reviewed
and subject to approval by the City Engineer.
20. Prior to the issuance of the first certificate of occupancy for the
first retail building, ramp access and ADA clearance shall be upgraded or
constructed at the intersections of Gate 9 & 10 (the two southernmost
entrances to the Westfield Santa Anita mall from Baldwin Avenue).
21. The following conditions shall be complied with to the
satisfaction of the Public Works Services Director:
a. The City of Arcadia shall transfer ownership, and
Westfield shall accept ownership of the 1Z-inch water main that
currently circles the existing mall to Westfield. All modifications made
to the existing water distribution main, fire hydrant assemblies, and
fire service connections shall be made according to existing City of
Arcadia Public Works Standards.
b. Water service for Westfield shall be metered at two
locations where existing pipeline enters Westfield' at the northwest
corner of the property near the Gate 8 entrance to the racetrack and
the southwest corner of the property east of Fire Station 106. The
City's Public Works Services Department (PWSD) will provide and
install two fully equipped metering vaults and two backflow
12 6562
preventers. PWSD will provide full future maintenance of metering
vaults, Westfield shall provide future maintenance of the backflow
preventers under PWSD inspection,_ at the cost and expense of
Westfield.
C. The maintenance, repair and relocation of the existing
water main, and the installation of any fire hydrants required shall be
entirely undertaken by Westfield and at the expense of Westfield.
d. New fire sprinkler systems shall be installed by Westfeld
as required by the Arcadia Fire Department. Backflow preventers on
the fire sprinkler systems shall be double check detector assemblies.
Backflow preventers on any proposed irrigation system shall be
installed by Westfield as required by the Uniform Plumbing Code.
e. Inspection of the water main relocation and new water
mains, water services, fire services and irrigation services shall be
done by the City's Public Works Inspector.
22. The applicant shall submit to the Development Services
Director for his /her approval prior to the issuance of the first building permit
for the first retail building an on -site vehicular access and circulation plan
that proposes, at the easterly perimeter of the subject property, direct
vehicular and pedestrian connections between the Westfield Santa Anita
13 6562
'F
Mail and the Santa Anita Racetrack property. The location of the pedestrian
access shall be as shown on Sheets 3 and 4 of the Design Review
Submittal dated November 15, 2006. The vehicular connection shall be
located along the easterly perimeter of the Westfield property in the general
location of the existing aisle way that runs perpendicular to the southerly
portion of the ring road (existing three - legged intersection controlled by a
stop sign). The final location for the vehicular connection shall be
determined by the Development Services Director. The applicant shall
complete all improvements in accordance with City approved plans.
23. Prior to the issuance of the first building permit for any retail
project on the adjacent Santa Anita Racetrack property the applicant shall
execute a reciprocal access agreement with the adjacent property owner to
the east for a common vehicular connection and a common pedestrian
connection at locations approved by the Development Services Director.
24. Prior to the issuance of the first building permit for any retail
project on the adjacent Santa Anita Racetrack property, the developer shall
submit a bond in a fonn and amount and issued by a surety approved by
the City Attorney for the roadway, sidewalk and other improvements on the
Westfield property necessary to construct the. vehicular and pedestrian
connections between the two adjacent properties.
14 6562
„
25. Prior to the issuance of the first building permit for the first retail
building, the following conditions shall be completed to the satisfaction of
the Fire Chief:
a. Access to and around structures' during construction shall
be maintained. A plan shall be submitted outlining all emergency
access routes during and after construction. In addition, a detailed
excavation plan shall be submitted and subject to approval of, but not
limited to, emergency access and water supply.
b. An emergency egress plan shall be submitted for affected
portions of the existing Mail during and after construction.
26. Prior to the issuance of the first Certificate of Occupancy for the
first retail building, the following conditions shall be 'completed to the
satisfaction of the Fire Chief:
a. The basement parking level shall be provided with a
smoke removal system for underground firefighting operations.
b. The parking stricture entrance height shall be designed
for access by paramedic ambulances, as determined and approved
by the Fire Chief.
C. All new retail space and the parking structure shall be
interconnected to the existing fire alarm panel.
15 6562
d. All existing fire hydrants and fire department connections
in the expansion area shall be relocated to locations approved by the
Fire Chief. Additional fire hydrants shall be provided as required by
the Fire Chief.
e. On -site Class 1. standpipes shall be required at approved
locations as required by the Fire Chief.
f. The dumpster location within the parking structure shall
have an adequate clear perimeter space for firefighting operations
and dumpster removal. In addition, the dumpster location shall have
adequate ventilation for firefighting operations.
g. All elevators, including service elevators, shall be
provided with the length, width and weight capacities.
h. An acceptable method of radio communication within both
the existing Mali and expansion areas shall be provided and
approved by the Fire and Police Chiefs.
i. Pre -Fire Plans; in a format approved by the °Fire' Chief,
shall
be prepared for the entire
Mall; including without-
limitation the
new
expansion outlining the
hydrant locations, fire
department
connections, standpipes, fire alarm panels, smoke evacuation fans,
and other points of interest as required:
16 6562
ag
j. Prefixed ladders shall be placed at locations approved by
the Fire Chief on the parapet walls that lead down to the roof. These
ladders shall be capable of supporting a 500 -pound live load. An
agreed upon exterior marking on the structure shall be provided on
the exterior of the building and 'visible; designating these interior
parapet ladder locations.
k. The drop -off -area access at the front of the expansion
shall be a minimum of 20 feet in width and provide a minimum weight
capacity of 70,000 pounds apparatus access.
I. Knox boxes shall be provided for access to any restricted
areas, including exterior entrances and individual units.
m. Westfield's existing public address system shall be
connected to the expansion areas.
n. Standby power must be supplied for emergency lighting
and the public address system.
27. <A Tenant Coordinator and Project Manager shall act as a
liaison ,between the Police Department, Fire Department, Development
Services Department, Public Works Services Department, and all tenant
contractors .throughout the duration of the construction project. A location
will be established for all City inspectors and other contractors to
17 6562
v.�
coordinate inspections and meet with the Tenant Coordinator and Project
Manager. The location shall be provided on plans submitted for building
permit..
28. No. amplified live entertainment shall be permitted in the
outdoor areas of the Mall.
29. The project and the site shall be developed in compliance with
the Americans with Disabilities Act (Title 24) including direct connectivity
with the adjacent right -of -ways, i.e., Baldwin Avenue and Huntington Drive:
30. The developer shall defend (with legal counsel acceptable to
the City), indemnify and hold harmless the City its agents, officers, and
employees from any and all claims, actions, and /or proceedings against the
City and /or its agents,, officials, officers, and /or employees to attack, set
aside, void or annul (1) this ADR approval, or (ii) the certification of the EIR
Addendum in conjunction with this ADR approval, or (iii) any decision,
action or failure to act by the City with respect to this ADR application.
31. The City must;, promptly notify the developer of any claim,
action, or proceeding and. the City shall cooperate reasonably in the
defense. If the City fails to promptly notify the developer of any claim,
action or proceeding, or if the City fails to cooperate reasonably in the
defense, the developer shall not thereafter be responsible to defend,
18 6562
indemnify, or hold harmless the City.
3Z The developer : shall reimburse the City for any court and
attorney's fees which the City may be required to pay as a result of any
claim or action brought against the City because of this approval and/or
CEQA related action. Although the developer is the real party in interest in
an action, the City may, at is sole discretion, participate in the defense of
the action, but such participation shall not relieve the developer of any
obligation under this condition.
33. The applicant shall provide staffing to monitor the pick -up and
drop -off area on, the west side of the Mall for the first 30 days.foilowing the
opening of Phase 1 b or through January 15 if the first thirty days falls within
the month of December. At the conclusion of the staffing period, the
applicant shall have an additional ninety (90) days to make any
modifications to the operation of the pick -up and drop -off area as they
deem necessary to ensure there are no queuing or traffic conflicts. At the
conclusion of this ninety (90) -day period, the Development Services
Director shall review the proposed operations plan for the pick -up and drop-
off area as recommended by the applicant. The applicant shall incorporate
and continuously .implement any and all modifications to the operations
plan as deemed necessary by the Development Services Director.
19 6562
SECTION 4. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this 1 day of May.
` 4`
Mayor of the Ci y of rcadia
ATTEST:
ity Clerk �—
APPROVED AS TO FORM
�P�
Stephen Deitsch
City Attorney
20 6562
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby
certifies that the foregoing Resolution No. 6562 was passed and adopted
by the City Council of the City of Arcadia, signed by the Mayor and attested
to by the City Clerk at a regular meeting of said Council held on the 1s day
of May, 2007 and that said Resolution was adopted by the following vote,
to wit:
AYES: Councilmember Amundson, Chandler, Harbicht, Wuo and Segal
NOES: None
ABSENT: None
L_ _/ 5:r
City Clerk of the City o rA cadia
L
21 6562
,if
Attachment No. 3
TO: ❑ Clerk of the Board of Supervisors
or
® County Clerk
FROM: City of Ai „ "dia
Development Services Department/Planning
240 W. Huntington Dr. 'c
P.O. Box 60021
1.
Project Title:
Amendment to Architectural Design Review 2005 -026 and
Resolution No. 6562
2:
Project Location— Identify street address and
Westfield Santa Anita Mall
cross streets or attach a map showing project site
400 S. Baldwin Ave
(preferably a USGS 15' or 7 1/2' topographical
Arcadia, CA 91006
map identified by quadrangle name):
3.
(a) Project Location — City:
Arcadia
(b) Project Location — County.
Los Angeles
4.
Description of nature, purpose, and beneficiaries
An amendment to one of the conditions of approval in
of Project:
Resolution No. 6562 for the approved Phase 1B expansion
to increase the restaurant space from 10,000 square feet to
23,500 square feet. The proposed change does not increase
the total square footage approved for Phase 1B because
there would be an equal reduction in retail uses (i.e., 13,500
square feet of space previously slated for retail uses would
be replaced with an equal amount of restaurant space).
5.
Name of Public Agency approving project:
City of Arcadia
6.
Name of Person or Agency carrying out project:
Lisa Flores, Senior Planner
7.
Exempt status: (check one)
(a) ❑ Ministerial project.
(b) ❑ Not a project.
(c) ❑ Emergency Project.
(d) ® Categorical Exemption.
15301
State type and class number..
(e) ❑ Declared Emergency.
(f) ❑ Statutory Exemption.
State Code section number:
(g) ❑ Other. Explanation
8.
Reason why project was exempt:
Minor Alteration to an Existing Facility.
9.
Contact Person:
Lisa Flores, Senior Planner
Telephone:
(626) 574 -5445
10.
Attach Preliminary Exemption Assessment (Form "A
") before filing.
Date Received for Filing: April 30, 2009
(Clerk Stamp Here)
Signature (Lear ad Agericy Representative)
�eyViir( P la(,vr(�,1�
Title
Notice of Exemption \City\2009 FORM'B"
I$
Attachment No. 4
less
March 23, 2009
Lisa Flores
Senior Planner
City of Arcadia
240 West Huntington Drive
Arcadia, Ca. 91066 -6021
Re: ff'estfreld Santa Anita
Dear Lisa:
As you know, we submitted our application to modify condition #9 of Resolution #6562.
The modification will increase the permitted restaurant use in Phase 1 B from 10,000 sq fl
up to 23,500 sq fi. As discussed in the Fehr and Peers memo, the total GLA for the
project will not change.
The demand for restaurant space in this phase of the project has exceeded our initial
expectation. This is, we believe, in response to the environment being created by the
architectural design, lush landscaping, water features and theatrical lighting. These
features come together to create a very inviting and relaxing atmosphere attractive to the
restaurant customer. Further, the current economic condition has caused.the traditional
apparel retailer to scale back their expansion plans.
We currently have restaurant proposals pending with Panera Bread, Ruby Tuesday and
Korean BBQ as shown on the attached lease plan. Each of the restaurant operators is
excited about the opportunity to serve the Arcadia community. Your favorable
consideration is requested.
President Development
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`'11`3 sti, irrit �zygd
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11601 Wilshire Blvd.
11th Floor
Los Angeles, CA 90025
T 310A78.4456
F 310.893.4780
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Attachment No. 5
f
FEHR & PEERS
TRANSPORTATION CONSULTANTS
MEMORANDUM
Date:
March 4, 2009
To:
Jason Kruckeberg, City of Arcadia
Copy To:
John Healy, Westfield Corporation, Inc.
From:
Pat Gibson
Julie Kentosh
Subject.
Parking Impacts of Phase 1B
Westfield Santa Anita Center Project
RECEIVED
KAR 1 21909
PLANNING
SERVICES
Westfield is seeking a modification to one of the conditions of approval for the approved Phase
1B expansion now under construction at Westfield Santa Anita center. Westfield would like to
increase the restaurant space in Phase I by 13,500 square feet more restaurant than was
analyzed in the Addendum to the Environmental Impact Report for the project. This proposed
change does not increase the total square footage approved for Phase 1 B because there would
be an equal reduction in retail uses (i.e., 13,500 sf of spacepreviously slated for retail uses could
be replaced with an equal amount of restaurant space). Fehr & Peers has conducted an
assessment of the impact on both traffid and parking as 6 resuR of the proposed change to the
approved restaurant condition for the Phase 1 B project.
APPROVED EXPANSION
As published in Chapter VIII of the Addendum to the Westfield Shopping ;own Expanslon EIR,
January 2007 (which has been attached to this memo as Appendix A for ease of reference),
Phase B of the previously - approved project would expand the Westfield Santa Anita center to
include the following land Uses upon completion of Phase 1 Bi
• 1,290,746 square feet of gross leasable area (GLA) for Super Regional Shopping Center
• 104,855 square feet of GLA for FinelCasual Dining Restaurant
• 3,014 seat Cineplex
This represented an addition of 115,000 sf of GLA in the following land uses for the approved
Phase 1B:
• 105,000 square feet of GLA of retail space
• Up to 10,000 square feet of GLA of restaurant space
201 Santa Monica Blvd., Suite
N9
Jason Kruckeberg, City of Arcadia
Copy To: John Healy, Westfield Corporation, Inc.
March 4, 2009 F I I -I R& P F I:I'S
Page 2 XS011q 1Ai1GX (ONSYIIANIS
PROPOSED MODIFICATION
The proposed modification to Phase 1 B of the approved project includes a shift of 13,500 square
feet of GLA from retail space to restaurant space. With the modified restaurant condition, the $Re
would include the following Land Uses upon completion of Phase 1
• 1,277,246 square feet of GLA for Super Regional Shopping Center
Up to 118,355 square feet of GLA for Fine /Casual Dining Restaurant
3,014 seat Cineplex
Thus, Phase 1 B with the modified restaurant condition would add 115,000 sf of GLA as
•_ 91,500 square feet GLA of retail space
• Up to 23,500 square feet GLA of restaurant space
The following paragraphs analyze the ramifications of the proposed change.
TRAFFIC IMPACTS,
Table 4 of the traffic impact, report' summarized the trip .generation for the proposed project,
Phase lb was projected to add 176 new trips to the street system in the afternoon peak hour.
The trip generation calculation was based on the amount of "regional shopping center" floor area
plus the number of cinema seats in each phase of the development.
Nowhere in the calculation is the amount of restaurant space discussed. This is because the
project "fits" within the definition of a regional shopping center. The Urban Land Institute and the
International Council of Shopping Centers define a regional shopping center as a collection of
land uses where at least 80 % of the uses within the project are retail uses. For purposes of a
regional shopping center, non - retail uses are defined by Urban Land Insitute and the International
Council of Shopping Centers as restaurant, entertainment, cinema and office uses. When the
amount of restauraht, entertainment, cinema, and office space exceeds 20% of the total square
footage of the project, that project should be considered a xed-use development rather than e
regional shopping center.
Even with the proposed change to Phase 1 B, Westfield Santa Anita would contain only 13% non -
retail uses ([118,355 of restaurant + 73,938 of cinema] 11,469,539 total sf = 13.1 %) and therefore
the trip generation rates for a regional shopping center still apply to the modified Phase 16
project.
Thus, the change to Phase 1B restaurant space would not change the trip generation of the
project, and therefore the conclusions of the FEIR would still be valid.
' Traffic and Parking Analysis for Westfield Santa Anita Expansion Project, Fehr & Peers,
December 2006 pg. 25
.
Jason Kruckeberg, City of Arcadia
Copy To: John Healy, Westfield Corporation, Inc. f p
March 4, 2009 F I: 1-1 R & P e c a n
Page 3 , XA X$' .Y 1I I IOX eNN511rtAXIS
PARKING IMPACTS
Pre - Phase 1B Expansion Conditions
The parking analysis conducted for the January 2007 Addendum used the Urban Land Institute
Shared Parking model to analyze the parking demand patterns at the center. The model was
calibrated to replicate the existing peak parking demand of 6,610 spaces during a mid -day peak
hour of a Saturday in the peak month of December. This peak demand was counted at the site
with Phase 1A open and in full operation.
Approved Phase 1B Parkina Conditions
As approved Phase 1B would provide a total of 6,204 parking spaces to support the expanded
center. This represents a parking surplus of 460 spaces when compared to the 5,744 spaces
required by City code. This would remain the same with the modified restaurant condition.
The Urban Land Institute Shared Parking model calibrated for steady state conditions estimated
that the approved Phase 1B would generate a peak parking, demand of 6,849 spaces (Table 1)
on aSaturday in December. This demand represents the busiest hour of the year at the project.
Analysis of monthly parking demand over the course of a year suggested that the proposed
parking supply of 6;204 spaces would satisfy the peak parking demand, for every month of the
year except December (Figures 1 and 2). Figures 9 and 2 also show that the parking demand
during, all months of the year from January through' November would have more than "sufficient
parking to meet the demand: In fact, during most days of the year there will be more than 1,000
empty spaces in the center's parking supply.
Therefore, the proposed parking supply of 6,204 spaces would be sufficient to meet the demands
of the center plus the approved Phase 1B parking demand on all but December Saturdays. These
four peak days of the year would require that an off -site employee program, as proposed by the
applicant and set forth in the approved FEIR, be continued in order to meet the total parking
demand during the holiday season.
The demand analysis was performed with the modified restaurant condition to determine the
adequacy - of the parking supply. As a result of the additional restaurant space, the site is
expected to generate a peak parking demand of 6,932 spaces on a Saturday in December (Table
2), which represents an increase of 83 spaces over the level predicted in the original project.
Again, this is the parking demand expected during the busiest hour of the year on a December
weekend.
Analysis of parking demand over the course of a year suggests that the parking supply of 6,204
parking spaces would satisfy the parking demand of the Phase 1B project with the modified
restaurant condition during every month except December (Figures 3 and 4).
Under the modified condition, the project would continue to have over 1,000 empty spaces on all
weekdays of the year except December and R would have hundreds of empty parking spaces an
all weekend days except December. For example, Table 3 shows the hourly parking demand for
the modified Phase 1B during the month of June, an average shopping month. On a June
weekday, the peak parking demand never reaches 5,000 spaces which means that even with the
additional restaurant space in place in Phase 1B; the mall would still have over 1,200 empty
parking spaces during the busiest hour of a June weekday.
n�
Jason Kruckeberg, City of Arcadia {1
Copy To: John Healy, Westfield Corporation, Inc. I'
March 4, 2009 F I: I -I R P t E I'S
Page 4 ., ,., a„ �M,, 'Ws
Consistent with the approved FEIR, the applicant will continue an off -site employee parking
program for weekends throughout December. The number of off -site employee parking spaces
would increase by approximately 83 spaces due to the increased restaurant space. As stated in
the FEIR, the applicant would share the holiday parking program with the City each year to
demonstrate the availability of the necessary off -site spaces on an annual basis.
CONCLUSION
Westfield is seeking to modify a condition of approval for Phase 1B leasing to increase the
amount of restaurant space from 10,000 square feet to 23,500 square feet -- an increase of
13,500 square feet. The amount of retail space in Phase 1B would be reduced by the requested
13,500 square feet so that there is no net increase in total square footage for 113:
The shift from retail to restaurant would not affect the trip generation of the project and therefore
the traffic conclusions of the FEIR remain valid.
As was the case with the approved Phase 113 project, the proposed parking supply of 6,204
parking spaces would satisfy the parking demand, of the Phase 1B project with the modified
restaurant condition at all tunes of the year except December weekends, during which the
applicant would continue its off -site employee parking program, as described in the approved
FEIR. The change of restaurant space allocation would represent an increase of approximately
83 parking spaces during the busiest hour of the year (i.e., December weekends). However,
even with this increased parking demand the proposed 6,204 -space supply would still have over
1,000 empty parking spaces on most days of the year. The proposed supply would be adequate
to meet the weekday parking demand during the December peak shopping period. Indeed, the
only times of the year when demand would exceed supply would be the weekends in December,
which is the same conclusion reached for the approved Phase 1 B.
Therefore, the approved parking supply of 6;204 spaces would satisfy the parking demand of the
Phase 1B project with the modified restaurant condition, and the conclusions of the EIR are still
valid. The applicant would continue to confirm with the City its off -site holiday parking program
each year.
Please feel free to contact us if you have any questions or comments regarding these findings.
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APPENDIX A:
CHAPTER VIII OF THE
ADDENDUM TO THE WESTFIELD SHOPPINGTOWN EXPANSION
EIR, JANUARY 2007
VIII. PARKING ANALYSIS
This chapter presents an analysis of the existing and future parking patterns at Westfield Santa
Anita.
PARKING CODE REQUIREMENTS
The City of Arcadia parking ordinance for a retailh6giohal shopping center requires 4.75 parking
spaces per 1,000 sf GLA. Using the City of Arcadia's definition of retail square footage for
Westfield Santa Anita', a total of 5,744, spaces.would be required to accommodate the parking
requirements for the existing center plus Phase 1 B. With the development of Phase 2, the total
number of required parking spaces would be 6,698. Tables 12 and 13 show the calculation of
Code requirements.
Therefore, the current supply of 5,927 spaces on the Westfield Santa Anita site would not be
adequate to accommodate the future land uses proposed under either of the expansion phases.
The applicant will provide additional parking spaces to accommodate the increase in square
footage. Phase 1 B development would add two levels of parking (ground plus one underground
level) under the expansion portion of the shopping center. The total parking supply increase
resulting from Phase 1 B construction would bring the on -site parking supply to 6,204, resulting
in a parking surplus of 460 spaces when compared to City code requirements.
The detailed parking planning for Phase 2 is expected to occur nearer to the time of the
construction of this phase. Parking increases are expected to take the on -site parking supply to
approximately 7,235 spaces, exceeding the City code by 537 spaces.
7 See Appendix A for a discussion of square footage definitions.
M
TABLE 12
SUMMARY OF PARKING CODE REQUIREMENTS AND PROPOSED SUPPLY
WESTFIELD SANTA ANITA PHASE 1 B PROJECT
Land Use
Size (SO
1 Retail
1,290,746
2 Restaurant
104,855
3 Restaurant - Freestanding
0
4 Cinema
73,938
Less City Adjustment
260,168
Total city GLA
1,209;371
Total Spaces Required
@ 4.75/1000
5,744
Total Spaces Provided
6204 ,
Surplus (Shortage
460
Notes: The City of Arcadia bases its parking requirements for regional shopping centers on the
net square footage of the retail space. As per the City definition, net space credits
portion of the department store space and a lesser portion of the retail shopping center.
TABLE 13
SUMMARY OF PARKING CODE REQUIREMENTS AND PROPOSED SUPPLY
WESTFIELD SANTA ANITA PHASE 2 PROJECT
Notes: The City of Arcadia bases its parking requirements for regional shopping centers on the
net square footage of the retail space. As per the City definition, net space credits a
portion of the department store space and a lesser portion of the retail shopping center.
Land Use
Size (sf)
1
Retail
1,463,741
2
Restaurant
104,855
3
Restaurant - Freestanding
20,000
4
Cinema
110,000
Less City Adjustment
(288,484
Total city GLA
1,410,112
Total Spaces Required
@ 4.75/1000
6,698
Total Spaces Provided
7
Surplus Shorta a
537
Notes: The City of Arcadia bases its parking requirements for regional shopping centers on the
net square footage of the retail space. As per the City definition, net space credits a
portion of the department store space and a lesser portion of the retail shopping center.
"5
EXISTING PEAK PARKING CONDITIONS
Table 14 shows the results of a parking occupancy count conducted on Saturday, December
18, 2004 at 2:30 p.m. This day typically represents the busiest day of the year at regional
shopping centers. The mid - afternoon peak hour is the target hour recommended by the Urban
Land Institute (ULI) and the Intemational Council of Shopping Centers (ICSC) for establishing
the appropriate size of a shopping center's parking supply.
On the peak day of the year, there were approximately 168 empty parking spaces in the 5,859 -
space on -site lot available in December 2004. The empty spaces were concentrated in the far
northwest and southwest portions of the site. While there were other locations where single
spaces were available, the cars moving in the aisles seeking a space outnumbered the
available spaces and therefore the remainder of the lot could be considered completely full.
In addition to the on -site lot, shopping center - related vehicles were parked in two off -site areas.
There were 136 vehicles parked in the "tunnel" parking lot adjacent to Driveway D off
Huntington Drive. These appeared to be a, combination of employee and customer vehicles.
There were also 783 vehicles parked in the employee off -site lot located at the Santa Anita
Race Track. These employee parking spaces were served by, a shuttle bus that delivered
employees to /from a number of stops along the center's ring road.
Thus the overall parking demand for the center on the busiest day of the year was 6,610
spaces. This parking demand represents an overall parking ratio of 4.88 spaces per 1,000 sf of
development. ULI and ICSC found in national studies that the peak parking demand for
shopping centers the size of this project was 4.5 spaces per 1,000 'sf GLA. The parking
demand ratio for Westfield Santa Anita is higher than the national average at least in part
because the parking demand was measured during the first Christmas season that the new
expansion of the center was open. The parking demand patterns at the center can be expected
to decrease after the "newness" of the center expansion wears off and the traffic and parking
patterns reach a more steady state.
63
TABLE 14
EXISTING PARKING DEMAND -- PEAK DAY
L
ILPTY SPACES
5 ,
NW LOT -- JC PENNEY 1 C
SW LOT -- FIRE STATION : E
Subtotal (Subtract) 1E
=F -SITE DEMAND
DRIVEWAY D LOT 1
RACE TRACK EMPLOYEE 7€
Subtotal 91
AL DEMAND
Parking Occupancy counts conducted
at 2:30pm on Saturday December 18, 2004
SHARED PARKING ANALYSIS
The City of Arcadia allows for reduction in required parking provisions through the use of a
shared parking analysis for multiple land uses on one parcel.
Shared parking, is the use of a parking space by vehicles generated by two or more individual
land uses without conflict or encroachment. The ability to share parking spaces is the result of
two conditions:
• Variations in the accumulation of vehicles by hour, by day or by season of the individual
land uses
• Relationships among the land uses that result in visiting multiple land uses-on the same
auto trip
Urban Land Institute Shared Parking Model
ULI sponsored a national study in 1984 that established a'basic methodology for analyzing
parking demand in mixed -use developments and developed averages for parking rates by land
use. The national study was updated in 2004 by the ULI and the analysis` presented in this
report utilizes the latest data available from that update. Fehr & Peers /Kaku Associates staff
served on the team that prepared that update.
Shared Parklna Usina Calibrated ULI Model
ULI established the demand ratio for a retail1regional shopping center with over 600,000 sf at
4.0 spaces per 1,000 sf of development on the weekday and 4.5 spaces on the weekend. The
Certified EIR provided for shopping center uses as well as freestanding restaurants, 6 food
court, and cinema components. While the food court is normally included in the retail square
footage for parking generation purposes, the potential freestanding restaurants would generate
the need for 18 spaces /1,000 sf and 20' spaces/1,000 sf on the weekday and weekend,
respectively. The cinema would generate the need for 020 spaces and 0.27 spaces per seat
on the weekday and weekend, respectively.
65
These national averages were used as a starting point to calibrate the ULI model to reflect
conditions at Westfield Santa Anita. Table 15 shows the land use assumptions included in the
parking analyses for the existing conditions, Phase 1B, and Phase 2 of the development.
Table 16A shows that the national average parking demand rates for retail, restaurant, and
cinema were used in the calibration of the shared parking model. It was assumed that a portion
of the visitors to the restaurant and the cinema would also be visiting the retail poriions of the
project and that therefore these were "captured trips" already accounted for in the retail parking
demand. The analysis estimated the captive market for both restaurant and cinema at 25% — in
other words, 75% of the customers to the restaurants and cinema came to the shopping center
for that reason only and did not visit any of the other land uses in the project. These captive
market assumptions are well within the range of captive market measurements found in other
mixed- use developments as described in the ULI research". As shown in Tables 14A and 14B,
the shared parking model is calibrated to the existing peak day conditions at Westfield Santa
Anita in that the model results match the actual parking occupancy counts of December 18,
2004. Table 16B shows that the calibrated model indicates a peak parking demand of 6,610
spaces, matching the actual count of 6,610.
As mentioned above, the December, 18, 2004 counts represent "Opening Day" conditions for
Phase 1A expansion and therefore these parking demand rates can be expected to decrease as
the travel patterns to the new stores and restaurants stabilize. Table 17A shows the input
assumptions for the existing shopping center assuming that the restaurant and retail demands
decrease by only 5 %. Under these assumptions, Table 17B shows that the "Steady State" peak
parking demand for the existing project can be expected to reach 6,296 spaces on the peak day
of the year.
Phase 1B Shared Parkina Demand
Using the model calibrated for steady state conditions at the center, the center with Phase 1B
development would generate a peak demand of 6,849 spaces (Tables 18A and 18B). This is the
amount of parking demand that canoe expected on the peak.day of the year.
" Shared Parking in Mixed Use Developments, Volume 2, Urban Land Institute, 2005
M
,
TABLE 15
LAND USE BY DEVELOPMENT PHASE
NOTE: Existing sf includes Phase 1A
EXISTING
PHASE I I
PHASE 2
TOTAL
LAND USE
ADDED
BUILDOUT
ADDED
SUBTOTAL
RETAIL
1,185,746
105,000
1,290,746
'172,995
1,463,741
RESTAURANT
94,855
16,000
104,855
0
104,855
RESTAURANT - FREESTANDING
0
0
0
20,000
CINEMA (sf)
73,938
0
73,938
36,062
1
J4,500
seats
3,014
0
3,014
1,486
OTAL
1,354,539
116,000
1,469,539
. 229;057
1,6
NOTE: Existing sf includes Phase 1A
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Table 19 and Figures 15 and 16 show the. monthly parking demand for Phase 1B over the
course of the year. Again these numbers represent the peak parking demand for a weekday
and a Saturday in each month and in most cases these peak demands would occur for only one
.hour of the day.
The proposed Phase 1 B parking supply of 6,204 spaces, for example, would satisfy the peak
parking demand for every month of the year except December. The proposed parking supply
,would require that an off -site employee parking program be continued during December
weekends in order to meet the total parking demand during the holiday shopping season. Figure
17 shows the hourly parking patterns for December conditions.
Phase 2 Shared Parking Demand
The Phase 2 development would require a parking supply of 7,913 spaces (Tables 20 A and
2013) in order to meet the parking demand on the busiest day of the year. A review of the
parking demand patterns in Table 19 shows that an on -site parking supply of 7,235 spaces
would meet the peak parking demand for all months of the year except weekends in December.
PARKING DEMAND SUMMARY
Table 21 shows that the proposed on -site, parking supplies for both Phase 1B and Phase 2
would meet the projected parking demand for all days of the year except weekends during the
peak month of the year. Thus, both phases of the development would require a continuation of
the off -site employee parking program for weekends during the month of December. The
proposed on -site parking supply would be sufficient to meet the peak demand during all other
times of the year.
The level of employee off -site parking needed for Phases 1 B and 2 is consistent with the level of
employee parking activity and shuttle bus operation that is now utilized by the Westfield Santa
Anita.
74
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TABLE 21
SHARED PARKING SUMMARY
PHASEI
EXISTING
. EXISTING
PHASE 1 B
PHASE 2
OPENING DAY
STEADY STATE
BUILDOUT
SUPPLY T5,85q
5,859°
6,204
7;235
TYPICAL MONTH (MAY) DEMAND
WEEKDAY 4,525
4,305
4,698
5,443
WEEKEND I 4,945
4,713
5,125
5,960
TYPICAL MONTH SURPLUS (DEFICIT)
-
WEEKDAY 1,334
1,554
1,506
1,792 .
WEEKEND 914
1,146
1,079
1,275
PEAK MONTH DEMAND
WEEKDAY 5,845
5,555
6,060
6,953
WEEKEND 6,610
6,296
6,849
7,983
PEAK MONTH SURPLUS (DEFICIT)
WKEND KDAY 14
304
144
282
-751
-437
-645
-748
v.,
Table 21 shows that with the mitigation measure to provide off -site parking for employees to
accommodate the peak weekend parking demands in December of each year, the parking
demand on weekends during the peak month of the year would be mitigated.
The applicant implemented the off -site employee parking program during the peak weekends of
December 2005. Under an agreement with Metro, the large parking garage at the Sierra Madre
Villa Metro Gold Line station was used as the site for employee shuttle parking. The use of Gold
Line parking supply is possible because the only time the off -site parking would be needed is
during December weekends when this venue is lightly used. Other potential sites for off -site
employee parking include surface lots in the vicinity of the shopping center including the Los
Angeles County government office and the Arboretum along Baldwin, office parking lots along
Santa Anita, and school parking lots throughout the community.
PARKING MITIGATION
The applicant should supply the City with an off -site parking management plan for each year
identifying:
The number of off -site spaces required based on the amount of leased space within the
shopping center
• The location of the required number of parking spaces for that holiday period
• Agreements with the owners of those spaces
A transportation plan identifying the shuttle operator and the hours of operation for those
spaces located beyond walking distance
The off -site parking management plan would require the approval of the City Engineer.
82
51:0058
CITY COUNCIL /REDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, MAY 19, 2009
CALL TO ORDER
Mayor Wuo called the meeting to order at 4:00 p.m.
ROLL CALL OF CITY COUNCIURE DEVELOPMENT AGENCY MEMBERS:
PRESENT: Council /Agency Member Amundson, Chandler, Harbicht, Kovacic and Wuo
ABSENT: None
STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
None
STUDY SESSION
a. Report, discussion and direction regarding the Mid Year Budget.
City Manager Don Penman provided an overview of the 2009 -10 preliminary budget process; he
discussed the challenges given the recession and overall economy; he noted the General Fund
will be the main focus since all enterprise and restricted funds i.e. water, sewer, transit and
redevelopment are in good financial shape; as part of the 2009 -10 budget process each
department was asked to prepare 5% reverse priority list of potential cuts which some of those
cuts were already incorporated in the 2009 -10 budget. He reported the initial shortfall was
about $2.6 million dollars by using last year's base budget and with the 5% list, $1.3 million
dollars was trimmed leaving a shortfall of about $1,240,000. He discussed the supplemental
budget memo distributed to the City Council that identified other areas that would reduce the
shortfall to just under $600,000 including cuts and revenue enhancements that did not involve
tax increases. He noted that all departments did a great job trimming their budgets. He
explained the recommendations for the additional $648,000 to close the shortfall to just under
$600,000 and explained that the impacts of Proposition 1A can result in the State borrowing up
to $1.2 million dollars from cities which would have to be repaid with interest within 3 years.
Hue Quach, Administrative Services Director provided a summary of the General Fund including
beginning fund balances, estimated revenue, proposed expenditures and revenue sources. He
discussed information received regarding projected sales tax revenue from outside sources i.e.
property tax, transient occupancy tax, building permits, business licenses and ambulance
charges and summarized Department General Fund Expenditures increases and decreases.
All Department Heads presented an overview of their departmental budget, including
accomplishments achieved in fiscal year 2008 -09, goals and objectives for fiscal year 2009 -10,
budget reductions and policy items.
The City Council recessed at 6:55 p.m. and reconvened at 8:15 p.m. with all City Council
Members present.
05 -19 -2009
51:0059
City Manager Don Penman reminded the City Council that $1.3 million dollars are
recommended cuts that have already been included in the 2009 -10 budget and the
supplemental budget memo previously forwarded to the City Council recommended additional
options in the amount of $648,000 would bring the shortfall to just under $600,000.
Council Member Harbicht commented that he is not comfortable cutting programs when the City
has over $4 million dollars in reserves and should considering taking $500,000 - $700,000 to
carry the City through next year and to continue to provide services to the residents.
At the request of Mayor Wuo regarding reserve funds, Mr. Penman reported the City has about
$7.1 million dollars in the emergency reserve fund, $4.4 million dollars in the general reserve
fund which is also used for cash flow purposes including a series of other funds such as the
$5.5 million dollars in the equipment replacement fund which will be used to purchase a fire
ladder truck, street sweeper and police vehicles, and the capital outlay fund which is race track
money is projected to end the year at $1.1 million dollars and explained the purpose and history
of each of the reserve funds including a PIERS account the City Council set up years ago when
investment returns were high and other miscellaneous accounts totaling over $15 million dollars.
City Manager Don Penman advised that there is a $600,000 gap; he noted the unusual times
and the use of reserves would be prudent; he discussed the possibility of making the more
difficult cuts on programs if the economy worsens later in the fiscal year and the use of reserves
would be a City Council decision.
The City Council adjourned to Closed Session at 8:40 p.m
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel
regarding potential litigation by the Environmental Protection Agency (EPA)
concerning the Casmalia Disposal Site and alleged liability of the City of Arcadia,
among many other parties, for the disposal of waste at the Site.
b. Pursuant to Government Code Section 54957.6 to confer with labor negotiators.
City Negotiators William W. Floyd, Hue Quach.and Michael Casalou.
Employee Organizations Arcadia Public Employees Association, Arcadia City
Employees, Arcadia. Police Officers' Association, Arcadia Firefighters'
Association and unrepresented employees: Department Heads, Division
Managers and Part-time employees.
RECONVENE CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
Mayor Wuo called the regular meeting to order, in the Council Chamber at 7:07 p.m.
INVOCATION
Reverend John Payton, Point Loma Nazarene University
05 -19 -2009
51:0060
PLEDGE OF ALLEGIANCE
Sara Somogyi, Recreation and Community Services Director
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council /Agency Member Wuo, Amundson, Kovacic, Harbicht, and Chandler
ABSENT: None
REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON STUDY SESSION ITEMS
City Attorney Steve Deitsch reported that the City Council met in a Study Session in order to
review and discuss the mid year budget and related budget issues for fiscal year 2009 -2010.
He recommended that at the conclusion of the open session, the City Council will recess to the
Study Session to continue its discussion of the budget.
Mr. Deitsch further recommended at the conclusion of the open session, the City Council
adjourn to a Closed Session to consider the two (2) items listed on the posted agenda and
announced that it is anticipated there will be no reportable action.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
Mr. Penman announced the City Council was provided a handout relating to the City Manager
item and a revised agenda was distributed.
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Mayor Pro Tem Amundson seconded by Council /Agency Member
Chandler and carried on roll call vote to read all ordinances and resolutions by title only and
waive the reading in full.
PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or
testimony concerning the proposed items of consideration. You are hereby advised that should
you desire to legally challenge any action taken by the City Council with respect to any Public
Hearing item on this agenda, you may be limited to raising only those issues and objections
which you or someone else raised at or prior to the time of the Public Hearing.
CITY COUNCIL ITEMS:
a.
Recommended Action: Conduct Public Hearing and Introduce the
Ordinance
05 -19 -2009
51:0061
Jim Kasama, Community Development Administrator presented the staff report regarding
consideration of Text Amendment No. TA 09 -02 concerning temporary banner regulations and
reserving commercial and industrial parking spaces. Mr. Kasama advised that staff proposes to
add a provision that addresses the location of temporary banners and create a time limit
exception for future and existing tenants without permanent signage and proposes to amend the
parking regulations to prohibit the designation of required parking spaces for a specific
business, individual or group of individuals. In addition, Mr. Kasama recommended prohibiting
roof - mounted banners since the Code already prohibits roof - mounted flags, balloons and similar
attention attracting features.
Mayor Wuo opened the public hearing.
Beth Costanza, Arcadia Chamber of Commerce appeared and spoke in support of the proposed
ordinance regarding temporary banners.
A motion to close the public hearing was made by Council Member Chandler seconded by
Council Member Harbicht and seeing no further objection, Mayor Wuo declared the public
hearing closed.
At the request of Council Member Kovacic, City Attorney Steve Deitsch read language to be
added to Sections 9261.4.4, 9262.4.13 and 9266.2.8.6 to clarify the definition of banners
mounted on buildings and suggested language be added to Section 9260.2.10 regarding
temporary banners.
It was moved by Council Member Kovacic seconded by Council Member Chandler and carried
on roll call vote to Introduce Ordinance No. 2258 amending Article IX, Chapter 2, Part 6 of the
Arcadia Municipal Code pertaining to temporary banners and commercial and industrial parking,
as amended by the City Attorney.
AYES: Council Member Kovacic, Chandler, Amundson, Harbicht and Wuo
NOES:. None
ABSENT: None
PUBLIC COMMENTS
None.
RE FROM THE MAYOR, CITY COUNCIL AND CITY CLERK
Council Member Chandler commented on the good job City Staff did on the Silver Circle
Volunteer Recognition Dinner.
Council Member Harbicht reported that he recently attended the Southern California Association
of Governments (SCAG) General Assembly meeting; he provided a summary of a Bill recently
passed by the State Legislature requiring the reduction of carbon emissions; he also noted that
SCAG administers the Regional Housing, Needs Plan that assigned Arcadia to create 2,300 low
income housing units which the City appealed and was denied.
Council Member Kovacic reported the City Council was in a study session regarding the mid-
year budget since 4:00 p.m.; he thanked the City Manager, Department Heads and staff for the
analysis of the City's current financial situation.
05 -19 -2009
51:0062
Mayor Pro Tern Amundson noted the polls close at 8:00 p.m.; he commented on sales tax
revenue the City receives by patronizing Arcadia businesses and restaurants and the street
widening project at Duarte Road and Santa Anita Avenue that will begin this summer; and
announced the Memorial Day event honoring veterans at the County Park on Saturday.
City Clerk Jim Barrows read an article on "What is a Veteran ?"
Mayor Wuo commented on the grand opening of the Westfield Shopping Center Promenade; he
congratulated Arcadia High School Teacher of the Year Margarita Vasquez -Ortiz and Classified
Employee of Highland Oaks Elementary School Mr. De La Rosa; he discussed the importance
of Measure A on the Special Municipal Election ballot June 9th and urged voters to visit the
City's official website for additional information.
2. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. Approve the Meeting Minutes of May 5, 2009.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. Approve the Meeting Minutes of May 5. 2009.
Recommended Action: Approve
C. Adopt Ordinance No. 2257 amending the Arcadia Municipal Code by adding
Article IV, Chapter 9.4 to include Residency and Loitering Restrictions for Sex
Offenders.
Recommended Action: Adopt
d. Adopt Resolution No. 6677 dedicating real property at the Library for streets and
highways Purposes.
Recommended Action: Adopt
e. Adopt Resolution No. 6678 authorizina the Citv Manager to execute a
Memorandum of Understandina with the Los Angeles County Metropolitan
Transportation Authority to receive Proposition C 40% Discretionary funds to
backfill State Transit Assistance (STA) Fund Reduction.
Recommended Action: Adopt
Accept all work Performed by West Tek. Inc. for the Installation of Enhanced
Vapor Recovery Systems for the Underground Fuel Tanks at the Police Station
and Fire Station #106 as complete and authorize the final pavment to be made in
accordance with contract documents
Recommended Action: Approve
g. Authorize the City Manager to execute the annual Professional Services
Agreement with Executive Information Services (EIS) for PS.NET Public safety
software system support services in the amount of $21,800.
Recommended Action: Approve
05 -19 -2009
51:0063
Authorize the - City Manager to execute the annual Professional Services
Agreement with All City Management Services for crossing guard services in the
amount of $151,868.
Recommended Action: Approve
in the amount of $81.142.44.
Recommended Action: Approve
Recommended Action: Approve
Council Member Harbicht thanked the Friends of the Library on behalf of the City Council for
their donation of $40,000 to the Library for programs and materials.
A motion was made by Council Member Harbicht, seconded by Council Member Kovacic and
carried on roll call vote to approve items 2.a through 2.j on the City Council /Agency Consent
Calendar.
AYES: Council /Agency Member Harbicht, Kovacic, Amundson, Chandler and Wuo
NOES: None
ABSENT: None
3. CITY MANAGER
a.
years effective July 1. 2009 for the daily operation of the Arcadia Transit Dial -A-
ride system from FY 2009 -2010 through FY 2013 -2014.
Recommended Action: Approve
Deputy Director of Development Services Phil Wray provided a power point presentation of the
Arcadia Transit System and its history.
Linda Hui, Transportation Services Manager advised that the current 5 year contract with
Southland Transit expires June 30, 2009 and as part of the Federal Administration Guidelines,
federal fund recipients such as Arcadia, are required to competitively go out to bid. She noted
the City solicited proposals from nine public transportation providers for the operation,
maintenance and administration of the Arcadia Transit general public dial -a -ride system; three
proposals were received, evaluated and ranked by a.panel consisting of two City staff and one
independent reviewer and based on the evaluation criteria, the panel selected the incumbent;
Southland Transit demonstrated strong operation and maintenance management teams
including a strong project manager; she noted that as part of the new contract, customer
service, sensitivity training and community outreach programs were negotiated and
recommended approval of a Professional Services Agreement with Southland Transit for up to a
five year period effective July 1, 2009. Ms. Hui also distributed additional information showing
Southland Transit had the lowest cost proposal.
05 -19 -2009
51:0064
It was moved by Council Member Harbicht seconded by Council Member Chandler and carried
on roll call vote to approve authorize the City Manager to execute a Professional Services
Agreement with Southland Transit, Inc. in an amount not to exceed $6,325,590 for up to five (5)
years effective July 1, 2009 for the daily operation of the Arcadia Transit Dial -A -Ride system
from FY 2009 -2010 through FY 2013 -2014.
AYES: Council /Agency Member Harbicht, Chandler, Amundson, Kovacic and Wuo
NOES: None
ABSENT: None
ADJOURNMENT
The City Council /Redevelopment Agency meeting adjourned in memory of William P. Driscoll
and James R. Chadwick at 9:28 p.m. to Tuesday, June 2, 2009, 6:00 p.m. in the City Council
Chamber Conference Room located at 240 W. Huntington Drive, Arcadia.
James H. Barrows, City Clerk
0
Lisa Mussenden
Chief Deputy City Clerk/Records Manager
05 -19 -2009
+3
ev�T ° s`.lin
MEMORANDUM
Development Services Department
June 2, 2009
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director'
By: Jim Kasama, Community Development Administrat � or
Prepared By: Steven Lee, Assistant Planner
SUBJECT:
SUMMARY
On May 19, 2009, the City Council introduced Ordinance No. 2258 to amend the City's
temporary banner and commercial /industrial parking regulations. The ordinance adds a
provision to address the location of temporary banners and to create a time limit
exception for future tenants without permanent signage. The ordinance also amends the
parking regulations to prohibit the designation of required parking spaces for a specific
business, individual, or group of individuals.
At the May 19 public hearing, the City Council made a couple of suggestions to improve
the language of the ordinance. The attached ordinance has been revised to reflect the
City Council's comments, with the new language underlined and in boldface and the
language to be omitted with strikethroughs. First, language has been added stating that
no banners are permitted other than temporary banners. Second, the definition of a
temporary banner has been modified to include "pictures, logos, or other forms of
representation." Third, the ordinance now requires that banners be flush mounted against
the surface of the building. The height clearance requirement has been eliminated
accordingly since banners can no longer be hung above a pedestrian or vehicular way.
Due to the nature of the changes and the need for them to be made to several parts of
the ordinance, the City Attorney has recommended that the City Council re- introduce
Ordinance No. 2258 and that it be scheduled for adoption at the June 16, 2009 meeting.
Recommended action: Re- introduce Ordinance No. 2258
�„
RECOMMENDATION
The Development Services Department recommends that the City Council re- introduce
the attached Ordinance No. 2258:
An ordinance of the City Council of the City of Arcadia, California, amending Article
IX, Chapter 2, Part 6 of the Arcadia Municipal Code pertaining to temporary
banners and commercial and industrial parking.
Approved: � PCAA-�
Don Penman, City Manager
Attachments: Ordinance No. 2258
May 19, 2009 City Council Staff Report
Ordinance No. 2258
June 2, 2009
Page 2
ORDINANCE NO. 2258 a
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, AMENDING ARTICLE
IX, CHAPTER 2, PART 6 OF THE ARCADIA
MUNICIPAL CODE PERTAINING TO TEMPORARY
BANNERS AND COMMERCIAL AND INDUSTRIAL
PARKING.
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 9260.3.10, Subsection 2 of Article IX, Chapter 2,
Part 6 of the Arcadia Municipal Code is hereby amended in its entirety to read as
follows:
"9260.3.10. AUXILIARY SIGNS.
2. Temporary Banners: The regulations set forth in Section 9261.4.4
shall be the regulations for temporary banners in the CPD -1
Commercial Planned Development -1 Zone. No banners shall be .,
permitted other than temporary banners."
SECTION 2. Sections 9261.4.4, 9262.4.13, and 9266.2.8.6 of Article
IX, Chapter 2, Part 6 of the Arcadia Municipal Code are hereby amended in
their entirety to read as follows:
"9261.4.4. TEMPORARY BANNERS.
No banners shall be permitted other than temporary banners. The following
regulations shall apply to temporary banners:
A. Definition: A temporary banner is a sign mounted flush against
the building surface containing a message in text picture, logo or
other form of representation, which is constructed of pliable
materials such as canvas, fabric, vinyl plastic or similar materials
which will withstand exposure to wind and rain without significant
deterioration, and which does not require a building permit for its
construction, or installation outside of a building.
B. Application Process: An application for a temporary banner permit
shall be submitted in writing to the Community Development
Division, and requires approval by the Development Services Director
or designee, prior to the display of any banner. The application shall
include a description of the banner and its materials, its general
content, location on the property, size, the time period that the banner
will be displayed, the address of the property, the name of the
business, and the name of the person requesting the approval of the
permit. A fee in an amount established by resolution of the . City
Council from time to time shall be submitted at the same time the
application is filed with the City.
C. Number and Size: A maximum of two (2) temporary banners, at
any one (1) time, may be permitted for each business. The maximum
total surface area of all such temporary banner(s), in the aggregate, for
each business, shall not exceed thirty -two (32) square feet.
D. Location Temporary banners shall be
mounted flush against en the surface of the building in which the
business displaying the banner(s) is located. Free - standing or roof -
mounted banners are prohibited. N pai4 of e ba nner s h a ll h ive a
le... - e f less than s eve n feet ( e vef a p iaii_ a and F;Fi° °..
F et (15 °h: ever-
E. Time Limits: The use of temporary banner(s) for any business
shall not exceed sixty (60) cumulative days in any one (1) calendar
year, with any single display period not to exceed thirty (30)
continuous days in any one (1) year. There shall be a minimum
interval of two (2) weeks between approved periods during which a
banner(s) is displayed. Each business shall be allowed a maximum of
six (6) display periods in any one (1) calendar year.
Exceptions:
1. Temporary banners for events or activities sponsored by non - profit
2
organizations may be authorized for an additional thirty (30)
cumulative days in any one (1) calendar year.
2. Future tenants and existing tenants whose permanent lawful
signage is removed for remodeling or maintenance work may
display a banner(s) advertising the name of the business for up to
sixty (60) continuous calendar days. Such banners shall be
removed prior to installation of a permanent sign and shall be
exempt from the time limits as described in Paragraph E above.
Notwithstanding any other section of the Arcadia Municipal Code, the
owner or person who installs or displays a banner in violation of this
Title shall remove the banner upon order of the Development Services
Director or designee. For the purpose of this Section, any portion of
any day in which a banner is or remains installed or displayed shall be
counted as one (1) full day."
"9262.4.13. TEMPORARY BANNERS.
No banners shall be permited other than temporary banners. The
following regulations shall apply to temporary banners:
A. Definition: A temporary banner is a sign mounted flush against
the building surface containing a message in text picture, logo or
other form of representation, which is constructed of pliable
materials such as canvas, fabric, vinyl plastid or similar materials
which will withstand exposure to wind and rain without significant
deterioration, and which does not require a building permit for its
construction, or installation outside of a building.
B. Application Process: An application for a temporary banner permit
shall be submitted in writing to the Community Development
Division, and requires approval by the Development Services Director
or designee, prior to the display of any banner. The application shall
include a description of the banner and its materials, its general
content, location on the property, size, the time period that the banner
will be displayed, the address of the property, the name of the
business, and the name of the person requesting the approval of the
permit. A fee in an amount established by resolution of the City
Council from time to time shall be submitted at the same time the
application is filed with the City.
3
C. Number and Size: A maximum of two (2) temporary banners, at
any one (1) time, may be permitted for each business. The maximum
total surface area of all such temporary banner(s), in the aggregate, for
each business, shall not exceed thirty-two (32) square feet.
D. ,Location and 14eigM Gleafanee: Temporary banners shall be
mounted flush against on the surface of the building in which the
business displaying the banner(s) is located. Free- standing or roof -
mounted banners are prohibited. No «..... f ° b shall ,.,....e a
feet (152), ever n ehim,lar - wa . .
E. Time Limits: The use of temporary banner(s) for any business shall
not exceed sixty (60) cumulative days in any one (1) calendar year,
with any single display period not to exceed thirty (30) continuous
days in any one (1) year. There shall be a minimum interval of two (2)
weeks between approved periods during which a banner(s) is
displayed. Each business shall be allowed a maximum of six (6)
display periods in any one (1) calendar year.
Exceptions:
1. Temporary banners for events or activities sponsored by non - profit
organizations may be authorized for an additional thirty (30)
cumulative days in any one (1) calendar year.
2. Future tenants and existing tenants whose permanent lawful
signage is removed for remodeling or maintenance work may
display a banner(s) advertising the name of the business for up to
sixty (60) continuous calendar days. Such banners shall be
removed prior to installation of a permanent sign and shall be
exempt from the time limits as described in Paragraph E above.
Notwithstanding any other section of the Arcadia Municipal Code, the
owner or person who installs or displays a banner in violation of this
Title shall remove the banner upon order of the Development Services
Director or designee. For the purpose of this Section, any portion of
any day'in which a banner is or remains installed or displayed shall be
counted as one (1) full day."
4
"9266.2.8.6. TEMPORARY BANNERS.
ca
No banners shall be permitted other than temporary banners. The
following regulations shall apply to temporary banners:
A. Definition: A temporary banner is a sign mounted flush against
the building surface containing a message in text picture, logo or
other form of representation, which is constructed of pliable
materials such as canvas, fabric, vinyl plastic or similar materials
which will withstand exposure to wind and rain without significant
deterioration, and which does not require a building permit for its
construction, or installation outside of a building.
B. Application Process: An application for a temporary banner -permit
shall be submitted in writing to the Community Development
Division, and requires approval by the Development Services Director
or designee, prior to the display of any banner. The application shall
include a description of the banner and its materials, its general
content, location on the property, size, the time period that the banner
will be displayed, the address of the property, the name of the
business, and the name of the person requesting the approval of the
permit. A fee in an amount established by resolution of the City
Council from time to time shall be submitted at the same time the
application is filed with the City.
C. Number and Size: A maximum of two (2) temporary banners, at
any one (1) time, may be permitted for each business. The maximum
total surface area of all such temporary banner(s), in the aggregate,.for
each business, shall not exceed thirty -two (32) square feet.
D. Location and Heigl# CleaFaaee: Temporary banners shall be
mounted flush against on the surface of the building in which the
business displaying the banner(s) is located. Free - standing or roof -
mounted banners are prohibited. Ne paA of ^ banner shall ha ve
elearanee ef less than seven fiaet (W) ever- a pedestrian v�� a-ad fifte
feet (1 ever a vehieulaf way,
E. Time Limits: The use of temporary banner(s) for any business shall
not exceed sixty (60) cumulative days in any one (1) calendar year,
with any single display period not to exceed thirty (30) continuous
5
days in any one (1) year. There shall be a minimum interval of two (1)
weeks between approved periods during which a banner(s) is
displayed. Each business shall be allowed a maximum of six (6)
display periods in any one (1) calendar year.
Exceptions:
1. Temporary banners for events or activities sponsored by non -profit
organizations may be authorized for an additional thirty (30)
cumulative days in any one (1) calendar year.
2. Future tenants and existing tenants whose permanent lawful
signage is removed for remodeling or maintenance work may
display a banner(s) advertising the name of the business for up to
sixty (60) continuous calendar days. Such banners shall be
removed prior to installation of a permanent sign and shall be
exempt from the time limits as described in Paragraph E above.
Notwithstanding any other section of the Arcadia Municipal Code, the
owner or person who installs or displays a banner in violation of this
Title shall remove the banner upon order of the Development Services
Director or designee. For the purpose of this Section, any portion of
any day in which a banner is or remains installed or displayed shall be
counted as one (1) full day."
SECTION 3. Section 9269.4 of Article IX, Chapter �2, Part 6 of the
Arcadia Municipal Code is hereby amended in its entirety to read as follows:
"9269.4. MULTIPLE USES.
In the event that two (2) or more uses occupy the same building, ,lot,
or parcel of land, the total requirements for off - street parking shall be
the sum of the requirements applicable to each and all of the various
uses computed separately. Designation of required parking spaces for
exclusive use by one particular business, individual, or group of
individuals is prohibited."
SECTION 4. This Ordinance shall become effective on the thirty first
(31 st) day following its adoption.
12
SECTION 5. The City Clerk shall certify to the adoption this
Ordinance and shall cause a copy of the same to be published in the official
newspaper of said City within fifteen (15) days after its adoption.
Passed, approved and adopted this day of 1 2009.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
7
f.eup a
Acy.., f.IYN
i .
Ly f °nlcy ot4 °S`6 STAFF REPORT
Development Services Departient
May 19, 2009
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director: —
By: Jim Kasama, Community Development Administratmv
Prepared by: Steven Lee, Assistant Planner 8L `7
SUBJECT: Consideration of Text Amendment No. TA 09 -02 to amend Article IX,
Chapter 2, Part 6 of the Arcadia Municipal Code; regulations
pertaining to temporary banners and commercial /industrial parking.
Recommended action: Introduce Ordinance No. 2258
SUMMARY
The Development Services Department is proposing to amend the City's temporary
banner regulations and parking standards to address recurring issues that staff has
encountered over the past few years. For the banner regulations, staff is proposing to
add a provision that addresses the location of temporary banners and to create a time
limit exception for future tenants and existing tenants without permanent signage. Staff
is also proposing to amend the parking regulations to prohibit the designation of
required parking spaces for a specific business, individual, or group of individuals. The
Development Services Department is recommending approval of the proposed text
amendments as set forth in this staff report.
DISCUSSION
Temporary Banners
Recently, staff has observed a growing number of free - standing banners in some of
the City's major retail centers. Such advertising devices are supported by poles and
are typically installed in landscaped areas of surface parking lots. Staff has approved
such banners' because the current temporary banner regulations do not address the
location of banners. In staffs opinion, free - standing banners are not only unattractive
— especially when there are multiple banners — but also pose a safety hazard due to
their potential to fall over in the wind. Therefore, staff is proposing to add a provision
stating that banners shall be mounted on a building. Additionally, staff recommends
prohibiting roof - mounted banners since the Code already prohibits roof - mounted flags,
balloons, and similar attention - attracting features.
Another issue staff has encountered is when a future tenant wishes to display a
banner announcing their imminent arrival (e.g. "Joe's Restaurant Opening Soon ") or
when they open for business but have not yet installed a permanent sign. In such
cases, staff finds it appropriate to allow an exception to the banner time limits since
the banners are not announcing a special promotion or event (e.g. "50% Off' or
"Change in Ownership "), but are effectively serving as the tenant's primary sign.
Under the current regulations, a business is only permitted to display a banner for up
to 30 continuous days and no more than 60 days per calendar year. The proposed
text amendment would allow future tenants to display a banner advertising the name
of the business for up to 60 continuous days, which would not count toward the 60 -day
maximum display period for the year. (Several nearby cities, including Pasadena,
Monrovia, and Temple City, allow a time limit exception for future tenant banners.)
Staff also recommends granting this same exception for existing tenants whose
permanent signage is removed for remodeling or maintenance work.
Finally, staff made further revisions to the regulations to improve their organization
and clarity. Please refer to Attachment 1 for the amended regulations. The existing
text to remain appears in black and the new language appears in italics, with
strikeouts on the language to be omitted. The amended regulations would apply to all
commercial zones and the M -1, Planned Industrial District zone.
Designation of Reauired Parking Saaces
Planning Services has a written policy dating back to 1983 stating that "required
parking spaces are not permitted to be reserved." The reasoning behind this policy is
that reserving required spaces for one business has the net effect of removing such
spaces from use by the general public. Staff is proposing a text amendment to codify
this long- standing policy. The requirement would appear in the commercial /industrial
parking regulations under the Mixed Use section (staff is proposing to re -title it Multiple
Use), and would prohibit designation of required parking spaces for one particular
business, individual (e.g. Reserved for Bank Manager), or group of individuals (e.g.
Employee Parking Only). Staff would like to clarify that this would only apply to
required parking, meaning if a property with multiple uses has surplus parking, those
additional parking spaces could be reserved. Please refer to Attachment 2 for the
amended regulations.
At the request of the Planning Commission, staff forwarded both of the proposed text
amendments to the Arcadia Chamber of Commerce for review and comment. The
Chamber found the amendments to be appropriate and did not have any objections.
TA 09 -02
May 19, 2009
Page 2
my
PLANNING COMMISSION ACTION
At its regular meeting of March 24, 2009, the Planning Commission considered the
proposed text amendments and voted 5 -0 to recommend approval. An excerpt of the
Planning Commission meeting minutes is attached to this staff report.
ENVIRONMENTAL ANALYSIS
The proposed text amendments are exempt from the requirements of the California
Environmental Quality Act (CEQA). There is no possibility that the text amendments
will have a significant effect on the environment under Section 15061(b)(3) of the
CEQA Guidelines. A Preliminary Exemption Assessment is attached.
FISCAL IMPACT
The proposed text amendments will have no direct fiscal impact.
RECOMMENDATION
The Development Services Department recommends that the City Council approve
Text Amendment No. TA 09 -02 by introducing the attached Ordinance No. 2258:
An ordinance of the City Council of the City of Arcadia, California, amending
Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code pertaining to
temporary banners and commercial and industrial parking.
Approved By:
Donald Penman, City Manager
Attachments: Ordinance No. 2258
Amended temporary banner and parking regulations
March 24, 2009 Planning Commission Minutes
Preliminary Exemption Assessment
TA 09 -02
May 19, 2009
Page 3
ORDINANCE NO. 2258
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF . ARCADIA, CALIFORNIA, AMENDING ARTICLE
IX, CHAPTER 2, PART 6 OF THE ARCADIA
MUNICIPAL CODE PERTAINING TO TEMPORARY
BANNERS AND COMMERCIAL AND INDUSTRIAL
PARKING.
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 9260.3.10, Subsection 2 of Article IX, Chapter 2,
Part 6 of the Arcadia Municipal Code is hereby amended in its entirety to read as
follows:
"9260.3.10. AUXILIARY SIGNS.
2. Temporary Banners: The regulations set forth in Section 9261.4.4
shall be the regulations for temporary banners in the CPD -1
Commercial Planned Development -1 Zone."
SECTION 2. Sections 9261.4.4, 9262.4.13, and 9266.2.8.6 of Article
IX, Chapter 2, Part 6 of the Arcadia Municipal Code are hereby amended in
their entirety to read as follows:
"9261.4.4. TEMPORARY BANNERS.
The following regulations shall apply to temporary banners:
A. Definition: A temporary banner is a sign containing a message in
text form, which is constructed of pliable materials such as. canvas,
fabric, vinyl plastic or similar materials which will withstand exposure
to wind and rain without significant deterioration, and which does -not
require a building permit for its construction, or installation outside of
a building.
B. Application Process: An application for a temporary banner permit
shall be submitted in writing to the Community Development
Division, and requires approval by the Development Services Director
or designee, prior to the display of any banner. The application shall
include a description of the banner and its materials, its general
content, location on the property, size, the time period that the banner
will be displayed, the address of the property, the name of the
business, and the name of the person requesting, the approval of the
permit. A fee, in an amount established by resolution of the City
Council from time to time shall be submitted at the same time the
application is filed with the City.
C. Number and Size: A maximum of two (2) temporary banners, at
any one (1) time, may be'permitted for each business. The maximum
total surface area of all such temporary banner(s), in the aggregate, for
each business, shall not exceed thirty -two (32) square feet.
D. Location and Height Clearance: Temporary banners shall be
mounted on the building in which the business displaying , the
banner(s) is located. Free- standing or roof - mounted banners are
prohibited. No part of a banner shall have a clearance of less than
seven feet (7') over a pedestrian way and fifteen feet (15') over a
vehicular way.
E. Time Limits: The use of temporary banner(s) for any business shall
not exceed sixty (60) cumulative days in any one (1) calendar year,
with any single display period not to exceed thirty (30) continuous
days in any one (1) year. There shall be a minimum interval of two (2)
weeks between approved periods during which a banner(s) is
displayed. Each business shall be allowed a maximum of six (6)
display periods in any one (1) calendar year.
Exceptions:
1. Temporary banners for events or activities sponsored by non -profit
organizations may be authorized for an additional thirty (30)
cumulative days in any one (1) calendar year.
,j
2. Future tenants and existing tenants whose permanent lawful
signage is removed for remodeling or maintenance work may
display .a banner(s) advertising the name of the business for up to
sixty (60) continuous calendar days. Such banners shall be
removed prior to installation of a permanent sign and shall be
exempt from the time limits as described in Paragraph E above.
Notwithstanding any other section of the Arcadia Municipal Code, the
owner or person who installs or displays a banner in violation of this
Title shall remove the banner upon order of the Development Services
Director or designee. For the purpose of this Section, any portion of
any day in which a banner is or remains installed or displayed shall be
counted as one (1) full day."
"9262.4.13. TEMPORARY BANNERS.
The following regulations shall apply to temporary banners:
A. Definition: A temporary banner is a sign containing a message in
text form, which is constructed of pliable materials such as canvas,
fabric, vinyl plastic or similar materials which will withstand exposure
to wind and rain without significant deterioration, and which does not
require a building permit for its construction, or installation outside of
a building.
B. Application Process: An application for a temporary banner permit
shall be submitted in writing to the Community Development
Division, and requires approval by the Development Services Director
or designee, prior to the display of any banner. The application shall
include a description of the banner and its materials, its general
content, location on the property, size, the time period that the banner
will be displayed, the address of the property, the name of the
business, and the name of the person requesting the approval of the
permit. A fee in an amount established by resolution of the City
Council from time to time shall be submitted at the same time the
application is filed with the City.
C. Number and Size: A maximum of two (2) temporary banners, at
any one (1) time, may be permitted for each business. The maximum
3
.p
total surface area of all such temporary banner(s), in the aggregate, for
each business, shall not exceed thirty-two (32) square feet.
D. Location and Height Clearance: Temporary banners shall be
mounted on the building in which the business displaying the
banner(s) is located. Free - standing or roof - mounted banners are
prohibited. No part of a banner shall have a clearance of less than
seven feet (7') over a pedestrian way and fifteen feet (15') over a
vehicular way.
E. Time Limits: The use of temporary banner(s) for any business shall
not exceed sixty (60) cumulative days in any one (1) calendar year,
with any single display period not to exceed thirty (30) continuous
days in any one (1) year. There shall be a minimum interval of two (2)
weeks between approved. periods during' which a banner(s) is
displayed. Each business shall be allowed a maximum of six (6)
display periods in any one (1) calendar year.
Exceptions:
1. Temporary banners for events or activities sponsored by non -profit
organizations may be authorized for an additional thirty (30)
cumulative days in any one (1) calendar year.
2. Future tenants and existing tenants whose permanent lawful
signage is removed for remodeling or maintenance work may
display a banner(s) advertising the name of the business for up to
sixty (60) continuous calendar days. Such banners shall be
removed prior to installation of a permanent sign and shall be
exempt from the time limits as described in Paragraph E above.
Notwithstanding any other section of the Arcadia Municipal Code, the
owner or person who installs or displays a banner in violation of this
Title shall remove the banner upon order of the Development Services
Director or designee. For the purpose of this Section, any portion of
any day in which a banner is or remains installed or displayed shall be
counted as one (1) full day."
4
"9266.2.8.6. TEMPORARY BANNERS.
The following regulations shall apply to temporary banners:
A. Definition: A temporary banner is a sign containing a message in
text form, which is constructed of pliable materials such as canvas,
fabric, vinyl plastic or similar materials which will withstand exposure
to wind and rain without significant deterioration, and which does not
require a building permit for its construction, or installation outside of
a building.
B. Application Process: An application for a temporary banner permit
shall be submitted in writing to the Community Development
Division, and requires approval by the Development Services Director
or designee, prior to the display of any banner. The application shall
include a description of the banner and its materials, its general
content, location on the property, size, the time period that the banner
will be displayed, the address of the property, the name of the
business, and the name of the person requesting the approval of the
permit. A fee in an amount established by resolution of the City
Council from time to time shall be submitted at the same time the
application is filed with the City.
C. Number and Size: A maximum of two (2) temporary banners, at
any one (1) time, may be permitted for each business.. The maximum
total surface area of all such temporary banner(s), in the aggregate, for
each business, shall not exceed thirty-two (32) square feet.
D. Location and Height Clearance: Temporary banners shall be
mounted on the building in which the business displaying the
banner(s) is located. Free - standing or roof - mounted banners are
prohibited. No part of a banner shall have a clearance of less than
seven feet (7') over a pedestrian way and fifteen feet (15') over a
vehicular way.
E. Time Limits: The use of temporary banner(s) for any business shall
not exceed sixty (60) cumulative days in any one (1) calendar year,
with any single display period not to exceed thirty (30) continuous
days in any one (1) year. There shall be a minimum interval of two (2)
weeks between approved periods during which a banner(s) is
3
0
displayed. Each business shall be allowed a maximum of six (6)
display periods in any one (1) calendar year.
Exceptions:
1. Temporary banners for events or activities sponsored by non -profit
organizations may be authorized for an additional thirty (30)
cumulative days in any one (1) calendar year.
2. Future tenants and existing tenants whose permanent lawful
signage is removed for remodeling or maintenance work may
display a banner(s) advertising the name of the business for up to
sixty (60) continuous calendar days. Such banners shall be
removed prior to installation of a permanent sign and shall be
exempt from the time limits "as described in Paragraph E above.
Notwithstanding any other section of the Arcadia Municipal Code, the
owner or person who installs or displays a banner in violation of this
Title shall remove the banner upon order of the Development Services
Director or designee. For the purpose of this Section, any portion of
any day in which a banner is or remains installed or displayed shall be
counted as one (1) full day."
SECTION 3. Section 9269.4 of Article IX, Chapter 2, Part 6 of the
Arcadia Municipal Code is hereby amended in its entirety to read as follows:
"9269.4. MULTIPLE USES.
In the event that two (2) or more uses occupy the same building, lot,
or parcel of land, the total requirements for off - street parking shall be
the sum of the requirements applicable to each and all of the various
uses computed separately. Designation of required parking spaces for
exclusive use by one particular business, individual, or group of
individuals is prohibited."
SECTION 4. This Ordinance shall become effective on the thirty first
(31st) day following its adoption.
6
3
SECTION 5. The City Clerk shall certify to the adoption of this
Ordinance and shall cause a copy of the same to be published in the official
newspaper of said City within fifteen (15) days after its adoption.
Passed, approved and adopted this
day of , 2009.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
7
19
9262.4.13. TEMPORARY BANNERS.
The following regulations shall apply to temporary banners
A. Defmition: A temporary banner is a sign containing a message in text form, which is constructed of
pliable materials such as canvas, fabric, vinyl plastic or similar materials which will withstand exposure
to wind and rain without significant deterioration, and which does not require a building permit for its
construction or installation outside of a building.
, grand ep
B. Application Process: lte"ests An application for a temporary banner permit shall be submitted in
writing to the Community Development Division, and requires approval by the Development Services
Director or designee, prior to the display of any banner. sxd The application shall include a description
of the banner and.its materials, its general content, location on the property, size,
(materiels), the time period that the banner will be displayed, the address of the property, the name of the
business, and the name of the person requesting the approval of permit. A fee in an amount established
by resolution of the City Council from time to time shall be submitted at the same time the application is
fled with the City.
C. Number and Size: A maximum of two (2) temporary banners, at any one`(1) time, may be permitted for
each business. The maxim total surface area of all such temporary banner(s), in the aggregate, for each
business, shall not exceed thirty -two (32) square feet.
D. Location and Height Clearance: Temporary banners shall be mounted on the building in which the
business displaying the banner(s) is located. Free- standing or roof - mounted banners are prohibited. No
Part of a banner shall have a clearance of less than seven feet (7 ) over a pedestrian way and fifteen feet
(15 ) over a vehicular way.
E. Time Limits: The use of temporary banner(s) for eaek any business shall not exceed mere than sixty
(60) cumulative days in any one (1) calendar year, with any single display period not to exceed a
arnaf thirty (30) continuous days per in any one (1) year wAi . There shall be a minimum interval
of two (2) weeks irderval between titres approved periods during which the a banner(s) is displayed.
Each business shall be allowed a maximum of six (6) display periods in any one (1) calendar year.
Exceptions:
1. Temporary banners for events or activities sponsored by non - profit organizations maybe
authorized for an additional thirty (30) cumulative days in any one (1) calendar year.
1. Future tenants and existing tenants whose permanent lawful signage is removed for remodeling
or maintenance work may display banner(s) advertising the name of the business for up to sixty
(60) continuous calendar days. Such banners shall be removed prior to installation of a
permanent sign and shall be exempt from the time limits as described in Paragraph E above.
Notwithstanding any other section of the Arcadia Municipal Code, the owner or person in pessessien e€
who installs or displays a banner in violation of this Title shall remove the same banner upon order of the
Development Services Director or designee. For the purpose . of this Section, any portion of any day in
which a banner is or remains installed or displayed shall be counted as one (1) full day.
9269.4. lB MULTIPLE USES.
In the event that two (2) or more uses occupy the same building, lot, or parcel of land, the total
requirements for off - street parking shall be the sum of the requirements applicable to each and all of the
various uses computed separately. Designation of required parking spaces for exclusive use by one
particular business, individual, or group of individuals is prohibited.
MINUTES
ARCADIA PLANNING COMMISSION
Tuesday, March 24, 2009, 7:00 P.M.
Arcadia Citv Council Chambers
The Planning Commission of the City of Arcadia met in regular session on Tuesday, March 24,
2009 at 7:00 p.m., in the Council Chambers of the City of Arcadia, at 240 W. Huntington Drive,
with Chairman Beranek presiding.
PLEDGE OF ALLEGIANCE
ROLL CALL:
PRESENT: Commissioners Baderian, Baerg, Hsu, Parrille and Beranek
ABSENT: None
OTHERS ATTENDING
City Councilman Gary Kovacic
City Engineer. Phil Wray
Community Development Administrator Jim Kasama
Associate Planner Tom Li
Assistant Planner Steven Lee
Senior Administrative Assistant Billie Tone
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE
PLANNING COMMISSION ON NON - PUBLIC HEARING MATTERS — Five - minute time
limit per person
None
PUBLIC HEARINGS
1. TENTATIVE PARCEL MAP NO. TPM 09 -02 (70985)
19 Genoa Street
Trinity Genoa, LLC
The applicant is requesting a tentative parcel map for a three -unit residential condominium.
Associate Planner Tom Li presented the staff report.
Chairman. Beranek called for questions from the Commissioners and asked if anyone wanted to
speak in support of or in opposition to the proposed project. There were none.
Without objection the public hearing was closed.
MOTION:
It was moved by Commissioner Baderian, seconded by Commissioner Parrille, to approve
Tentative Parcel Map No. TPM 09 -02 (70985).
ROLL CALL:
AYES: Commissioners Baderian, Baerg, Hsu, Parrille and Beranek
NOES: None
There is a ten day appeal period from the date of the decision. Appeals are to be filed by
April 3, 2009.
2. TEXT AMENDMENT 09 -02
Citywide
Text Amendment No. TA 09 -02 amends the regulations for temporary banners and parking
for multiple uses.
Assistant Planner Steven Lee presented the staff report.
Commissioner Baderian asked if the proposed changes to Temporary Banner regulations had
been reviewed with the Chamber of Commerce. Mr. Lee said they had not.
Commissioner Baerg asked if these regulations applied to sandwich board signs and
Mr. Lee said that sandwich board signs are considered permanent signs so the regulations
would not apply to them.
Commissioner Parrille noted that the regulations refer to "multiple uses" and he asked for
clarification of this phrase. Mr. Lee explained that the regulations apply only to properties
where there are multiple commercial tenants.
Commissioner Parrille asked for clarification on the issue of exclusive parking rights. Mr.
Kasama said that if an existing tenant currently has exclusive rights to certain parking spaces,
those rights would be retained or "grandfathered ". He also pointed out that since this type of
parking arrangement has been prohibited since 1983, he doesn't anticipate any problems in
this area.
Commissioner Baderian asked if staff has received complaints regarding temporary banners
particularly in regard to roof safety. Mr. Lee said that he is not aware of any complaints but
that staff wished to address these issues as a preventative measure.
Mr. Kasama explained that in the last six months some property owners have attached
banner to a pole in the front of their property and that, conceivably, each business in
shopping center could follow suit. This is one of the situations staff is trying to avoid.
Councilman Kovacic said that the most common complaints addressed to him as a member
of the City Council relate to signs and banners.
PC MINUTES
3.24-09
Page 2
MOTION:
It was moved by Commissioner Parrille, seconded by Commissioner Baderian, to close the
public hearing.
Without objection the public hearing was closed.
Commissioner Baderian complimented staff on the quality of their work and agreed that safety
issues and the problem of excessive banners needs to be addressed. However, he would have
liked to allow the Chamber of Commerce an opportunity to review the proposed regulations too.
MOTION:
It was moved by Commissioner Baderian, seconded by Commissioner Parrille, to recommend
approval of Text Amendment No. TA 09 -02.
ROLL CALL:
AYES: Commissioners Baderian, Baerg, Hsu, Parrille and Beranek
NOES: None
The Planning Commission's recommendation will be forwarded to the City Council for
consideration.
CONSENT ITEMS
3. MINUTES OF FEBRUARY 10, 2009
4. MINUTES OF FEBRUARY 24, 2009
MOTION:
It was moved by Commissioner Baderian, seconded by Commissioner Hsu, to approve the
minutes of February 10 and February 24, 2009, as presented.
Without objection the minutes were approved as presented.
MATTERS FROM CITY COUNCIL AND PLANNING COMMISSION
Councilman Gary Kovacic thanked the Commissioners for their participation in the joint meeting
with the City Council on February 24. He said that the GPAC did a wonderful job with their
recommendations and that they obviously had the best interests of the city in mind. Councilman
Kovacic said he felt the GPAC members were surprised at the unanimous opposition expressed at
the meeting to the "over -use" of the mixed use concept but that he was sure they would take the
comments made at the meeting into consideration when they developed their revised
recommendations.
Councilman Kovacic reported that at the last Council meeting, the plans for the new City Hall
building were indefmitely postponed and it was announced that the Mayor's breakfast, scheduled
PC MINUTES
3 -24-09
Page 3
for this Friday, ti it,-.d out. He said that the Guideline architectural Design Review were
approved after a lively discussion and added that the proposed revisions were good. He pointed
out that the guidelines have served their purpose over the last few yearb'with very little
opposition.
Councilman Kovacic encouraged everyone to visit the Arcadia Historical Museum to enjoy the
many wonderful exhibits and programs they present.
MODIFICATION COMMITTEE MEETING ACTIONS
Commissioner Parrille said there was no Modification Committee meeting today.
FURTHER MATTERS FROM STAFF
Mr. Kasama reviewed upcoming cases.
ADJOURNED 7:25 p.m
ICJ /3QJ1.f/41
Chairman, Planning Commission'
ATTEST:
Pc mDnj s
3.24-09
Page 4
PRELIMINARY EXEMPTION ASSESSMENT
+•' (Certificate of Determination When Attached to Notice of Exemption)
1. Name or description of project:
Text Amendment No. TA 09 -02 amending the City's temporary banner and parking regulations
2. Project Location — Identify street address and cross streets or attach a map showing project site (preferably a
USGS 15' or 7' /z' topographical map identified by quadrangle name):
Citywide
3. Entity or person undertaking project: ® A. City of Arcadia
❑ B. Other (Private)
(1) Name:
(2) Address:
(3) Phone:
4. Staff Determination:
The City's Staff, having undertaken and completed a preliminary review of this project in accordance with the
City's "Local Guidelines for Implementing the California Environmental Quality Act (CEQA)" has concluded that
this project does not require further environmental assessment because:
a. ❑ The proposed action does not constitute a project under CEQA
b. ❑ The project is a Ministerial Project.
C. ❑ The project is an Emergency Project.
d. ❑ The project constitutes a feasibility or planning study.
e. ® The project is categorically exempt. Applicable Exemption Class: 15061
Section No.: (b)(3)_
f. ❑ The project is statutorily exempt. Applicable Exemption:
Section No.:
g. ❑ The project is otherwise exempt on the following basis:
h. ❑ The project involves another public agency which constitutes the Lead Agency.
Name of Lead Agency:
Date: March 24, 2009 Staff: Steven Lee, Assistant Planner
STAFF REPORT
Development Services Department
DATE: June 2, 2009
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director,�r
Philip A. Wray, Deputy Director of Development Services
Prepared by: Tim Kelleher, Assistant Engineer
SUBJECT: Acceptance — Curb Ramp Replacement Project
Recommendation: Accept all work performed by S. J. Grigolla
Construction Inc. for the Curb Ramp Replacement Project as complete
and authorize the final payment to be made in accordance with the
contract documents
SUMMARY
On February 3, 2009 the City Council awarded a contract to S. J. Grigolla Construction
Co., Inc. in the amount of $25,400 for the Curb Ramp Replacement Project. There was
one (1) change order increasing the total contract by $2,825.
The terms and conditions of this project have been complied with and the required work
has been performed to staff's satisfaction for a final cost of $31,280.92. Staff is
recommending that the City Council accept the project as complete and authorize the
final payment in accordance with the approved contract documents.
BACKGROUND
The City of Arcadia receives an
Grant (CDBG) funds from the U.S
typically around $400,000 per ye
and projects that fit into HUD's
suitable living environment. Ho
discretion of individual agencies.
Projects for Use of CDBG Funds"
annual allotment of Community Development Block
Department of Housing and Urban Development; it is
m The funds can be used for a variety of programs
broad objective of providing decent housing and a
v and where the funds are used are largely at the
To this end, an annual "Statement of Objectives and
is annually approved by the City Council.
Staff Report
Acceptance — Curb Ramp Replacement Project
June 2, 2009
Page 2
A portion of the total annual allotment may be appropriated for community development
improvements such as curb ramps and sidewalks. On January 15, 2008 the City
Council approved the "Statement of Objectives and Projects" which included $50,000
for a curb ramp replacement project. This particular project will replace non - standard
curb ramps, with currently approved Americans with Disabilities Act standard ramps.
The project will concentrate on Santa Anita Avenue between Duarte Road and
Huntington Drive.
Staff prepared plans and specifications, advertised the project, and opened bids ;,on
January 22, 2009. On February 3, 2009.the City Council awarded the S. J.
Grigolla Construction Co., Inc. in the amount of $25,400.
DISCUSSION
The purpose of the curb ramp replacement project was to replace inadequate curb
ramps with approved standard curb ramps Santa Anita Avenue. It has been the
policy of the City to replace the older non - standard curb ramps when they are on the
same street the City is doing major work. The funding source for this project, CDBG,
specifically states that the monies should be used to remove barriers for handicapped
pedestrians.
The older non - standard curb ramps were considered to be steep and narrow, and had
no landings. The new curb ramp call for longer, wider ramps terminating at a
flat landing. ;The ramp replacements.for this project were concentrated on Santa Anita
-Avenue between. Duarte Road and Huntington Drive. Staff believes that pedestrian
traffic is heavier there because of the schools, park, library, and public transportation.
Work began the week of March 4, 2009 and was substantially completed by March 18,
2009. There was one change order for $2,825 increasing the construction contract from
$25,400 to $28,225. The change order was to increase the amount of existing sidewalk
replacement adjacent to the new ramps. In most instances, the adjacent sidewalk was
damaged or the grade needed to be adjusted to meet the new ramp. In either case it
was determined during construction that replacing additional sidewalk would improve
the quality of the project at a very reasonable cost.
Staff was satisfied with the overall performance of the contractor. The materials used
were in accordance with the specifications and the workmanship was of good quality.
The work was completed within schedule and there were no claims.
Staff Report
Acceptance — Curb
June 2, 2009
Page 3
FISCAL IMPACT
Ramp Replacement Project
Funds in the amount of $50,000 from the Community Development Block Grant (CDBG)
funds have been approved in the 2008 -09 Capital Improvement Program. The total cost
of this project was $31,280.92 comprised of $28,225 construction contract, $3,055.92
for preparation of plans, specifications, contract administration and miscellaneous
expenses. Funds are available to cover all costs and unused funds will be carried over
into the next fiscal year.
RECOMMENDATION
That the City Council accept all work performed by S. J. Grigolla Construction,
Inc. as complete and authorize the final payment to be made in accordance with
the contract documents.
Approved By:
Donald Penman, City Manager
J K: PAW:TOK:pa
<F yIPDX.4 ^
I
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STAFF REPORT
RECREATION AND COMMUNITY SERVICES DEPARTMENT
DATE: June 2, 2009
TO: Mayor and City Council
S$
FROM: Sara Somogyi, Director of Recreation and Community Services
SUBJECT: AUTHORIZE THE C ITY MANAGER TO RENEW THE CONTRACT WITH
UNITED NUTRIMEALS TO PROVIDE MEALS FOR THE SENIOR
LUNCHEON NUTRITION PROGRAM AT THE ARCADIA COMMUNITY
CENTER FROM JULY 1, 2009 THROUGH JUNE 30 2010
Recommendation: Approve
SUMMARY
It is recommended that the City Council renew the agreement with United Nutrimeals to
provide luncheon meals for the Senior Nutrition Program offered by Arcadia Senior
Citizen Services at the Arcadia Community Center from July 1, 2009 through June 30,
2010.
BACKGROUND
The City of Arcadia, Senior Citizen Services is currently contracting with the United
Nutrimeals to provide luncheon meals for the Senior Nutrition Program offered at the
Arcadia Community Center Monday through Friday until June 30, 2009. As set forth in
the terms of the current agreement, the contract may be renewed for a maximum of two
years. This would be the first proposed renewal of the contract.
Presently the cost per meal is $3.22. United Nutrimeals has agreed to renew the
contract for the next year with no increase. Participants currently pay $2.00 and
Community Development Block Grant (CDBG) funds subsidize $1.22 per meal. For the
2009 -10 fiscal year it is proposed that participants continue to pay $2.00 and that CDBG
funds and revenue generated by the program subsidize the remaining $1.22 of the per
meal cost. The proposed Senior Nutrition program budget for fiscal year 2009 -10 is
$53,600 (a combination of CDBG and program revenue and City funds), which is
sufficient to cover the bid per meal cost.
The senior lunch program averages over 60 meals per day indicating that the Senior
Nutrition Program continues to meet a vital service in the senior community.
FISCAL IMPACT
The proposed Senior Citizen Meals Program budget for Fiscal Year 2009 -10 is $53,600,
$35,800 in CDBG funds to continue subsidizing the luncheon meals costs, and $17,800
from program generated revenue. The proposed budget is sufficient to cover the cost of
the program.
RECOMMENDATION
Authorize the City Manager to enter into a contract with United Nutrimeals for the period
of July 1, 2009 through June 30, 2010, in the amount of $53,600 to provide subsidized
lunch meals for the Senior Nutrition Program.
APPROVED: /ell'&. ?C"�
Donald Penman, City Manager
lr,9rJllA�4..'S�
I�
STAFF REPORT
Public Works Services Department
DATE: June 2, 2009
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager /Public Works Services Director
Prepared by: Lubomir Tomaier, Principal Civil Engineer
Tiffany Lee, Assistant Civil Engineer
SUBJECT:
SUMMARY
The Sewer Master Plan adopted by the City Council recommends sewer pipe
improvement projects for various sewer pipes within the City of Arcadia. The lines
recommended for replacement are based on capacity deficiency, increased
maintenance (hot spots), pipeline size, age, root intrusion, historical backups, and other
defects. Sewer lines along Volante Drive, Monte Verde Drive, Callita Street and Third
Avenue have significant cracking, root intrusion, minor deterioration and are in need of
rehabilitation. The current condition does not warrant the complete removal and
replacement, however, mitigation steps are necessary to stop further pipe deterioration,
root intrusion and to eliminate the potential for structural failure. The construction of the
eight inch (8 ") cured -in -place pipe (CIPP) sewer liner along Volante Drive, Monte Verde
Drive, Callita Street and Third Avenue will economically rehabilitate the existing lines
while minimizing the impact on traffic and trench cuts in the streets. The project also
includes the removal and replacement of several broken sections of sewer pipe along
Pamela Road east of Sixth Avenue.
Staff recommends that the City Council authorize the City Manager to execute a
contract with REPIPE - California Inc. for the Sewer Structural Damage Relining Project
in the amount of $74,672 and issue a purchase order for the contract amount plus 10%
contingency, totaling $82,140.
DISCUSSION
An update of the Sewer Master Plan and Hydraulic Modeling Report was adopted by
the City Council on May 16, 2006. This Sewer Master Plan evaluated the adequacy of
Page 1 of 3
Mayor and City Council
June 2, 2009
the City's wastewater collection system through the year 2026. The scope of this Sewer
Master Plan is comprised of hydraulic modeling, identification of capital improvement
projects, evaluation of operation and maintenance, and development of the sewer rate
structure, which are all requirements of the State's Sewer System Management
Program (SSMP) mandate.
The Sewer Master plan has identified improvements to the sewer system on Volante
Drive, Monte Verde Drive, Callita Street and Third Avenue. The sewer lines have
significant cracking, root intrusion and deterioration and are in need of rehabilitation.
Removal and replacement is too expensive and would cause excessive disruption and
inconvenience to residents and commuters. The use of sewer pipe liner is the most
feasible method to rehabilitate the pipe. The project also includes the removal and
replacement of broken pipe along Pamela Road.
Notices inviting bids were published in the adjudicated paper and bid packages were
distributed to area contractors. The City Clerk publicly opened four (4) sealed bids on
May 5, 2009. The following bid results are listed for the City Council's review and
consideration:
RANK FIRM LOCATION BID AMOUNT
1 REPIPE- California, Inc. Ontario, CA $74,672
2 Sancon Engineering, Inc. Huntington Beach, CA $86,265
3 Insituform Technologies, Inc. Chesterfield, MO $92,770
4 Southwest Pipeline and Trenchless Corp. Gardena, CA $137,385
Staff has reviewed the bid documents for content and investigated the contractors'
background and recent projects for competency. Staff has concluded that REPIPE -
California Inc. is ther lowest responsible bidder to perform the construction of this
project. Staff recommends that the City Council award a contract to REPIPE- California
Inc. for the Sewer Structural Damage Relining Project in the amount of $74,672 and
issue a purchase order for the contract amount plus 10% contingency, totaling $82,140.
ENVIRONMENTAL ANALYSIS
This project involves the replacement of existing utility systems and therefore it is
categorically exempt per 15302 (c) of the California Environmental Quality Act.
FISCAL IMPACT
The 2008 -09 Capital Improvement Project has allocated $140,000 for the Design and
Construction of Sewer Structural Damage Relining Project to cover the cost of
construction, inspection, project administration, and contingencies.
Page 2 of 3
Mayor and City Council
June 2, 2009
RECOMMENDATIONS
1. Award a Contract to REPIPE- California Inc. for the Sewer Structural
Damage Relining Project in the amount of $74,672 and issue a purchase
order for the contract amount plus 10% contingency, totaling $82,140.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
3. Waive any informality in the bid or bidding process.
Approved: Pew,,)
)
Donald Penman, City Manager
PM:LT:TL
Attachment
Page 3 of 3
SEWER STRUCTURAL DAMAGE RELINING PROJECT
LOCATION MAP
NOT TO SCALE
o�
NORTH
CITY
OF ARCADIA
�w
PROJECT LOCATION
VOLANTE R.
U c
FROM MICHIILINDA AVE.
TO ALTURA RD.
oowrtwo
s
+•
PROJECT LOCATION
°
e
MONTE VERDE DR.
•••
x
FROM MONTE VISTA RD.
`• +� +
TO GOLDEN WEST AVE.
'
�+
_
.
- <
•ou x
PROJECT LOCATION
i
PAMELA RD.
EAST OF SIXTH AVE.
AE1l
I
PROJECT LOCATION
g
THIRD AVE.
FROM DANIMER AVE.
TO LAS FLORES
iowcoo+
♦v
PROJECT LOCATION
CALLITA ST.
0
LOCATION MAP
NOT TO SCALE
A
STAFF REPORT
Administrative Services Department
Date: June 2, 2009
To: Mayor and City Council
From: Hue C. Quach, Administrative Services Director
By: Shannon Huang, Financial Services Manager/ ity Treasurer
Subject: Financial System Software Maintenance Agreements
Recommendation: Authorize the City Manager to enter into a purchase
agreement with Sungard Pentamation for financial system software
maintenance in an amount not to exceed $32,100.
SUMMARY
Staff is recommending the City Council authorize the City Manager to enter into an
agreement for the City's financial system software maintenance in the amount not to
exceed $32,100. The City currently utilizes a proprietary financial system software
developed and solely supported by Sungard Pentamation and is the only viable solution
at this time.
DISCUSSION
The City requested proposals and awarded a contract for financial software to Sungard
Pentamation in 1999. This financial system software supports the entire City's
accounting information including financial reporting, payroll, accounts payable and
purchasing. It is recommended the City continue utilizing Sungard Pentamation
financial system software as staff has been satisfied with the product. In addition, a
change in software is expensive, extremely time consuming and a system change is not
warranted at this time. The annual maintenance and support for the period from April
2009 to March 2010 is $32,100. Sungard Pentamation is a proprietary application and
is the sole source provider of support.
FISCAL IMPACT
The total cost of the proposed maintenance agreement is $32,100. Funds for this
annual maintenance costs, are included in the budget.
RECOMMENDATION
It is recommended the City Council:
Authorize the City Manager to enter into a purchase agreement with Sungard
Pentamation for financial system software maintenance in an amount not to
exceed $32,100.
Approved: 1Doe -4f1 - Palex �
Donald Penman, City Manager
STAFF REPORT
Police Department
DATE: June 2, 2009
TO: Mayor and Members of the City Coun
FROM: Robert P. Sanderson, Chief of Police
By: Nancy Chik, Senior Management'Analyst
SUBJECT: Police Tactical Field Equipment Vendors — Police Department
Recommendation: Waive the formal bid process and approve
Aardvark Tactical and Adamson Police Products as ballistic vest
and police field tactical equipment vendors for the Police
Department.
SUMMARY
The Police Department budget allocated approximately $50,000 to purchase
ballistic vests and police field supplies and equipment. Aardvark Tactical and
Adamson Police Products are two of the primary vendors used by the
Department.
The City of Arcadia's purchasing guidelines require City Council approval for
open purchase order expenditures exceeding $5,000 with any single vendor.
Because each of the aforementioned vendors generally exceeds that threshold
on an annual basis, the Police Department requests approval to use these
vendors for Fiscal Year 2009 -2010.
BACKGROUND AND DISCUSSION
The Police Department has used Aardvark Tactical and Adamson Police
Products as vendors for over 18 years. Our experience with these suppliers has
been very good.
Adamson Police Products is the primary supplier of police field tactical equipment
in Southern California, and they have a large inventory and competitive pricing.
Aardvark Tactical supplies our officers with ballistic vests and other
miscellaneous support equipment, and they also offer competitive pricing.
Although the amount of money expended with each vendor varies, from year to
year, each vendor generally receives a minimum of $5,000 in expenditures that
are paid through pre- approved open purchase orders. Expenditures made with
each vendor are dependent upon what specific items are needed and whether
certain items are routinely available through the vendor.
FISCAL IMPACT
Approximately $50,000 has been allocated in the Police Department budget for
ballistic vests and police field tactical equipment for FY 2009 -2010.
RECOMMENDATION
Waive the formal bid process and approve Aardvark Tactical and Adamson
Police Products as ballistic vest and police field tactical equipment
vendors for the Police Department.
Approved:
Don Penman, City Manager
STAFF REPORT
Police Department
DATE: June 2, 2009
TO: Mayor and Members of the City Council
��
FROM: Robert P. Sanderson, Chief of Police 'T3
By: Nancy Chik, Senior Management Analyo -. 0--.
SUBJECT: Uniform Vendors — Police Department
Recommendation: Waive the formal bid process and approve
Tom's Uniforms, West End Uniforms, and Galls -Long Beach
Uniform as uniform vendors for the Police Department.
SUMMARY
The Police Department budget allocated $57,000 to purchase uniforms, leather
gear, and related support equipment for employees, reserve officers, and
volunteers. The Department uses Tom's Uniforms, West End Uniforms, and
Galls -Long Beach Uniform as vendors.
The City of Arcadia's purchasing guidelines require City Council approval for
open purchase order expenditures exceeding $5,000 with any single vendor.
Because each of the aforementioned uniform vendors generally exceeds that
threshold on an annual basis, the Police Department requests approval to use
these vendors for Fiscal Year 2009 -2010.
BACKGROUND AND DISCUSSION
The Police Department has used Tom's Uniforms in Alhambra and West End
Uniforms in Montclair as uniform vendors for the past 17 years. Galls -Long
Beach Uniform is a relatively new uniform vendor that the Department has used
the past two year because of their wide selection in police academy uniforms,
equipment, and competitive pricing. Our experience with all these suppliers has
been very good.
Although the amount of money expended with each vendor varies from year to
year, each vendor generally receives a minimum of $5,000 in expenditures that
are paid through pre- approved open purchase orders. Expenditures made with
each vendor are dependent upon what specific items are needed and whether
certain items are routinely available through the vendor. A number of variables
affect which vendor officers and employees select, and some factors include:
uniform, material, size, selection, proximity to the officers' homes, and hours of
operation..
The current practice of using multiple vendors to meet the uniform needs of the
Police Department has been cost effective and efficient from an operational
standpoint. In previous cost comparisons, the prices of items were all
competitive between the vendors.
FISCAL IMPACT
The amount of $57,000 has been allocated in the Police Department budget for
uniforms and related support equipment for FY 2009 -2010.
RECOMMENDATION
Waive the formal .bid process and approve Tom's Uniforms, West End
Uniforms, and Galls -Long Beach Uniform as uniform vendors for Police
Department uniforms.
Approved:
n P
Don Penman, City Manager
STAFF REPORT
Fire Department
DATE: June 2, 2009
TO: Mayor and City Council
FROM: Tony L " Trabbie 11 a Chief
By: Dave Haneeputy Fire Chief
SUBJECT:
Recommended Action: Approve
SUMMARY
Authorize the Fire Department to purchase self- contained breathing apparatus and
related respiratory protection equipment utilizing Los Angeles County's Contract #MA-
IS- 43903. The City will be reimbursed the amount of $129,467.00 for this purchase
through the 2006 State Homeland Security Grant Program (SHSGP).
BACKGROUND
The Los Angeles Area Fire Chiefs Association (LAAFCA) has established a goal of
creating an area -wide standard for self- contained breathing apparatus to ensure
firefighter safety. The organization has acquired grant funding through the Urban Area
Security Initiative and the State Homeland Security Grant Program to ensure that all
firefighter positions in the area are issued a standardized breathing apparatus.
In July 2008, Council approved $129,467.00 to purchase self- contained breathing
apparatus and related respiratory protection equipment utilizing Los Angeles County's
Contract #MA- IS- 43634 -1. Unfortunately, the contract was contested, and the order of
the court was to dismiss the original contract and re -bid the project. During the court
proceedings, the Fire Department canceled the original order from L.N. Curtis & Sons
and the purchase was never completed.
DISCUSSION
In 2005, Los Angeles County area fire departments established the Southern California
Area Personal Protective Equipment Consortium to research and develop specifications
for standardized breathing apparatus throughout Los Angeles County. The Southern
Mayor and City Council
May 19, 2009
Page 2 of 2
California Area Personal Protective Equipment Consortium solicited competitive bids
with the County of Los Angeles being the lead agency. L.N. Curtis & Sons was again
the lowest responsive, responsible bidder. In accordance with the terms of the grant,
the Arcadia Fire Department has been approved to purchase twenty -three (23) self -
contained breathing apparatus units and related equipment at no cost to the city based
on the number of personnel at the Arcadia Fire Department.
The replacement of SCBA's falls within the Departments SCBA Replacement Plan,
which is ten (10) years and at the time this project is complete all of the Departments
SCBA's will be eleven (11) years old. A ten (10) year replacement program is utilized to
ensure that all SCBA's used by the department is within minimum safety standards set
by the National Fire Protection Association (NFPA) Pamphlet 1981. The NFPA
provides nationally recognized standards in the manufacturing and maintenance of all
fire fighting equipment.
This purchase is the first phase of a two year project, which will be completed in Fiscal
Year 2009/10. In Fiscal Year 2009/10, the Department has secured additional SHSGP
funding in the amount of $174, 499.00 to assist in completing the SCBA replacement
project.
FISCAL IMPACT
The total cost to purchase self- contained breathing apparatus and related respiratory
protection equipment is $279,467.00.
The City will make the initial purchase utilizing funds appropriated in the FY 2008109
Equipment Acquisition Fund and the Homeland Security Fund. However, once the
purchase has been completed, the City will be reimbursed for a portion. of the
expenditure through the State Homeland Security Grant Program for an amount not to
exceed $129,467.00. Total cost to the City will not exceed $150,000.00.
RECOMMENDATION
It is recommended that the City Council authorize staff to purchase self- contained
breathing apparatus and related respiratory protection equipment from L.N.
Curtis & Sons in an amount not to exceed $279,467.00.
Approved: --
Donald Penman, City Manager
TLT:dh
i
DATE: June 2, 2009
STAFF REPORT
Development Services Department
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director3U/
Jim Kasama, Community Development Administrator
By: Jerry Schwartz, Economic Development Manager
SUBJECT: Authorize the City Manager to execute a Professional Services Agreement
Community Development Block Grant Program
Recommended Action: Approve
SUMMARY
The City receives Community Development Block Grant (CDBG) funds each year
through the Los Angeles County Community Development Commission. These funds
are used for programs and projects that benefit low and moderate income residents.
The City Council approves the programs and projects and authorizes the spending plan
every year, and has already given its approval for the 2009 -2010 CDBG activities.
A large portion of the CDBG funds are used for the Single Family Housing
Rehabilitation Program. This program provides grants of up to $12,000 for eligible
improvements to single family homes for lower income homeowners. The program has
been in place in Arcadia for 23 years. It has generally been administered by a third
party contractor who is hired by the City and paid with CDBG funds. Twenty percent
(20 %) of the funds for the housing rehabilitation program are eligible to pay for program
administration. Every three years, the City is required to seek proposals for the
management of the Housing Rehabilitation Program. A Request for Proposals (RFP)
was issued for a contractor to administer the program for the 2009 -2010 fiscal year.
Staff recommends entering into a Professional Services Agreement with a new
contractor to administer this successful program.
DISCUSSION
Staff sent the RFP to eleven organizations that are experienced in managing CDBG
funds and received eight proposals. The proposals represented a wide range, from
large firms to a sole proprietor. The current contractor, Comprehensive: Housing
Services (CHS) submitted a proposal to continue to manage the program for another
threeyears.
After reviewing the eight proposals, interviews were scheduled with five respondents.
Three members of the Development. Services Department staff conducted the
interviews. Each of the five , proposers had experience with CDBG housing
rehabilitation, and exhibited the necessary capabilities to handle our program. At the
same time, staff completed an analysis of the way the program is managed and the
staffs ability to handle some of the program management internally. This is a cost-
cutting strategy that will lower the amount of administrative costs charged by our
contractor. In addition„ the staff also evaluated if it would' be better for program
participants if the administrator is just one person instead of a company with a changing
group of staff representatives.
Staff is recommending the hiring of Beatrice Picon, a sole proprietor, to administer the
Housing. Rehabilitation. Program. Ms. Picon has experience running residential rehab
programs in other cities both as a staff member and as a contactor, and received very
strong recommendations about her work. Ms. Picon works independently, meaning she
will be the only outside person representing the City to work with homeowners and
contractors as part of the rehab program. Ms. Picon will have regular office hours at
City Hall each week, and because she lives locally can attend__meetings on specific
projects that must occur on other days. Her experience will bean asset to the program
as she understands the importance of representing the City and knows how to handle
the complex regulations that come with utilizing CDBG funds. In addition, staff will
begin to transition to the administration of portions of the program, and working with Ms.
Picon will ease that transition. Finally, the City operated its program for many years
with a sole proprietor system and found it to be a beneficial arrangement.
Ms. Picon understands the scope of work that is expected and is enthusiastic about
working in. the City of Arcadia. The total contract with Ms: Picon will be for $40,000
which will :include approximately $34,000 for the administration of the current single
family rehab. program, for fiscal year 2009 -2010, and approximately .$6,000 for the
management of. the new CDBG -R funds. The new CDBG —R program involves the
receipt of federal stimulus money for use in residential energy efficiency repairs for low
and moderate incomes, and job creation, and is also being disbursed by the Community
Development Commission.. It is estimated that the CDBG -R funds will be a one -time
allocation and that the City will receive $120 for this program. The CDBG -R funds
need to be committed before the end of September, 2009. A proposal for the use of the
CDBG -R funds will be scheduled for a future Council meeting.
Housing Rehab Contract
June 2, 2009
Page 2
This contract is for a lower total amount than in previous years, reflecting both the effort
to manage some of the CDBG rehab program in house and responding to previous
Council comments about the size of prior contracts. Under the $40,000 contract, Ms.
Picon will work with staff to manage approximately $450,000 in rehab funds, including
$200,000 for the 2009 -2010 CDBG allocation and approximately $130,000 in prior year
rehab funds that have not been spent, plus the $120,195 in the new CDBG -R funds.
Staff believes that contracting with Ms. Picon is the best choice for the community.
The contract with Ms. Picon would take effect on July 1, 2009, allowing a transition
period of approximately 30 days between her and the current contractor.
FISCAL IMPACT
There is no impact on the General Fund as the agreement will be funded through the
Community Development Block Grant program.
RECOMMENDATION
Authorize the City Manager to execute a Professional Services Agreement with Beatrice
Picon in an amount not to exceed $40,000 to administer the Housing Rehabilitation and
CDBG -R Programs funded through the Community Development Block Grant program.
Approved by: - Tt A�
Donald Penman, City Manager
Housing Rehab Contract
June 2, 2009
Page 3
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u.5,
STAFF REPORT
Co � 4j nnitY of Nn ca
Police Department
DATE: June 2, 2009
TO: Mayor and Members of the City Council
FROM: Robert P. Sanderson, Chief of Police
Prepared By: Nancy Chik, Senior Management Analys
SUBJECT: Reward Offer of $20,000 for Information Leading to the Identification
and Arrest of Suspect(s) in the Murder of Jason Wei
Recommendation: Approve
SUMMARY
At approximately 9:24 p.m. on November 25, 2007, the owner of Osaka Ya Sushi
Restaurant, 815 West Naomi, was killed during a robbery. Forty - two - year -old
Jason Wei of Arcadia was shot once in the upper torso and died at the scene. The
Police Department is requesting a reward offer of $20,000 for information leading to
the identification and apprehension of the person(s) responsible for the brutal
murder of Jason Wei.
An exhaustive criminal investigation was launched, including interviews of
witnesses, evidence collection and analysis, and victimology analysis. Despite our
investigators' best efforts, the person(s) responsible for this heinous crime has yet
to be identified and the probability of solving this crime diminishes each passing
day.
Resolution 6323 was passed on August 20, 2002, wherein the City Council may
offer a reward and establish a reward fund for information leading to the identity
and apprehension of any person or persons whose willful misconduct results in
injury or death to any person. Additionally, a reward of up to a maximum of
$20,000 per incident may be established, and a reward may be offered to the
person or persons who provide information leading to the apprehension of the
person(s) committing the crime and the filing of a criminal complaint against said
person(s).
In the case involving Jason Wei, the murder occurred around 9:24 p.m. at Osaka
Ya Sushi Restaurant located at 815 West Naomi. The male armed robber, wearing
a black beanie and dark clothing, entered through the rear door of the restaurant
and shot Mr. Wei in the upper torso. Patrons managed to leave the restaurant
without suffering any harm, but the suspect proceeded to rob the restaurant before
leaving the scene.
Investigators believe that there are individuals who may recognize the suspect or
who may have come in contact with the suspect since the crime; however, they are
reluctant to contact police. In an effort to motivate potential witnesses to come
forward, on Tuesday, May 26, 2009, the Los Angeles County Board of Supervisors
offered a reward in the amount of $20,000, and the Police Department is asking the
City Council to authorize an additional $20,000 reward for information provided by a
witness, which leads to the identification arrest, and prosecution of the person or
persons responsible for the murder. This brings the total reward to $40,000, and
investigators believe that the combination of media attention and the reward may
prompt a witness to surface.
FISCAL IMPACT
The reward of $20,000 will be appropriated from the General Fund. Consistent with
State Law,. the, money is not dispensed until after the person(s) responsible for the
crime is/are apprehended and a criminal complaint is filed. If no one is arrested
and charged for the murder, then the reward offer will be automatically rescinded.
RECOMMENDATION
Approve the reward offer of $20,000 for information leading to the
identification and arrest of suspect(s) in the murder of Jason Wei.
Approved:
Don Penman, City Manager
STAFF REPORT
Public Works Services Department
DATE:
TO:
FROM:
SUBJECT:
SUMMARY
June 2, 2009
Mayor and City Council
i
Pat Malloy, Assistant City Manager /Public Works Services Dire 46
Prepared by: Tom Tait, Deputy Public Works Services Director
On November 14, 2008, the City Council approved a final one -year contract extension
with Grace Building Maintenance Company, Inc. to perform janitorial and porter services
at various City facilities. During the month of March 2009, Grace Building failed to meet
payroll obligations and performance requirements which led to the City terminating its
contract with Grace Building on April 6, 2009 for breach of contract. Public Works
Services conducted a formal bidding process to award an annual contract to a new
contractor to provide janitorial and porter services. Four (4) bids were received,
however all four bids exceeded the amount budgeted for this service. Therefore, staff
recommends that the City Council reject the bids submitted for janitorial and porter
services at various City facilities and direct staff to re -bid the contract with revised
specifications for these services. Additionally, staff recommends that the City Council
approve a two (2) month purchase order contract through the month of August in the
amount of $60,000 with Valley Maintenance Corporation to continue janitorial and porter
services at City facilities until a new contract is awarded by the City Council this July.
DISCUSSION
The Public Works Services Department is responsible for janitorial and porter services
at City facilities. Janitorial services include cleaning all common areas, restrooms, and
offices at City Hall, Community Center, Museum, Library, and the Public Works Service
Center. Porter services are performed at City Hall, Library, Community Center, Fire
Station 105 and the Police Department whose services include cleaning light fixtures,
Page 1 of 2
Recommendation: Approve
s
Mayor and City Council
June 2, 2009
public restrooms, and helping office staff with routine services that includes setting up
for special events and cleaning and stocking public restrooms.
Grace Building failed to meet payroll obligations and performance requirements last
March which led .to the termination of our contract with Grace Building on April 6, 2009.
Grace Building employees were not receiving payment for their services and as a result
were not cleaning City facilities. PWSD issued a purchase order to Valley Maintenance
Corporation in early April to temporarily provide cleaning and porter service until a new
contract is awarded. Valley Maintenance has agreed to continue to provide temporary
services to the City until a new contract is awarded. Therefore, staff is recommending
the City Council approve a two (2) month purchase order contract through the month of
August in the amount of $60,000 with Valley Maintenance Corporation
Notices inviting bids were published in the adjudicated paper and bid packages were
distributed to area contractors. Four (4) bids were received however; all bids exceeded
the budgeted amount for these services. Staff will re- evaluate janitorial and porter
service with each department head using theses services and make appropriate
revisions to the scope of work which should result in lower bid prices.
FISCAL IMPACT
Funds in the amount of $325,000 were budgeted in the 2008/09 and 2009/10 Operating
Budget for janitorial and porter services. Staff will re -bid the contract in order to meet
the budget restrictions.
RECOMMENDATION
1. Reject all bids for janitorial and porter services at various City facilities.
2. Direct staff to re -bid the contract with a reduced scope of work.
3. Approve a two (2) month purchase order contract through the month of August in
the amount of $60,000 with Valley Maintenance Corporation to continue janitorial
and porter services at City facilities
Approved by: D pl ^- —
Donald Penman, City Manager
PUTT
Page 2 of 2
MEMORANDUM
Public Works Services Department
Date: June 2, 2009
To: Don Penman, City Manager
From: Pat Malloy, Assistant City Manager /Public Works Services Director
SUBJECT: 2009/2010 Janitorial & Porter Services at Various City Facilities
On May 19, 2009 the City received bids from four (4) different companies for the
contract of Janitorial and Porter Services at Various City Facilities. However, one (1)
bid was received late and after consulting with the City Attorney, that bid was
disqualified for being late and not having the required bid bond. The remaining three (3)
bids were substantially over the budget of $325,000 for Janitorial and Porter Services.
The bids were opened on May 19, 2009 with the following results:
Name Location Total Bid Amount
General Building Management Co. Los Angeles $399,940.45
Diamond Contract Services, Inc. Burbank $390,458.41
United Maintenance Systems Burbank $382,322.00
Specialty Services Arcadia Bid Disqualified