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HomeMy WebLinkAboutItem 11h - Accept Colorado Complete Streets Traffic Signal Improvements DATE: February 20, 2024 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Kevin Merrill, City Engineer By: Ryan Huey, Assistant Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY SELECT ELECTRIC, INC. FOR THE COLORADO COMPLETE STREETS TRAFFIC SIGNAL IMPROVEMENTS PROJECT AT THE INTERSECTIONS OF COLORADO BOULEVARD AND BALDWIN AVENUE, COLORADO BOULEVARD AND COLORADO PLACE, AND COLORADO BOULEVARD AND FIRST AVENUE, AS COMPLETE CEQA: Exempt Recommendation: Approve SUMMARY On October 18, 2022, the City Council awarded a contract to Select Electric, Inc. in the amount of $248,985, plus a 10% contingency, for traffic signal improvements at the three intersections of Colorado Boulevard and Baldwin Avenue, Colorado Boulevard and Colorado Place, and Colorado Boulevard and First Avenue. There were three change orders on the project, which collectively added $16,582.08, or 6.66%, to the contract amount. With the adjustment for change orders, the final contract amount is $265,567.08, which is within the project’s authorized budget. The terms and conditions of this project have been complied with and the required work has been performed to the satisfaction of City staff. It is recommended that the City Council accept the project as complete and authorize the final retention payment in accordance with the contract documents. BACKGROUND The City plans to improve the Colorado Boulevard corridor for all modes of transportation through the upcoming Colorado Complete Streets project. This comprehensive project plans to address mobility challenges and provide solutions to enhance pedestrian, bicyclist, and vehicular safety and efficiency. Accept Colorado Complete Streets Traffic Signal Improvements February 20, 2024 Page 2 of 3 To begin the preparation work for this work, traffic signal improvements were separated into the Colorado Complete Streets Traffic Signal Improvements Project (the “Project”), which included upgrades to the intersections of Colorado Boulevard and Baldwin Avenue, Colorado Boulevard and Colorado Place, and Colorado Boulevard and First Avenue. The Project included the installation of new traffic signal equipment and wiring, adjustments to signal phasing/timing, including the implementation of flashing yellow arrows (“FYA”) in the westbound direction at Colorado Boulevard and Baldwin Avenue, and construction of traffic loops for advanced vehicle detection, to improve the overall efficiency of the three intersections. Additional work included the removal and replacement of street name signs to reflect the recent street name change from Colorado Street to Colorado Boulevard, approved by the City Council on October 17, 2023. DISCUSSION The construction of the project began in March 2023 and was completed in January 2024. The project was delayed two separate times for several months due to lengthy lead times for the acquisition of materials. The project has now been completed to the City’s satisfaction. The project included three change orders, each of which is described below. • Change Order #1 included investigation work at all three intersections to confirm damaged conduit runs that were deemed unusable by the contractor and to pull new traffic signal conductors as proposed per the plan. • Change Order #2 included time and materials spent to pull traffic signal wiring out of existing conduit to clear space for new traffic signal wiring at the Colorado Boulevard and Baldwin Avenue bridge. • Change Order #3 included the construction of additional traffic loops for advanced vehicle detection at the intersection of Colorado Boulevard and Colorado Place. As shown in the table below, these change orders brought the final construction total to $265,567.08, which is within the approved 10% contingency for the project. Original Contract: $248,985 CO #1 $12,307.38 CO #2 $924.70 CO #3 $3,350 COs Sub Total: $16,582.08 Final Total Contract: $265,567.08 Accept Colorado Complete Streets Traffic Signal Improvements February 20, 2024 Page 3 of 3 ENVIRONMENTAL ANALYSIS This project is categorically exempt pursuant to the California Environmental Quality Act ("CEQA") under Section 15301 (Existing Facilities), Section 15302 (Replacement or Reconstruction), and Section 15303 (New Construction or Conversion of Small Structures), as the project involves the replacement of existing facilities, and limited installation of new small structures related to the traffic signal system, with no expansion of use. FISCAL IMPACT The Project was originally budgeted in the Fiscal Year 2019-20 Capital Improvement Program with $500,000 in Transportation Impact Funds and the Fiscal Year 2021-22 CIP with $100,000 in Measure M funds. Prior to the project award date, approximately $274,000 had been spent on traffic signal design and traffic signal cabinet equipment purchases, including installation for these intersections along Colorado Boulevard. Following the initial work, a budget of approximately $326,000 was remaining, which was sufficient to pay for the current Project. The breakdown of expenses charged to each fund for the Project is shown in the table below. PROJECT AMOUNT EXPENDED FUND Colorado Street/Boulevard - Complete Streets (Traffic Signal Improvements) $186,349.86 Transportation Impact Colorado Complete Streets (Design) $79,217.22 Measure M Total $265,567.08 RECOMMENDATION It is recommended that the City Council determine that the proposed action is exempt per Section 15301, 15302 and 15303 of the California Environmental Quality Act (“CEQA”); and accept all work performed by Select Electric, Inc. for the Colorado Complete Streets Traffic Signal Improvements Project at the intersections of Colorado Boulevard and Baldwin Avenue, Colorado Boulevard and Colorado Place, and Colorado Boulevard and First Avenue, as complete; and authorize the final payment to be made in accordance with the contract documents.