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Home My WebLink AboutJune 16, 20090w �p CITY OF ARCADIA F00 CITY COUNCIL /REDEVELOPMENT AGENCY 77 "`"'"`" REGULAR MEETING e.n.s s. sws .f TUESDAY, JUNE 16, 2009 AGENDA 6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive CALL TO ORDER ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: John Wuo, Mayor /Agency Chair Peter Amundson, Mayor Pro Tem /Agency Vice Chair Roger Chandler, Council /Agency Member Gary Kovacic, Council /Agency Member Robert Harbicht, Council /Agency Member PUBLIC COMMENTS - STUDY SESSION /CLOSED SESSION (5 minutes per person) Any person wishing to address the City Council /Redevelopment Agency during the Public Comments period is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the Closed Session /Study Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. STUDY SESSION a. Report, discussion and direction regarding Medical Marijuana Dispensary Moratorium. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators William W. Floyd, Hue Quach and Michael Casalou. Employee Organizations Arcadia Public Employees Association, Arcadia City Employees, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers and Part-time employees. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, Califomia, during normal business hours. 7:00 p.m., City Council Chamber RECONVENE CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TO OPEN SESSION CALL TO ORDER INVOCATION Reverend Julie Bryant, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE Robert Sanderson, Arcadia Police Chief ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: Amundson, Chandler, Harbicht, Kovacic and Wuo REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON STUDY SESSION /CLOSED SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Presentation of 2009 Arcadia Beautiful Awards. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to any Public Hearing item on this agenda, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. REDEVELOPMENT AGENCY ITEMS: a. Resolution No. ARA -228 adopting a budget for Fiscal Year 2009 -2010 and appropriating the amount specified therein as expenditures from the funds indicated. Recommended Action: Adopt Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. CITY COUNCIL ITEMS: b. Consideration of adoption of the following Resolutions related to the 2009 -2010 Fiscal Year budget: Adopt Resolution No. 6684 adopting a Budget for Fiscal Year 2009 -2010 and appropriating the amounts specified therein as expenditures from the funds indicated. Recommended Action: Adopt Adopt Resolution No. 6685 adopting a Capital Improvement and Equipment Plan for Fiscal Years 2009 -2010 through 2013 -2014. Recommended Action: Adopt C. Consideration of adoption of the following Resolutions related to Water and Sewer Rate Schedule: Adopt Resolution No. 6679 setting City water rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Water System. Recommended Action: Adopt Adopt Resolution No. 6680 setting City sewer rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Sewer System. Recommended Action: Adopt PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council /Redevelopment Agency during the Public Comments period is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p.m. Open Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK 2. CITY CLERK'S REPORTS a. Annual Board and Commission Appointments Recommended Action: Make Appointments b. Adopt Resolution No. 6681 reciting the fact of the Special Municipal Election held on June 9. 2009 declaring the results and other matters as provided by law. Recommended Action: Adopt Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. 3. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council /Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of June 2. 2009. Recommended Action: Approve b. Adopt Resolution No. ARA -229 authorizing the use of Redevelopment Agency Funds for Public Improvements. Recommended Action: Adopt C. Authorize the Executive Director to execute a contract with Oak Tree Environmental for the Asbestos Abatement and Demolition of the building at 21 Morlan Place in the amount of $76,000, approve a 10% contingency and approve an appropriation of $115,000 from the Redevelopment Agency Funds. Recommended Action: Approve d. Authorize the Executive Director to execute a Professional Services Agreement with Caporicci & Larson for Agency audit services for the Fiscal Year ending June 30. 2009 in the amount of $8,615.00. Recommended Action: Approve e. Accept all work performed by WF Construction for the Arcadia Self- Storage Building Refurbishment at 33 -37 West Huntington Drive as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve CITY COUNCIL ITEMS: f. Approve the Meetina Minutes of June 2. 2009. Recommended Action: Approve g. Adopt Resolution No. 6682 authorizing the use of Redevelopment Agency Funds for Public Improvements. Recommended Action: Adopt h. Adopt Resolution No. 6683 establishing an Appropriations Limit for Fiscal Year 2009 -10. i. Adopt Ordinance No. 2258 amending Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code pertaining to temporary banners and commercial and industrial parking. Recommended Action: Adopt j. Adopt the recommended Statement of Investment Policy. Recommended Action: Approve Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. k. Award a purchase order contract to Baker & Taylor for the purchase of books, DVDs and music products for the Arcadia Library in the amount of $135,000. Recommended Action: Approve Award a purchase order contract to H.D. Waterworks for the purchase of Data Log Radio Read Water Meters for the City's Water Distribution System in the amount of $250.000. Recommended Action: Approve M. Authorize the City Manager to execute an Agreement with the Arcadia Chamber of Commerce for $62,000 for Fiscal Year 2009 -2010. Recommended Action: Approve n. Authorize the City Manager to execute a contract to Bound Tree Medical for the replacement of paramedic field supplies in an amount not to exceed $45,000 during Fiscal Year 2009 -2010. Recommended Action: Approve o. Authorize the City Manager to execute a Professional Services Agreement with Caporicci & Larson for City Audit Services for the Fiscal Year ending June 30, 2009 in the amount of$38,085.. Recommended Action: Approve P. Authorize the retention of Studio Spectrum Inc. in an amount not to exceed $27,000 to film, program and provide ancillary services related to the live and taped broadcast of City Council meetings during Fiscal Year 2009 -2010. Recommended Action: Approve q. Approve the purchase of VHF Mobile Radios and related equipment for the Fire Department from Motorola Inc. in an amount not to exceed $103,700. Recommended Action: Approve Award contract and approve additional appropriation for the Wilderness Park Access Road Stabilization Project. Recommended Action: Reject the bid and approve contract 1. Reject the bid protest submitted by Drill Tech Drilling & Shoring, waiving bid errors in the bid submitted by the low bidder, JRN, Inc. as immaterial, finding that such waiver provides the JRN Inc., with no material financial advantage; and 2. Authorize the City Manager to execute a contract with the low bidder, JRN Inc., in the amount of $368,590, approve a 10% contingency and approve an additional appropriation of $50,000 from the Capital Outlay Fund. ADJOURNMENT The City Council /Redevelopment Agency will adjourn this meeting to Tuesday, July 7, 2009, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. FIFIF #��W mom STAFF REPORT Arcadia Redevelopment Agency June 16, 2009 TO: Chairman and Agency Board FROM: Jason Kruckeberg, Deputy Executive Director 5 Hue Quach, Director of Administrative Services �71 SUBJECT: Resolution No. ARA -228 authorizing a budget for fiscal year 2009 -2010 Recommendation: Adopt BACKGROUND The Redevelopment Agency budget for fiscal years 2009 - 2011 was distributed to the Agency Board on May 7, 2009. On May 19 and June 2, 2009, study sessions were held to discuss the budget, respond to questions, and receive input. The recommended actions are necessary to implement the budget for the Redevelopment Agency for the 2009 -2010 fiscal year. DISCUSSION There were no recommendations made for revisions to the proposed budget at the study sessions. However, the Salaries and Benefits budget has been increased by $12,500 to fund an intern from the Agency for the 2009 -2010 fiscal year. Attachment "A" is a summary that reflects the proposed budget. Staff is recommending adoption of the fiscal year 2009 -2010 operating budget as presented. RECOMMENDATION It is recommended that the Redevelopment Agency: Adopt Resolution No. ARA -228, a Resolution of the Arcadia Redevelopment Agency of the City of Arcadia, California, adopting a budget for the fiscal year 2009 -2010 and appropriating the amounts specified therein as expenditures from the funds indicated. Approved By: ac Donald Penman, Executive Director Attachments: Attachment "A" Resolution ARA -228 ARA Memorandum related to production of low /moderate housing Redevelopment Agency Attachment A 08 -09 09 -10 10 -11 Estimates Budget Budget u Beginning Fund Balance "` 10,523,406 7,568,000 8,259,140 Estimated Revenue: Tax Increment Rental Income Interest Earnings Total Revenues Estimated Funds Available } Proposed Expenditures: Transfer to Debt Services fund Capital Projects Larid Held for Resale Operating Costs Total Expenditures 3,156,000 3,484,800 3,554,400 100,000. 100,000 100,000 160,00,0 `150,000 ` 162,500 3,416,000 3,734,800 3,816,900 13,939;406 11,302,800 12,076,040 1,645,770 1,644,720 1,641,560 288,996 .350,000 $32,1)00` 3,612,029 0 0 825,087 1,048,940 1,183,605 6,371,882 3,043,660 3,657,165 Ending Fund Balance 7,567,524 8,259,140 8,418,875 Purpose of Funds: Redevelopment funds are used to eliminate blight, upgrade the physical condition and increase the tax base within the City and Redevelopment Project Area. * Excludes $4,045,715 debt owed to the Housing Fund and the $2,247,000 Promissory Note owed to the City. I REDEVELOPMENT No. of Employees Full Time Equivalent Assistant Planner 0.20 City Manager Communication and Marketing Specialist II Development Services Director Economic Development Manager Senior Administrative Assistant TOTAL 0.15 0.05 0.60 1.00 0.40 2.4 ACCOUNT TITLE 2007 -08 2008 -09 2008 -09 2009 -10 2010 -11 ACTUAL ADJUSTED PROJECTED PROPOSED PROPOSED BUDGET DEPARTMENTAL SUMMARY 4900 SALARIES & WAGES 4010 REGULAR EMPLOYEES 4013 VACATION PAY OFF 4014 VACATION SELL BACK 4015 ALLOWANCES 4016 DEF COMP -CITY PAID 4017 TAXABLE LIFE /AUTO 4021 LONGEVITY PAY 4032 TEMPORARY 4241 P.E.R.S 4242 .5% CITY CONTRIBUTION 4244 MEDICAUDENTAL INSURANCE 4245 LONG TERM DISABILITY 4246 DENTAL INSURANCE 4247 LIFE INSURANCE 4248 RETIRE MEDICAL 4250 FICA/HOSPITAL INSURANCE Total:' SALARIES & WAGES SUPPLIES 5110 OFFICE SUPPLIES 5115 PROGRAM EXPENSES 5125 PRINT SHOP Total: SUPPLIES OPERATING EXPENSES 6140 LEGAL 6160 CONTRACT SERVICES 6210 TELEPHONE 6410 LEGAL 6505 GENERAL LIABILITY 6506 PROPERTY LIABILITY 6507 WORKERS' COMPENSATION 6730 OFFICE EQUIPMENT 6750 VEHICLE MAINTENANCE 6910 AUDIT 6930 MEMBERSHIP & PUBLICATIONS 6940 OFFICIAL MEETINGS 6955 LA COUNTY SB 211 PAYMENTS 6970 TRAINING 6995 GENERAL FUND CHARGES Total: OPERATING EXPENSES SPECIAL PROGRAMS 7214 CHAMBER OF COMMERCE Total: SPECIAL PROGRAMS MARKETING & SPECIAL EVENT 7911 MARKETING & SPECIAL EVENT 7912 BUSINESS RETENTION 7913 ARCHITECTURAL SERVICES REDEVELOPMENT ADM IN 5,000 3,343 5,000 149,617 166,067 166,060 180,750 186,980 5,174 0 0 0 0 2,297 2,000 1,000 1,000 1,000 883. 1,680 1,680 1,680 1,680 873 600 600 600 600 0 0 0 0 0 1,475 1,075 1,600 680 870 1,108 7,785 0 14,500 2,000 30,782 35,964 35,960 39,790 40,930 497 695 690 600 620 14,763 18,489 18,490 22,200 22,200 186 210 210 220 220 1,047 0 0 0 0 455 325 320 520 540 0 0 0 0 0 2,475 2,408. 2,400 :` 2,620 2,710 211,632 237,298 229,010 265,160 260,350 2,093 1,500 1,343 1,500 1,500 0 500 0 500 500 582 3,000 2,000 3,000 3,000 2,675 5,000 3,343 5,000 5,000 13,576 20,000 40,000 20,000 20,000 183,331 190,732 120,000 45,420 145,420 824 650 473 900 900 0 500 0 500 250 12,540 11,642 11,640 13,750 13,820 100 0 0 0 0 2,390 2,311 2,310 2,320 2,330 240 400 38 400 400 1,464 1,540 400 1,560 1,560 7,585 9,000 8,239 9,000 9,000 4,024 12,790 11,219 11,870 12,910 3,016 7,255 6,000 6 7,605 50,909 52,000 108,611 208,900 271,500 0 0 0 0 0 208,600 230,166 230,170 239,060 239,060 488,599 538,986 539,100 560,280 724,755 12,400 12,400 12,400 31,000 31,000 12,400 12,400 12,400 31,000 31,000 1,800 75,000 41,172 97,500 67,500 0 5,000 0 10,000 10,000 0 5,000 0 5,000 0 OVERALL PERCENTAGE INCREASE /(DECREASE) FROM PRIOR YEAR 10.57% 2007 -08 2008 -09 2008 -09 2009 -10 2010 -11 ACCOUNT TITLE ACTUAL ADJUSTED PROJECTED PROPOSED PROPOSED BUDGET 7914 SIGN AND FACADE REHAB 0 50,000 61 65,000 75,000 7915 GENERAL PROPERTY 0 20,000 0 10,000 10,000 Total: GENERAL PROPERTY 1,800 155,000 41,234 187,500 162,500 TOTAL EMPLOYEE SERVICES: 717,105 948,684 825,087 1,048,940 1,183,605 Total Division: 717,105 948,684 825,087 1,048,940 1,183,605 OVERALL PERCENTAGE INCREASE /(DECREASE) FROM PRIOR YEAR 10.57% 2007 -08 2008 -09 2008 -09 2009 -10 2010 -11 ACCOUNT TITLE ACTUAL ADJUSTED PROJECTED PROPOSED PROPOSED BUDGET DIVISION: 4901 REDEVELOPMENT ADMIN SALARIES & WAGES 4010 REGULAR EMPLOYEES 149,617 166,067 166,060 180,750 186,980 4013 VACATION PAYOFF 5,174 0 0 0 0 4014 VACATION "SELL BACK 2,297 2,000 1,000 1,000 1,000 4015 ALLOWANCES 883 1,680 1,680 1,680 1,680 4016 DEF COMP -CITY PAID 873 600 600 600 600 4017 TAXABLE LIFE /AUTO 0 0 0 0 0 4021 LONGEVITY PAY 1,475 1,075 1,600 680 870 4032 TEMPORARY 1,108 7,785 0 14,500 2,000 4241 P.E.R.S 30,782 35,964 35,960 39,790 40,930 4242 CITY CONTRIBUTION 497 695 690 600 620 4244 .5% MEDICAUDENTAL 14,763 18,489 18,490 22,200` 22,200 INSURANCE 4245 LONGTERM DISABILITY 186 .210 210 220 220 4246 DENTAL INSURANCE 1,047 0 0 0 0 4247 LIFE INSURANCE 455 325 320 520 540 4248 ' RETIRE MEDICAL 0 0 0 . . 0 -_ 0 4250 FICA/HOSPITAL INSURANCE- 2,475 2,408•- 2,400 2,620 2,710 Total:' SALARIES & WAGES 211,632 237,298 229,010 265,160 260,350 SUPPLIES 5110 OFFICE SUPPLIES 2,093 1,500 1,343 1,500 1,500 5115 PROGRAM EXPENSES 0 500 0 500 500 5125 PRINT SHOP 582 3,000 2,000 3,000 3,000 Total: SUPPLIES 2,675 5,000 3,343 5,000 5,000 OPERATING EXPENSES 6140 LEGAL 13,576 20,000 40,000 20,000 20,000 6160 CONTRACT SERVICES 183,339 190,732 120,000 45,420 145,420 6210 TELEPHONE 824 650 473 900 900 6410 LEGAL 0 500 0 500 250 6505 GENERAL LIABILITY 12,540 11,642 11,640 13,750 13,820 6506 PROPERTY LIABILITY 100 0 0 0 0 6507 WORKERS' COMPENSATION 2,390 2,311 2,310 2,320 2,330 6730 OFFICE EQUIPMENT 240 400 38 400 400 6750 VEHICLE MAINTENANCE 1,464 1,540 400 1,560 1,560 6910 AUDIT 7,585 9,000 8,239 9,000 9,000 6930 MEMBERSHIP & 4,024 12,790 11,219 11,870 12,910 PUBLICATIONS 6940 OFFICIAL MEETINGS 3,016 7,255 6,000 6,600 7,605 6955 LA COUNTY SB 211 50,909 52,000 108,611 208,900 271,500 PAYMENTS 6970 TRAINING 0 0 0 0 0 6995 GENERAL FUND CHARGES 208,600 230,166 230,170 239,060 239,060 Total: OPERATING EXPENSES 488,599 538,986 539,100 560,280 724,755 SPECIAL PROGRAMS 7214 CHAMBER OF COMMERCE 12,400 12,400 12,400 31,000 31,000 Total: SPECIAL PROGRAMS 12,400 12,400 12,400 31,000 31,000 2007 -08 2008 -09 2008 -09 2009 -10 2010 -11 ACCOUNT TITLE ACTUAL ADJUSTED PROJECTED PROPOSED PROPOSED B UDGET Total: REDEVELOPMENT ADM1N 715,305 793,684 783,853 861,440 1,021,105 Fund /Division: 7054901 OVERALL PERCENTAGE INCREASE /(DECREASE) FROM PRIOR YEAR 8.54 % ACCOUNT TITLE 2007 -08 2008 -09 2008 -09 2009 -10 2010 -11 ACTUAL ADJUSTED PROJECTED PROPOSED PROPOSED BUDGET _ DIVISION: 4931 BUSINESS RET & MARKETING MARKETING & SPECIAL EVENT 10,000 0 7911 MARKETING & SPECIAL 1,800 75,000 EVENT 75,000 0 7912 BUSINESS RETENTION 0 5,000 7913 ARCHITECTURAL SERVICES 0 5,000 7914 SIGN AND FACADE REHAB 0 50,000 7915 GENERAL PROPERTY 0 20,000 Total: GENERAL PROPERTY 1,800 155,000 TOTAL EMPLOYEE SERVICES: 1,800 155,000 Total: BUSINESS RET & MARKET /h 1,800 155,000 Fund /Division: 7054931 OVERALL PERCENTAGE INCREASE /(DECREASE) FROM PRIOR YEAR 41,172 97,500 67,500 0 10,000 10,000 0 5,000 0 61 65,000 75,000 0 10,000 10,000 41,234 187,500 162,500 41,234 187,500 162,500 41,234 187,500 162,500 20.97 % Redevelopment/Low and Moderate Housing Fund Beginning Fund Balance * Estimated Revenue: Tax Increment Revenue Interest Earnings Total Revenues Estimated Funds Available Proposed Expenditures: Operating Costs Projects Total Expenditures Ending Fund Balance Purpose of Funds: 08 -09 09 -10 10 -11 Estimates Budget Budget 4,141,907 4,947,000 5,794,900 803,000 883,200 900,600 120,000 180,000 180,000 923,000 1,063,200 1,080,600 5,064,907 6,010,200 6,875,500 117,820 215,300 225,110 0 0 0 117,820 215,300 225,110 4,947,087 5,794,900 6,650,390 Redevelopment Low Moderate Income Housing funds are used by the Agency to increase the supply of affordable housing via new construction, substantial rehabilitation, rent subsidies, and other programs. * Excludes $4,045,715 debt owed by the Tax Increment Fund. 2007 -08 2008 -09 2008 -09 2009 -10 2010 -11 ACCOUNT TITLE ACTUAL ADJUSTED PROJECTED PROPOSED PROPOSED BUDGET DIVISION: 4901 HOUSING -ADMIN SALARIES & WAGES 4010 REGULAR EMPLOYEES 53,050 65,232 65,230 75,070 78,420 4013 VACATION PAY OFF 620 0 0 0 0 4014 VACATION SELL BACK 578 500 0 0 0 4015 ALLOWANCES 442 840 840 840 840 4017 TAXABLE LIFE /AUTO 0 0 0 0 0 4021 LONGEVITY PAY 200 0 0 0 50 4241 P.E.R.S 10,977 14,036 14,030 16,460 17,100 4242 .5% CITY CONTRIBUTION 280 317 310 350 360 4244 MEDICALIDENTAL 5,650 7,450 7,450 9,590 9,590 INSURANCE 4245 LONGTERM DISABILITY 64 79 80 90 90 4246 DENTAL INSURANCE 367 0 0 0 0 4247 LIFE INSURANCE 191 171 170 230 240 4250 FICA/HOSPITAL INSURANCE 851 946 940 1,010 1,1 Total: SALARIES & WAGES 73,269 89,572 89,050 103,640 107,830 OPERATING EXPENSES 6140 LEGAL 21,869 30,000 0 30,000 30,000 6160 CONTRACT SERVICES 14,500 88,770 28,770 80,000 85,000 6940 OFFICIAL MEETINGS 0 2,800 0 1,660 2,280 Total: OPERATING EXPENSES 36,369 121,570 28,770 111,660 117,280 Total: HOUSING -ADMIN 109,638 211,142 117,820 215,300 225,110 Fund /Division: 7084901 OVERALL PERCENTAGE INCREASE /(DECREASE) FROM PRIOR YEAR 1.97 % Redevelopment Debt Service 08 -09 09 -10 10 -11 Estimates Budget Budget Beginning Fund Balance ` 1,897,559 1,863,000 1,863,000 Estimated Revenue: Transfer from Tax Increment Interest Earnings Total Revenues Estimated Funds Available Proposed Expenditures: Principal Interest Total Expenditures Ending Fund Balance 1,645,770 1,644,720 1,641,560 1,502 36,000 36,000 1,647,272 1,680,720 1,677,560 3,544,831 3,543,720 3,540,560 710,000 745,000 780,000 971,770 935,720 897,560 1,681,770 1,680,720 1,677,560 1,863,061 1,863,000 1,863,000 Purpose of Funds : The Redevelopment Debt Service Fund is used to facilitate the payment of principals and interests on Redevelopment Debt Service issues Series 2001A & Series 2001B. The fund balance represents Cash held by Fiscal Agent. 2007 -08 2008 -09 2008 -09 2009 -10 2010 -11 ACCOUNT TITLE ACTUAL ADJUSTED PROJECTED PROPOSED PROPOSED BUDGET DIVISION: DEBT SVC BONDS 2001 A & B 935,720 SPECIAL PROGRAMS 745,000 780,000 745,000 7803 NOTE INTEREST 1,005,620 971,770 971,770 Total: SPECIAL PROGRAMS 1,005,620 971,770 971,770 NOTE PRINCIPAL 7804 NOTE PRINCIPAL 670,000 710,000 710,000 Total: NOTE PRINCIPAL 670,000 710,000 710,000 TOTAL EMPLOYEE SERVICES: 1,675,620 1,681,770 1,681,770 Total: DEBT SVC BONDS 2001 A& 1,675,620 1,681,770 1,681,770 Fund /Division: OVERALL PERCENTAGE INCREASE /(DECREASE) FROM PRIOR YEAR 935,720 897,560 935,720 897,560 745,000 780,000 745,000 780,000 1,680,720 1,677,560 1,680,720 1,677,560 (0.06) %o RESOLUTION NO. ARA 228 A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR FISCAL YEAR 2009 -2010 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED WHEREAS, on the 7 th day of May, 2009, the Executive Director of the Arcadia Redevelopment Agency submitted to .the Arcadia Redevelopment Agency ( "Agency ") a proposed budget entitled, "City of Arcadia Budget, fiscal years 2009 - 2011 ", which includes, in part, a proposed budget for the Agency; and - WHEREAS, said budget includes the budget for the ensuing fiscal year 2009 -10; and WHEREAS, the Agency has considered said budget; and WHEREAS, said budget, together with a record of any adjustments, is on file in the office of the Secretary of the Agency; and WHEREAS, the Agency has determined that the planning and administrative expenses proposed in the budget are necessary for the production, improvement, and preservation of low and moderate income housing in the City of Arcadia as required by Section 33334.4(d) of California Community Redevelopment Law and as detailed in the attached memorandum. NOW, THEREFORE, THE ARCADIA REDEVELOPMENT AGENCY DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That certain "City of Arcadia Budget, fiscal years 2009- 2011 ", as on file in the office of the Secretary of the Agency, together with any approved amendments thereto, is hereby adopted, in pertinent part, as the official budget of the Arcadia Redevelopment Agency for the fiscal year 2009 -2010 and the amounts specified therein pertaining to the Agency as expenditures from the funds indicated are hereby appropriated for the purposes specified therein. SECTION 2. That the Secretary shall certify to the adoption of this Resolution. Passed, approved and adopted this day of 9 2009. Chairman of the Arcadia Redevelopment Agency ATTEST: Secretary of the Arcadia Redevelopment Agency APPROVED AS TO FORM: Stephen P. Deitsch Agency Attorney 2 MEMORANDUM Arcadia Redevelopment Agency DATE: June 16, 2009 TO: Don Penman, City Manager /Executive Director FROM: Jason Kruckeberg, Development Services Directory *- SUBJECT: ARCADIA REDEVELOPMENT AGENCY PLANNING AND ADMINISTRATIVE ACTIVITIES FOR FY 2009 -2010 As required by Section 33334.4(d) of California Community Redevelopment Law, the Arcadia Redevelopment Agency (Agency) has found that the planning and administrative expenses proposed in the 2009 -2010 budget are necessary for the production, improvement, and preservation of low and moderate income housing in the City of Arcadia. Given high land values in the City of Arcadia, and the difficult housing market that has emerged in the past calendar year, staff has found that working on affordable housing projects and the search for viable sites for affordable housing takes more time than other redevelopment activities. This is primarily due to the specific regulations for such projects, the current credit crunch and financing freeze, and the high volume of interaction between Agency staff and those participating in the program for existing projects. The Agency has recently made an offer to purchase land in the City to develop either low or very low affordable units. This is a model that the City has recently used in the completion of a six unit project on Alta Street (Alta Street Classics). Despite the fact that these moderate affordable housing units were sold, Agency staff is still actively involved in interfacing with tenants and the Management Company on ongoing issues related to maintenance, tax issues, and the like. The same is true with a senior affordable project on Las Tunas Avenue (Heritage Square). The Agency does monitor rates and frequently engage with management on this project. In addition, the Agency recently contracted with a consultant to complete a detailed Affordable Housing Strategies policy which has been presented to the City Council. Along these lines, the Agency is actively involved in a major update of the City's General Plan, which includes a detailed Housing Element. The Housing Element will include the identification of opportunity sites for affordable housing and a strategy on how to meet the Regional Housing Needs Assessment. Out of this planning effort, the Agency anticipates a palette of options to provide, improve, and preserve affordable housing including purchase and rehab options, housing for workers at the Santa Anita Racetrack, senior affordable housing options, affordable rentals, as well as new -built housing alternatives. We anticipate as a result of these efforts to have significant planning and administrative costs on an on -going basis as we focus on new affordable housing opportunities using our 20% set -aside funds. FJ a w N wi Milli Office of the City Manager DATE: June 16, 2009 TO: Mayor and City Council FROM: Donald Penman, City Managers SUBJECT APPROVE THE BUDGET,FOR FISCAL YEAR..2009 -2010 A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEAR 2009 -2010 THROUGH "2013- 2014 BY ADOPTING THE FOLLOWING RESOLUTIONS: RESOLUTION NO. 6684 AUTHORIZING A BUDGET FOR FISCAL YEAR 2009 -2010 Recommendation: Adopt RESOLUTION NO. 6685 OUTLINING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEAR 2009 -2010 THROUGH 2013 -2014 Recommendation: Adopt SUMMARY By City Charter, the City Council must annually give notice and hold a public hearing for consideration for the proposed Operating Budget and Capital Improvement Program for the ensuing fiscal year, and consider resolutions adopting an Operating Budget and Capital Plan. The Charter requires that the Budget be adopted on or before July 1 of each year for the ensuing fiscal year. The recommended actions are necessary to implement the budget for fiscal year 2009 -2010. BACKGROUND Sections 1204 and 1205 of the Arcadia City Charter require a public notice and a public hearing for consideration of the proposed Operating Budget and five year Capital Program. Notice has been given and the public hearing is designed to seek community input on the proposed budget and program of services for the upcoming year. The five - year capital improvement and equipment plan is also presented for approval. The Capital Plan is not a budget, but rather a general financial plan for improvements and acquisitions, and the proposed means of financing them. Mayor and City Council- Budget for FY 2009 -2010 June 16, 2009 Page 2 DISCUSSION The FY 2009 -2010 Preliminary Budget was distributed to the City Council in early May. As a result of the recession and in anticipation that the City would be faced with a shortfall, each General Fund department was asked to prepare a list of possible cuts totaling 5% of their operating budget. Many of the items included in these lists were incorporated into the Preliminary Budget. This document, with these reductions, lowered the shortfall from about $2.6 million based on all the departments' original submittals, to $1,242,720. Overall the reductions included in the budget should not have significant impacts of overall services in the short term; the City can absorb these reductions. In the longer term, freezing positions, deferring maintenance and trimming expenses across the board may lead to higher costs and reduced service levels in future years. Study sessions with the City Council were gn -May 19 and June 2. At, the first study session each department provided an overview of their program of services proposed for the next year and staff also provided- a summary of anticipated. re.venu for the upcoming year. At the second study session -on June 2 staff presented the Capital Improvement and Equipment Plan, Redevelopment Agency budget and other non - General Fund budgets. Additionally staff presented to Council a list of recommendations including revenue enhancements, fund transfers and some cuts including freezing two additional Police Officers (for a total of eight) totaling $648,439; if accepted this would lower the General Fund shortfall to $594,281. During this process the City Council directed staff to approach the employee organizations to determine if they would agree to voluntarily defer previously approved salary or benefit increases to further reduce the shortfall. The objective in this regard was to seek reductions of one -half the shortfall in the General Fund or approximately $300,000 from City employees. Staff met with all four employee groups and also communicated with the management employees to explain the proposal and seek their support for these reductions (management employees are not represented and therefore their concurrence was not needed, though managers understood the need to contribute their fair share). At the time of this writing, three of the four employee groups, the Police Officers' Association, Arcadia Firefighters' Association and Arcadia Public Works Employees Association, had agreed to deferrals in response to the Council's request. The fourth group, the Arcadia City Employees Association, had not yet made a decision on whether they would agree to the reductions for their group. They were scheduled to meet on Thursday June 12 to vote on whether to accept the deferrals. At the time this report was finalized, this group had not yet communicated their position. If they do not accept the deferrals, this would result in use of approximately $64,800 in additional reserves that would be necessary to balance the budget. Additionally should that be the case staff would need direction from City Council on alternatives to address this additional use of reserves. Mayor and City Council- Budget for FY 2009 -2010 June 16, 2009 Page 3 Since the attachments had to be finalized, it was assumed all groups would agree to the deferrals. If not staff will distribute revised attachments reflecting the greater use of reserves, at least at time of budget adoption. If all four groups agree to reductions, the General Fund would save approximately $270,000 and overall about $310,000 (the higher number represents both General Fund and other funds). The General Fund number is a less then what had been established as a goal ($300,000) because once the overall distribution of savings was made among all the funds the General Fund share was less. It should be noted that even though the General Fund savings in salary and /or benefits was a little less than targeted, the use of reserves to balance the budget will still be less' then $300,000 (the actual number is $286,000) because of further, refinement of salary savings for frozen positions and some slight changes in revenue estimates,. Economic Uncertainties The difficulty of estimating revenues for the upcoming year cannot be overstated. Experts vary widely on how long it will take to recover from this recession. Some experts believe recovery will begin by the end of this calendar year while others believe it will take longer. Staff overall has made conservative estimates, in many cases assuming the same revenue levels for FY 09 -10 as in 08 -09. The economic uncertainty is further clouded by actions the State of California is considering that would impact local government. Specifically the State is considering borrowing local property tax money next year, which for Arcadia is estimated at $1.3 million. Under law the State would be required to repay that within three years with interest, so in theory that would be viewed as a loan, providing that the State does not try and find some other means to either not repay the loan or take other local funds. Additionally the State is also considering two options regarding local Gas Tax; one would involve borrowing Gas Tax monies and the other would actually take these dollars to repay State incurred debt. Neither is an acceptable alternative to cities. The actual take -away would be much more problematical as the City uses these funds for street maintenance and in the upcoming year, for street sweeping. Specifically in FY 09 -10, if Gas Tax funds are taken, staff would recommend that the slurry seal program for next year be eliminated, which would total $500,000. It should be noted that the slurry seal program for 08 -09 actually occurs in the summer of 2009 (FY09 /10), so there would still be a program this summer unless the Council directs that it be cancelled. There is a timing issue as we may not know what the State will do before our budget is adopted and the upcoming slurry seal program may already be underway by the time the State acts. Mayor and City Council- Budget FY 2009 -2010 June 16, 2009 Page 4 Even though there is the significant uncertainty as to what the State will do, staff recommends that the City Council proceed with budget adoption. If the State ultimately takes local Gas Tax monies or some other local revenue source we can return to City Council with recommendations on how to respond. Furthermore, if the economy worsens and as part of our monitoring of revenues the City does not meet revenue projections, staff will report to Council and further alternatives can be considered. This could include policy items in the Preliminary Budget that the Council did not act on and these would likely impact some service levels. Attachment "A" is the Budget Summaries that reflect the proposed budget presented tc and modified by the City Council at the study sessions. Additionally the saving: achieved by deferral of salary and /or benefits is reflected in ..the' overall balances 'Attachment, "W' summarizes the proposed five -year Capital and Equipment Plan. RECOMMENDATION It is recommended that the City Council: 1. Adopt Resolution No. 6684 a Resolution of the City Council of the City of Arcadia, California, adopting a budget for fiscal year 2009 -2010 and appropriating the amounts specified therein as expenditures from the funds indicated; and 2. Adopt Resolution No. 6685 a Resolution of the City Council of the City of Arcadia, California, adopting a Capital Improvement and Equipment Plan for the fiscal years 2009 -2010 through 2013 -2014, and finds that the Capital Improvement Program adoption is exempt from the requirements of the California Environmental Quality Act (as specified in Title 14, Section 15273 of the California Administrative Code). Attachment: Resolution No. 6684 and Resolution No. 6685 Exhibit A Exhibit B RESOLUTION NO. 6684 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2009 -2010 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED WHEREAS, on June 2, 2009, the City Manager submitted to the City Council a proposed budget for fiscal years 2009 -2010, a copy of which is on file in the Office of the City Clerk; and WHEREAS, Section 1204. of the Arcadia City Charter requires :notice and hearing for consideration of a proposed operating budget and its adoption by" resolution; and WHEREAS, the aforementioned proposed Budget includes the budget for the ensuing fiscal year 2009 -2010; and WHEREAS, notice of the public hearing on the proposed budget and a summary of the proposed budget were published on June 4, 2009; and WHEREAS, the duly noticed public hearing was conducted by the City Council on June 16, 2009. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. That certain "City of Arcadia Budget, fiscal years 2009- 2010 ", as on file in the office of the City Cleric, together with any approved amendments thereto, is hereby adopted, in pertinent part, as the official budget of the City of Arcadia for the fiscal year 2009 -2010 and the amounts specified therein as expenditures from the funds indicated are hereby appropriated for the purposes specified therein. SECTION 2. The City Cleric shall certify to the adoption of this Resolution. Passed, approved and adopted this day of 2009. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: r ' V Stephen P. Deitsch City Attorney 2 RESOLUTION NO. 6685 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2009 -2010 THROUGH 2013 -2014 WHEREAS, on June 2, 2009, the City Manager submitted to the City Council a proposed plan entitled, "Capital Improvement and Equipment Plan, fiscal years 2009 - 2014 ", a copy of which is on file in the office of the City Clerk; and _WHEREAS, Section - 1205 . of the Arcadia City Charter requires notice and hearing for the consideration of a capital program and its adoption by resolution; and WHEREAS, notice of the public hearing on the proposed Capital Improvement and Equipment Plan was published on June 4, 2009; and WHEREAS, the duly noticed public hearing was conducted by the City Council on June 16, 2009. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That certain "Capital Improvement and Equipment Plan, fiscal years 2009 - 2014 ", as on file in the office of the City Clerk, together with any approved amendments thereto, is hereby adopted, in pertinent part, for fiscal year 2009 -10. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: u. Stephen P. Deitsch City Attorney 6 Attachment A Gene Fund Beginning Fund Balance Estimated Revenue: Revenues Transfers -In from other funds Total Revenues Proposed Expenditures: Transfers -Out to other funds Expenditures Total Expenditures Employee Compensation and Benefit Deferrals: Revenue Over Expenditure Ending Fund Balance 08 -09 09 -10 10 -11 Estimates Budget Budget 4,955,500 4,391,000 4,105,000 40,163,661 40,725,840 41,952,250 4,633,770 4,380,610 4,467,190 44,797,431 45,106,450 46,419,440 600,160 655,770 1,064,260 44,761;885 45;006,680 46,864,200 - 45.,362,045 °45,662,450 47,928,460 270,000 - (564,614) (286,000) (1,509,020) 4,390,886 4,105,000 2,595,980 GENERALFUND ESTIMATED REVENUES BY SOURCE 07 -08 08 -09 08 -09 09 -10 10 -11 Revenue Source Actual Budget Estimated Budget Budget Taxes License & Permits Fines & Penalties Use Money & Property Revenue Other Agency Charge Current Services Library Recreation . Other Revenue Transfer-In 27,846,868 28,696,000 27,579,900 3,502,201 3,775,500 3,162,000 528,593 537,000 504,000 1,108,038 931,000 1,042,000 4,353,450 4,360,000 4,390,000 2;132,609 2,509,961 2,460,911 97,233_ - 158,800 96,200 824,342 809,584 768,150 109,740 84,000 160,500 3,824,542 4,655,271 4,633,770 27,792,000 28,675,800 3,102,580 3,344,550 495,000 495,000 1,392,000 1,392,000 4,616,000 4,707,000 2,288,100 2,298,100 91,820 91,820 824,480 - 824,480 123,860 123,500 4,380,610 4,467,190 Total Revenues Subtotal 44,327,616 46,517,116 44,797,431 45,106,450 46,419,440 Transfer -Out (2,055,047) (481,052) (600,160) (655,770) (1,064,260) Total Revenues 42,272,569 46,036,064 44,197,271 44,450,680 45,355,180 2% Taxes 63% Property Taxes 22% Sales Taxes 20% Transient Taxes 6% Utility Taxes 12% FY09 -10 Budget Transfer -In 10% Recreation 2% Charge Curre Services 5% Revenue m„ Other Agency 10% Use Money & Property 3% Fines & Penalties 1% License & Permits 7% 2% Taxes 63% Property Taxes 22% Sales Taxes 20% Transient Taxes 6% Utility Taxes 12% FY09 -10 Budget GENERALFUND ESTIMATED REVENUES BY OBJECT Revenue Source 07 -08 Actual 08 -09 Budget 08 -09 Estimated 09 -10 Budget 10 -11 Budget Taxes 459,806 460,000 430,000 430,000 430,000 Property Taxes 8,692,974 9,180,000 9,204,900 9,492,000 9,681,800 Franchises 1,129,174 1,100,000 1,020,000 1,100,000 1,100,000 Sales Taxes 9,582,552 9,710,000 9,252,000 9,189,000 9,648,000 Transient Taxes 2,916,776 3,045,000 2,495,000 2,495,000 2,620,000 Property Transfer 335,492 360,000 341,000 216,000 220,000 Utility Taxes 5,189,901 5,301,000 5,267,000 5,300,000 5,406,000 Total 27,846,868 28,696,000 27,579,900 27,792,000 28,675,800 License & Permits 73,945 65,000 52,000 52,000 52,000 Business License 900,129 1,015,000 900,000 961,580 977,500 Parking Permit 264,024 265,000 275,000 275,000 275,000 Plan Check Fees 690,050 840,500 582,000 535,000 615,000 Building Permit Fee 947,827 - 950,000 - 741.,000 680,000 782,000 Mech. Elect, Permit _ 221,188 230,000 171,000 163,000, 187,550 Home Occupation Permit 12,930 11,000 14,000 13,000 15,000 Misd: Permit.Fee - v 9,167 9,000 7,000 7,000 7,000 Planning Application 131,919 140,000 170,000 170,000 185,000 Fire Plan Check 127,154 135,000 135,000 135,000 135,000 Fire Permit Fees 114,386 95,000 95,000 95,000 95,000 Engineer Permit Fee 22,575 25,000 17,000 20,000 22,500 Fire Code Special Inspections 47,891 50,000 50,000 43,000 43,000 Storm Water Plan Check Fees 12,962 10,000 5,000 5,00 5,000 Total 3,502,201 3,775,500 3,162,000 3,102,580 3,344,550 Fines & Penalties Miscellaneous Fines 64,956 62,000 62,000 50,000 50,000 Parking Citations 459,806 460,000 430,000 430,000 430,000 Code Enforcement 3,240 5,000 2,000 5,000 5,000 Fire Citations 592 10,000 10,000 10,000 10,000 Total 528,593 537,000 504,000 495,000 495,000 Use of Money & Property Interest Earnings 481,942 221,000 240,000 240,000 240,000 Unrealized Gain /loss 241,565 0 (10,000) 0 0 Rents & Royalties 310,586 645,000 760,000 1,100,000 1,100,000 Community Center 73,945 65,000 52,000 52,000 52,000 Total 1,108,038 931,000 1,042,000 1,392,000 1,392,000 GENERALFUND ESTIMATED REVENUES BY OBJECT Revenue Source 07 -08 Actual 08 -09 Budget 08 -09 Estimated 09 -10 Budget 10 -11 Budget Revenue from Other Agencies 327,261 100,000 100,000 107,213 75,000 Motor Vehicle License 4,223,427 4,250,000 4,300,000 4,526,000 4,617,000 Homeowner Exemption 74,947 50,000 50,000 50,000 50,000 State Post 12,201 10,000 20,000 20,000 20,000 Youth Plan Reimbursement 42,875 0 0 0 0 Prop A Maint & Service 0 50,000 20,000 20,000 20,000 Total 4,353,450 4,360,000 4,390,000 4,616,000 4,707,000 Charges for Current Services Maps & Publications Strike Team Reimbursement Police Services Park Lights Engineering Charges Street Sidewalk Curb Ambulance Charges Subdivision Fees Police Service DUI Police Service Inmate Security Alarm /Annual Permits Police Svs /False Alarms Fire False Alarm Public Works Service Address Change Fee Vehicle Impounds Fire Services Filming Police Services Filming Public Works Inspections Fire Inspection Fees Attorney Fees Paramedic Subscription Fire Donation /Reimbursement Police Donation /Reimbursement Total Library Art & Lecture Room Lost Books Fines Donations /Reimbursed Total 5,817 5,000 5,000 5,000 5,000 158,846 127,261 327,261 100,000 100,000 107,213 75,000 90,000 75,000 75,000 10,790 12,000 - 15,000 11,600 1.1,600 175,346 120;OQD 120,000 100,000 100,000 1,566 1,600 - 1,600 1,600 _ 1,600 1,017;013 1,100,000 1,000,000 900,000 900 875 1,000 700 700 700 20,151 15,000 20,000 20,000 20,000 22,055 15,000 15,000 0 0 0 125,000 150,000 160,000 160,000 45,500 70,000 25,000 65,000 65,000 14,160 15,000 28,250 15,000 15,000 82,679 75,000 26,000 75,000 75,000 6,000 9,000 2,000 5,000 5,000 119,920 120,000 100,000 100,000 100,000 67,312 45,000 45,000 35,000 45,000 84,951 50,000 30,000 30,000 30,000 16,157 20,000 67,500 177,200 177,200 0 237,600 177,600 200,000 200,000 0 51,500 50,000 50,000 50,000 159,982 160,000 160,000 160,000 160,000 15,044 5,000 5,000 2,000 2,000 1,232 55,000 0 0 0 2,132,609 2,509,961 2,460,911 2,288,100 2,298,100 5,840 8,500 2,400 2,020 2,020 7,162 8,000 7,800 7,000 7,000 82,789 100,000 85,000 82,800 82,800 1,443 42,300 1,000 0 0 97,233 158,800 96,200 91,820 91,820 GENERALFUND ESTIMATED REVENUES BY OBJECT Revenue Source 07 -08 Actual 08 -09 Budget 08 -09 Estimated 09 -10 Budget 10 -11 Budget Recreation 150,000 165,000 165,000 171,380 171,380 Fees & Charges 400,514 394,984 400,000 400,000 400,000 Nature 11,633 11,000 12,000 14,740 14,740 Playgrounds 13,206 13,500 10,400 16,420 16,420 Sr. Citizen 134,929 166,200 125,650 127,140 127,140 Camping 145,661 121,000 121,000 144,600 144,600 Aquatics 85,447 69,000 69,000 85,200 85,200 Youth Master 29,167 27,600 21,000 27,280 27,280 Special Event Cleaning 3,785 6,300 9,100 9,100 9,100 Total 824,342 809,584 768,150 824,480 824,480 Other Revenues Miscellaneous Revenue 36,626 40,000 129,000 40,360 40,000 Cost Reimbursement 53,822 21;000 7,500.. _ ._ ._. 60 60,000 Court Appearance. 1,350 2,000 3 000 3,000 3,000 Appeal. Hearing 150 1,000. 1,000 500 500 Sale ofPropertti' 17,791 20,000 20,000 20,000 20,000 Total 109,740 84,000 160,500 123,860 123,500 Total Outside Source Revenue 40,503,074 41,861,845 40,163,661 40,725,840 41,952,250 Transfers from Other Funds Cost Allocation 1,507,208 1,657,902 1,657, 900 1,722,020 1,722,020 Capital Fund reimbursement - Race Track 150,000 165,000 165,000 171,380 171,380 Traffic Safety 298,855 246,000 246,000 270,000 270,000 Gas Tax 782,343 820,949 793,350 1,063,250 878,250 0 0 0 200,000 100,000 Solid Waste Equipment Replacement 1,086,136 1,765,420 1,771,520 953,960 1,325,540 Total Transfers -In 3,824,542 4,655,271 4,633,770 4,380,610 4,467,190 Total Revenues Subtotal 44,327,616 46,517,116 44,797,431 45,106,450 46,419,440 Local Law Enforcement (55,878) (539,168) 0 (481,052) (77,820) (522,340) (77,070) (578,700) (83,530) (980,730) Lighting Districts Equipment Replacement (1,460,000) 0 0 0 0 Emergency Reserve Total Transfers -Out 0 (2,055,047) 0 (481,052) 0 (600,160) 0 (655,770) 0 (1,064,260) Total Revenues 42,272,569 46,036,064 44,197,271 44,450,680 45,355,180 GENERALFUND EXPENDITURE SUMMARY Adjusted 07 -08 08 -09 08 -09 09 -10 10 -11 Expenditure Actual Budget Estimated Budget Budget Employee Services 31,290,684 33,328,832 32,758,359 33,988,890 35,373,365 Supplies & Services 11,973,316 12,889,804 12,003,526 11,017,790 11,490,835 Total Appropriation 43,264,000 46,218,636 44,761,885 45,006,680 46,864,200 APPROPRIATIONS 51, 000,000 46,000,000 — 41,000, 000 — 36,000,000 -- 31,000,000 26,000,000 21,000,000 Actual 07 -08 Budget 08-08 Estimated Budget Budget 08 -09 09 -10 10 -11 GENERALFUND DEPA RTMENT SUMMARY Police 35% Forks es Development Services 5% Recreation & Community Services 5% rary & Museum Services 7% t 6% 07 -08 08 -09 08 -09 09 -10 10 -11 Expenditure Actual Budget Estimated Budget Budget City Council 199,936 213,900 207,405 225,370 225,260 City Manager 685,119 740,640 671,745 716,190 740,500 City Clerk 330,381 354,355 324,369 336,620. 327,140 City Attorney 398,107 522,475 522,424 497,050 530,750 General City 880,415 1,274,162 1,241,520 1,419,020 1,353,000 Administrative Services 2,415,742 2,555,875 2,310,972 2,456,440 2,508,470 Police 14,583,459 15,552,932 15,102,175 15,623,300 • 16,555,730 Fire 11,244,195 11,682,196 11,626,023 11,771,520 ~ 12,415,590 Public Works Services 4,118,050 4,677,958 4,491,178 4,040,610 4,032,380 Development Services 3,097,608 3,191,554 2,935,693 2,437,440 2,527,540 Recreation & Community Services 2,306,521 2,320,216 2,282,325 2,382,750 2,442,350 Library & Museum Services 3,004,467 3,132,373 3,046,056 3,100,370 3,205,490 Total 43,264,000 46,218,636 44,761,885 45,006,680 46,864,200 Police 35% Forks es Development Services 5% Recreation & Community Services 5% rary & Museum Services 7% t 6% SUMMARY BY FUND SOURC OF FUNDS Fund Beginning Outside Transfer Total beginning 09 -10 Sources In General Fund Narcotic Seizure Federal COPS Local Law Enforcement Medical /Dental Worker Compensation /Liability Homeland Security State Library Grant Misc. P.E.R.S. Employee Retirement Fund Life Insurance Emergency Reserve Parks & Recreation Traffic Safety Solid Waste State Gas Tax Air Quality Management District . .Community Development Block Grant Transit Proposition A Measure R Proposition C Santa Anita Grade Separation TDA Article 3 Bikeway STPL & ITS Special Fund Transportation Impact Fund Capital Outlay Lighting Maintenance Parking Districts Water Fund Sewer Fund Equipment Replacement Redevelopment Agency Redevelopment Low & Moderate Housing Redevelopment Debt Service General Obligation Debt Service Total 4,391,000 40,725,840 4,380,610 49,497,450 1,152, 000 47,000 0 1,199, 000 19,000 101,200 0 120,200 0 50,000 77,070 127,070 23,000 3,589,000 0 3,612,000 745,000 0 1,621,690 2,366,690 0 174,499 0 174,499 107,000 2,000 0 109,000 2,289,000 0 0 2,289,000 390,000 0 0 390,000 7,114,000 0 0 7,114,000 342,000 285,000 0 627,000 0 270,000 .0 270,000 1,107,000 - 465000 _._. 0. 1,572,000 1,433,000 1,476 000 0 2,909,000 145,000. -; :. ` - 67,000 0 212,000 0 499,420 0 499,420- 0 678,350 1,147,645 1,825,995 1,583,000 828,500 0 2 0 291,000 0 291,000 1,378,000 2,535,500 0 3,913,500 5,986,000 120,000 0 6,106,000 26,000 32,000 0 58,000 0 650,000 0 650,000 271,000 176,000 0 447,000 1,299,000 1,706,764 0 3,005,764 0 400,768 578,697 979,465 98,000 2,600 0 100,600 30,218,000 11,075,000 0 41,293,000 2,231,000 1,223,000 0 3,454,000 5,504,000 1,100,000 0 6,604,000 7,568,000 250,000 3,484,800 11,302,800 4,947,000 180,000 883,200 6,010,200 1,863,000 36,000 1,644,720 3,543,720 557,000 522,066 0 1,079,066 82,786,000 69,559,607 13,818,432 166,163,939 SUMMARY BY FUND SOURCES OF FUNDS Appropriation Transfer Ending Fund Fund Out Total Balance FY09 -10 General Fund 45,006,680 655,770 45,662,450 4,105,000 Narcotic Seizure 42,200 0 42,200 1,156,800 COPS 112,940 0 112,940 7,260 Local Law Enforcement 127,070 0 127,070 0 Medical /Dental 3,574,000 15,610 3,589,610 22,390 Worker Compensation /Liability 1,599,830 0 1,599,830 766,860 Homeland Security 174,499 0 174,499 0 State Library Grant 50,000 0 50,000 59,000 Misc. P.E.R.S. Employee Retirement Fund 0 0 0 2,289,000 Life Insurance 0 0 0 390,000 Emergency Reserve 0 0 0 7,114,000 Parks & Recreation 0 0 0 627,000 Traffic Safety 0 270 000 , 000 270 ., " 0 Solid.Waste 651,370 0 651,370 920, 630 State Gas Tax 1,542,000 1,063,250 2,605,250, 303 Air Quality Management District 101,150 0" 101,150 " 110,850 Community Development Block Grant 499,420 0 499,420 0 Transit 1,825,995 0 1,825, 995 0 Proposition A 174,150 1,147,645 1,321,795 1,089,705 Mesure R 0 0 0 291,000 Proposition C 3,542,340 0 3,542,340 371,160 Santa Anita Grade Separation 0 0 0 6,106,000 TDA Article 3 Bikeway 0 0 0 58,000 STPL & ITS Special Fund 650,000 0 650,000 0 Transportation Impact Fund 0 0 0 447,000 Capital Outlay 2,020,400 0 2,020,400 985,364 Lighting Maintenance 979,465 0 979,465 0 Parking Districts 23,890 0 23,890 76,710 Water Fund 11,404,190 0 11,404,190 29,888,810 Sewer Fund 1,064,500 0 1,064,500 2,389,500 Equipment Replacement 1,953,961 0 1,953,961 4,650,039 Redevelopment Project 3,043,660 0 3,043,660 8,259,140 Redevelopment Low & Moderate Housing 215,300 0 215,300 5,794,900 Redevelopment Debt Service 1,680,720 0 1,680,720 1,863,000 General Obligation Debt Service 522,066 0 522,066 557,000 Total 82,581,796 3,152,275 85,734,071 80,699,868 SUMMARY BY FUND SOURCES OF FUNDS Fund General Fund Narcotic Seizure Federal COPS Local Law Enforcement Medical /Dental Worker Compensation /Liability Homeland Security State Library Grant Misc. P.E.R.S. Employee Retirement Fund Life Insurance Emergency Reserve Parks & Recreation Traffic Safety Solid Waste State Gas Tax Air Quality. Management District Community Development Block Grant Transit Proposition A Measure R Proposition C Santa Anita Grade Separation TDA Article 3 Bikeway STPL & ITS Special Fund Transportation Impact Fund Capital Outlay Lighting Maintenance Parking Districts Water Fund Sewer Fund Equipment Replacement Redevelopment Project Redevelopment Low & Moderate Housing Redevelopment Debt Service General Obligation Debt Service Beginning Fund Outside Transfer Total Balance 10 -11 Sources In 4,105,000 41,952,250 4,467,190 50,524,440 1,156,800 47,000 0 1,203,800 7,260 106,200 0 113,460 0 50,000 83,530 133,530 22,390 3,682,000 0 3,704,390 766,860 0 1,627,700 2,394,560 0 0 0 0 59,000 1,000 0 60,000 2,289,000 0 0 2,289,000 390,000 0 0 390,000 7,114,000 0 0 7,114,000 627,000 337,000 0 964,000 0 270,000 a,, .270;000 . 920,630 465,000 0 1,385,630 - 303,750 1,513,000. -; 0 1,816,750 110,850 67,000 0 177,850 0 490,130 0 490,130 0 528,350 1,282,280 1,810,630 1,089,705 818,500 0 1,908,205 291,000 496,000 0 787,000 371,160 2,247,500 0 2,618,660 6,106,000 120,000 0 6,226,000 58,000 32,000 0 90,000 0 0 0 0 447,000 185,000 0 632,000 985,364 1,050,000 0 2,035,364 0 0 980,725 980,725 76,710 2,400 0 79,110 29,888,810 10,980,000 0 40,868,810 2,389,500 1,257,000 0 3,646,500 4,650,039 80,000 0 4,730,039 8,259,140 262,500 3,554,400 12,076,040 5,794,900 180,000 900,600 6,875,500 1,863,000 36,000 1,641,560 3,540,560 557,000 516,547 0 1,073,547 Total 80,699,868 67,772,377 14,537,985 163,010,230 FULL TIME P ERSONNEL BY DEPARTMENT 07 -08 08 -09 08 -09 09 -10 10 -11 Budget Budget Actual Budget Budget General Fund City Council 6.00 6.00 6.00 6.00 6.00 City Manager 4.60 3.60 3.60 3.60 3.60 City Clerk 4.00 4.00 4.00 3.00 3.00 City Attorney 1.00 1.00 1.00 1.00 1.00 General City 0.35 0.35 0.35 0.35 0.35 Admin. Services 13.75 13.75 13.75 13.75 13.75 Police 108.00 103.00 103.00 98.00 98.00 Fire 57.00 57.00 57.00 57.00 57.00 Public Works Services 25.27 24.37 24.37 24.71 24.71 Development Services 20.90 19.65 19.65 19.20 19.20 Recreation & Community Services 8.00 8.00 8.00 8.00 8.00 Library & Museum Services 20.00 20.00 20.00 20.00 20.00 Total General Fund 268.87 260.72 260.72 254.61 254.61 Narcotic Seizure State 1.00 1.00 1.00 " 0.00 . 0,00- COPS SLESF AB3229. 1.00 1.00 1.00 1.0 1.00 ' Local Law Enforcement Block Grant 1.00 0.00 0.00 1.00 1.00 Liability/Workers' Compensation 0.90 0.90 0.90 0.90 0.90 Solid Waste 1.75 1.75 1.75 1.75 1.75 CDBG 0.20 0.45 0.45 0.50 0.50 Arcadia Transit 1.45 1.45 1.45 1.45 1.45 Proposition A & C 1.60 1.60 1.60 1.70 1.70 Lighting Maintenance Districts A -E 2.14 2.14 2.14 2.65 2.65 Public Services Water 26.49 26.79 26.79 26.24 26.24 Public Services Sewer 6.40 7.00 7.00 6.80 6.80 Redevelopment Agency 2.20 2.20 2.20 2.40 2.40 Total Personnel 315.00 307.00 307.00 301.00 301.00 . Part Time employees are not included. SUMMARY BY FUND USES OF FUNDS Fund Appropriations Transfer Out Total Ending Fund Balance FY10 -11 General Fund 46,864,200 1,064,260 47,928,460 2,595,980 Narcotic Seizure Federal 42,200 0 42,200 1,161,600 COPS 112,820 0 112,820 640 Local Law Enforcement 133,530 0 133,530 0 Medical /Dental 3,660,000 15,610 3,675,610 28,780 Worker Compensation /Liability 1,605,830 0 1,605,830 788,730 Homeland Security 0 0 0 0 State Library Grant 50,000 0 50,000 10,000 Misc. P.E.R.S. Employee Retirement Fund 0 0 0 2,289,000 Life Insurance 0 0 0 390,000 Emergency Reserve 0 0 0 7,114,000 Parks & Recreation 0 0 0 964,000 Traffic Safety 0 270,000 270,000 0 Solid Waste 476,960 0 476,960 908,670 State Gas Tax 630,000 .878,250 1;508 308,500. Air Quality Manage. 26,150 0 26,150 151,700 Community Development 490,130 0 490,130 0 Transit 1,810,630 0 1,810,630 0 Proposition A 179,270 1,282,280 1,461,550 446,655 Measure R 0 0 0 787,000 Proposition C 2,445,980 0 2,445,980 172,680 Santa Anita Grade Separation 0 0 0 6,226,000 TDA Article 3 Bikeway 90,000 0 90,000 0 STPL & ITS Special fund 0 0 0 0 Transportation Impact Fund 632,000 0 632,000 0 Capital Outlay 755,510 171,380 926,890 1,108,474 Lighting Maintenance 980,725 0 980,725 0 Parking Districts 23,890 0 23,890 55,220 Water Fund 11,834,058 0 11,834,058 29,034,752 Sewer Fund 1,583,390 0 1,583,390 2,063,110 Equipment Replacement 1,325,539 0 1,325,539 3,404,500 Redevelopment Project 3,657,165 0 3,657,165 8,418,875 Redevelopment Low & Moderate Housing 225,110 0 225,110 6,650,390 Redevelopment Debt Service 1,677,560 0 1,677,560 1,863,000 General Obligation Debt Service 516,547 0 516,547 557,000 Total 81,829,194 3,681,780 85,510,974 77,499,256 Attachment B CITY OF ARCADIA SUMMARY OF PROPOSED FIVE YEAR CAPITAL & EQUIPMENT REPLACEMENT PROGRAMS FISCAL YEAR 2009 -10 THROUGH 2013 -14 CAPITAL OUTLAY FUND ESTIMATED ESTIMATED ESTIMATED ESTIMATED GAS TAX FUND FUNDS FIVE -YEAR FIVE -YEAR FUNDS PROP C FUND 07/01/2009 REVENUE EXPENDITURE 06/30/2014 CAPITAL OUTLAY FUND 1,299,000 5,966,764 (5,052,715) 2,213,049 GAS TAX FUND 1,433,000. 7,523,000 (8,905,244) 50,756 PROP C FUND 1,378,000 8,621,000 (9,993,320) TRANSPORTATION IMPACT FUND 271,000 1,187,000 (962,000) 496,000 SEWER FUND 2,231,000 6,435,000 (6,818,655) 1,847,345 EQUIPMENT FUND 5,504,000 1,300,000 (7,687,838) (883,838) WATER FAC. RESERVE 18,783,000 17,600,000 (8,303,480) 28,079,520 WATER EQUIP. RESERVE 1,274,000 1,190,000 (864,754) 1,599,246 Public Works Services Department DATE: June 16, 2009 TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager /Public Works Services Director Prepared by: Tom Tait, Deputy Public Works Services Director SUBJECT: RESOLUTION NO. 6679 SETTING THE WATER RATE SCHEDULE FOR FISCAL YEARS 2009/10, 2010/11, 2011/12, 2012/13, 2013114 Recommendation: Adopt RESOLUTION NO. 6680 SETTING THE SEWER RATE SCHEDULE FOR FISCAL YEARS 2009110, 2010/11, 2011/12, 2012/13, 2013/14 Recommendation: Adopt SUMMARY Utility rates fund the operations and maintenance of the water system and the sanitary sewer system. Every year it is necessary to evaluate current utility rates to ensure proper funding to provide quality services to the residents of Arcadia. Based upon the Public Works Services Department's proposed 2009/10 Operating Budget, Capital Improvement Plan, Water Master Plan and Sewer Master Plan, it is recommended that the City Council consider adjusting the water and sewer rates by the 2008 California Consumer Price Index (CPI) (January to December) of 3.7 %. The proposed monthly rate adjustments are as follows: Water Sewer Residential (Single & Multi - Family) Commercial Current $1.26 /CCF $3.80 /unit $11.36 + $0.10 /CCF Proposed $1.31 /CCF $3.94 /unit $11.78 + $0.11 /CCF Staff is recommending that the City Council conduct a public hearing and adopt Resolutions No. 6679 and 6680 authorizing the proposed rate increases that include a 3.7% Cost of Living Adjustment (COLA) for fiscal year 2009/10 and automatic increases according to the California Consumer Price Index (CPI) for fiscal years 2010/2011, 2011/2012, 2012/2013 and 2013/2014. Page 1 of 4 Mayor and City Council June 16, 2009 DISCUSSION To determine the amount of increase for utility rates, City staff uses the previous years Consumer Price Index (CPI) because it is reliable statistical data published by the California Department of Industrial Relations. CPI is a measurement of the cost of a good from one time period to another, which makes it acceptable practice to base increases on. Labor and materials are the main components of operating the water and sewer system in Arcadia, therefore CPI has been accurate in determining the percent increase of delivering services. For the purpose of complying with the notification requirements of Proposition 218, staff is recommending the City Council approve automatic increases not to exceed the California Consumer Price Index (CPI) for fiscal years 2010/2011, 2011/2012, 2012/2013 and 2013/2014. Doing so will eliminate the need to publicly notify the residents of proposed rate adjustments within COLA. Staff will still present proposed annual adjustments for Council's approval as part of the budget process in each of these years. However, if an extraordinary increase that exceeds CPI is necessary, then the City will follow notice requirements as mandated by Proposition 218. Water Rates The cost of operating the City's water distribution system has increased as a result of the uncertainty of replacement water and the significant increased cost of surface water from Metropolitan Water District (MWD). Most recently, MWD has increased the cost of replacement water and surface water effective March 1, 2009. Replacement water has increased from $251 to $450 ( +79 %) and the cost of surface water has increased $549 to $681 ( +24 %). The City of Arcadia relies on MWD water to supplement water pumped from the Main San Gabriel Basin and the East Raymond Basin to meet demand from the residents. The enduring drought in Southern California and an impending lawsuit regarding an endangered species on the California Delta has made it apparent that water agencies need to prepare for a cut in surface water deliveries from both the Colorado River and the State Water Project (Delta). Staff continues to explore new and innovative solutions to acquire and produce additional sources of potable water. Future water conservation efforts will be needed to ensure that a sustainable supply of potable water is available for use by Southern Californians. While the City has a Water Conservation Plan in the Municipal Code, which outlines measures to prevent unreasonable use of water, staff is also recommending a tiered water rate study be conducted in next year's capital improvement program. Following the completion of the study, staff will present the report to the City Council for direction. The value of the City's water system is estimated at $200 million and industry standards recommend a ten (10) percent reserve to offset costs in the event of a catastrophic event or emergency that would affect the water system's infrastructure. This proposed rate adjustment is predicated on annual operating budget, capital improvement projects Page 2 of 4 Mayor and City Council June 16, 2009 outlined in the Water Master Plan Update and maintenance of a $20 million fund reserve. Additionally, staff took into consideration the recommendations from the Water Master Plan Update which was completed in March 2008. In preparation of the 2009/10 budget, staff has evaluated each account, and where possible, reduced operation and maintenance expenditures while continuing to maintain the reliability of the water system, complying with water quality standards and retaining the existing level of service. Staff recommends a 3.7% Cost of Living Adjustment (COLA) to the water rate for fiscal year 2009/10 and is recommending an automatic COLA adjustment according to the California Consumer Price Index (CPI) for fiscal years 2010/2011, 2011/2012, 2012/2013 and 2013/2014. This proposed rate adjustment would change the existing water rate from $1.26 to $1.31 per 100 cubic feet (CCF) for FY09 /10. Sewer Rates The City Council approved the Sewer Master Plan Update on June 20, 2006. The Sewer Master Plan is a comprehensive report outlining a long -range program of capital improvements and preventative maintenance measures to upgrade and maintain the City's sewer system. The Sewer Master Plan Update and Hydraulic Modeling Report evaluates the adequacy of the City's wastewater collection system through the year 2026. The City provides wastewater collection for approximately 56,000 residents and numerous businesses within eleven (11) square miles. The City's sewer pipes are on average, fifty -years old and include 138 miles of pipe throughout the City. The rate adjustments are necessary to fund the operations and maintenance activities of the sewer system to ensure that the City's sewer system is in compliance with State Regulations that mandate the elimination of sewer backups and overflows. Accordingly, the Sewer Master Plan proposes annual rate adjustments in order to recover operational sewer service costs, fund Capital Improvement Projects and to build a five (5) million dollar fund reserve to be used in case of an emergency or catastrophic event. Staff is recommending that the City Council approve a 3.7% Cost of Living Adjustment (COLA) in sewer rates for fiscal year 2009/10 and automatic COLA adjustment according to the California Consumer Price Index (CPI) for fiscal years 2010/2011, 2011/2012, 2012/2013 and 2013/2014. This proposed rate adjustment would change the existing residential rate from $3.80 to $3.94 per month per dwelling unit, reflecting a $0.14 increase monthly or $1.68 annually. The proposed rate adjustment for the commercial rate would change from $11.36 per month for each sewer connection and an additional $0.10 per 100 cubic feet of water used per month to $11.78 per month for each sewer connection and an additional $0.11 per 100 cubic feet of water used per month. Page 3 of 4 Mayor and City Council June 16, 2009 CONCLUSION Staff has taken the necessary steps to be in compliance with Proposition 218 balloting procedures for increasing water and sewer rates. Therefore, staff is recommending that the City Council hear and consider all protests concerning the foregoing matter and approve the water and sewer rate schedule for fiscal years 2009/10, 2010/2011, 2011/2012, 2012/2013 and 2013/2014 by adopting Resolution No. 6679 and Resolution No. 6680. FISCAL IMPACT Water and sewer rate increases are necessary to fund the Capital Improvement Program and the Operating Budget, and to maintain a reserve fund balance in case of a natural disaster or emergency. The lack of a rate increase would not allow the City to recover increasing operations and maintenance costs of running the City's water and sewer system. RECOMMENDATION Conduct a public hearing and if there is not a majority protest, then adopt Resolutions No. 6679 and 6680 authorizing the proposed rate increases that include a 3.7% Cost of Living Adjustment (COLA) for fiscal year 2009/10 and automatic increases according to the California Consumer Price Index (CPI) for fiscal years 2010/2011, 2011/2012, 2012/2013 and 2013/2014. Approved by: >un� PUTT Donald Penman, City Manager Page 4 of 4 RESOLUTION NO. 6679 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY WATER RATES AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT NECESSARY TO FUND OPERATION OF THE CITY WATER SYSTEM WHEREAS, pursuant to the Arcadia Municipal Code Section 7531.1, water rates may be set and modified by resolution of the City Council; and WHEREAS, it is the desire of the City Council to maintain flexibility so as to best meet the needs of the City and water consumers; and WHEREAS, proposed water rate changes were presented to the City Council at the April 7, 2009 and June 16, 2009 regularly scheduled meetings; and WHEREAS, a duly noticed public hearing concerning said rate adjustments was conducted by the City Council on June 16, 2009. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. RATES INSIDE THE CITY. The following rates are established for the provision, delivery, and consumption of water for beneficial use inside the City during each bimonthly period: 1 SIZE OF MINIMUM BIMONTHLY METER SERVICE CHARGE 5/8" $ 10.81 3/4" 12.16 1 13.51 1-1/2 20.27 2 28.38 3 49.99 4" 74.32 6 141.19 8 222.17 All water consumption shall be charged at the rate of one dollar and thirty- one cents ($1.31) per full one hundred (100) cubic feet registered on the consumer's meter. SECTION 2. RATES OUTSIDE CITY. The bimonthly rates for metered services and for all other purposes for which no other rate is specified for water put to or made available for beneficial use outside the City and served or to be served through a meter, shall be as follows: SIZE OF MINIMUM BIMONTHLY METER SERVICE CHARGE 5/8" $ 16.22 3/4" 18.24 111 20.27 1 -1/2" 30.39 2 42.56 3 75.00 4 111.47 6 212.81 8" 334.41 2 All water consumption is to be charged at the rate of one dollar and ninety - four cents ($1.94) per full one hundred (100) cubic feet registered on the consumer's meter. SECTION 3. FIRE HYDRANT SERVICE FOR CONSTRUCTION AND PRIVATE USE. Fire hydrant meters and operating valves shall be subject to the following charges: Meter Installation $50.00 Meter Relocation $25.00 Meter Rental $40.00 /month Eddy Valve Rental $25.00 /month Hydrant Rental $15.00 /month Hydrant Permit $25.00 Water Usage* $1.70/100 cu. ft. *Applies only to metered water use. Unmetered water use will be charged at a flat rate determined by the Water Section of the Public Works Services Department based upon type of use. SECTION 4. FIRE LINE SERVICE (NO CHARGE FOR WATER USE.) The following rates are established for bimonthly charges for fire protection services: 3 SIZE OF MINIMUM BIMONTHLY METER SERVICE CHARGE 211 $ 10.81 4" 21.62 611 32.43 8" 43.23 10" 54.05 SECTION 5. All rates set forth in this Resolution shall be reflected on all water bills issued after July 1, 2009. SECTION 6. Water rates for the next four (4) fiscal years 2010/11, 2011/12 2012/13, and 2013/14 will automatically be adjusted annually based on the Los Angeles— Riverside - Orange County Urban Wage Earners and Clerical Workers Consumer Price Index. Rates would take effect on July 1 of each year. SECTION 7. The City Council hereby finds that the rates specified in this Resolution will not produce an amount in excess of that necessary to fund the operation of the City of Arcadia Water System. SECTION 8. The City Council finds that this Resolution is exempt from the requirements of the California Environmental Quality Act as specified in Title 14 Section 15273 of the California Administrative Code. SECTION 9. Resolution. The City Clerk shall certify to the adoption of this [SIGNATURES ON NEXT PAGE] 4 Passed approved and adopted this day of 1 2009. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: Z �6� `'. _. Stephen P. Deit City Attorney 5 RESOLUTION NO. 6680 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, SETTING CITY SEWER RATES AND FINDING THE RATES WILL NOT EXCEED THE ESTIMATED AMOUNT NECESSARY TO FUND OPERATION OF THE CITY SEWER SYSTEM WHEREAS, pursuant to the Arcadia Municipal Code, sewer rates may be set and modified by resolution of the City Council; and WHEREAS, it is the desire of the City Council to set sewer rates in a reasonable amount and so as to meet the capital improvement and service needs of the City and its sewer service consumers; and WHEREAS, proposed sewer rate changes were presented to the City Council at its April 7, 2009 City Council meeting and June 16, 2009 regularly scheduled meeting; WHEREAS, a public hearing concerning said rate changes was conducted by the City Council on June 16, 2009. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. RATES. The following new sewer rates are established and shall supercede rates heretofore adopted for the following categories of sewer service: (a) Single - Family Dwellings - $3.94 per month (b) Multiple - Family Dwellings (e.g. - Apartments, Condominiums, Town homes, etc.) - $3.94 per month, per dwelling unit. (c) Commercial Properties - $11.78 per month sewer connection charge and an additional $0.11 per 100 cubic feet of water used per month. (d) Premises where sewer connections are not available or are not connected, shall be exempt from said monthly charges. SECTION 2. The City Council hereby finds that the rates specified in this Resolution will not produce an amount in excess of that necessary to fund the operation of the City of Arcadia Sewer System. SECTION 3. All rates set forth in this Resolution shall be reflected on all sewer bills issued on and after July 1, 2009. SECTION 4. Sewer rates for the next four (4) fiscal years 2010/11, 2011/12, 2012/13, and 2013/14 will automatically be adjusted annually based on the Los Angeles — Riverside- Orange County Urban Wage Earners and Clerical Workers Consumer Price Index. Rates would take effect on July 1 of each year. SECTION 5. The City Council hereby finds that the adoption of this resolution and the establishment of the sewer rates set forth herein are categorically exempt from the requirements of the California Environmental Quality Act as specified in Title 14 Section, 15273 of the California Administrative Code. SECTION 6. The City Clerk shall certify to the adoption of this Resolution. Passed approved and adopted this day of , 2009. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: &6w 4' . /)ttz" Stephen P. Deitsch City Attorney 9 �i,i£oR,y�q� r "°� STAFF REPORT Office of the City Clerk DATE: June 16, 2009 TO: Honorable Mayor and City Council FROM: James Barrows, City Clerk 'L,(� Lisa Mussenden, Chief Deputy City Clerk/Records Manager r SUBJECT: ANNUAL BOARDS AND COMMISSIONS APPOINTMENTS Recommendation: Make appointments and /or reappoints to fill vacancies on Arcadia Boards and Commissions SUMMARY: Annually, the City Council appoints residents to serve on Arcadia's various Boards and Commissions. Tonight's City Council action will fill annual vacancies created by the end of appointment terms. DISCUSSION: Boards and Commissions exist to advise the City Council on matters that impact Arcadia residents. There are currently seven (7) active Boards and Commissions: Arcadia Beautiful, Historical Museum, Human Resources, Library Board of Trustees, Planning, Recreation and Parks, and Senior Citizens'. Each appointed Board and Commission members may serve up to two (2) consecutive four -year terms. The exception to this rule is the Senior Citizens' Commission, where members may serve up to two (2) consecutive two -year terms. The City Council will fill the following vacancies created by the end of appointment terms: Arcadia Beautiful Commission (3 positions open; 1 position is an unexpired term) Human Resources Commission (1 position open) Library Board of Trustees (1 position open) Senior Citizens' Commission (1 at -large and 3 service club positions open) 1 In order to facilitate City Council action, staff has provided the following documents: 1. An "appointment summary" matrix that lists each Board and Commission, incumbent members who are eligible for reappointment, and residents interested in first -time service (Attachment 1). 2. Copies of all Citizen Service Resumes and letters of recommendation from Arcadia Service Clubs or Board /Commission, if required (Attachment II). 3. City Council /Boards and Commissions Roster (Attachment III). FISCAL IMPACT: There is no fiscal impact from City Council action on this item. RECOMMENDATION: Staff recommends the City Council make appointments and /or reappointments to fill vacancies on Arcadia Boards and Commissions. APPROVED: Donald Penman City Manager Attachments 2 ATTACHMENT I Eligible for Reappointment Ann Kidd Yes Richard Cordano Yes Applications on File Jenny Li Kamran Sarmadi Roseanne Furiga Esther Woo Ping Xia NOTE: Due to the resignation of Mr. Melifchik an appointment must be made to fill the unexpired term to 6 -30 -11 Eligible for Reappointment None Applications on File Paul Cheng David Cooper John Davis Josette Dolan Sam Falzone Rose Hyland Eric Lin Jenny Li Adriana Gamboa Kamran Sarmadi Jerome Selmer Joseph Shivan Tiffany Tai Ping Xia Eligible for Reappointment Meredith Brucker Applications on File Paul Cheng John Davis Sam Falzone Loretta Huang Eric Lin Tiffany Tai Verena Somer Ping Xia Yes Updated 03 -10 -09 2009 BOARDS AND COMMISSIONS APPOINTMENTS SUMMARY current as of July 2, 2008 Service Club Aupointments: Senior Friendship Club Jerry Vaught Eligible for reappointment Senior Men's Club Russ Simsarian Eligible for reappointment Traveler's Club Harlene Hamann Eligible for reappointment Applications on File Miriam Carter Rose Hyland Jack Lamp Eric Lin Wai -ming Wong Ping Xia Yes Yes Yes Yes Yes Yes Updated 03 -10 -09 Council ARRointments: At -Large Position Vacant ATTACHMENT II ° F ARC CITY OF ARCADIA��v i -- r 9 MAY 5 �pag Citizen Service Resume y Ar■■U s,,HO s CITY OF ARCADIq Office of the City Clerk CITY CLERK 441t oc�* 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission _ * See additional questions on reverse Historical Museum Commission _ Planning Commission _ Human Resources Commissi n _ Recreation and Parks Commission _ Library Board of Trustees Senior Citizens' Commission Date of ADDlication I "1 & `/ 1, Zp e g Home Phone Business Phone How long have you been a resident of Arcadia? 19 y0 - 1965' A vtj l 9 q 4 D r e Se n T. Are you a registered voter? Yes No Occupation e r Employer r rc�UYl NN n ��y1 Arc u Ji P lease describe any background, ining, education or interests tha } T qualify you s a /•nJ� appoh tee-; a rotL), Aa v/3 ' lm! // n e rf v0 A:�v� �a_/ -A.. - I r /L_. _. /. / - y re5e't r f A k ed v f'�i - , ll / r b ve re e (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) # A - tk _ r e& d ; tit � � � r e (re)- , �I Last . First Middle What do y see as the objectives and a nnlvinrz7 1, n' im ✓e rV ( u Sertl,'c e5 our Zt7yrm U e� p eelS X ,4d f moles &i - Ver, Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes. No r� State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_( No I hereby certify that the foregoing info ation is correct to the best of my knowledge. R. / z to Signature U Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions forArcadla Beautiful Comm/ss/on applicants ONLY' 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to Adrill this time commitment? of the advisory board or commission for which you are kee i'a / °r I CITY OF ARCADIA %pV R ECOVER Citizen Service Resume `1 MAY 2 7 AuRUtt S, 1903 2009 Office of the City Clerk �'' of �0 240 W. Huntington Drive CITY OF ARCADIA Arcadia, CA 91007 CITY CLERK (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission * See additional questions on reverse Historical Museum Commission Planning Commission / Human Resources Commission Recreation and Parks Commiss! V Library Board of Trustees Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Fol N " - )me Phone � Business Phone a,ow long have you been a resident of Arcadia? Are you a registered voter? Yes__ No xdsD Education (Include professional or vocational licenses or certificates) Please describe any background, training, education or interests that qualify you as an appointee Giyyl C �ra r aj � �i� �: o rl cz � c�u �o Y � �a ✓r Jerked i » I I ►, (k kSE COMPLETE THE REVERSE SIDE OF THIS FORM), L°'L rirsr Middle Community involvement (List organization memberships and committee assignments) What do you see as the objectives and goals of the advisory board or commission for which you are applying? 'L k/ou �� / ►, f VW OI ✓QY %G n /�G �✓/ eS_ _ Are you aWare`ofthe tulle commitment necessary to fulfill the obligations of an appointment to this position? Yes' '"' No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law) .yo you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes No — I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date. Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONLY' 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfil / this time commitment? 02/02/2009 10:59 626 -821 -1035 HUNTEC DELELOPMENT PAGE 03 �¢ ]L1PO1�� CITY OF A -ADIA Citi Service Resume r d4lty sE 1'1 4 M W. y nUngton Drf Arcadia CA 91007 (626) 574-5410 RECEINIM FEB 4 2009 CRY OF ARCADA. CITY CLERK PL EASE PLACE A CNECK MARK Nom To THE BOARD /COMMISSION FOR WHICH YOU WOtlLD LIKE To APPL (You may mSko more than one selecdon); Amadla Beautiful CornmiWon * Sae qU p an mom. Fltebrkal Museum Commission Planning Camnsindon Human Resumer Commission Z7 ' Commi tteoreation and PRUkS �ldn Ubrary Board of 7rus6ees/ Senor Cit tens' Cat MLIdon Date of APplleation Last 2 „wo.ns ARC ft (,N too Notre Phpn ,.�. ..mad ness Phone Haw long have you been a resident of AMd1a -.p Are you a m9btered voter? Yea _X No . Employer Edtp Son (Include Protawanal or vorationai licenses or 0er't3ffimtes) • J . y � Community In' vaWnt List �1 (( C m'9an meMbors and committee assImnenb) Please de l1 se any b t Mining, education or interesia that qualify you as an IT EO /T0 39Gd MVO 9N3H9 96TBEIZBBB ££ :IT 6002/£0/ZO I.t" % 44, 4 a - � x. �b ;S w�, � � Are you aware of the tttrie commlthnehrt neoesry bo fulfill tthe obligations of an appoinftent to this position? Ye 5t3ta law and the CRY Conflict Of IthmrOX Coda regU IM you to file a Staten' ent of econonhic inbere9b a"nuaily as wash as reibtad forma tahe" you MOM and - love your appointed office (e.g. sources of inconfa, loons, glfl, nrnedments, b tercet in real pMperty as rmgidted by Oats few). Do you agree to file all required fbrim in a tl imly mannar as proswbad by the OWn fl11ng off elal? Yes,X 140 I hambY aertiifV that the foregoing Inf:hmhafton is <mTect to tha beat of my , Plea8a attach mWitional pages If tip and retm to the ad&wm Ilslad an the rt em side. rr •�.�rw• •Lrr�.�rwrw w wrwrr.r wr tl Yrr •� wow ��..�rwr wlw Lr.�rwrw •w... rwr .r.�rw wrw �r.� ��nrwl�lY.rt. �rwrw L..I�rwr�r.�.��w rwrtirwL• # Ad$ftWIQ qm fbrA2arfa BtmUAWc a=W55�a" I MWAmnty Oft y Arc yw more ghat the pennary (unction of Areas eeauf d Comrrriionen is to act as images fbr.tfhe Arcadb 8eautlIN and Holiday bewmtldn Award prrgrarrts? �. DO ym ha vft the ability to iravef by car during the day and in the evening lam a purpo' i of judging? 3. The Arcadia f3eauWuf Cththrfnierion usuthpg fhahr tifte - mguiat" krreetingt: each year with mWitimaf meedrW and /or acne c.�omntitme ft sche&W fior the pmVm of own wft judging tier the award program, pmrWpatft in a reoognitfoa event for the holiday awards that takes apph'wdnmtely 3-4 everhing haum In aeomnbm, and atimuling an Arbor Dray Calabratidn. Additionally, preliminary judging fiar the Arcadia Banutlfuf And w May C6c mthm Awards is data wlfh eech Carr miseioner tatctng responsiblllty for a SWUm of the City and driving through t o r Com 9don �e tD r � a mp on a sub quest eats by £0 /Z0 39dd Mtn 9N3HD 961B£ZZ888 ££ :11 600Z /£0 /Z0 02/02/2009 10:59 626 -821 -1035 HUNTEC MLF=L❑PMENT PAGE 04 What do you sae as th4 OW -Wm arhd goals of the adv" beard or commisclor1 for which you are CITY OF ARCADIA' y Citizen Service Resume JAN 9 2 n A.X,.r s �iiO3 _ Vo9 Office of the City Clerk CITY '` �n;� of `� 240 W. Huntington Drive CI FARCAI)L4 Arcadia, CA 91007 CORK (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission _ * See additional questions on reverse Historical Museum Commission _ Planning Commission Z° / Human Resources Commission Recreation and Parks Commission Library Board of Trustees _ Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application ® 1Z 2 (9© Name � /l?It?�c�✓' EI Z" l i I,/ Last / First Middle Address Home Phone Business Pho e How long have you been a resident of Arcadia? Are you a registered voter? Yes A/ Occupation ✓ 2/c P '//- I QQ � Employer 9l' /�a' e- e to f i L J Education (Include professional or vocational licenses or c ific ate s) Community my vement (List organization memberships and committee assign nts) If T-Pase describe any background, training, education or interests that qualify you as an appointee PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM What do you see as the objectives and goals of the advisory board applying? commission for which you are Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? YesA_ No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). 4 Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes No the foregoing information is correct to the best of my knowledge. Sign J1Z Date Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia Beautiful Commission applicants ONL Y.• 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfill this time commitment? IFO d � CITY OF ARCADIA RECEIVED Citizen Service Resume I.=p and ` j °� °' " °' I MAY 7 2009 Office of the City Clerk y oft 240 W. Huntington Drive CITY OFARCADIA. Arcadia, CA 91007 CITY CLERK (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission —4 * See additional questions on reverse Historical Museum Commission Planning Commission _ Human Resources Commission Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Da Na Last First Middle Mme Phone Business Phone now long have you been a resident of Arcadia? / I-P- V &-5 Are you a registergid voter? Yes No Occupation _ 1 `�YW Employer e professional or vocational licenses or certificates) W Community involvement (List organization memberships and committee assignments) 1 4- (/ C f 1 `J -t ;A / c S`! i n Please describe any background, training, education or interests that qualify you as an appointee '[` C ? tv � (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are applying? Are you aware of tf a time commitment necessary to fulfill the obligations of an appointment to this position? Yes'_' No J State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No — I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONLY 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging g g for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfil this time commitment? rF R�� CITY OF ARCADIA RECENED k Citizen Service Resume MAY 1 1 2009 Ip..rp.r.i.d `� AYRY.1 S, 1907 o�Q a Office of the City Clerk CITY OF ARCADIq 240 W. Huntington Drive CITY CLERK Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission _ * See additional questions on reverse Historical Museum Commission _ Planning Commission _ Hunoan Resources Commission Recreation and Parks Commission X Library Board of Trustees A Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application {11 a y y Name nil VI'I TO L a ,�.► Last First Address Home Phon Business Phone How long have you been a resident of Arcadia? .0 n io—.r Are you a registered voter? Yes No Occupation t% a n e "t Employer M -'. l l e� P U Education (Include professional or vocational licenses or certificates) n ,'7 1 c k" D S 1�r1 I i �" A 11 C a f r n Loft e I, I V., 'r g— L-4. 4z >M A 1 fj J �! few �^ j r a C rs n l d 1 I► Am ® Q :a 'd . e* C... 0 L- 1 Community invoivement (List o J A - apization memberships and committee assignments) r 1.L C ha f L Ifc J � Bn . Sr fi A A l a "r 4- Boar ZI #VVaA, b r- a f J i'ars r t Epuvi ar . D k Tara n,Q J� j Q O \� -CCD y f C Please describe any background, training, education or interests that qualify you as an appointee i �iAG f�C ar IL, ud J tro ku xxes. eft lnfA t V;1 M 'J4 Lyre Tt�ntom, Loll r (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are A applying? Pr'n v • /l b e f t fsSr�`d /@ e :n +/,' - �1t* fi r r • sal," + e-a r Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes- No_.__ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_k No — I hereby certify that the foregoing information is correct to the best of my knowledge. Date ?z Signature Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia Beautiful Commission applicants ONL Y. 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulrll this time commitment? �FOR.c`fd CITY OF ARCADIA RECEIVED Citizen Service Resume ineorponted - �/ JUN 1 2009 AuN.t S, 1903 / U o�`a Office of the City Clerk Att, of � 240 W. Huntington Drive aTy OF ARCADIA Arcadia, CA 91007 CITY CLERK (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission * See additional questions on reverse Historical Museum Commission Planning Commission Human Resources Commission _Z/ Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application May 25 ► ZDOR Name D010 - do5e,4 '2i Last First Middle Address 'iome Phone Business Phone How long have you been a resident of Arcadia? IZ y1e0�rS Are you a registered voter? Yes ✓ No Occupation E,nt�vJP_G lam' CXIC �'S Lam, 1�►W�Il�J�Ze5bto/CCS Employer CmW xk.:�l I>. EN62 M!tj ,Cb_ (y c� Los e� Education (Include professional or vocational licenses or certificates) - aNI- A0es An-% nor. Community involvement (List organization memberships and committee assignments) 15� u Say" 0.s a W' C*Jy.a/ J Catw►na G rove, ��t,�ne�►# S car"n ok S f k . , Please describe any background, training, education or interests that qualify you as an appointee (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are applying? Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes ✓ No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). 90 you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Comm/ssion applicants ONLY' 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to MIMI this time commitment? Citizen Service Resume Supplement Josette Dolan City of Arcadia Please describe any background, training, education or interests that qualify you as an appointee: I spent five years working as a Program Specialist with the Sycamores agency in Pasadena, a non - profit residential treatment center for abused youths. My primary responsibilities were to counsel youths and to provide information on treatment plan and program effectiveness to the agency. I worked an additional five years with Big Brothers of Greater Los Angeles as an Area Coordinator responsible for the screening, selection and recommendation of volunteers for fatherless boys; and I have spent the past ten years with the Community Development Commission (CDC) in the Human Resources Unit. In my tenure, I have worked in and supervised the areas of recruitment, administration, employee relations and employee benefits. Each of these opportunities have provided me with great perspective on human behavior and have afforded me the opportunity to exercise solid analytical skill and apply fair and objective interpretation and application of administrative policies and procedures to personnel matters. Having worked closely with our labor attorney over the last ten years, I would like the challenge of supporting the City of Arcadia as a member of the Human Resources Commission. I was born and raised in the San Gabriel Valley, and my goal was to live and raise my family in Arcadia because of the neighborly feel it has preserved. Having lived here with my husband and three young children for the past four years, I would like to contribute to, and be a part of, the preservation of our city as a member of the Human Resources Commission. I believe that there are many working parts to the administration of a successful city, one of which is the inclusion of residents whenever feasible, and the opportunity to provide a fair and objective perspective on personnel matters, both direct and indirect, would allow me to do what I enjoy and am skilled at for the city of Arcadia. I do believe it is essential for each of us to do what we can for our communities and cities and in support of established administrative policies. I believe my educational, work and life experiences would serve the Human Resources Commission well from both a personal and professional perspective. I thank you in advance, for your consideration. What do you see as the objectives and goals of the advisory board or commission for which you are applying? • To be knowledgeable of, and understand, the administrative policies and procedures in place, • To thoroughly and impartially review all presented information in review of personnel matters, • To provide recommendations on presented matters that are fair, objective, sound and based on 1) careful review of the facts at hand and 2) an interpretation and accurate application of policy. Thank you for your consideration. c CITY OF ARCADIA RECEIVED MAY 1 1 2009 Citizen Service Resume CITY OF ARCADIA Office of the City Clerk CIY CLERK 0181 AT89 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission Planning Commission rk Human Resources Commission Recreation and Parks Commission _ Library Board of Trustees 42 Senior Citizens' Commission _ ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application / 24 / 06 Name Falzone Sam Joseph Last First Middle Address Home Phone Business Phone How long have you been a resident of Arcadia? Approx. 30 Years Ore you a registered voter? Yes X No Dccupation Building & Developing Employer Self Education (Include professional or vocational licenses or certificates) Illinois Benedictine University, Commerce De Paul U Pre Law. Army .Counter Intelligence Corp. California Real Estate Broker and Contractor Licenses. :ommunity involvement (list organization memberships and committee assignments) Arcadia Tournament of Roses Association - Approx. 10 years. Served two terms as President. Chamber of Commerce - Chair of Commercial & Industrial Committee. Ot IV please describe any backgrg r aining, edu �tio� or interests that uai�fyf ou'as an appointee Extensive experience in Re'sid'a0$al and Commercial Real Estate - Consulting,. Building, ,Developing and Financing. 1 Extensive experience in Land Plar nmg an eve opm.en _ . 'PLEASE C.QM_PLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are applying? To see that new developments comply with the City of Arcadia Zoning Ordinances and meet the guidelines of the General Plan. Maintain the high quality of developments in the City of Arcadia. Y + Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes X No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No I hereby certify that the foregoing information is correct to the best of my knowledge. 5/7/09 ignature Date Please attach additional pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA RECEIVED IV IA Citizen Service Resume h .e.....d -� A S, 1103 CITY OF ARCADIA YN.� _. � ,� `• Office of the City Clerk CITY CLERK '' '+°tcr °c�' 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission .X * See addidona/ questions on reverse Historical Museum Commission _ Planning Commission _ Human Resources Commission _ Recreation and Parks Commission _ Library Board of Trustees Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Home Phan e Bus How long have you been a resident of Arcadia? Are you a registered voter? Yes_ Occupation Employer L 2&C - 7 i FIr- Education (Include professional or vocational licenses or nmunity involvement (List organization Aemberships and committee assignments) ,tit v = p si Please describe any background, training, education or interests that qualify you as an appointee�� AD = a UAL - /'T/ CF i�«• �«.• �► ��r� �` �i��ISiI :iUl1�lL�JP�G�71.�1:TllLl.'i� � mil/ � C OMPLETE DE OF • ' / /q C& /J7- SW Af x 6ftl TV p , Last - First Middle What do you see as the objectives and goals of the advisory board or commission for which you are applying? I L A�Q R OTG� q/l-JP RZ--- AJ / z ,�✓� C' Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes-4- No State law and the City Conflict of interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes No I hereb certify that the foregoing information is correct to the best of my knowledge. A-0 , J C l �sr Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commisslon applicants OKY.- 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfil/ this time commitment? CITY OF ARCADIA R E CE I V ED J` Citizen Service Resume .rus. ;. _�� Aury.l S. 1903 MAR 3 0 2009 �• Office of the City Clerk CITY OF ARC \uaity of VLO 240 W. Huntington Drive CITY CLERK Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission _ * See additional questions on reverse Historical Museum Commission — Planning Commission V Human Resources Commission �" Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission **********************( �** �***************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application ` — `ck-r � Z � o q Name__ G GLO b CXn AcA v1 CX►-1 CA Last First Middle Address Y'Ca6 k6- , C � t C C) LD ( iome Phan Business Phan How long have you been a resident of Arcadia ?_ Are you a registered voter? Y es _ lei or No nc. sorc vAdi (List organization memberships and committee assignments) Please describe any background, training, education or interests that qualify you as an appointee What do you see as the objectives and goals of the advisory board or commission for which you are State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No I herep ,"certify to the foregoing information is correct to the best of,my knowledge. A l / Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia Beautiful Commission applicants ONL Y.• 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fu /F// this time commitment? Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? YesX No °r FO �-� CITY OF ARCADIA RECEIVED Citizen Service Resume MAY 12 2009 A.jtuat S, 1903 , 011 Office of the City Clerk CITY OF ARCADIA �At� oe�° CITY CLERK r 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission = *.See additional questions on reverse Historical Museum Commission Planning Commission _ Human Resources Commission Recreation and Parks Commission _ Library Board of Trustees Senior Citizens' Commission A- Date of Aonlication 2/7.i 9 Na Address me Phon Busine: How long have you been a resident of Arcadia? Are you a registered voter? 11 Yes -- Occupation �P . I ii' e, �!_ ,�x^I Employer -* rrm e ,— — Phone ( 1 $ion (Include professional or vocational licenses or certificates) vLI d, Z (::�,. / _ , l _I I , .. r--. _ Community involvement (List organization memberships and committee assi ments) �, ,e l j ry� — �! Ce, �P v tt. lJ / 1 �` GT n We --m,. n l'' 1�J 3�(� Cun 1 Z,c(. l Gel '• . 4irh Last First Middle Please describe / describe any background, training, education or interests that qualify you as an appointee . . .. , ___t_ _rs.(.....d... —t hnmrri nr mmmission for which YOU are Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes ✓ No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). yo you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No — I hereby certify that the foregoing information is correct to the best of my knowledge. Signature 2?1 D Date. Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONLY' 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? It-1, 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfil/ this time commitment? Ir RECEIVED MAY 2 6 2009 CITY OF ARCADIA CITY CLERK Arcadia, Ca. May 22, 2009 City of Arcadia 240 W. Huntington Drive Arcadia, CA. Att: City Clerk At the Board Meeting of the Arcadia Travelers on May 21, 2009 the name of Harlene Hamann was nominated as a candidate for the Senior Citizen Commission. We ask that you consider her as the representative for the Arcadia Travelers. Yumir,s very truly, i Rose Kelso, President Arcadia Travelers CITY OF ARCADIA Citizen Service Resume Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 R�CEiVED MAY 6 1009 CITY OF ARCADIA CITY CLERK PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission Human Resources Commission Planning Commission r� Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission Date of Application 5 2 00 'Name Naha Ore Last First Middle Address Home Phone Business Phone ( ) A ,ow long have you been a resident of Arcadia? J <e 19� Are you a registered voter? Yes ✓ No Occupation - �OrI - /�/7l j`' f //O f erg 5�7 Employer Education (Include professional or vocational licenses or certificates) co nc✓ A-Q� ,®IAe/ � 11 On , f e Commurfity i of P t (I's / t or membersh s and committ ee asst nments) Al? r /(Q hnaltw (�OIW►1 r' .f � it ' s i CO ) �/ -� se/7rOr �c /i etis COfr11Y7iSfiu17 </�fd �f �h /f GIGG v `'Gd" .I2 �� Ye si'/eH sJdri� �,- Ye 7- /'Y) .e,f.i iz 7 � Please describe a y background, training, education or interests that qualify you as an appointee G(C.a /0 ri Cw« cf - e rle,c C 2 d2 r, / ICJ ZcL ;'Gu (�ur�f e n vr 196o res f Z e �e me rO 11 le la 1/11A' 1,1,', Sal i/1CleS oY j^GSrct� s o rC�cz�i4 Me L ; /r� rLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are p I i n ? 12 1 - a v ide ids O xs�- �"- �t� a PP Y 9 • U df t �7 rGGcl 1 � /� �w f `c ��rGtr ,nu- el Are yogi aware of he time commitment necessary to fulfill the obligations of an appointment to this position? Yes_ No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_. No I hereby certify that the foregoing information is correct to the best of my knowledge. Date Signature Please attach additional pages if necessary and return to the address listed on the reverse side °r '� CITY OF ARCADIA 1 RECEIVED Citizen Service Resume Ineorp Hied ` j MAY 2 8 2009 �.' Au0u.1 S, 190) / oo��b Office of the City Clerk unity ot� 240 W. Huntington Drive CtIY OF A Arcadia, CA 91007 CITY CLERK (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission * See additional questions on reverse Historical Museum Commission Planning Commission _ Human Resources Commission ✓ Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Address 2c A 2)16 C A 9 1 On 7' uome Phone Business Phone ..jw long have you been a resident of Arcadia ? 'S Y L A R S Are you a registered voter? Yes No Occupation _ -R is - r I P - D Employer C I T Y O F L O q A N E L. - 5 Education (Include professional or vocational licenses or certificates) Community involvement (List organization memberships and committee assignments) SEE ATr►�cHF� Please describe any background, training, education or interests that qualify you as an appointee SEE RTTs cNE-D ►. LEASE COMPLETE THE REVERSE SIDE OF THIS FORM) Lasz First Middle What do you see as the objectives and goals of the advisory board or commission for which you are applying? p 5 1 S T 1411 A L,L T14 E R E S 6 G L1 7' / p N O f= t S C► P L I N —�' . 8 - r r B S; y f�°E�ArZJ) ►N6 714E LMP v�E S o r- TN ►? o �,+; a �.. (�IZ (?RDlr^? RLS �, F1DVI5E N L SSL1_ES QE6A7) HLL 141A !� Are you re of th a commitment necessary to fulfill the obligations of an appointment to this position? Yes VNo State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Dp you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No — I hereby certify that the foregoing information is correct to the best of my knowledge. 49 Alt- A,4�,e /-- r Sig ture Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONLY' 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfill this time commitment? ROSE H. HYLAND ' ARCADIA, CA 91001 i OAINN�� 1. EDUCATION BS In Literature in Philosophy BS in Business Administration 2. COMMUNITY INVOLVEMENT Appointed In 1995 to the City of Alhambra`s Civil Service Commission and re- appointed four years later. Served as Commission's vice - chair. Member of the Board of directors of the Los Angeles City Employees Association Former Chair of the Budget and Audit Committee of the All City Employees Association. Former Governor of the Engineers and Architects Association. Volunteered many hours to the Alzheimer's Association. 3. BACKGROUND AND WORK EXPERIENCE In 1972 1 began my career with the City of Los Angeles In the Office of Controller as a Payroll Supervisor. This job required knowledge of all human resource rules and benefits; Civil Service rules, Memorandum of Understanding for 40 different contracts for 40,000 employees. As a Senior Systems Analyst I was required to Interact with all City departments and all Labor organizations regarding Payroll, Benefits, and Human Resource matters. In this capacity worked as Project Coordinator for the Los Angeles City Payroll System; Later, I became Project Manager for the development of a new Payroll and Human Resources system for the City of Los Angeles. �. August need Aulluu S, 1903 414ty of CITY OF ARCADIA Citizen Service Resume RECEIVED MAY 2 7 2009 Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 CITY OF ARCADIA CITY CLERK PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission - * See additional questions on reverse Historical Museum Commission Human Resources Commission Planning Commission _ Library Board of Trustees Recreation and Parks Commission Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Ann6ratinn 6w, -. I Last First ' (J(:�f /. 4 Middle Mme Phone Business Phon how long have you been a resident of Arcadia? Are you a registered voter? Yes N Employer Education (Include professional or vocational licenses or certificates) -11. Lam*,_-& 1) n --A- � involvement (List organization memberships /, , committee assignments) A — ?- r Please describe any background, training, education or interests that qualify you as an appointee PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for w you are . Y wV1� n - Y applying? << ,1 -4 / P Jl/ A �/JV �Y /J ✓ �� l l �� Are you Aware of the ekne commitment necessary to fulfill the obligations of an appointment to this position? Yes--.,/- No State law and the City Conflict of interest Code requires you to file a statement of economic inter efts annually as well as related forms when you assume and leave your appointed office (e.g. es income loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes,_,. No I hereby certify that the foregoing information is correct to the best of my knowledge. Db Date Signature Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia aeautiful Commission applicants ONLY.• 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? Y"--, 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging g g for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfil / this time commitment? °r 0 CITY OF ARCADIA L, G PL l � \'�� L Citizen Service Resume Inenr AYRYiI S, 1903 F EB 2 2009 - 1 Office of the City Clerk ' 4 nj�r Ot 240 W. Huntington Drive Ctiy OF ARCgplq Arcadia, CA 91007 CITY CLERK (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission See additional questions on reverse Historical Museum Commission _ Planning Commission Human Resources Commission _ Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission ❑E N Af C - )me Phone Business Phone How long have you been a resident of Arcadia ? Z4 („� Are you a registered voter? _ Yes No Employer. Education (Include professional or vocational licenses or certificates) Z� ,�2L4 S4 9�1,cw Community involvement (List organization memberships and committee assignments) n 6 7 describe jt any background, training, education or interests that qualify you as an appointee /� / (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) �kyc�k�k3k** �k�k* �k3klkoklk�I: �k�klk�klk�k�k8: 3k�k3Klk�k3klk�k�klklK�k�K�k�klklk�l: �k�k�k�k�k�k�k�k�k�c�k�k�Ic*> k> k>k What do you Are you aware of time commitment necessary to fulfill the obligations of an appointment to this position. Yes_ No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). D agree to file all required forms in a timely manner as proscribed by the City's filing official? Yeso I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONLY' 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulF// this time commitment? see as the objectives and goals of the advisory board or commission for which you are of ARC CITY OF ARCADIA RECEIVED Fo- Citizen Service Resume MAR 2 5 2009 u e fneorp rated �. Au {ual S, 1903 o Office of the City Clerk CITY OF ARCADIA � 4ni a v" 240 W. Huntington Drive CITY CLERK Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission See additional questions on reverse Historical Museum Commission _ Planning Commission _ Human Resources Commission Recreation and Parks Commission _ Library Board of Trustees Senior Citizens' Commission Date of Application IA" 4, Doo ci Name i 7P ( . Last first Middle Addres CA q ( 'D 0 C, come Phone Business Phone How long have you been a resident of Arcadia? -5 pct.+ j Are you a registered voter? Yes t No Occupation Z -eo- E Y+cLk Ac A i k j; JJ Employer C.ovhmu-o _L, k2er�W�J��►rncA� .n c c� rn f - �I'� C{�i� Of L05 l � Education (Include professional or vocational licenses or certificates) Red," ^* �w , ski_ Lo-x'j C0Q',+VM'jCA t�abi,11n. 91-Ak I G 9*1k �� SAR Community involvement (List organization memberships and committee assignments) Please describe any background, training, education or interests that qualify you as an appointee I w ui-L d Lott' In 4-Ka Cal Qmt r+rY� of T� ,A c D CCL�.L6-d C.A � -, 3l (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the obiectives and goals of the advisory board or commission for which you are We Are you aware of theme commitment necessary to fulfill the obligations of an appointment to this position? Yes I No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes 4- - "" No I hereby certify that the foregoing information is correct to the best of my knowledge. 8 W4 (3 Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia Beautiful Commission applicants ONL Y. 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fu /F// this time commitment? Ac>f Cc a'4x' /"" ° on d CITY OF ARCADIA R ECCj - V ` Citizen Service Resume 2 0 R. EB 2009 [no i +oil ��` Office of the City Clerk 01YO ARCADLA ''- unite 240 W. Huntington Drive CLE Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission _ * See additional questions on reverse Historical Museum Commission Planning Commission _ Human Resources Commissio V Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application Z 1 2.001 Name L W Dr . Ev 1 C Last First Middle Address Avc a d l ct j CiN 91oC16 Home Phone Business Phon How long have you been a resident of Arcadia? 4 yy. Are you a registered voter? Yes V No Occupation ('0n %n+ Employer SeC ew1L1c g Education (Include professional or vocational licenses or certificates r h A i n econom i CS QnSt " i i C � Z0 5� G� � Ire ► v\ V) ecJAN Cave c tcQmt tS�ib a t E v`e-e 'i n i v1 W '�ovlc�' St' i PS Community involvement (List organization memberships and committee assignments) C� I a ve fno �4 GyoA lam - y eyS C Aj+ti C u Lvn ptctv�h h� CG wpm i tie e me wN 6 e y- — kye 6y omo( p tqv) .SC hC Cs 1 C c., Ir ", Cu 4 v -L-AAL .a,� Stu Q.ev) S . Please describe any background, training, education or interests that qualify you as an appointee � �C:t� ✓�tvi A�1 v1 OV1 pv`e(rrl�hEv1"� Cfi.✓iC� Ij Bch [ G (` iav� ► �r -e I e,") - I oV CommOvi e- vvi +h neLJ �eos��e a v, c�1o;�lc also 1 I Cie d Co��i^i hu '�'o "��+ Covv►w�ul AUK PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are applyin 1 �� CO�a `fie ►S fc ) a �,�;vo �, , - f�v x11 't�►e �; �� t -� c� �f v C oA, �Ct_ { Ae C30 a stn Cen i n1 PVO"�C (1 aA l - 0 a,SipeC tS 1 vOiy') Ci� k \bV1 t,:f> tWe i Are you aware o,the time commitment necessary to fulfill the obligations of an appointment to this position? Yes_ No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Igo you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes U No I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia Beautiful Commission applicants ONL Y.• 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulFll this time commitment? °L N�� -� CITY OF ARCADIA t Citizen Service Resume Angst d a . ` } ry. nl S. 19 Office of the City Clerk Un cy of ' 1,ko 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission *See additional questions on reverse Historical Museum Commission _ Planning Commission Human Resources Commission _ Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application 10 / 1 ce /200 Name 1 l& FW=Or.► Last First Middle Address i ome Phone Business Phon How long have you been a resident of Arcadia? 4 Yg - AAymS Are you a registered voter? - Yes ve No Occupation A4Gt-I r - r Employer SELF. Education (Include professional or vocational licenses or certificates) EIA. ► N 1'i'IrCCUt =� �.�-1 FO> =-N1A ��` tom-! 1 T� GT Community involvement (List organization memberships and committee assignments) M� M1 1Z of AME1 =1C1ty INSTITUTE OF AWCAA T�CTS Please describe any background, training, education or interests that qualify you as an appointee _�Gtt�E= � N f+i�Gl'I ('f�G'tUIzE . 1. -617 AP IN (�1�5"T't� I N IMpfLCV I NC•s� LEASE COMPLETE THE REVERSE SIDE OF THIS FORM What do you see as the objectives and goals of the advisory board or commission for which you are applying? •p"R - C;T ��tANGE ANfl µA1t�CAIN O e,Ald� #6 C - ; OF 'CND G I'C`I Dd� QLAI,1" (DF LAFI` OF A C^91A �IT.IF,NTS Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes ✓ ✓ No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes ✓ No I her ertify t t foregoing information is correct to the best of my knowledge. N to ! lv 2 Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. Addltlonal Questions for Arcadia Beautiful Commission applicants ONL Y.• 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? Z. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulMl this time commitment? CITY OF ARCADIA Citizen Service Resume Office of the City Clerk 240 W. Huntington Drive Arcadia, Cat - 91007 (626) 574 -5410 SEP 2 a 00 C C 7y APC4014 CO PLEASE PLACE A CHECK MARK NEXT TO THE. BOARD /COMMISSION FOR WHICH YOU. WOULD LIKE TO APPLY (You may make more than one selection): Arcadla Beautiful Commission Historical Museum Commission Planning Commission x_. Human Resources Commission Recreation and Parks Commission x Library Board of Trustees Senior Citizens' Commission Date of Application_ Name Pelletier, Steve L Last : First Middle. - Address Home Phone Business Phone Haw long have you been a resident of Arcadia? About 20 years Are you a registered voter? Yes x No Oc Cupatlon Project Manager Employer WorleyParsons Education (Include. professional or vocational licenses or certificates) BS Chemical Engineering and Chemistry , University of California Community involvement (list organization memberships and committee assignments) Orchestra Benefit Dinner, 2007, Arcadia High School Please describe any background, training, education or interests that qualify you as an appointee 4LEASE COMPLETE THE REVERSE SIDE OF THIS FORt4l What do you see as the objectives and goals of the advisory board or commission for which you are applying, Preserve, maintain , and repair the city's existing open space and recreational resources and facilities. Expand open space and recreational resources to meet the evolving open space and recreational needs of all segments of this ni r _ Ensure that new construction and alterations are well lipSignPri and rasnPrt anri Pnhancia the existing environment. Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this. position? Yes-!— No State law and the City Conflict of Interest Code requires you to file a statement of economic Interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, Investments, interest in real property as required by state law).. Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes x— No — I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side t / oP�tr� � 99� AY,YC. S, 190) ' of � CITY OF ARCADIA Citizen Service Resume Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 �_� °�� ED APR 21 2009 CRy Of ARCADIA City CLERK PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission X *see additional questions on reverse Historical Museum Commission Planning Commission X Human Resources Commission X Library Board of Trustees Recreation and Parks Commission Senior Citizens' Commission_ Date of Application Name SARMADI KAMRAN Last First Middle Address ARCADIA CA 91006 Home Phon Business Phone (� How long have you been a resident of Arcadia? i n years Are you a registered voter? Yes X No Occupation GENERAL MANAGER Employer VARIANT TECHNOLOGY, INC. Education (Include professional or vocational licenses or certificates) MBA, GOLDEN GATE UNIVERSITY; BS- PHYSICS, BS COMMUNICATION, LEWIS & CLARK COLLEGE Community involvement (List organization memberships and committee assignments) PR GREEN BY USE OF EFFICIENT LIGHTING AND SOLAR UTILITY WORKING WITH BuildLACCD FOR LEED AND ENERGY EFFICIENCY' CA REAL ESTATE BROKER ENGINEERS WITHOUT BOARDERS. Please describe any background, training, education or interests that qualify you as an appointee MANAGED COMPANIES, PERSONNEL, BUDGETS.DESIGNED AND BUILT HOMES. MANAGED PROPERTY AND TENANTS. DESIGNED LANDSCAPING. WORKED CLOSELY WITH ARCADIA ARB AND DESIGNED TWO HOMES. ACTIVE MEMBER OF ARCADIA ASSOCIATION OF REALTORS AS COMMERCIAL RE BROKER. (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM,,.,) What do you see as the objectives and goals of the advisory board or commission for which you are applying? As my primary function I will advise the city council and city manager, communicate city proposals to the public as required, communicate to city officials public feelin and opinion and desired proposals. Help enhance communication and redu misunderstandings, promote transparency and encourage public participation. Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes No_ State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes X No I hereb ce ify that the foregoing information is correct to the best of my knowledge. 04/12009 Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONLY 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? Yes. 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? Yes. 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to MIMI this time commitment? Yes. °.ARC, d CITY OF ARCADIA E C Ei VE D APR 1 2009 Citizen Service Resume T Aultu9t Vu.t 5, , 1 1 90 3 z J CITY OF ARCADIA 90 °off. �• Office of the City Clerk CITY CLERK 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission * See additional queWons on reverse Historical Museum Commission _ Planning Commission _ Hu man Resources Commission Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission Date of Application Name SELmER JEROME C ✓E,?Ry) Tc� Last First Middle Addres W A ct , C,4 9'/006 - 4 z sr tome Phon P Business Phone ( I &,* How long have you been a resident of Arcadia? 1 5Z 1 7 y r s Are you a registered voter? Yes No Occupation _ -RP- �siti� e. 4,/y /, i9' Employer /L/A Education (Include professional or vocational licenses or certificates) Please describe any background, training, education or interests that qualify you as an appointee (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) Community involvement (List organization memberships and committee assignments) 5eC� 4 - 7T - 4 c 4 wem What do you see as the objectives and goals of the advisory board or commission for which you are applying ?. Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes_X No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes, No I hereby certify that the foregoing information is correct to the best of my knowledge. / 2 ©©�' Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia Beautiful Commission applicants ONLY.• i. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to f R11 this time commitment? CITIZEN SERVICE RESUME — Jerome R. Selmer ' Continuation attachment Community Involvement 1. Currently President, (and life member) Friends of the Arcadia Public Library 2. Member, Board of Trustees, Arcadia Public Library (1998- 2006), twice elected Chairman 3. Library Friends volunteer in book sales and auctions for over 30 years. 4. Member, Arcadia Library Foundation 5. Member, Arcadia Historical Society 6. Participant in Oral History Project, Ruth and Charles Gilb Arcadia History Museum 7. Cub Scouts when son was a member (Pack Committee Chairman for 3 years) 8. Treasurer and participant in seven local election campaigns Please describe any background, training, education or interests that qualify you as an appointee I have spent most of my adult life in public service. Following graduation from UCLA I spent two years on active duty as an officer with the U. S. Army. That was followed by several more years in the California National Guard and U. S. Army reserve. I was honorably discharged as a Captain, Adjutant General's Corps. In my primary civilian career, I served as an administrator and executive with the City of Los Angeles for 31 years. Most of my career was spent in the Office of the City Administrative Officer, following the first three years with the City Planning Department. During that time I was responsible for the preparation, review and recommendations to the Mayor and Council on a variety of budgetary, personnel, organizational, legislative and policy matters. In the late 1960's I was a member of the League of California Cities Committee on Annexation Policy. Our committee proposed legislation which forms the core of current laws regarding annexations, detachments and consolidations. In my last 12 years with the City, I served as Assistant City Administrative Officer in charge of Employee Relations. I was responsible for the negotiating process (wages, hours and other terms or conditions of employment) with 25 labor unions which represented 42,000 City employees (including the Departments of Water & Power, Airports and Harbor). During that period I was a member of the League of California Cities Employee Relations Committee, the California Public Employee Labor Relations Association and the National Public Employee Labor Relations Association. Following my City retirement in 1989, 1 was invited to become Executive Director of the Southwest Museum of the American Indian in Los Angeles. I was able to guide the museum through the economic recession of the early 1990's and through the aftermath of the theft of an important part of the collection, which had occurred a few years earlier. Jerome R. Selmer (cont.) Page 2 Following my retirement in 1992, 1 have pursued a variety of volunteer opportunities and have served as a member of the Board of Trustees of the Arcadia Public Library. I believe my experience in the City of Los Angeles provides me with a unique background in municipal personnel matters which would be of value to the Human Resources Commission. What do you see as the objective and goals of the advisory board or commission for which you are applying? Local government is a public service organization. Therefore, the bulk of its budgetary expenditures are generally for personnel costs. I see the goals of the Human Resources Commission as providing community advice and recommendations to the Council and staff which will facilitate the best possible personnel policies and procedures. Fairness and information in dealing with City employees will go a long way toward securing labor peace and fostering a spirit of pride in our workforce. I believe I can be of assistance in meeting the goals of the Commission and the City. ? d � CITY OF ARCADIA i .� RECEIVED Citizen Service Resume =..e....,.d MAY 1 1 2009 '` A X.., S. HO3 a '` Office of the City Clerk CITY OF ARC ; 4n, c � 240 W. Huntington Drive CITY CLERK A CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection); Arcadia Beautiful Commission _ * See additional questions on reverse Historical Museum Commission _ Planning Commission _ Human Resources Commission ✓ Recreation and Parks Commission _ Library Board of Trustees Senior Citizens' Commission ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application Name 5H 1L4)1 JOSEPH C. Last First Middle Address Arc^.a =s= , c-A g i 0 6 Home Phone Business Phone How long have you been a resident of Arcadia? 2 yrs Are you a registered voter? Yes No Occupation ' Fypiect � -� °st-r Employer Las Av%&4►es Education (Include professional or vocational licenses or certificates) _ F Is See f . - Community involvement (List organization memberships and committee assignments) F 15 Ste 1kTtr4C-+ed .. . Please describe any background, training, education or interests that qualify you as an appointee -? is Sc e. r—#t LlGL-%ed ... LI LEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are applying? 1 s Stc a -t4cl ed ... Are youAware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes V No_. State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes ✓ ✓ No_ I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONLY' 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by_ the entire Commission. Are you able to fulfill this time commitment? ATTACHMENT— Joseph Shivan EDUCATION • Bachelor in Economics (University of California, Irvine) • Masters of Business Administration (University of California, Irvine) • Project Management Professional (PMP certified by Project Management Institute) • Realtor (licensed real estate salesperson) COMMUNITY INVOLVEMENT • San Marino Commons — Treasurer and Secretary of Home Owner's Association (HOA), 1997 to 2009 • Mandarin Baptist Church of Los Angeles — Church Council Secretary, 2007 to present (1,300+ member church in Alhambra) BACKGROUND • 1 have held various supervisorial /managerial positions and performed duties such as: writing job descriptions, interviewing, recruiting, setting goals, annual performance reviews, and taking disciplinary actions. • 1 have 4 years of experience implementing large scale Human Resources and Payroll systems (JD Edwards /Oracle, Lawson). I possess working knowledge of labor, personnel, and human resources regulations. C • For the last 2.5 years I have worked for the County of Los Angeles, so I possess working knowledge of government and municipal operations (such as budgeting, funding, union, solicitation, contracting, hiring, open bidding, etc.). OBJECTIVES /GOALS OF COMMISSION • The objective of the commission is to be a fair and neutral ground to hear any appeals and ensure the City's Personnel Rules are applied appropriately. • The broader goal of the commission is to review and ensure the City Personnel Rules are current, applicable, and adheres to best municipal practices. i ��d CITY OF ARCADIA RECEIVED Citizen Service Resume I d A . S. If MAY 2 1 ' 200g °•. °�� ` Y Office of the City Clerk ` - of � 240 W. Huntington Drive CITY OF ARCADIA Arcadia, CA 91007 CITY CLERK (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection); Arcadia Beautiful Commission * see addition / questions on reverse Historical Museum Commission Planning Commission Human Resources Commission Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission L � — ************************************************************************************ Date of Last Ad First Middle Q, (-L I �RUSS rt " -, me Phone Business Phone ( ...,w long have you been a resident of Arcadia ? 2 L, y2s Are you a registered vr voter? Yes t� Occupation 4 A) Employer i1a 4 % r ti tiC No Education (Include professional or vocational licenses or certificates) —ALJI A v✓i i- 4S. U.S p v.A t_ n 8 r G {M 13s C d L v !A U to ► .ti s itJ K Al u Ar Community involvement (List organization memberships and committee assignments) fa v wtt l 51' IIoW s L z C'bwv 'A,vl,cn 0k,,,_ Please describe any background, training, education or interests that qualify you as an appointee 2m L--r�i NAU>LL (� p (IL CASE COMPLETE THE REVERSE SIDE OF THIS FORM1 What do you see as the objectives and goals of the advisory board r commission for which you J are Cis - ) PA of the S t 'ti► L �' G� ` Are you aware imAommitment necessary to fulfill the obligations of an appointment to this position? Yes '✓ No State law and the City Conflict of Interest Code requires You to file a statement of economic and leave your appointed office (e.g. ources of annually as well as related forms when you assume as required by state law). you agree to file income, loans, gifts, investments, interest in real property all required forms in a timely manner as proscribed by the City's filing official? Yes _ No I hereby certify that the foregoing information is correct to the best of my knowledge. Date Signature Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beauffful Commission applicants ONLY' 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with ud in additional meetings and /or time co ng i a recognition l event for the holiday awa ds that takes g for the award programs, participating in a att approximately 3 -4 evening hours in Dec m e Beaut'i uland Ho day Decoration Celebration. Awards is through Additionally, preliminary judging for the done with each Commissioner taking respoons ibility that will then be judged o aasubsequen t date by the neighborhoods to select their nominal the entire Commission. Are you able to fulfill this time commitment? RECEIVED MAY Z 1 ZOOg CITY OF ARCADIA CITY CLERK May 20, 2009 Arcadia City Council 240 W. Huntington Drive Arcadia, California 91007 Dear Honorable Mayor and Council Members: The Arcadia Senior Men's Club recommends Russ Simsarian for reappointment to the Senior Citizen's Commission for the term beginning July 1, 2009. Sincerely, r J Psiden ai P Senior Men's Club CITY OF ARCADIA RECEIVED MAY 18 2009 Citizen Service Resume uc « CITY OF ARCAD{A Office of the City Clerk CITY CLERK � ° - �� 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD/ COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission Historical Museum Commission Planning Commission X (2 " choice) Human Resources Commission Recreation and Parks Commission Library Board of Trustees X (1st choice) Senior Citizens' Commission Date of Application 5 -14 -09 Name Somer Last Verena First Leigh Middle Address Arcadia, CA 91006 Horne Phone Business Phone cell: How long have you been a resident of Arcadia? 20 years Are you a registered voter? Yes X No Occupation TheSERVICEadvisors (Service Planning Consultant); retired from Kaiser Permanente in 2006 Employer Self Education (Include professional or vocational licenses or certificates) B.A. - English/ Theatre- MacMurray College, Jacksonville, Illinois Community involvement (list organization memberships and committee assignments) American Association of University Women (AAUW) ^.o -chair & volunteer of Arcadia Library "Conversations" class (past) Consultant (volunteer) to Arcadia Chamber of Commerce; Ambassador committee; Strategic Planning Committee; Asian Business Outreach Committee; Developed website "launch" initiatives; Taste of Arcadia Chairperson; Service Award 2009 Please describe any background, training, education or interests that qualify you as an appointee In twenty five years of management experience with Kaiser Permanente, I focused on the use of communication techniques and service strategies to build bridges between health care professionals and the community. This required an understanding of the needs and interests of a variety of individuals and an ability to communicate effectively within a culturally diverse environment. I have a passion for good service, and the enthusiasm required to apply my experience in support of the community of Arcadia. I have been involved extensively with the Arcadia Chamber of Commerce and the American Association of University Women. What do you see as the objectives and goals of the advisory board or commission for which you are applying? The goal of the Library Board of Trustees is to serve as a champion for the mission of the Arcadia Public Library. In the role of Champion, the Board identifies resources and removes potential barriers in order to support the growth of ideas and projects that further the educational, informational, historical, and individual interests of a diverse community. In addition, I am interested in learning more about the City of ( rcadia government. Therefore, I am also interested in serving on the Planning Commission. Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes X No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes X No I hereby certify that the foregoing information is correct to the best of my knowledge. Verena Somer �,c �;' �:� �`� 5 - 09 Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side (please see resume attached) Vererra L. Sourer professional A versatile customer - relations professional with 25 years of management experience in the nation's Summary largest non - profit health plan. Contributed to a five -year increase of more than 200,000 members in the Southern California region by focusing on leadership commitment and communication. Experienced in assessing needs, identifying opportunities and developing a blueprint for service success strategies. Accomplished as a presenter, trainer, facilitator and coach in a culturally diverse environment. Experience theSERVICEadvisom, Consultant to small business 2006 - present Strategize with small business owners to implement "No cost/Low cost" solutions to achieve greater profits and enhance word of mouth promotion. • Provided no cost consulting services, in exchange for testimonials, to small business owners in San Gabriel Valley — (EmbroidMe; Line -X; Info -con; Kathryn Robbins Skin Care; Real Estate Winners; Videbytes; Sylvia Ramos, Realtor; Valerie Esguerra, Edward Jones Investments, Tigrano, Inc., The Physical Edge; Licata Clinic, etc) 2001 —2006 Director of Service, Service Quality Department Kaiser Permanente, Metropolitan Los Angeles Service Area Led the execution of the service excellence strategy for two medical centers, including a 300 -bed tertiary medical center, with 120 clinics and 2 million patient encounters per year. • Developed a service culture infrastructure by creating and implementing a portfolio of more than 30 products and tools to support medical center objectives. • Improved service scores by 5.35% over a period of five years (most improved in the Southern California region) by emphasizing leadership skills and customer service strategies. • Achieved 100% of Service Business Plan objectives, within designated timeframes, by collaborating with a diverse group of senior leaders and key stakeholders. • Analyzed customer satisfaction data and recommended a target- setting process for 90 clinics and 30 support departments to meet and /or exceed medical center goals. • Managed the planning and execution of special projects - routinely completed at 3% under budget. • Designed customer service and leadership training programs for 800 physicians and 2,000 nurses. • Introduced a "focused review" format that leveraged a labor- management partnership environment to identify opportunities, overcome barriers, and transfer best practices to both inpatient and outpatient settings. • Coordinated customized presentations to communicate performance results to a culturally diverse workforce including physician partners, administrators and line staff. • Streamlined satisfaction survey tools to develop actionable feedback. Grew scores by up to 10 points per quarter by coaching leaders and engaging staff. • Produced two commercial quality videos distributed company -wide via the National Quality Conference. • Oriented all physician board members in the Metropolitan Service Area on service excellence metrics and physician leadership strategies. • Chaired a service area -wide, multi - disciplinary steering committee with 25 participants representing frontline staff, physician partnership and administration. Verem L, SOmer Director of Service, Service Quality Department, Continued • Acted as service consultant for a quarterly newsletter. Page Two • Developed content and conducted 150 inservices to train physicians and staff in managing communications with new members. • Served as executive service consultant to outside vendors in order to customize the content of four leadership events for 200 physicians and administrators. • Produced multi -media presentations that incorporated patient comments, utilized physician moderators and solicited audience feedback. Manager, Member Services 1990-2001 Kaiser Permanente, Los Angeles Medical Center Managed the complaint and grievance process for a major medical center with 80 departments and 1.3 million clinical encounters. Supervised a staff of ten. Consulted and collaborated with physicians and staff to identify opportunities and recommend strategies to improve customer satisfaction. • Created an on- the -spot access model for decreasing patient complaints that was implemented throughout the Southern California region. • Re- engineered complaint case management processes, increasing compliance to regulatory guidelines from 70% to 95% within six months, exceeding targets. • Collaborated with IT to design and develop a member contact database, which was adopted by the Southern California region. • Communicated with patients and families to de- escalate potential risk management issues. Authored five position profiles that defined career track options and improved recruitment and retention of staff. Supervisor, Individual Programs 1982-1990 Kaiser Permanente Corporate Office Prior Experience Education Professional Afiiiiation Managed the medical review process for individual enrollment in Southern California. Supervised a staff of ten in applying medical review criteria to approve or deny applications for enrollment. Substitute Teacher, Fundraiser, Actor, Director MacMurray College, Jacksonville, Illinois American Association of University Women (AAUW) 1976-1982 1972-1976 2006 — Present A CITY DF ARCADIA Iro RECEIVED Citizen Service Resume 1n MAY 6 2009 An.uni 5, 1103 `� Office of the City Clerk Cny OF ARCADIA \�a1ty ot� 240 W. Huntington Drive CITY CLERK Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission * See additional questions on reverse Historical Museum Commission Planning Commission Human Resources Commission Z Recreation and Parks Commission Library Board of Trustees Senior Citizehs' Commission Date of Application Name - -- Last First Middle Address ( )me Phone Business Phone How long have you been a resident of Arcadia? yl'2S Are you a registered voter? Yes ✓� No Occupation 1,1AVN1YE►e Employer DENS IN(6e� , YQITT. 7191 d• Z . LI Education (Include professional or vocational licenses or certificates) jdtq Oour, mu cLj hc>o nc--c9 Sc/ &p/c&) U _C 'g y Community involvement (List organization memberships and committee assignments) 994A21O Mi!�_ ASe , ti/C 611490 v LO LEA41- S✓4�1 ovc-' LA cau.ciTii Please describe any background, training, education or interests that qualify you as an appointee P �flLTl CG /N t, (rat 1j )f isS uCT PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which you are applying? AD✓ /[ /WTQ? -S OF 4K1 IZ)096J UT7� W Br✓"T'1 Li��t2�' P�06ei9MS� i2�CY�� Ti D �J �`c =le✓J L� Are you a%vaed oof,tlii role commitment necessary to fulfill the obligations of an appointment to this position? Yet ✓ _ -• No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes / No I 'hereby certify that the foregoing information is correct to the best of my knowledge. T 51 ture Date Please attach additional pages if necestsry and return to the address listed on the reverse`sid�. *Additional Questions for Arcadia'Beautiful Commissibrrapplicants ONLY.• 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? .— ` . , 2. Do you have the ability to travel by car during the day and in the evening for. the purpose of judging? , "3- The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfil/ this time commitment ? - - " ' ' TIFFANY W. TAI BENSINGER, RITT, TAI & THVEDT, LLP LEGAL EXPERIENCE February 2005 - BENSINGER, RITT, TAI & THVEDT Present Pasadena, California Partner November 1997 - Associate January 2005 Criminal and Civil Litigation: Represents individuals and entities in state and federal court. Involved in all aspects of the firm's practice, including federal habeas petitions, and defense of white collar crimes, including RICO, tax evasion and wire fraud, as well as complex business litigation with emphasis in intellectual property and unfair competition. Translates for and represents the firm's Chinese - speaking clients. August 1995 - Law Clerk October 1997 Summer Associate (Summer 1996) Conducted legal research, memo drafting and document review for all partners at the firm. Worked on briefs, motions and other pleadings as a Certified Student under the California State Bar. Responsible for initial client in -take in. employment discrimination and mediation cases. Translated for Chinese clients, and assisted managing partner in administrative duties including, but not limited to, setting up the master firm calendar, compiling and creating the firm resume, and installing and maintaining numerous computer software. May 1995 - UNITED STATES COURT OF APPEALS FOR THE NINTH CIRCUIT August 1995 Pasadena, California Judicial Extern to the Honorable Dorothy W. Nelson Reviewed appellate briefs and conducted independent legal research on various topics including intellectual property, immigration law, criminal procedure, sentencing and habeas corpus procedure. Wrote bench memoranda evaluating the merits of the parties' positions and arguments. Drafted disposition memoranda, and assisted in the drafting of opinions. Also wrote "prep" memoranda to Judge Nelson, reviewing relevant cases and suggesting appropriate questions during oral argument. Accompanied Judge Nelson to San Francisco for en Banc oral argument. Served as translator for Judge Nelson and visiting Chinese dignitaries. TIFFANY TAI Page 2 TEACHING EXPERIENCE August 1996 - USC MARSHALL SCHOOL OF BUSINESS ADMINISTRATION May 1997 Los Angeles, California Teaching Assistant to Professor Henry R. Cheeseman Lead teaching assistant in undergraduate class of Business and Finance Law with more than two hundred students. Administered office hours to tutor undergraduate and MBA students in subjects ranging from formulation of contracts to business torts. Wrote and graded exams. ENTERTAINMENT EXPERIENCE August 1996 - BUENA VISTA PICTURES DISTRIBUTION, INC. August 1997 Burbank, California College Network Representative Worked as independent contractor to BVPD in the research and evaluation of audience reaction to theatrical releases and trailers. Conducted regular visits to theatres in the Greater Los Angeles area on behalf of Buena Vista to assess and evaluate their promotional efforts. June 1993 - THE WALT DISNEY STUDIOS August 1994 Burbank, California Feature Administration Staff Assisted in the Feature Administration department to ensure the smooth conversion of theatrical releases into versions sold to television networks and commercial airlines. Duties included analyzing scripts for non - compliant material, creating alternatives to creative executives, and reviewing dailies to monitor compliance. JOURNALISM EXPERIENCE January 1993 - CABLE NEWS NETWORK (CNN) May 1993 Los Angeles, California Assignment Desk Intern May 1992 - PASADENA STAR -NEWS August 1992 Pasadena, California Reporting, Intern January 1992 - KCAL -TV May 1992 Hollywood, California Assiannient Desk and Production Intern TIFFANY TAI Page 3 C EDUCATION University of Southern California Gould School of Law Los Angeles, California Juris Doctor, 1997 Honors: Hale Moot Court Honors Program Administrative Vice Chair Hale Moot Court Honors Program Quarterfinalist Carolyn Craig Franklin Scholar Activities: Asian Pacific American Law Student Association (APALSA); USC Law School Student Advisor, Volunteer Tour Guide; Women's Law Association; Phi Alpha Delta Law Fraternity University of Southern California Annenberg School For Communication Los Angeles, California Master of Arts in Communication Management, 1997 Activities: Research Assistant to Professor Tracy Westen – President of the Center for Governmental Studies ( "CGS ") – and conducted independent research into various legal issues including whether a non - profit organization such as CGS can create an electronic voter guide by establishing and providing free websites to political candidates without running afoul of statutory regulation. University of Southern California School of Journalism Los Angeles, California Bachelor of Arts in Journalism and Political Science, 1994 Honors: Graduated Magna Cum Laude, Phi Beta Kappa, Dean's Scholar, Golden Key National Honor Society, Alpha Lambda Delta National Honor Society, Mortar Board Senior Honor Society (Membership Co- Chair) Activities: Staff Writer to the Daily Trojan, El Rodeo Yearbook Staff, News Reporter at KSCR Campus Radio BAR California State Bar: Admitted December 15, 1997 ADMISSION U.S. District Court, Central District of California: Admitted December 15, 1997 U.S. District Court, Northern District of California: Admitted August 13, 2002 U.S. Court of Appeals for the Ninth Circuit: Admitted December 15, 1997 U.S. Court of Appeals for the Federal Circuit: Admitted November 17, 2005 BAR American Bar Association ACTIVITIES Los Angeles County Bar Association Pasadena Bar Association San Gabriel Valley Bar Association Asian - Pacific American Bar Association Southern California Chinese Lawyers Association Taiwanese American Lawyers Association PROFESSIONAL American Judicature Society — nominated by the Honorable Dorothy Nelson AFFILIATIONS American Civil Liberties Union USC Law School Legion Lex Alumni Association USC School of Journalism Alumni Association USC Unruh Institute of Politics Alumni Los Angeles County Neighborhood Legal Services – board of directors - -Or tilrC CITY OF ARCADIA RE CEIVED r ' Citizen Service Resume I ... rP —wd MAY 6 2009 A.x-t S, 1903 ` Office of the City Clerk CITY OF ARCADIA 4Air °tom 240 W. Huntington Drive CITY CLERK Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission * See additional questions on reverse Historical Museum Commission Planning Commission _ Human Resources Commission Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission Date of Aonlication S�l 5 7 Name vi 4 L) �' C ag Last _ First Middle �e Pho _ Business Phone ) A how long have you been a resident of Arcadia ? 7 Are you a registered voter? yes — X No Occupation Employer Education (Include professional or vocational licenses or certificates) 'L Y'f/ - UefL A Community involvement (List organization memberships and committee assignments) C -- �� v /t2� Dry sFAl A6 C cIP Please describe any background, training, education or interests that qualify you as an appointee (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) fnr whirh you are What do y applying ?. ary to fulfill the obligations of an appointment to this Are you aware of the time commitment necess position? Yes, No State law and the City Conflict of Interest Code requires you to file a statement of economic sources of annually as well as related forms when you assume and leave your appointed office (e.g. income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No I hereby certify that the foregoing information is correct to the best of my knowledge. 5 Date V Signature Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia Beautiful Commission applicants ONL Y 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments in a recognition l evant for the holiday awards that takes judging for the award programs, participating approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner tak that for a section of the then be judged City and driving through subsequent date by the neighborhoods to select their nominations the entire Commission. Are you able to fulfill this time commitment? RECEIVED MAY 2 8 2009 CITY OF ARCADIA CITY CLERK May 21, 2009 Arcadia City Council 240 W. Huntington Drive Arcadia, California 91007 Dear Honorable Mayor and Council Members: The Arcadia Senior Friendship Club recommends Jerry Vaught for reappointment to the Senior Citizen's Commission for the term beginning July 1, 2009. Sincerely, President Senior Friendship Club °r � �r CITY OF ARCADIA RECEIVED Citizen Service Resume 1 .RuT MAR 10 2009 � AuU.I S, 190J 10 Office of the City Clerk °Ai oe 240 W. Huntington Drive CITY OF ARCADIA Arcadia, CA 91007 CITY CLERK (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission * See additional questions on reverse Historical Museum Commission Planning Commission _ Human Resources Commission Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission V Date of Application t A a ret, Name W 0 LMN • M i NC=y Last First Middle Address es C A 'ime Phone Business Phone How long have you been a resident of Arcadia? �- ' JQR Are you a registered voter? Yes ✓ �p No Occupation * CEbY'1LP (T er kCL t,Xp p Y Employer _ � LA,4 -JM t V a Education (Include professional or vocational licenses or certificates) &k' S . Community involvement (List organization memberships and committee assignments) Please describe any 1 - background, training, education or interests that qualify you as an appointee �� C . (�l `O-e- . 5 e-O- - LJOIL n CJ 1 Ct ...a ` "..• : . n - A e ---h A^. I - What do you see as the objectives and goals of the advisory board or commission for which you are applying ?, Rim - INKOWN Are you aware , offthe"ti�e commitment necessary to fulfill the obligations of an appointment to this position? Yes - — VV' , Na State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). po you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes_ No — I hereby certify that PV foregoing information is correct to the best of my knowledge. Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONL Y.• 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? 3. The Arcadia Beautiful Commission usually has three "regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfill this time commitment? °F CITY OF ARCADIA R ECEIVED Citizen Service Resume MAY 1 8. 2009 Ine.rp ..t.d `l AuR_.al S, 1907 • / Office of the City Clerk C11Y OF ARCADIA � CITY CLERK n o 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission 1/* See additional questions on reverse Historical Museum Commission _ Planning Commission _ Human Resources Commission _ Recreation and Parks Commission — Library Board of Trustees Senior Citizens' Commission — ***************************** 1 ************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Date of Application j © a 6 - / / � woo N Last First Middle 0 1w C4. q1006 Home Phone Business Phone How long have you been a resident of Arcadia? Are you a registered voter? Yes ✓ No Community Involvement (List organization any background, training, education or interests J qualify you as an appointee j AvLt' What do you see as the tines and oats of the advisory board or commission for which you are / ` > - r d' ✓' 4''��Y. '�Y►4C1. ' .t � 'i_.�'L- ,> �.S=L. '4-v ;' -' 171 , -I': [�`"T� y "i ! -2 i►v�yv{fi ;y /f•V''ri.l G t d- is "Z;y 2;1 l Yr'�%l - Are you aware of the time commitment ne cessary to fulfill the obligations of an appointment to this position? Yes '& No ��•(.4 / J' �" 14 W /) State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). Qo you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes No_ I hereby certify that the foregoing information is correct to the best of my knowledge. V Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. * Additional Questions for Arcadia Beautiful Commission applicants ONLY: 1. Are you aware that the primary function of Arcadia Beautiful Commissioners Is to act as judges fo the Arcadia Beautiful and Holiday Decoration Award programs ? �_ / �J , � i'l�'•�' -tom �`�� o ��: ��L' �� . I 4 . 1�.11 Do yoie the ability to tifeJ'by car during a day d in� evening for the purpose of judging? 3. The Arcadia Beautiful Commi usually has three "regular" meetings each year with / additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfill this time commitment? Y s oFvORR`9dr CITY OF ARCADIA RECEIVED Citizen Service Resume MAY 2 9 2009 Ar.:•�S N; �� Office of the City Clerk CITY OF ARCADIA e�` yai or 240 W. Huntington Drive CITY CLERK Arcadia, CA 91007 (626) 574 -5410 PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOULD LIKE TO APPLY (You may make more than one selection): Arcadia Beautiful Commission \%./ *See addition / questions on reverse Historical Museum Commission ` Planning Commission Human Resources Commission Recreation and Parks Commission � Library Board of Trustees Senior Citizens' Commission _ Date of Application MA y Zj , ,7° ) Name XIA PIN A //A Last First Middle Address A R 49 DZA , CA Home Phone Business Phone ( How long have you been a resident of Arcadia? P C YC Are you a registered voter? Yes No Occupation Sf"` Employer A/A Education (Include professional or vocational licenses or certificates) PA A PC-AIA CITY CoCIt Q C (Q.Y(i f�-t<- t , �,4C�-j �-VW -- ,1- .- ,kk ., A, S, Deg Tk, 4 Ccn--t*g n +�,x C.0,, r A Ccawtii's may , {i`ca tr Community involvement (List organization memberships and committee assignments) h--k �1 tro, Hest- s s� ry ' � _ p eo.itA Caen yru vi4 r Please describe any background, training, education or interests that qualify you as an appointee _ -1 i 'v� !mod �r - 'rev-4 , LJ - ,RYV, I ex pz�n I1� '�X A^a,.c S� n Q,.tf y �Y 5 exPw ce 7 — V AC OurLt" f6 --(A, r- - ,%rvd " , - v-v M1*90* o •.sw'��7� 4b) j T. (4 5-W P arcf USA. -den -key a4LTL �j ° r . (=l (/w t 1 wjq 1- G g t� ti car C ' 1st (PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM) What do you see as the objectives and goals of the advisory board or commission for which ou are applying? -- tNt J r cc cL ormh sii vtt is b ��k fr'u rG j (�y h-lry i Sfi'�1 f 5 t t t . r-A re u l ti , ,� -� Ll i +-t, f y i�d Ti c er E s as -�° ►"� U� �, �- ►-� 5.�� c�- -t-d tom. -�'« �... Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes,.__ No State law and the City Conflict of Interest Code requires you to file a statement of economic interests annually as well as related forms when you assume and leave your appointed office (e.g. sources of income, loans, gifts, investments, interest in real property as required by state law). ,Do you agree to file all required forms in a timely manner as proscribed by the City's filing official? Yes No I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side. *Additional Questions for Arcadia Beautiful Commission applicants ONLY.• 1. Are you aware that the primary function of Arcadia Beautiful Commissioners is to act as judges for the Arcadia Beautiful and Holiday Decoration Award programs? \1-e,� I Z �J" wayv— n 1 ,L J4-kt- 2. Do you have the ability to travel by car during the day and in the evening for the purpose of judging? y�s . 3. The Arcadia Beautiful Commission usually has three `regular" meetings each year with additional meetings and /or time commitments scheduled for the purpose of conducting judging for the award programs, participating in a recognition event for the holiday awards that takes approximately 3 -4 evening hours in December, and attending an Arbor Day Celebration. Additionally, preliminary judging for the Arcadia Beautiful and Holiday Decoration Awards is done with each Commissioner taking responsibility for a section of the City and driving through the neighborhoods to select their nominations that will then be judged on a subsequent date by the entire Commission. Are you able to fulfill this time commitment? 0* Ey z w x U v D V Q O 0 N CO w w x 0 O N O N w OOOOO OiN01 .- �N � ON N N N N N N N N_ N O� O . N M O N O 0000000 0000 000 00000 00000 00 000 w o.a0. 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On ° a ° '�P 73 �a.0< ° IL a wLid� E m a 0 0 m N to c m N N w a C � ) § w k�/ ® k � � k /2 ■ L % z � §2 ®§ _`�$& `E � § 2 � w ®�Sgq �k ��o�ktok S� � ° )2§/ oo�o - - -o w MMMMM ® kk$)k)k k / /kfk�I §R :E E �■ 2E§ °��■ £ §�§$$ %§a$§$aa � 7'm @§ )« 2£R>R v � 7 � ) § k�/ ® k � � k /2 ■ L % z � §2 ®§ _`�$& `E � § 2 � d E r - � �k 2)$ SEo $))/� S� � ° )2§/ & z k w e 1 Q) I �� §i k / /kfk�I §R :E E �■ 2E§ °��■ kmdaR 0 9 & R)§7 E& 7'm @§ )« 2£R>R v STAFF REPORT Office of the City Clerk DATE: June 16, 2009 TO: Honorable Mayor and City Council Members FROM: James Barrows, City Clerk � Lisa Mussenden, Chief Deputy City Clerk/Records Manager SUBJECT: Resolution No. 6681 reciting the fact of the Special Municipal Election held on Tuesday, June 9, 2009, declaring the results and such other matters as provided by law Recommendation: Adopt SUMMARY: On June 9, 2009, the City of Arcadia conducted a Special Municipal Election. As a result of that election, the Chief Deputy City Clerk has canvassed the returns and certified the results of said election. RECOMMENDATION: The City Council adopt Resolution No. 6681 reciting the fact of the Special Municipal Election held on Tuesday, June 9, 2009, declaring the results and such other matters as provided by law. APPROVED: Q0"- Donald Penman City Manager Attachment: Resolution No. 6681 RESOLUTION NO. 6681 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD ON TUESDAY, JUNE 9, 2009, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, Special Municipal Election was held and conducted in the City of Arcadia on Tuesday, June 9, 2009, as required by law; and WHEREAS, notice of the election was given in the time, form and manner as provided by law; voting precincts were properly established; election officers were properly appointed; and in all respects the election was held and conducted, the votes were cast, received and canvassed and the returns made and declared in the time, form and manner as required by the provisions of the City Charter; and WHEREAS, the City Clerk's Office canvassed the returns of the election and has certified the results to the Arcadia City Council, and the results are attached and made a part hereof as "Exhibit A." NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The total number of ballots cast in the precincts, except vote by mail ballots was 726. 1 The total number of vote by mail ballots cast in the City was 2,207, making a total of 2,933 ballots cast in the City. SECTION 2. The measure voted upon at the election is as follows: MEASURE A "Shall an ordinance be adopted to update, with no increase in rates, Arcadia's existing Utility User's Tax Ordinance on telephone/ telecommunications services to address current and future technologies in order to preserve funding for critical City services, including police and fire protection, paramedic services, library and recreational programs, so that all taxpayers are treated equally regardless of technology used, while maintaining current low income and disabled exemptions ?" SECTION 3. The number of votes given at each precinct and the number of votes given in the City for and against the measure are listed in Exhibit "A" attached hereto. As a result of the election, a majority of the voters voting on Measure "A" did vote in favor of it, and the measure was carried, and shall be deemed adopted and ratified. SECTION 4. The City Cleric shall enter on the record of the City Council of the City, a statement of the results of the election, showing (1) the whole number of ballots cast in the City; (2) the measure voted upon; (3) the number of votes given at each precinct for and against the measure; and (4) the total number of votes given for and against the measure. 2 SECTION 5. The City Clerk shall certify to the adoption of this Resolution. Passed, approved, and adopted this 16th day of June, 2009. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: &F.U, P. &Z�w Stephen P. 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Co 00 U C Q C O C 4-P 0) 0 0 N Sri (D C 0 51:0065 CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 2, 2009 CALL TO ORDER - Mayor Wuo called the Study Session meeting to order at 4:00 p.m. ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Harbicht, Kovacic and Wuo ABSENT: None STUDY SESSION PUBLIC COMMENTS (5 minutes per person) - None STUDY SESSION a. Report, discussion and direction regarding the Proposed 2009 -11 Fiscal Year Budget. City Manager Don Penman reminded the City Council that the overall City budget is about $600,000 out of budget; he reported the Police and Fire Associations have agreed with the deferrals proposed by the City and the Miscellaneous and Public Works Employee groups will meet shortly; and he noted a public hearing has been set to adopt the fiscal year 2009 -2010 budget June 16. Mr. Penman reported about $10 million dollars in CIP projects are budgeted; he noted that some CIP money is pari - mutuel money received from the race track and about $1.1 million dollars is anticipated for next fiscal year from this source; he noted $5.2 million dollars of street projects are scheduled for next year such as a slurry seal project and the Baldwin Reservoir seismic upgrade project. He advised that another street lighting analysis is budgeted for next fiscal year and noted the cost to the 2010 -11 budget could be about $400,000 to the General Fund if the lighting assessment fails again. Jason Kruckeberg, Development Services Director provided a brief overview of the 2009 -10 Redevelopment Agency budget; he reported $8.2 million dollars in fund balance which does not include a $4 million dollar debt owed to the housing fund or the $2.2 million dollar note owed to the City for the Church in Arcadia project leaving a balance of about $2 million dollars for redevelopment projects and about $350,000 in capital projects and the low /moderate housing fund balance is currently $4.8 million. Jerry Schwartz, Economic Development Manager provided a brief update on 2009 -10 projects including the Rusnak Expansion project, a fagade improvement program in the downtown area, Christmas decorations, Breeders Cup promotions, and new banners in the downtown area; he noted a new 5 year Implementation Plan will be submitted later in the year which is due in 2010. Mr. Kruckeberg discussed and reported on two CIP projects that related to the Gold Line including design work for the transit plaza area that the City had done some time ago. Council Member Kovacic asked if the artwork for the bridge over Huntington and Second can be located. 06 -02 -2009 51:0066 Mr. Penman provided an overall recap of the $594,000 the budget is out of balance in revenues and expenditures; he also discussed and explained the alternatives listed in his supplemental budget information memorandum. The City Council directed the City Manager to implement those alternatives addressed in his supplemental budget memorandum dated May 14, 2007, and new items and to prepare the appropriate budget resolutions. CLOSED SESSION a. Pursuant to Government Code Section 54956(a) to confer with legal counsel regarding the case of Magna Entertainment Corp et al (United States Bankruptcy Court — District of Delaware (Case No 09 -10720 (MFW) b. Pursuant to Government Code Section 54956.9 a conference with real property negotiators: Pr_ operty 15 Lucille Street Agency Negotiator: Agency Executive Director and Development Services Director Negotiating Parties Arcadia Redevelopment Agency and First American Asset Management. Under Negotiation: Price and Terms of Payment C. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators William W. Floyd, Hue Quach and Michael Casalou. Employee Organizations Arcadia Public Employees Association, Arcadia City Employees, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers and Part-time employees. d. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation by the Environmental Protection Agency (EPA) concerning the Casmalia Disposal Site and alleged liability of the City of Arcadia, among many other parties, for the disposal of waste at the Site. RECONVENE CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Wuo called the regular meeting to order in the Council Chamber at 7:00 p.m. INVOCATION - Reverend Terry Keenan, Santa Anita Church PLEDGE OF ALLEGIANCE - Sara Somogyi, Recreation and Community Services Director ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Wuo, Amundson, Kovacic, Harbicht, and Chandler ABSENT: None 06 -02 -2009 51:0067 REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON STUDY SESSION ITEMS Mr. Deitsch reported the City Council and Redevelopment Agency met in a closed session to consider the four (4) items listed on the posted agenda, no reportable action was taken. City Attorney Steve Deitsch further reported the City Council and Redevelopment Agency met in a Study Session to hear a report, discuss and provide direction regarding the proposed 2009 -11 fiscal year budget. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS Mr. Penman noted correspondence from Maxtrix Environmental were distributed to the City Council prior to the meeting regarding the Westfield expansion public hearing item and a supplemental memorandum from the Public Works Services Department regarding the Janitorial and Porter Services item under City Manager MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tern Amundson seconded by Council /Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. Mayor Wuo presented Team Dream Makers and Team Fun Crafters including Coach Gilbert Mendez with Certificates. 1. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. .You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to any Public Hearing item on this agenda, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. CITY COUNCIL ITEMS: a. Consideration of an amendment to Architectural Design Review No. ADR 2005- 026 for Westfield Shoppingtown — Santa Anita Phase lb to increase the restaurant space from 10,000 square feet to 23,500 square feet. Adopt Resolution No 6676 amending Condition No. 9 of Resolution No. 6562 — Architectural Design Review No. ADR 2005 -026 for the expansion of the Westfield Shoppingtown — Santa Anita (Phasel b) at 400 South Baldwin Avenue Recommended Action: Conduct Public Hearing and Adopt Resolution Jason Kruckeberg, Development Services Director provided background information regarding the Phase lb expansion approved in 2007; and explained the amendment to increase the restaurant square foot usage and decrease the retail square foot usage as requested by Westfield. 06 -02 -2009 51:0068 Lisa Flores, Senior Planner explained Westfield's request to amend one of the conditions of approval to the Phase lb project to increase the restaurant use from 10,000 square feet to 23,500 square feet which would also include outdoor dining; she noted the overall 100,800 square footage will not change since Westfield is proposing to reduce the retail portion by 13,500 square feet in exchange to increase the restaurant use. She noted that Westfield is considering restaurant proposals from Panera Bread, Ruby Tuesday and Manna BBQ which totals approximately 17,961 square feet. She further noted that staff requested the traffic and parking be reanalyzed to determine if the proposed amendment would have any impacts to the mall; she explained the parking demand and the approved on -site parking including the environmental analysis. Mr. Flores mentioned the letter received from Caruso Affiliated last week concerning CEQA determinations and Westfield's response letters. She noted the Planning Commission reviewed Westfield's request at a public hearing on May 12, 2009 and concurred (5 -0) with staff's analysis that the proposed amendment with enhance activities for the entire mall by creating a more inviting shopping and dining atmosphere. She explained that staff has also determined that the proposed amendment will not change the overall total square footage of Phase 1 b and will not result in any new impacts. Jason Kruckeberg confirmed the City received a letter from Caruso Affiliated on May 27, 2009, and on May 28, 2009 from Santa Anita Park, and on June 2, 2009 regarding CEQA finding the City has made which was a categorical exemption for existing facilities based on the City's requirements for a regional shopping center in the zoning code. He also noted the 2 letters received from Matrix Environmental in response to the letter from Caruso Affiliated and another one from Maxtrix Environmental regarding the environmental implications of the modification of the conditions of approval which discusses each of the environmental issues. Mayor Wuo opened the public hearing. John Healy, Westfield Shoppingtown addressed questions raised by Council Member Kovacic and Chandler; he discussed Westfield's request to increase the restaurant use and the off -site parking and traffic concerns during the holiday season; and he introduced Pat Gibson, Traffic Engineer, Stephanie Eyestone- Jones, Environmental Consultant and their land -use attorney. Joel S. Moskowitz, Esq., Senior Vice President of Caruso Affiliated appeared and commented on the letter received from Maxtrix Environmental to the City and requests a Negative Declaration be done; he discussed various CEQA related issues; and he provided a copy of his resume. Brian Cornelius, Caruso Affiliated Project Manager for the Shops at Santa Anita appeared and commented on the letter received from Matrix Environmental and the CEQA findings the City made regarding the project and requests that Westfield prepare a Negative Declaration. Vince Foley, Arcadia resident appeared and spoke in opposition of Westfield's request to expand the restaurant space. Jeff Bowen, Arcadia resident appeared and requested the City Council require Westfield to comply with the same rules that were required of the Shops at Santa Anita project. Scott Hettrick, Arcadia resident appeared and commented on Westfield's request to expand the restaurant space. 06 -02 -2009 51:0069 Stephanie Eyestone -Jones of Matrix Environmental representing Westfield discussed the original Environmental Impact Report she prepared for the Westfield Expansion Phase lb project and responded to various comments and issued raised. Francis Park, Park & Velayos, representing Westfield Shoppingtown explained the class one categorical exemption CEQA guidelines as it relates to the Phase 1 b project. Mary Daugherty, Arcadia resident appeared and spoke in opposition of Westfield's request to expand the restaurant use and requested further environmental review. Rick Lemmo, Sr. Vice President of Caruso Affiliated appeared and commented on Westfield's request to expand and requested that Westfield be required to prepare a Mitigated Negative Declaration. Beth Costanza, Director of the Arcadia Chamber of Commerce appeared and requested the City study Westfield's request further. Pat Gibson, Gibson Traffic representing Westfield appeared and spoke regarding various traffic and parking concerns related to Westfield's request. A motion to close the public hearing was made by Council Member Chandler seconded by Council Member Harbicht and seeing no further objection, Mayor Wuo declared the public hearing closed. In response to a question by Mayor Wuo regarding CEQA issues and potential litigation, Mr. Deitsch responded that there is nothing to prevent another party from suing the City based on arguments derived from the California Environmental Quality Act; and that a categorical exemption as applied to Westfield's application is legally defensible, fair and appropriate for the City Council to use as they review the project under CEQA. It was moved by Council Member Harbicht seconded by Council Member Chandler and carried on roll call vote to continue and reopen the public hearing on July 7, 2009 and direct staff to provide an analysis regarding the negative declaration or a categorical exemption regarding the project. Mr. Deitsch reminded the City Council and Westfield that as part of the conditions of approval for the Westfield expansion, including Phase 1 b, and for the current application, Westfield was and will be required to indemnify, defend and hold harmless the City of Arcadia regarding any challenge to any decision made regarding their current application or the prior application by Westfield for approval of Phase 1 b. He urged Westfield to determine whether they are confident in proceeding with the categorical exemption. AYES: Council Member Harbicht, Chandler, Amundson, Kovacic and Wuo NOES: None ABSENT: None 06 -02 -2009 51:0070 PUBLIC COMMENTS Troy Hernandez, President of the Arcadia Police Officers Association appeared and spoke on behalf of the Association; he expressed their commitment to excellence and how proud they are to work for such a great community; he noted the Association meet and voted to defer some of their benefits in order to help with the City's deficit and asked the City Council explore different services and take into consideration what other bargaining units may do. Council Member Harbicht commented that the City Council, in Study Session, expressed their appreciation to the bargaining groups that have stepped up and contributed to help the City with the budget deficit. Elisa Clifford of Southern California Edison provided an update on the State of the Utility System; she also extended an invitation to the City Council and staff to attend their Big Creek trip in the High Sierras. Solania Serrano appeared and discussed the City's current moratorium on massage establishments; she noted that she had not received a response from the City to a letter she sent to the City Council on December 2, 2008 regarding her situation. As the request of Mayor Wuo, Mr. Kruckeberg provided an update on the moratorium; he advised that the City is currently working on a new ordinance which will differentiate legitimate and illegitimate use; the City is currently looking at what other cities are doing and looking into the various issued raised at the public hearing; he noted the City should be ready to schedule a public hearing in the next couple months. Scott Sayer, Arcadia resident appeared and commented on Westfield's request to expand its restaurant use; he requested additional trees be installed for any additional parking stalls; and noted the 21 concrete tree wells missing trees on Baldwin Avenue and requested it be made a condition of approval to replace the missing trees. REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK Council Member Kovacic thanked Elisa Clifford for mentioning their service to the Foothill Unity Center Board of Directors and noted Foothill Unity Center is expanding into health care and job training for low income community members and also announced its fundraiser dinner on June 6th. Mayor Pro Tern Amundson announced he attended a League of California Cities workshop which discussed "tools of effective councilmanship "; and thanked City staff for their help in alleviating a portion of the deficit. Council Member Harbicht had no comments. Council Member Chandler announced the Foothill Transit Authority purchased 3 all electric buses which will be ready for service in about 6 to 8 months; he noted that Foothill Transit Authority Board will become a member of the Arcadia Chamber of Commerce and commented on energy. City Clerk Jim Barrows had no comments. 06 -02 -2009 51:0071 Mayor Wuo announced that because of timing issues a community BBQ for 4 th of JUly is unlikely so he would like to see a 911 Patriotic Days on September 12 as the community BBQ and requested $5,000 be allocated for this event. In response to Mayor Wuo's request that $5,000 be allocated for the September 12 Community BBQ, Mr. Penman noted that the $5,000 will be placed in the preliminary budget and can be discussed at the public hearing. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meetinq Minutes of Mav 19 2009 Recommended Action: Approve CITY COUNCIL ITEMS: b. Approve the Meeting Minutes of Mav 19 2009 Recommended Action: Approve C. Introduce Ordinance No. 2258 amending Article IX Chapter 2 Part 6 of the Arcadia Municipal Code pertaining to temporary banners and commercial and industrial parking. Recommended Action: Introduce (Public Hearing conducted 5/19/09) d. Accept all work performed by S J Grigolla Construction Inc for the Curb Ramp Replacement Project as complete and authorize the final payment to be made in accordance with the contract documents Recommended Action: Approve e. Authorize the City Manager to execute a contract with United Nutrimeals to Provide meals for the Senior Luncheon Nutrition Program at the Arcadia Community Center from July 1 2009 through June 30 2010 Recommended Action: Approve f. Authorize the City Manager to execute a contract with Repipe- California Inc for the Sewer Structural Damage Relining Project in the amount of $82,140. Recommended Action: Approve g. Authorize the City Manager to execute a Purchase Agreement for software maintenance of the City's Pentamation Financial System in an amount not to exceed $32.100. Recommended Action: Approve h. Waive the formal bid process and approve Aardvark Tactical and Adamson Police Products as ballistic vest and police field tactical equipment vendors for the Police Department. Recommended Action: Approve 06 -02 -2009 51:0072 Waive the formal bid process and approve Tom's Uniforms, West End Uniforms and Galls -Long Beach Uniform as uniform vendors for the Police Department. Recommended Action: Approve Approve the purchase of self- contained breathing apparatus and related respiratory protection equipment from L.N. Curtis & Sons in an amount not to exceed $279,467. Recommended Action: Approve A motion was made by Council Member Amundson seconded by Council Member Kovacic and carried on roll call vote to approve items 2.a through 2.j on the City Council /Agency Consent Calendar. AYES: Council /Agency Member Amundson, Kovacic, Chandler, Harbicht and Wuo NOES: None ABSENT: None 3. CITY MANAGER a. Authorize the Citv Manager to execute a Professional Services Aqreemen with Beatrice Picon to administer the Housing Rehabilitation and CDBG -R Programs funded through the Community Development Block Grant Program in an amount not to exceed $40,000. Recommended Action: Approve Jerry Schwartz, Economic Development Manager reported that RFP proposals were sent out to eleven organizations experienced in managing CDBG funds and the City received eight proposals; he noted interviews were conducted by three staff members and recommends hiring Beatrice Picon to administer the Housing Rehabilitation Program as a sole proprietor. Mr. Schwartz explained that a large portion of CDBG funds are used for the single family housing rehabilitation program and provides grants of up to $12,000 for eligible improvements to single family homes for lower income homeowners and has been in place for 23 years. He noted the agreement with Ms. Picon would not exceed $40,000 to administer the housing rehabilitation and CDBG -R programs funded through the Community Development Block Grant program; $34,000 is for the administration of the current single family rehabilitation program for fiscal year 2009 -10 and approximately $6,000 for the management of the new CDBG -R funds. He further noted that Ms. Pincon will manage approximately $450,000 in rehabilitation funds, including $200,000 for the 2009 -10 CDBG allocation and approximately $130,000 in prior year rehabilitation funds that have not been spent plus the $120,195 in new CDBG -R funds. Mr. Schwartz introduced Ms. Pincon to the City Council. It was moved by Council Member Harbicht seconded by Council Member Chandler and carried on roll call vote to authorize the City Manager to execute a Professional Services Agreement with Beatrice Picon to administer the Housing Rehabilitation and CDBG -R Programs funded through the Community Development Block Grant Program in an amount not to exceed $40,000. AYES: Council /Agency Member Harbicht, Chandler, Amundson, Kovacic and Wuo NOES: None ABSENT: None 06 -02 -2009 51:0073 b. Approve the reward offer of $20.000 for information leading to the identification and arrest of suspects(s) in the murder of Jason Wei. Recommended Action: Approve Captain Gene Gioia provided a summary of the robbery and murder of Jason Wei, a local businessman and resident of the City, on November 25, 2007 at the Osaka Ya Sushi Restaurant in Arcadia and requests a reward offer of $20,000 for information leading to the identification and apprehension of the person(s) responsible for the brutal murder of Jason Wei. Detective Dan Crowther explained that Mr. Wei was killed during a robbery at his restaurant; Mr. Wei was 42 years old and shot once in the upper torso and died at the scene. Detective Crowther further explained that an exhaustive criminal investigation was launched including interviews of witnesses and despite all efforts made to catch the person(s) responsible for this heinous crime, the probability of solving this crime diminishes as time goes on. He commented that on May 26, 2009, the Los Angeles County Board of Supervisors approved an award in the amount of $20,000 and the Police Department is seeking approval of $20,000 which would bring the total reward to $40,000 which may prompt a witness to surface. It was moved by Council Member Chandler seconded by Council Member Harbicht and carried on roll call vote to approve the reward offer of $20,000 for information leading to the identification and arrest of suspects(s) in the murder of Jason Wei. AYES: Council /Agency Member Chandler, Harbicht, Amundson, Kovacic and Wuo NOES: None ABSENT: None C. Reiect the bids submitted for Janitorial and Porter Services at Various Citv Facilities and direct staff to re -bid the contract with revised specifications for these services and award a two -month purchase order contract to Valley Maintenance in the amount of $60,000. Recommended Action: Approve Pat Malloy, Assistant City Manager /Public Works Services Director reported that in March, Grace Maintenance failed to meet contract performance requirements for janitorial services at City facilities and terminated its contract with them for breach of contract on April 6, 2009; he reported that the City solicited bids and four were received; one was rejected for being late and not having the required bonds and the three remaining bids ranged from $382,000 to $400,000 which were substantially over the City's budgeted amount of $325,000 and recommends the City Council reject all bids submitted for janitorial and porter services; direct staff to rebid the contract with revised specifications; and approve a two month purchase order contract through the month of August in the amount of $60,000 with Valley Maintenance Corporation to continue janitorial and porter services at various City facilities. 06 -02 -2009 51:0074 It was moved by Council Member Harbicht seconded by Council Member Amundson and carried on roll call vote to reject all bids for janitorial and porter services at various City facilities; direct staff to re -bid the contract with a reduced scope of work and approve a two -month purchase order contract through the month of August in the amount of $60,000 with Valley Maintenance Corporation to continue janitorial and porter services at City facilities in the amount of $60,000. AYES: Council /Agency Member Harbicht, Amundson, Chandler, Kovacic and Wuo NOES: None ABSENT: None ADJOURNMENT The City Council /Redevelopment Agency meeting adjourned in memory of Eric Brandon Bluemel at 9:30 p.m. to Tuesday, June 16, 2009, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk 0 Lisa Mussenden Chief Deputy City Clerk/Records Manager 06 -02 -2009 � ; - , STAFF REPORT Development Services Department DATE: June 16, 2009 TO: Mayor and City Council Chairman and Members, Arcadia Redevelopment Agency FROM: Jason Kruckeberg, Development Services Director 57X Prepared by. Jer Schwartz, Economic Development Manager p� SUBJECT: City Council Resolution- No. 6682 authorizing the use of Redevelopment . Agency funds for Public Improvements Recommendation: Adopt Agency Resolution No. ARA -229 authorizing the use of Redevelopment Agency funds for Public Improvements Recommendation: Adopt SUMMARY Redevelopment Law (Health and Safety Code Section 33445) requires that if redevelopment funds are to be used to pay for improvements which will be publicly owned, both within and outside of the project area, the City Council and the Agency Board must make three findings: 1) that the proposed improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; 2) that there are no other reasonable means of financing the proposed project available to the community; and 3) that the project will assist in the elimination of blighting conditions and is consistent with the adopted Implementation Plan. A Summary Report describing the proposed Agency Capital Improvement Projects (Attachment 1) has been prepared setting forth the amount of tax increment to be used to fund the proposed capital improvements, setting forth the facts to support the three findings citied above, and describing the redevelopment purposes for which the funds are being used. Staff is recommending that the City Council adopt City Council Resolution No. 6682 (Attachment 2) and the Redevelopment Agency adopt Resolution No. ARA -229 (Attachment 3) making findings pursuant to Health and Safety Code Sections 33445 and authorizing the use of Redevelopment Agency funds for Public Improvements comprising the Agency's Capital Improvement Program. Mayor and City Council Chairman and Board Members June 16, 2009 Page 2 DISCUSSION The City -wide Capital Improvement Prggram (CIP) lists projects of a `citywide °'nature and projects serving a larger popujetion irr a specific area of the City. There are other important projects near or in the Redevelopment Project Area for whidfi rao .City funds are available or where Redevelopment funds are needed to supplement the overall cost of the project to the City. Together these projects constitute the. Agency's:, proposed. annual CIP. r `' These proposed projects are listed below and are described in detail irt'the 'Summary Report (Attachment 1): .1) Design of Gold Line Betterments This improvement involves the design for betterments of. various elements of the . ,. , =Gd'ld Line construction through Arcadia. The Gold Line Authority.has'irtforrmed the City that any betterments should be designed as soon as Possib N These "betterments" may include architectural treatments to= bridge 'abutments'a�u walls, facade treatments on the parking structure and bridges, sound walls and other items. This funding will start that design process. 2) Gold Line Transit Plaza This- project will develop a conceptual design for enhancements to the Gold Line Transit Plaza that will be located at the northwest corner of First Avenue and Santa Clara Street. The design will be used by the Gold Line Authority as a guide for ,its base improvements to the area. The City's 'plan' will add enhancements to the transit plaza in the future to upgrade the quality of the overall Gold. Line appearance` and experience in Arcadia. { 3) Various Traffic Improvements Per the Traffic Signal Improvement Master Plan These improvements will consist of the installation of controller upgrades for traffic signals on Huntington Drive in the downtown, rewiring of the Huntington Drive and Second Avenue traffic signal, adding a green right turn arrow at Huntington Drive and Santa Anita Avenue, and adding video detection at Santa Anita Avenue and Colorado Boulevard. These improvements will improve traffic safety, traffic signal operations and public convenience. 4) Miscellaneous Parking Lot Improvements This project will construct new asphalt parking lots at 21 Morlan Place at the completion of the demolition of the former Church in Arcadia building, and for the A ? T DISCUSSION The City -wide Capital Improvement Prggram (CIP) lists projects of a `citywide °'nature and projects serving a larger popujetion irr a specific area of the City. There are other important projects near or in the Redevelopment Project Area for whidfi rao .City funds are available or where Redevelopment funds are needed to supplement the overall cost of the project to the City. Together these projects constitute the. Agency's:, proposed. annual CIP. r `' These proposed projects are listed below and are described in detail irt'the 'Summary Report (Attachment 1): .1) Design of Gold Line Betterments This improvement involves the design for betterments of. various elements of the . ,. , =Gd'ld Line construction through Arcadia. The Gold Line Authority.has'irtforrmed the City that any betterments should be designed as soon as Possib N These "betterments" may include architectural treatments to= bridge 'abutments'a�u walls, facade treatments on the parking structure and bridges, sound walls and other items. This funding will start that design process. 2) Gold Line Transit Plaza This- project will develop a conceptual design for enhancements to the Gold Line Transit Plaza that will be located at the northwest corner of First Avenue and Santa Clara Street. The design will be used by the Gold Line Authority as a guide for ,its base improvements to the area. The City's 'plan' will add enhancements to the transit plaza in the future to upgrade the quality of the overall Gold. Line appearance` and experience in Arcadia. { 3) Various Traffic Improvements Per the Traffic Signal Improvement Master Plan These improvements will consist of the installation of controller upgrades for traffic signals on Huntington Drive in the downtown, rewiring of the Huntington Drive and Second Avenue traffic signal, adding a green right turn arrow at Huntington Drive and Santa Anita Avenue, and adding video detection at Santa Anita Avenue and Colorado Boulevard. These improvements will improve traffic safety, traffic signal operations and public convenience. 4) Miscellaneous Parking Lot Improvements This project will construct new asphalt parking lots at 21 Morlan Place at the completion of the demolition of the former Church in Arcadia building, and for the Mayor and City Council Chairman and Board Members June 16, 2009 Page 3 parking lot. Both. parking lots are part of the City's obligation as part of the purchase of 21 Morlan Place from the Church in Arcadia and relocation to its new building on Live Oak. ENVIRONMENTAL ASSESSMENT The projects are categorically exempt per Section 15301 Class 1(d) of the California Environmental Quality Act. Staff has prepared a Preliminary Exemption Assessment and Notice of Exemption for the projects. FISCAL IMPACT As part of the FY 2009 -10 Capital Improvement Program,, $350,000 in Redevelopment Agency funds were approved for these' projects: RECOMMENDATION That the City Council adopt Resolution No. 6682 (Attachment 2), making findings pursuant to Health and Safety Code Section 33445 authorizing the use of Redevelopment Agency funds for Public Improvements. That the Redevelopment Agency adopt Resolution No. ARA -229 (Attachment 3) making findings pursuant to Health and Safety Code Sections 33445 to authorize the use of Redevelopment Agency funds for Public Improvements. Approved: 00-v " ��'rw'�.✓ Donald Penman, City Manager /Executive Director Attachment 1 — Summary Report Attachment 2 — City Council Resolution No. 6682 Attachment 3 — Arcadia Redevelopment Agency Resolution No. ARA -229 Exhibit "A" SUMMARY REPORT FISCAL YEAR 2009- 2010 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This Summary Report has been prepared by the Arcadia Redevelopment Agency ( "Agency ") consistent with Health and Safety Code Section 33445. and serves - to describe several proposed capital improvement projects in and near the Project Area. The Summary Report has been prepared in order to explain to the . public why Agency. tax increment funds are to be used to pay for these public improvements. The 2005 -2010 Agency Five Year. Implementation Plan was adopted on December 7, 2004, An Agency Capital Improvement. Program ( "CIP ") is included in- the _ Implementation Plan. The projects listed below are all in the Central Redevelopment Project area and will benefit the. .project' area by enhancing circulation which,facilitates access to local businesses. Additionally, work on the Gold Line will, benefit. the businesses in the area through the integration of the station and the surroundings into the downtown area,. - bringing new customers to Arcadia through the expansion of mass transit. Redevelopment funding is proposed for these projects since this is the only source available during the current financial climate, and without its use, these critical improvements would be delayed. 1) Design of Gold Line Betterments $100,000 This public improvement involves initiating the design for betterments or "upgrades" ` for various elements of the Gold Line construction through Arcadia. The Gold Line Authority is willing to incorporate betterments, but it has informed the City that they should be designed as soon as possible and prior to any advertisement for design /build proposals. These betterments may include architectural treatments to the bridge abutments and retaining walls, facade treatments on the parking structure and bridges, sound walls and other items. 2) Design of Gold Line Transit Plaza $50,000 This project will develop a conceptual design for the Gold Line Transit Plaza that will be located at the northwest corner of First Avenue and Santa Clara Street. The design will integrate the plaza into the entire Gold Line station development in Arcadia. The design will be used by the Gold Line Authority for its base improvements to the area. Once this conceptual design has been incorporated, the City will then be able to implement its enhancements in the future to upgrade the quality of the overall Gold Line experience in Arcadia. 3) Traffic Improvements at Various Locations $50,000 These improvement projects will provide improved traffic safety, improved traffic signal operations and public convenience. Improvements in the project area will include the installation of upgrades to the traffic signals on Huntington Drive through the downtown area, rewiring the traffic signal at Huntington Drive and Second Avenue, adding a green right turn arrow at Huntington Drive and Santa Anita Avenue, and installing a video detection system at Santa Anita Avenue and Colorado Boulevard. 4) Various Parking Lot Improvements $150,000 This project will construct new asphalt parking lots as part of the City's obligation under its agreement with the Church in Arcadia. One parking lot will be built at 21 Morlan Place after the demolition of the-building that.. once housed the Church in Arcadia, and will .allow the Agency to plan for the reuse of that property. The other, parking lot will be the overflow lot at the new. Church location on Live Oak. 'This lot will be located just north of the golf course parking lot. Grand Total $350,000 2 RESOLUTION NO. 6682 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33445, AND AUTHORIZING THE USE OF REDEVELOPMENT AGENCY_ FUNDS FOR PUBLIC IMPROVEMENTS WHEREAS, the Arcadia Redevelopment Agency ( "Agency ") proposes to pay Three Hundred Fifty Thousand Dollars ($350,000) in the Agency's Capital Improvement Program for im rovelnents in the public right-of-w p �' p .('Improvements ") in, adjacent - to arid near the Central Redevelopment Project Area ( "Project Area "), and within the original redevelopment survey area; and WHEREAS, pursuant to Health and Safety Code Section 33445, the Agency may with consent of the City Council of the City of Arcadia ( "City Council ") and subject to the City Council's ability to make those certain factual determinations set forth below, pay all or part of the Improvements if the City Council makes the following three findings: a) 'that the proposed Improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no other reasonable means of financing the Improvements available to the community; c) that the payment of Agency funds for the Improvements will assist in the elimination of one or more blighting conditions inside the Project Area and is consistent with the Implementation Plan adopted pursuant to Section 33490; and WHEREAS, Agency staff have prepared a certain report ( "Summary ") which sets forth the facts regarding the amount of property taxes to be used to pay for the proposed improvements, sets forth the facts supporting the three determinations to be made by the City Council pursuant to Health and Safety Code Section 33445, and sets forth the redevelopment purpose for which such taxes are being used; and WHEREAS, the City Council has reviewed and considered the Summary and the other written and oral testimony presented at or prior to the time of the City Council's consideration of this Resolution; and WHEREAS, pursuant to the State of California and local CEQA Guidelines, staff has prepared a Preliminary Exemption Assessment for the projects listed in the Summary, which are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333 Categorical Exemptions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The facts set forth in the recitals are true and correct. SECTION 2. The facts supporting those certain findings required by Health and Safety Code Section 33445 are true and correct as set forth in the Summary, Exhibit " A " attached hereto, and as set forth in the staff report submitted to and considered by the City Council with reference to this Resolution. 2 SECTION 3. Based on. the information made available in the Summary and in the staff report accompanying this Resolution, the oral presentation of staff, and other written and oral evidence as presented to the City Council, the City Council hereby makes the following findings pursuant to Health and Safety Code Section 33445: a) That the proposed Improvements both inside and outside the Project Area are of.benefit to the Project Area, or the immediate neighborhood in,whlch the project is located, because they Jmprove the appearance' of the Project Area and thereby encourage greater patronage of local shops and stores leading to increased economic benefits to property owners, merchants, the Agency, and the City and will also encourage new development. b) That there are no other reasonable. means of financing the proposed Improvements available to the community because of the large number of other capital improvement needs in the City and the limited availability of alternate funding sources. c) That the payment of funds for the proposed Improvements will assist in the elimination of one or more blighting conditions inside the Project Area, and is consistent with the Implementation Plan adopted pursuant to Health and Safety Code Section 33490 because the Improvements will improve service to the Project Area, and are set forth in the Five 3 Year Implementation Plan and Housing Program 2005 -2010 adopted by Agency Resolution No. ARA -211 on December 7, 2004. SECTION 4. Based upon the Preliminary Environmental Assessment, and the determination by the City Council that the projects listed in the Summary are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333 Categorical Exemptions, City staff is authorized and directed to file a Notice of Exemption with the Los Angeles County Clerk. SECTION 5. The City Council hereby approves and consents to, the payment by the Arcadia Redevelopment Agency for all and any part of the public Improvements which are part of the Agency's Capital Improvement Program. SECTION 6. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this day of 1 2009. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: Stephen P. Deitsch City Attorney a] Exhibit "A" SUMMARY REPORT FISCAL YEAR 2009- 2010 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This Summary Report has been prepared by the Arcadia Redevelopment Agency ( "Agency ") consistent with Health and Safety Code Section 33445 and serves to describe several proposed capital improvement projects in and near the Project Area. The Summary Report has been prepared in order to explain to the public why Agency tax increment funds are to be used to pay for these public improvements.. The 2005 -2010 Agency Five Year Implementation Plan was adopted on December 7, 2004. An Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan. The projects listed below are all in the Central Redevelopment Project area and will benefit the project area by enhancing circulation.. which.faciiitates access to local businesses. Additionally, work on the" Goid Line will benefit the businesses in the area through the integration of the station and the surroundings into the downtown area, bringing new customers to Arcadia through the expansion of mass transit. Redevelopment funding is proposed for these projects since this is the only source available during the current financial climate, and without its use, these critical improvements would be delayed. 1) Design of Gold Line Betterments $.100,000 This public improvement involves initiating the design for betterments or "upgrades" for various elements of the Gold Line construction through Arcadia. The Gold Line Authority is willing to incorporate betterments, but it has informed the City that they should be designed as soon as possible and prior to any advertisement for design /build proposals. These betterments may include architectural treatments to the bridge abutments and retaining walls, fagade treatments on the parking structure and bridges, sound walls and other items. 2) Design of Gold Line Transit Plaza $50,000 This project will a conceptual design for the Gold Line Transit Plaza that will be located at the northwest corner of First Avenue and Santa Clara Street. The design will integrate the plaza into the entire Gold Line station development in Arcadia. The design will be used by the Gold Line Authority for its base improvements to the area. Once this conceptual design has been incorporated, the City will then be able to implement its enhancements in the future to upgrade the quality of the overall Gold Line experience in Arcadia. 3) Traffic Improvements at Various Locations $50,000 These improvement projects will provide improved traffic safety, improved traffic signal operations and public convenience. Improvements in the project area will include the installation of upgrades to the traffic signals on Huntington Drive through the downtown area, rewiring the traffic signal at Huntington Drive and Second Avenue, adding a green right turn arrow at Huntington Drive and Santa Anita Avenue, and installing a video detection system at Santa Anita Avenue and Colorado Boulevard. 4) Various Parking Lot Improvements $150,000 This project will construct new asphalt parking lots as part of the City's obligation under its agreement with the Church in Arcadia. One parking lot will be built at 21 Morlan Place after the demolition of the building that once housed the .Church in Arcadia, and will allow the Agency to plan for the reuse of that property The other parking lot will be the overflow lot, at the new Church location on Live. Oak. This lot` will be located just north of the golf course parking lot. Grand Total $350,000 4 RESOLUTION NO. ARA 229 A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS WHEREAS, the Arcadia Redevelopment Agency ( "Agency") proposes to pay Three Hundred Fifty Thousand Dollars ($350,000) in the Agency's Capital Improvement Program for improvements ( "Improvements ") in the public right -of- { way and on public property in, adjacent to; and near the Central Redevelopment Project Area ( "Project Area "); and WHEREAS, Health and Safety Code Section 33445 requires that if redevelopment funds are to be used to pay for improvements which will be publicly owned, the City Council of the City of Arcadia ( "City Council ") must make the following findings: a) that the proposed Improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no reasonable means of financing the buildings, facilities, structures or other improvements; c) that the Improvements will assist in the elimination of one or more blighting conditions inside the Project Area or provide housing for low -or moderate - income persons, and is consistent with the Implementation Plan adopted pursuant to Section 33490; and WHEREAS, the Agency has caused the preparation of, and the City Council has reviewed and considered, a summary report (the "Summary "), attached hereto as Exhibit "A ", setting forth the facts regarding the amount of property taxes to be used to pay for the proposed improvements and facts supporting the foregoing findings; and WHEREAS, on December 7, 2004 by Resolution No. ARA -211, the Agency adopted a Five Year Implementation Plan (2005- 2010), which describes remaining blight in the Project Area, describes programs, projects, and activities which are or will eliminate or reduce the blighting elements, and describes the projects in the Implementation Plan; and WHEREAS, the Agency has prepared and certified on November 20, 1973, a program environmental impact report for the Redevelopment Plan for the Project Area; and WHEREAS, pursuant to the State of California and local CEQA Guidelines, staff has prepared a Preliminary Exemption Assessment for the projects listed in the Summary, which are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333; and WHEREAS, the Agency is relying on the finding by the City Council that these projects are categorically exempt under State and local CEQA Guidelines. 2 NOW, THEREFORE, THE ARCADIA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the facts set forth in the recitals hereof are true and correct. SECTION 2. That the Summary attached hereto as Exhibit "A" is hereby accepted and approved. SECTION 3. Based on the information made available in the Summary and in the staff report accompanying this Resolution, the oral presentation of staff, and other written and oral evidence as presented to the Agency, the Agency hereby makes the following findings pursuant to Health and Safety Code Section 33445: a) That the proposed improvements both inside and outside the Project Area are of benefit to the Project Area, or the immediate neighborhood in which the project is located, because they improve the appearance of the Project Area and thereby encourage greater patronage of local shops and stores leading to increased economic benefits to property owners, merchants, the Agency, and the City and will also encourage new development. b) That there are no other reasonable means of financing the proposed Improvements available to the community because of the large number of 3 other capital improvement needs in the City and the limited availability of alternate funding sources. c) That the payment of funds for the proposed Improvements will assist in the elimination of one or more blighting conditions inside the Project Area, and is consistent with the Implementation Plan adopted pursuant to Health and Safety Code Section 33490 because the Improvements will improve service to the Project Area, and are set forth in the Five Year Implementation Plan and Housing Program 2005 -2010 adopted by Agency Resolution No. ARA -211 on December 7, 2004. SECTION 4. That the Agency approves and authorizes the expenditure of Three Hundred Fifty Thousand Dollars ($350,000) in the Agency's Capital Improvement Program for the Improvements on public property and in the public right -of -way in, adjacent to, and near the Project Area, and Agency staff are directed to implement these projects. SECTION 5. The Secretary of the Agency shall certify to the adoption of this Resolution. [SIGNATURES ON NEXT PAGE] 0 Passed,, approved and adopted this day of , 2009. ATTEST: Secretary of the Arcadia Redevelopment Agency APPROVED AS TO FORM: �• �o�t'�� -cam Stephen P. Deitsch Agency Attorney Chairman Arcadia Redevelopment Agency 5 Exhibit "A" SUMMARY REPORT FISCAL YEAR 2009- 2010 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This Summary Report has been prepared by the Arcadia Redevelopment Agency ( "Agency ") consistent with Health and Safety Code Section 33445 and serves to describe several proposed capital improvement in order projects in and near the to the public P why Agency The Summary Report has been prep ared tax increment funds are to be used to pay for these public improvements. The 2005 -2010 Agency Five Year Implementation Plan was adopted on December 7, 2004. An Agency Capital„ Improvement Program ..( "CIP ") is included in the jmplementation Plan. The projects listed below are all in the Central Redevelopment Project area and will benefit the project area by enhancing circulation which facilitates access to local .businesses. Additionally,. work on the Gold % Line will benefit the businesses in the area through the integration of the station and the surroundings into the downtown area, bringing new customers to Arcadia through the expansion of mass transit. Redevelopment funding is proposed for these projects since this is the only source available during the current financial climate, and without its use, these critical improvements would be delayed. 1) Design of Gold Line Betterments $100,000 This public improvement involves initiating the design for betterments or "upgrades" for various elements of the Gold Line construction through Arcadia. The Gold Line Authority is willing to incorporate betterments, but it has informed the City that they should be designed as soon as possible and prior to any advertisement for design /build proposals. These betterments may include architectural treatments to the bridge abutments and retaining walls, fagade treatments on the parking structure and bridges, sound walls and other items. 2) Design of Gold Line Transit Plaza $50,000 This project will develop a conceptual design for the Gold Line Transit Plaza that will be located at the northwest corner of First Avenue and Santa Clara Street. The design will integrate the plaza into the entire Gold Line station development in Arcadia. The design will be used by the Gold Line Authority for its base improvements to the area. Once this conceptual design has been incorporated, the City will then be able to implement. its enhancements in the future to upgrade the quality of the overall Gold Line experience in Arcadia. 3) Traffic Improvements at Various Locations $50,000 These improvement projects will provide improved traffic safety, improved traffic signal operations, and public convenience. Improvements in the project area will include the installation of upgrades to the traffic signals on Huntington Drive through the downtown area, rewiring the traffic signal at Huntington Drive and Second Avenue, adding a green right turn arrow at Huntington Drive and Santa Anita Avenue, and installing a video detection system at Santa Anita Avenue and Colorado Boulevard. 4) Various Parking Lot Improvements $150,000 This project will construct new asphalt. parking lots as part of the City's obligation under its agreement with the Church in Arcadia. One parking lot will be built at 21 Morlan Place after the demolition of the building that once housed the Church in Arcadia, and will allow the Agency to plan for the reuse .of that property. The other parkind. lot. will be the overflow lot at the new Church location on Live Oak. Thie, will be located just north of the golf course parking lot: Grand Total $350,000 2 FIF L;i nN971 STAFF REPORT Arcadia Redevelopment Agency DATE: June 16, 2009 TO: Chairman and Redevelopment Agency Board FROM: Jason Kruckeberg, Development Services Director Philip A. Wray, Deputy Director of Development Services /City Engineer��1� SUBJECT: Award Contract and Approve an Appropriation for the Asbestos Abatement & Demolition of the Building at 21 Morlan Place Recommendation: Authorize the Executive Director to enter into a contract with Oak Tree Environmental in the amount of $76,000, approve a 10% contingency and approve an appropriation of $115,000 from the Redevelopment Fund SUMMARY In September of 2008, the Redevelopment Agency purchased the property at 21 Morlan Place from the Church in Arcadia to facilitate the expansion of the Rusnak/Arcadia Mercedes -Benz dealership. In February 2009, the Church in Arcadia moved out of the building into temporary facilities while they pursue the construction of their new building on Live Oak Avenue. Staff began plans for the hazardous material abatement and demolition in February of 2009. The project specifications were completed in April 2009 and the project was advertised for bids in May. Bids were opened on May 27, 2009 with Oak Tree Environmental the successful low bidder in the amount of $76,000. With the addition of technical surveys and investigations, inspection, construction administration and contingency, the total project cost is estimated at $115,000. Staff recommends that the City Council award a contract for the Asbestos Abatement & Demolition of the Building at 21 Morlan Place to Oak Tree Environmental in the amount of $76,000, and approve a total project budget appropriation of $115,000 from the Redevelopment Fund. BACKGROUND The Redevelopment Agency has been working with Rusnak /Arcadia to assemble parcels to facilitate the expansion of its Mercedes -Benz Automobile dealership. The property at 21 Morlan Place was owned by the Church in Arcadia and is directly east of the Rusnak property. In September of 2008, the Redevelopment Agency purchased the Arcadia Redevelopment Agency and City Council June 16, 2009 Page 2 property from the Church in Arcadia and as part of the sale, included a site on Live Oak Avenue for the Church to relocate. In February of 2008, the Church moved out of the building at 21 Morlan Place into temporary facilities while their new building is being developed. In February of 2009, Converse Consultants conducted a survey of the building for asbestos and lead -based paint materials. They found no exposure to lead -based paints, but they did find a significant amount of asbestos materials. That information was incorporated into the demolition project specifications. The specifications were completed in April 2009 and the project was advertised for bids in May. A pre -bid conference was held on May 19 and attracted 45 prospective bidders. DISCUSSION Bids were received on May 28, 2009. Fourteen bids were received with the results as follows: COMPANY AMOUNT Oak Tree Environmental $76,000.00 Doja Inc. $84,485.00 Becko Inc. $89,875.00 Prime Demolition Inc. $99,500.00 Wreck Age Demolition $102,500.00 Interior Demolition $104,277.00 CST Environmental $138,880.00 Castlerock Environmental $142,426.50 Magnum Land Clearing $147,999.00 Dash Construction $148,861.82 American Wrecking Inc. $153,144.00 Specialized Environmental $167,153.00 Dakeno Inc. $170,000.00 Thomas Demolition $177,300.00 Oak Tree Environmental was the successful low bidder in the amount of $76,000. Staff has investigated Oak Tree Environmental and found them to be qualified to perform the work. A breakdown of the project costs is as follows: Construction $76,000 Contingency $7,600 Asbestos Removal Inspection $15,000 Bid Admin $2,000 Project Inspect & Admin $14,400 TOTAL $115,000 Arcadia Redevelopment Agency and City Council June 16, 2009 Page 3 Staff proposes to fund this project from Redevelopment Agency reserves. The work is planned to begin in mid July and will take approximately one month to complete. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15301(L) (3) of the requirements of the California Environmental Quality Act (CEQA). FISCAL IMPACT The construction cost is $76,000 and the total project cost including technical reports, bid and construction administration, inspection and contingency is estimated at $115,000. No previous project budget was established for this item. A total project budget appropriation of $115,000 is recommended from available Redevelopment Agency reserves. There is no impact to the general fund. RECOMMENDATION Authorize the Executive Director to enter into a contract with Oak Tree Environmental in the amount of $76,000, approve a 10% contingency and approve an appropriation of $115,000 from the Redevelopment Fund for the Asbestos Abatement and Demolition of the Building at 21 Morlan Place. Approved by: -�T Donald Penman, Executive Director J K: PAW: pa FIFIF STAFF REPORT Arcadia Redevelopment Agency DATE: June 16, 2009 TO: Chairperson and Agency Board FROM: Hue C. Quach, Treasurer Shannon Huang, Financial Se ices Manage r7r-1 SUBJECT: Professional Services Agreement - Agency Audit Services Recommendation: Authorize the Executive Director enter into a Professional Services Agreement in the amount of $8,615.00 with Caporicci & Larson for Agency audit services SUMMARY Staff solicited proposals for independent auditor services for the fiscal year ending June 30, 2005, with the option to renew the agreement for four (4) subsequent fiscal years. Caporicci & Larson has satisfactorily completed the audit for fiscal years ending June 30, 2005, June 30, 2006, June 30, 2007, and June 30, 2008. As a result, staff is recommending that the Executive Director exercise the option to renew the professional services agreement with Caporicci & Larson for Agency audit services for the fiscal year ending June 30, 2009. BACKGROUND The City Charter requires an annual audit of the Agency's financial statements by an independent certified public accountant (CPA). In March of 2005, staff solicited proposals from qualified certified public accounting firms to audit the Agency's financial statements for the fiscal year ending June 30, 2005 through June 30, 2009. Staff is planning to once again solicit proposals from qualified certified public accountant firms for the audit of the City's financial statements for the fiscal year ending June 30, 2010. DISCUSSION In June 2005, after an extensive evaluation process, staff recommended that the Agency Board approve a Professional Services Agreement with Caporicci & Larson for auditing services for the fiscal year ending June 30, 2005. Staff further recommended that this Agreement include four (4) one -year contract extensions, pending Agency Board annual approval. This is a typical provision in audit service agreements, which provides for some continuity for a period of time, but it is not open- ended, and allows the Agency to not extend the agreement, should the Agency board want to make a change. Caporicci & Larson has satisfactorily completed the audits for the past four years. As a result, staff is recommending that the Executive Director exercise the option to renew the professional services agreement with Caporicci & Larson for Agency audit services for the fiscal year ending June 30, 2009. The cost proposed for audit services is $8,615.00. There has been no increase in audit fees for the past three years. Staff has also confirmed that the auditing fees will remain the same in the coming year. FISCAL IMPACT Sufficient funds are available in the proposed 2009 -10 budget. RECOMMENDATION Authorize the Executive Director to enter into a Professional Services Agreement with Caporicci & Larson for Agency audit services for the fiscal year ending June 30, 2009. Approved by: P Don Penman, Executive Director FIoF L;� I ", STAFF REPORT Arcadia Redevelopment Agency DATE: June 16, 2009 TO: Chairman and Redevelopment Agency Board FROM: Jason Kruckeberg, Development Services Director Philip A. Wray, Deputy Director of Development Services' SUBJECT: ACCEPTANCE — ARCADIA SELF - STORAGE BUILDING REFURBISHMENT AT 33 -37 W. HUNTINGTON DRIVE PROJECT Recommendation: Accept all work performed by WF Construction for the Arcadia Self- Storage Building Refurbishment at 33 -37 West Huntington Drive as complete and authorize the final payment to be made in accordance with the contract documents SUMMARY On February 17, 2009 the Agency Board awarded a contract to WF Construction in the amount of $220,227.13 for the Arcadia Self Storage Building Refurbishment at 33 -37 West Huntington. There were five (5) change orders increasing the total contract by $32,370.07 The terms and conditions of this project have been complied with and the required work has been performed to staff's satisfaction for a final cost of $252,597.20. Staff is recommending that the Agency Board accept the project as complete and authorize the final payment in accordance with the approved contract documents. BACKGROUND The Arcadia Redevelopment Agency (ARA) took over ownership of Arcadia Self - Storage at 33 -37 West Huntington Drive in October of 2006. Since taking over the building, the plan was for the Agency to rehabilitate the building with the ultimate goal of turning the building completely over to Rusnak at an appropriate time. On September 16, 2008, the Agency approved this use through a waiver of Agency Resolution No. 172 and the Planning Commission approved the project through a use determination on September 23, 2008. Rusnak moved their parts department into the building on November 8, 2008. On November 18, 2008, the Arcadia Redevelopment Agency Board approved the design review and appropriated Redevelopment Agency funding in the amount of $252,994 to rehabilitate and improve the Arcadia Self- Storage building. Staff Report Acceptance —Arcadia Self- Storage Building Refurbishment June 16, 2009 Page 2 In December 2008, staff prepared plans and specifications for the building renovations. The proposed building renovations included three elements. The first was to clean and paint all exterior sides. The second was to rebuild the Huntington elevations and storefronts to be parallel to the street rather than the existing zigzag pattern, and improve the awning over the sidewalk. The third was to rehabilitate the three commercial lease spaces fronting Huntington Drive including replacing walls, floors, bathrooms, and ceilings as necessary. The project was advertised for bids in January 2009 and bids were opened on January 22, 2009. On February 3, 2009 the Agency Board awarded the contract to WF Construction in the amount of $220,227.13. DISCUSSION Work began the week of March 23, 2009 and was substantially completed by mid -May, 2009. As the construction progressed, several items arose that were previously unknown or were deemed necessary to achieve a quality and complete project. These items were grouped into five change orders for a total additional amount of $32,370.07 increasing the construction contract to $252,597.20. The change orders included the following items: • Remove front exterior sloping concrete and replace with level floor to meet ADA requirements • Electrical sub -panel additional relocation work • Remove planters at building corners and replace with concrete • Install new communications cable to lease spaces • Resurface the front columns to match building stucco • Install "insta" hot water heaters on both bathroom sinks • Repair dry wall above old ceiling • Add one fire sprinkler • Add drywall to encase exposed utility lines • Install new door to storage closet • Install hand railings at entries to meet ADA requirements • Extra cost for painting building exterior at night in an effort to cause the least disruption to Rod's Grill. This was completed at the request of the Rod's Grill owner. One additional item included in the change orders is for the cleaning of the fire sprinklers under the rear canopy. These fire sprinklers were partially sealed over by the lead -based paint remediation contractor while cleaning, removing, and sealing the Staff Report Acceptance — Arcadia Self- Storage Building Refurbishment June 16, 2009 Page 3 flaking lead -based paint. In lieu of requiring the remediation contractor to perform the work, the City asked WF Construction to perform the work and the cost was deducted from the remediation contractor's contract. The net result is no additional cost to the City for this item. During the discussions with the owner of Rod's Grill for right -of -entry to paint the Self - Storage building, the owner asked the City to paint his building at the same time. The City declined, but offered to reimburse the owner up to the painter's estimate of $4,900 to paint his building. The Agency would reimburse the owner upon the completion of the work and verification of receipts. FISCAL IMPACT The Redevelopment Agency Board appropriated funds in the amount of $252,994 from the Redevelopment Agency fund. The total cost of this project is $252,597.20. RECOMMENDATION That the Agency Board accept all work performed by WF Construction for the Arcadia Self- Storage Building Refurbishment at 33 -37 West Huntington Drive as complete and authorize the final payment to be made in accordance with the contract documents. Approved by: Donald Penman, Executive Director JK: PAW:pa ° ^E n as STAFF REPORT Administrative Services Department DATE: June 16, 2009 TO: Mayor and City Council FROM: Hue C. Quach, Administrative Services Director Prepared by: Shannon Huang, Financial Services anager/Treasurer SUBJECT: Resolution No 6683 establishing an Appropriation Limit for fiscal year 2009 -2010 Recommendation: Adopt SUMMARY Article XIII -B of the State Constitution imposes a limit ( "the Gann Limit ") on tax proceeds that can be appropriated for expenditures in any given fiscal year. Section 7910 requires the City to establish the limit by resolution. It is recommended that the City Council approve a resolution establishing the annual adjustment factors and the resultant Limit for fiscal year 2009 -2010. BACKGROUND In November 1979, the voters of the State of California approved Proposition 4, commonly known as the Gann initiative. This proposition created Article XIII -B of the State Constitution placing limits on the amount of revenue, which can be spent by City Government. Proposition 4 became effective for the 1980 -81 fiscal year, but the formula for calculating the Limit was based on the 1978 -79 "base year" revenues. In June 1990, the voters of California approved Proposition 111, which, among other things, provides new adjustment formulas, that make the Appropriation Limit more responsive to local growth issues. Proposition 111 also implemented a requirement for an annual review of the Limit calculation. 1 DISCUSSION The Appropriation Limitation imposed by Propositions 4 and 111 creates a restriction on the amount of revenue, which can be appropriated in any fiscal year. The Limit is based on actual City appropriations during the 1978 -79 fiscal year, and is increased each year using the growth of population and inflation. Proceeds of taxes are allowed to be spent on several types of appropriations, which do not count against the Limit. The law allows a City to spend tax proceeds on voter - approved debt and the costs of complying with Court orders and Federal mandates, with certain restrictions. Proposition 111 expanded these exempt categories to include expenditures for "qualified capital outlay" beginning in 1990 -91. Appropriations for these excludable categories also do not count against the Limit. In order to ensure that taxes are counted in the Appropriations Limit of only one agency of government, Article XIII -B and Government Code Section 7903 require that if the State provides funds to a local government with no strings attached, they will be counted as "State Subventions" and will be included in the Appropriation Limit of the City (i.e., Motor Vehicle In -Lieu Revenue). On the other hand, if the State specifies that funds are restricted in their use then they are to be counted in the State's Limit (i.e., State Gas Tax). Beginning with the 1990 -91 Fiscal Year, and as a result of the passage of Proposition 111, the annual adjustment factor in computing the limit has changed. Instead of using the change in the California Per Capita Income or U.S. Consumer Price Index to measure inflation, each City may now choose, the greater, of the growth in the California Per Capita Income or the growth in the non - residential assessed valuation due to new construction within the City. At the present time, the data necessary to calculate the increase in the non - residential assessed valuation is not available from the Los Angeles County Assessor. In the absence of final information on this important factor, it is recommended that the City adopt the 2009 -2010 Appropriation Limit on a provisional basis using the alternative factor of per capita income for the inflationary adjustment. Once the City receives the assessment data, the City may adjust the prior year's Limit accordingly. The second factor and an important change authorized by the passage of Proposition 111 is, instead of using only the population growth of the City, the City may choose to use the population within the County of Los Angeles. Factors used for the 2009 -2010 fiscal year GANN Limit are the population growth of the City of Arcadia at 1.11 % and the California per capita personal income factor of 1.0062. The attached exhibits A, B, C and D, demonstrate the City's compliance with Article X111- 6 of the State Constitution for the fiscal year ending June 30, 2010. As calculated, the City's Proceeds of Taxes net of exclusions is established at $33,241,136 (Exhibit C). The 2009 -2010 Appropriation Limit is $65,719,946 (Exhibit A). Exhibit B shows that the City of Arcadia is under the appropriation limit by $ 32,478,810. RECOMMENDATION Adopt Resolution No. 6683, a Resolution of the City Council of the City of Arcadia, California, establishing an appropriations limit for the fiscal year 2009- 2010 pursuant to Article III -B of the California Constitution. Approved: Donald Penman, City Manager 3 EXHIBIT "A" CITY OF ARCADIA APPROPRIATIONS LIMIT FISCAL YEAR 2009 -2010 AMOUNT I�1 7 Last Year's Limit (2008 -2009) $64,595,976 Adjustment Factors 1. Population 1.0111 2. Per Capita 1.0062 Total Adjustment (1.0062 x 1.0111) 1.0174 Annual Adjustment (64,595,976 x 1.0174 — 64,595,976) 1,123,970 2008 -2009 Limit (61,666,803 +2,923,006) $65,719,946 0 EXHIBIT "A -1" CITY OF ARCADIA POPULATION /INFLATIONARY ADJUSTMENT FISCAL YEAR 2009 -2010 PER CAPITA INFLATIONARY ADJUSTMENT 0.62% POPULATION GROWTH - CITY OF ARCADIA 1.11% SOURCE: DEPARTMENT OF FINANCE, STATE OF CALIFORNIA 5 EXHIBIT "B" CITY OF ARCADIA APPROPRIATIONS SUBJECT TO LIMITATION FISCAL YEAR 2009 -2010 AMOUNT SOURCE A. Proceeds of Taxes $ 33,570,276 Exhibit "C" B. Exclusions ( 329,140) Exhibit "D ". C. Appropriations Subject to Limitation 33,241,136 D. 2009 -2010 Year Limit 65,719,946 Exhibit "A" E. Over (Under) Limit ($ 32,478,810) R EXHIBIT "C" CITY OF ARCADIA CALCULATION OF PROCEEDS FISCAL YEAR 2009 -2010 REVENUE PROCEEDS OF TAXES NON PROCEEDS OF TAXES TOTAL Property Tax $ 9,492,000 - $ 9,492,000 Sales & Use Tax - 481,620 9,189,000 - - 1,461,000 9,189,000 Transient Occupancy Tax - 20,000 2,495,000 - 65,000 2,495,000 Property Transfer Tax - $ 2,266,680 $ 216,000 - 216,000 Utility Users Tax 5,300,000 - - $ 1,100,000 $ 5,300,000 Business License Tax - 275,000 896,580 50,000 - 535,000 946,580 TOTAL TAXES $ 27,588,580 $ 50,000 $ 27,638,580 FROM STATE Motor Vehicle In Lieu $ 4,526,000 - $ 4,526,000 Gasoline Tax - $ 1,448,000 1,448,000 Homeowner's Exemption 50,000 - 50,000 POST - 20,000 20,000 SB 90 Reimbursements - - - STC Program - TOTAL FROM STATE $ 4,576,000 $ 1,468,000 $ 6,044,000 OTHER GOVERNMENTS Charges to ARA - $ 239,060 $ 239,060 Community Development (CDBG) - 481,620 481,620 Other (PROP A &C) Taxes - 1,461,000 1,461,000 PROP A Park Maint. & Services - 20,000 20,000 AQMD (AB2766) 65,000 65,000 TOTAL OTHER GOVERNMENTS - $ 2,266,680 $ 2,266,680 LOCALLY RAISED LICENSES AND PERMITS Franchise Fee - $ 1,100,000 $ 1,100,000 Parking Permits - 275,000 275,000 Plan Check Fees - 535,000 535,000 Building Permits - 680,000 680,000 Mechanical, Electrial & Plumbing - 163,000 163,000 Permits Fl REVENUE Home Occupantion Permits Miscellaneous Permits Planning Applications Fire Plan Check Engineering Permit Fees Fire Code Permits Fire Permit Inspections Storm Water Plan Check Fees Transpaction Impact fees Solid Waste Assessments Charges for Current Service Recreation Activities Library Charges Rent & Royalty Park /Dwelling Unit Fees TOTAL LICENSES & PERMITS FINES & PENALTIES PROCEEDS OF TAXES NON PROCEEDS OF TAXES 13,000 7,000 170,000 135,000 20,000 95,000 43,000 5,000 166,000 345,000 2,288,100 824,480. 91,820 1,152, 000 280,000 $ 8,388,400 TOTAL 13,000 7,000 170,000 135,000 20,000 95,000 43,000 5,000 166,000 345,000 2,288,100 824,480 91,820 1,152,000 280,000 $ 8,388,400 Miscellaneous Fines - $ 50,000 $ 50,000 Parking Citations - $ 430,000 $ 430,000 Code Enforcement - 5,000 $ 5,000 Fire Citations - 10,000 $ 10,000 TOTAL FINES & PENALTIES - $ 495,000 $ 495,000 OTHER REVENUE Parimutual Receipts $ 1,100,000 - $ 1,100,000 Admin. O/H Transit - $ 157,960 157,960 Admin. O/H Water - 1,124,960 1,124,960 Admin. O/H Solid Waste - 157,960 157,960 Admin. O/H Sewer - 80,880 80,880 Admin. O/H Prop A - 19,440 19,440 Admin. O/H Prop C - 18,050 18,050 Admin. Parking District - 3,290 3,290 Miscellaneous Receipts - 46,860 46,860 Court Appearances - 3 3,000 Sale of Property - 20,000 20,000 Waste Management Administration - 100,000 100,000 TOTAL OTHER REVENUE $ 1,100,000 $ 1,732,400 $ 2,832,400 Total Estimated Revenues Before Revenue from Use of Money $ 33,264,580 $ 14,400,480 $ 47,665,060 1'j PROCEEDS NON REVENUE OF TAXES PROCEEDS TOTAL OF TAXES Revenue Earned from Use of Money Earned on Non - Proceeds - 286,000 286,000 of Taxes: Funds 107, 118 142, 151, 155, 157 & 521,153 Proceeds of Taxes: Fund 302 60,000 - 60,000 General Fund 245,696 106,304 352,000 TOTAL REVENUE EARNED FROM USE $ 305,696 $ 392,304 $ 698,000 GRAND TOTAL $ 33,570,276 $ 14,792,784 $ 48,363,060 i Exhibit "C -1" CITY OF ARCADIA INTEREST EARNINGS PRODUCED BY TAXES FISCAL YEAR 2009 -2010 PROCEEDS OF TAXES (EXCLUDING INTEREST) TOTAL REVENUE (EXCLUDING INTEREST) PERCENT APPLICABLE TO PROCEEDS OF TAXES (69.8 %) TOTAL INTEREST GENERAL FUND INTEREST APPLICABLE TO PROCEEDS OF TAXES (69.8 %) INTEREST APPLICABLE TO NON - PROCEEDS OF TAXES (30.2 %) INTEREST DIRECTLY IDENTIFIED TO FUNDS WHICH REVENUES ARE IDENTIFIED AS NON PROCEEDS OF TAXES — FUNDS 107, 118,142, 151, 155, 157, 521,153, INTEREST DIRECTLY IDENTIFIED TO FUNDS WHICH REVENUES IDENTIFIED AS PROCEEDS OF TAXES — FUND 302 $33,264,580 $47,665,060 $ 352,000 $ 245,696 $ 106,304 $ 286,000 $ 60,000 10 EXHIBIT "D" CITY OF ARCADIA EXCLUSIONS FISCAL YEAR 2009 -2010 FEDERAL MANDATED COSTS: MEDICARE $329,140 11 RESOLUTION NO. 6683 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2009 -2010 PURSUANT TO ARTICLE XIII -B OF THE CALIFORNIA CONSTITUTION WHEREAS, Article XIII -B of the Constitution of the State of California imposes upon the City of Arcadia, as well as all cities, the obligation to limit each fiscal year's appropriations in fiscal year 1978 -79 as adjusted for subsequent inflation and population changes; and WHEREAS, the City of Arcadia has opted to use, as the inflation adjustment factor, the percentage change in California per capita personal income in lieu of the growth in the non - residential assessed valuation; and WHEREAS, at the time the appropriations limit calculations were prepared, the date necessary to calculate the increase in the non - residential assessed valuation was generally not available from the County Assessor; and WHEREAS, there exists a possible need to adjust the appropriations limit once the assessment date is available, and consequently this Resolution is being adopted on a provisional basis; and WHEREAS, the City of Arcadia has opted to use, as the population adjustment factor, the growth in the population of the City of Arcadia in lieu of the growth in the population of the County of Los Angeles, and WHEREAS, pursuant to Article XIII -B of the California Constitution, the City is required to set its appropriation limit for each fiscal year, and has made available to the public the documentation used in the determination of said appropriation limit. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The appropriation limit for fiscal year 2009 -2010 for the City of Arcadia shall be and is hereby set in the amount of $65,719,946. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. [SIGNATURES ON NEXT PAGE] 2 Passed, approved and adopted this day of , 2009. ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney Mayor of the City of Arcadia 3 ORDINANCE NO. 2258 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE IX, CHAPTER 2, PART 6 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO TEMPORARY BANNERS AND COMMERCIAL AND INDUSTRIAL PARKING. THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Section 9260.3.10, Subsection 2 of Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code is hereby amended in its entirety to read as follows: "9260.3.10. AUXILIARY SIGNS. 2. Temporary Banners: The regulations set forth in Section 9261.4.4 shall be the regulations for temporary banners in the CPD -1 Commercial Planned Development -1 Zone. No banners shall be permitted other than temporary banners." SECTION 2. Sections 9261.4.4, 9262.4.13, and 9266.2.8.6 of Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code are hereby amended in their entirety to read as follows: "9261.4.4. TEMPORARY BANNERS. No banners shall be permitted other than temporary banners. The following regulations shall apply to temporary banners: A. Definition: A temporary banner is a sign mounted flush against the building surface containing a message in text, picture, logo or other form of representation, which is constructed of pliable materials such as canvas, fabric, vinyl plastic or similar materials which will withstand exposure to wind and rain without significant deterioration, and which does not require a building permit for its construction, or installation outside of a building. B. Application Process: An application for a temporary banner permit shall be submitted in writing to the Community Development Division, and requires approval by the Development Services Director or designee, prior to the display of any banner. The application shall include a description of the banner and its materials, its general content, location on the property, size, the time period that the banner will be displayed, the address of the property, the name of the business, and the name of the person requesting the approval of the permit. A fee in an amount established by resolution of the City Council from time to time shall be submitted at the same time the application is filed with the City. C. Number and Size: A maximum of two (2) temporary banners, at any one (1) time, may be permitted for each business. The maximum total surface area of all such temporary banner(s), in the aggregate, for each business, shall not exceed thirty-two (32) square feet. D. Location: Temporary banners shall be mounted flush against the surface of the building in which the business displaying the banner(s) is located. Free - standing or roof - mounted banners are prohibited. E. Time Limits: The use of temporary banner(s) for any business shall not exceed sixty (60) cumulative days in any one (1) calendar year, with any single display period not to exceed thirty (30) continuous days in any one (1) year. There shall be a minimum interval of two (2) weeks between approved periods during which a banner(s) is displayed. Each business shall be allowed a maximum of six (6) display periods in any one (1) calendar year. Exceptions: 1. Temporary banners for events or activities sponsored by non - profit organizations may be authorized for an additional thirty (30) cumulative days in any one (1) calendar year. 2 2. Future tenants and existing tenants whose permanent lawful signage is removed for remodeling or maintenance work may display a banner(s) advertising the name of the business for up to sixty (60) continuous calendar days. Such banners shall be removed prior to installation of a permanent sign and shall be exempt from the time limits as described in Paragraph E above. Notwithstanding any other section of the Arcadia Municipal Code, the owner or person who installs or displays a banner in violation of this Title shall remove the banner upon order of the Development Services Director or designee. For the purpose of this Section, any portion of any day in which a banner is or remains installed or displayed shall be counted as one (1) full day." "9262.4.13. TEMPORARY BANNERS. No banners shall be permitted other than temporary banners. The following regulations shall apply to temporary banners: A. Definition: A temporary banner is a sign mounted flush against the building surface containing a message in text, picture, logo or other form of representation, which is constructed of pliable materials such as canvas, fabric, vinyl plastic or similar materials which will withstand exposure to wind and rain without significant deterioration, and which does not require a building permit for its construction, or installation outside of a building. B. Application Process: An application for a temporary banner permit shall be submitted in writing to the Community Development Division, and requires approval by the Development Services Director or designee, prior to the display of any banner. The application shall include a description of the banner and its materials, its general content, location on the property, size, the time period that the banner will be displayed, the address of the property, the name of the business, and the name of the person requesting the approval of the permit. A fee in an amount established by resolution of the City Council from time to time shall be submitted at the same time the application is filed with the City. 3 C. Number and Size: A maximum of two (2) temporary banners, at any one (1) time, may be permitted for each business. The maximum total surface area of all such temporary banner(s), in the aggregate, for each business, shall not exceed thirty-two (32) square feet. D. Location: Temporary banners shall be mounted flush against the surface of the building in which the business displaying the banner(s) is located. Free - standing or roof - mounted banners are prohibited. E. Time Limits: The use of temporary banner(s) for any business shall not exceed sixty (60) cumulative days in any one (1) calendar year, with any single display period not to exceed thirty (30) continuous days in any one (1) year. There shall be a minimum interval of two (2) weeks between approved periods during which a banner(s) is displayed. Each business shall be allowed a maximum of six (6) display periods in any one (1) calendar year. Exceptions: 1. Temporary banners for events or activities sponsored by non - profit organizations may be authorized for an additional thirty (30) cumulative days in any one (1) calendar year. 2. Future tenants and existing tenants whose permanent lawful signage is removed for remodeling or maintenance work may display a banner(s) advertising the name of the business for up to sixty (60) continuous calendar days. Such banners shall be removed prior to installation of a permanent sign and shall be exempt from the time limits as described in Paragraph E above. Notwithstanding any other section of the Arcadia Municipal Code, the owner or person who installs or displays a banner in violation of this Title shall remove the banner upon order of the Development Services Director or designee. For the purpose of this Section, any portion of any day in which a banner is or remains installed or displayed shall be counted as one (1) full day." 4 "9266.2.8.6. TEMPORARY BANNERS. No banners shall be permitted other than temporary banners. The following regulations shall apply to temporary banners: A. Definition: A temporary banner is a sign mounted flush against the building surface containing a message in text, picture, logo or other form of representation, which is constructed of pliable materials such as canvas, fabric, vinyl plastic or similar materials which will withstand exposure to wind and rain without significant deterioration, and which does not require a building permit for its construction, or installation outside of a building. B. Application Process: An application for a temporary banner permit shall be submitted in writing to the Community Development Division, and requires approval by the Development Services Director or designee, prior to the display of any banner. The application shall include a description of the banner and its materials, its general content, location on the property, size, the time period that the banner will be displayed, the address of the property, the name of the business, and the name of the person requesting the approval of the permit. A fee in an amount established by resolution of the City Council from time to time shall be submitted at the same time the application is filed with the City. C. Number and Size: A maximum of two (2) temporary banners, at any one (1) time, may be permitted for each business. The maximum total surface area of all such temporary banner(s), in the aggregate, for each business, shall not exceed thirty-two (32) square feet. D. Location: Temporary banners shall be mounted flush against the surface of the building in which the business displaying the banner(s) is located. Free - standing or roof - mounted banners are prohibited. E. Time Limits: The use of temporary banner(s) for any business shall not exceed sixty (60) cumulative days in any one (1) calendar year, with any single display period not to exceed thirty (30) continuous days in any one (1) year. There shall be a minimum interval of two (2) weeks between approved periods during which a banner(s) is displayed. Each business shall be allowed a maximum of six (6) display periods in any one (1) calendar year. R Exceptions: 1. Temporary banners for events or activities sponsored by non - profit organizations may be authorized for an additional thirty (30) cumulative days in any one (1) calendar year. 2. Future tenants and existing tenants whose permanent lawful signage is removed for remodeling or maintenance work may display a banner(s) advertising the name of the business for up to sixty (60) continuous calendar days. Such banners shall be removed prior to installation of a permanent sign and shall be exempt from the time limits as described in Paragraph E above. Notwithstanding any other section of the Arcadia Municipal Code, the owner or person who installs or displays a banner in violation of this Title shall remove the banner upon order of the Development Services Director or designee. For the purpose of this Section, any portion of any day in which a banner is or remains installed or displayed shall be counted as one (1) full day." SECTION 3. Section 9269.4 of Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code is hereby amended in its entirety to read as follows: "9269.4. MULTIPLE USES. In the event that two (2) or more uses occupy the same building, lot, or parcel of land, the total requirements for off - street parking shall be the sum of the requirements applicable to each and all of the various uses computed separately. Designation of required parking spaces for exclusive use by one particular business, individual, or group of individuals is prohibited." SECTION 4. This Ordinance shall become effective on the thirty first (31 st) day following its adoption. SECTION 5. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of the same to be published in the official newspaper of said City within fifteen (15) days after its adoption. Passed, approved and adopted this day of , 2009. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney MEMORANDUM Development Services Department June 2, 2009 TO: Mayor and City Council FROM: Jason Kruckeberg, Development Services Director - 5t -y By: Jim Kasama, Community Development Administrato Prepared By: Steven Lee, Assistant Planner h-- SUBJECT: ORDINANCE NO. 2258 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA CALIFORNIA AMENDING ARTICLE IX CHAPTER 2. PART 6 OF THE ARCADIA MUNICIPAL CODE PERTAINING TO TEMPORARY BANNERS AND COMMERCIAL AND INDUSTRIAL PARKING. Recommended action: Re- Introduce Ordinance No. 2258 SUMMARY On May 19, 2009, the City Council introduced Ordinance No. 2258 to amend the City's temporary banner and commercial /industrial parking regulations. The ordinance adds a provision to address the location of temporary banners and to create a time limit exception for future tenants without permanent signage. The ordinance also amends the parking regulations to prohibit the designation of required parking spaces for a specific business, individual, or group of individuals. At the May 19 public hearing, the City Council made a couple of suggestions to improve the language of the ordinance. The attached ordinance has been revised to reflect the City Council's comments, with the new language underlined and in boldface and the language to be omitted with strikethroughs. First, language has been added stating that no banners are permitted other than temporary banners. Second, the definition ` of a temporary banner has been modified to include "pictures, logos, or other forms of representation." Third, the ordinance now requires that banners be flush mounted against the surface of the building. The height clearance requirement has been eliminated accordingly since banners can no longer be hung above a pedestrian or vehicular way. Due to the nature of the changes and the need for them to be made to several parts of the ordinance, the City Attorney has recommended that the City Council re- introduce Ordinance No. 2258 and that it be scheduled for adoption at the June 16, 2009 meeting. RECOMMENDATION The Development Services Department recommends that the City Council re- introduce the attached Ordinance No. 2258: An ordinance of the City Council of the City of Arcadia, California, amending Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code pertaining to temporary banners and commercial and industrial parking. Approved: Dvr Don Penman, City Manager Attachments: Ordinance No. 2258 May 19, 2009 City Council Staff Report Ordinance No. 2258 June 2, 2009 Page 2 , � C � , "7&12 May 19, 2009 TO: Mayor and City Council Development Services Department FROM: Jason Kruckeberg, Development Services Director - By: Jim Kasama, Community Development Administratpl- Prepared by: Steven Lee, Assistant Planner ?L `7 t SUBJECT: Consideration of Text Amendment No. TA 09 -02 to amend Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code; regulations pertaining to temporary banners and commercial /industrial parking. Recommended action: Introduce Ordinance No. 2258 SUMMARY The Development Services Department is proposing to amend the City's temporary banner regulations and parking standards to address recurring issues that staff has encountered over the past few years. For the banner regulations, staff is proposing to add a provision that addresses the location of temporary banners and to create a time limit exception for future tenants and existing tenants without permanent signage. Staff is also proposing to amend the parking regulations to prohibit the designation of required parking spaces for a specific business, individual, or group of individuals. The Development Services Department is recommending approval of the proposed text amendments as set forth in this staff report. DISCUSSION Temporary Banners Recently, staff has observed a growing number of free - standing banners in some of the City's major retail centers. Such advertising devices are supported by poles and are typically installed in landscaped areas of surface parking lots. Staff has approved such banners because the current temporary banner regulations do not address the location of banners. In staff's opinion, free - standing banners are not only unattractive - especially when there are multiple banners - but also pose a safety hazard due to their potential to fall over in the wind. Therefore, staff is proposing to add a provision stating that banners shall be mounted on a building. Additionally, staff recommends prohibiting roof - mounted banners since the Code already prohibits roof - mounted flags, balloons, and similar attention - attracting features. Another issue staff has encountered is when a future tenant wishes to display a banner announcing their imminent arrival (e.g. "Joe's Restaurant Opening Soon ") or when they open for business but have not yet installed a permanent sign. In such cases, staff finds it appropriate to allow an exception to the banner time limits since the banners are not announcing a special promotion or event (e.g. "50% Off' or "Change in Ownership "), but are effectively serving as the tenant's primary sign. Under the current regulations, a business is only permitted to display a banner for up to 30 continuous days and no more than 60 days per calendar year. The proposed text amendment would allow future tenants to display a banner advertising the name of the business for up to 60 continuous days, which would not count toward the 60 -day maximum display period for the year. (Several nearby cities, including Pasadena, Monrovia, and Temple City, allow a time limit exception for future tenant banners.) Staff also recommends granting this same exception for existing tenants whose permanent signage is removed for remodeling or maintenance work. Finally, staff made further revisions to the regulations to improve their organization and clarity. Please refer to Attachment 1 for the amended regulations. The existing text to remain appears in black and the new language appears in italics, with strikeouts on the language to be omitted. The amended regulations would apply to all commercial zones and the M -1, Planned Industrial District zone. Designation of Reguired Parking Spaces Planning Services has a written policy dating back to 1983 stating that "required parking spaces are not permitted to be reserved." The reasoning behind this policy is that reserving required spaces for one business has the net effect of removing such spaces from use by the general public. Staff is proposing a text amendment to codify this long- standing policy. The requirement would appear in the commercial /industrial parking regulations under the Mixed Use section (staff is proposing to re -title it Multiple Use), and would prohibit designation of required parking spaces for one particular business, individual (e.g. Reserved for Bank Manager), or group of individuals (e.g. Employee Parking Only). Staff would like to clarify that this would only apply to required parking, meaning if a property with multiple uses has surplus parking, those additional parking spaces could be reserved. Please refer to Attachment 2 for the amended regulations. At the request of the Planning Commission, staff forwarded both of the proposed text amendments to the Arcadia Chamber of Commerce for review and comment. The Chamber found the amendments to be appropriate and did not have any objections. TA 09 -02 May 19, 2009 Page 2 PLANNING COMMISSION ACTION At its regular meeting of March 24, 2009, the Planning Commission considered the proposed text amendments and voted 5 -0 to recommend approval. An excerpt of the Planning Commission meeting minutes is attached to this staff report. ENVIRONMENTAL ANALYSIS The proposed text amendments are exempt from the requirements of the California Environmental Quality Act (CEQA). There is no possibility that the text amendments will have a significant effect on the environment under Section 15061(b)(3) of the CEQA Guidelines. A Preliminary Exemption Assessment is attached. FISCAL IMPACT The proposed text amendments will have no direct fiscal impact. RECOMMENDATION The Development Services Department recommends that the City Council approve Text Amendment No. TA 09 -02 by introducing the attached Ordinance No. 2258: An ordinance of the City Council of the City of Arcadia, California, amending Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code pertaining to temporary banners and commercial and industrial parking. Approved By: Donald Penman, City Manager Attachments: Ordinance No. 2258 Amended temporary banner and parking regulations March 24, 2009 Planning Commission Minutes Preliminary Exemption Assessment TA 09 -02 May 19, 2009 Page 3 ate` DATE: June 16, 2009 STAFF REPORT Administrative Services Department TO: Mayor and City Council FROM: Hue C. Quach, Administrative Services Director Shannon Huang, Financial Services Manager /City Treasurer SUBJECT: Statement of Investment Policy Recommendation: Adopt SUMMARY In keeping with the recommendation of its independent auditors, the City of Arcadia traditionally adopts its Statement of Investment Policy every year as part of the budget development process. This year, staff is recommending adding Municipal Bonds and FDIC insured Corporate Debts as authorized investments. BACKGROUND Municipal Bonds are among the safest investments available. However, they have not been attractive investments to the City because the interest rates are typically tax - exempt and therefore lower than other investments. States and local agencies often also have the need to issue taxable Municipal Bonds which bear higher interest rates. Staff recommends that the Investment Policy be amended to allow the purchase of Municipal Obligations issued by other states and local agencies as well as by the City of Arcadia itself. In November 2008, as part of a coordinated effort to address unprecedented disruptions in credit markets, the Federal Deposit Insurance Corporation (FDIC) has created the Temporary Liquidity Guarantee Program to strengthen confidence and encourage liquidity in the banking system by guaranteeing newly issued senior unsecured debt of banks, thrifts, and certain holding companies, and by providing full coverage of non - interest bearing deposit transaction accounts, regardless of dollar amount up to December 31, 2012 maturity. All of these guarantee notes are AAA rated. Staff recommends that the City Council approve the inclusion of Municipal & State Obligations, and FDIC guaranteed bonds as authorized investments. All changes are underlined in the proposed Investment Policy attached. City of Arcadia Statement of Investment Policy Fiscal Year 2009 -2010 The City of Arcadia (the "City "), incorporated in1903 is located approximately 20 miles northeast of downtown Los Angeles in the San Gabriel Valley, at the base of the San Gabriel Mountains. It is the site of the Santa Anita Park racetrack and home to the Los Angeles County Arboretum and Botanic Garden. The City is a charter city and operates under a council /manager form of government (Charter Section 300). The City is governed by a city council (the "Council ") of five members elected at -large (Charter Section 400), whom selects the City Manager (Charter Section 600). The Arcadia Redevelopment Agency is a component unit of the City, which was established in 1968 and governed by the same Council and City Manager. Hereinafter the City and Agency are collectively referenced as the "the City ". The Council has adopted this Investment Policy in order to establish the investment scope, objectives, delegation of authority, standards of prudence, reporting requirements, internal controls, eligible investments and transactions, diversification requirements, risk tolerance, and safekeeping and custodial procedures for the investment of the funds of the City. All City funds will be invested in accordance with this Investment Policy and with applicable sections of the California Government Code. This Investment Policy was endorsed and adopted by the City Council of the City of Arcadia on June 16, 2009. It replaces any previous investment policy or investment procedures of the City, unless otherwise directed by the City Council. SCOPE The provisions of this Investment Policy shall apply to all financial assets of the City as accounted for in the City's Comprehensive Annual Financial Report. All cash shall be pooled for investment purposes. The investment income derived from the pooled investment account shall be allocated to the contributing funds based upon the proportion of the respective balances relative to the total pooled balance in the investment portfolio. Investment income shall be distributed to the individual funds on a monthly basis. OBJECTIVES The principal investment objectives of the City are: 1. Preservation of capital and protection of investment principal. 2. Maintenance of sufficient liquidity to meet anticipated cash flows. 3. Attainment of a market rate of return. 4. Diversification to avoid incurring unreasonable market risks. 5. Compliance with the City's Municipal Code and with all applicable City resolutions, California statutes and Federal regulations. City of Arcadia Investment Policy ETHICS AND CONFLICTS OF INTEREST Elected officials and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the City's investment program or could impair or create the appearance of an impairment of their ability to make impartial investment decisions. Also, elected officials and employees involved in the investment process shall not participate in any decision on behalf of the City in which they have a financial interest as set forth in the Political Reform Act of the State of California and related regulations. The City Manager, the Administrative Services Director, City Treasurer and any other staff authorized to engage in investment operation shall file a Statement of Economic Interests each year pursuant to California Government Code Section 87203 and regulations of the Fair Political Practices Commission. AUTHORIZED SECURITIES AND TRANSACTIONS All investments and deposits of the City shall be made in accordance with California Government Code Sections 16429.1, 53600 -53609 and 53630- 53686, except that, pursuant to California Government Code Section 5903(e), proceeds of bonds and any moneys set aside or pledged to secure payment of the bonds may be invested in securities or obligations described in the ordinance, resolution, indenture, agreement, or other instrument providing for the issuance of the bonds. Any revisions or extensions of these code sections will be assumed to be part of this Investment Policy immediately upon being enacted. The City has further restricted the eligible types of securities and transactions as follows: 1. United States Treasury bills, notes or bonds with a final maturity not exceeding five years from the date of trade settlement. 2. Federal Instrumentality (government sponsored enterprise) debentures, discount notes, callable and step -up securities; with a final maturity not exceeding five years from the date of trade settlement, issued by the following only: Federal Home Loan Banks (FHLB), Federal National Mortgage Association (FNMA), Federal Farm Credit Banks (FFCB) and Federal Home Loan Mortgage Corporation (FHLMC). 3. Repurchase Agreements with a final termination date not exceeding 30 days collateralized by U.S. Treasury obligations or Federal Instrumentality securities listed in items 1 and 2 above with the maturity of the collateral not exceeding five years. For the purpose of this section, the term collateral shall mean purchased securities under the terms of the City's approved Master Repurchase Agreement. The purchased securities shall have a minimum market value including accrued interest of 102% of the dollar value of the funds borrowed. Collateral shall be held in the City's custodian bank, as safekeeping agent, and the market value of the collateral securities shall be marked -to- the- market daily. Repurchase Agreements shall be entered into only with broker /dealers and who are recognized as Primary Dealers with the Federal Reserve Bank of New York, or with firms that have a . Primary.. Dealer.. within ..their_..holding..company structure. Primary Dealers approved as Repurchase Agreement counterparties shall have a short-term credit rating of at least A -1 or the equivalent and a long -term credit rating of at least A or City of Arcadia Investment Policy 3 Certificates of Deposit exceeding the FDIC insured amount shall be secured pursuant to California Government Code Section 53652. 8. State of California's Local Agency Investment Fund (LAIF) pursuant to California Government Code Section 16429.1. 9. Money Market Funds registered under the Investment Company Act of 1940 that (1) are "no- load" (meaning no commission or fee shall be charged on purchases or sales of shares); (2) have a constant net asset value per share of $1.00; (3) invest only in the securities and obligations authorized by state statute and (4) have a rating of at least AAA or the equivalent by at least two NRSROs. The aggregate investment in money market funds shall not exceed 20% of the City's total portfolio. 10. Municipal & State Obligations: A. Obligations of the City of Arcadia, California: General obligation bonds, Tax allocation bonds or.other debt securities issued by or guaranteed wholly, Partially or morally by the City of Arcadia or Arcadia Redeployment Agency. B. General and Revenue obligations of any state in the United States or any political subdivision, institution, or authority of such a governmental entity. Municipal bonds must be rated at least AA+ or the equivalent by two NRSROs with maturities not exceeding five years. The City shall not invest more than 5% of the City's total portfolio in the Municipal Bonds of any one entity. The foregoing list of authorized securities and transactions shall be strictly interpreted. Any deviation from this list must be preapproved by resolution of the City Council. SELECTION OF BROKER/DEALERS The City Treasurer, after review and approval by the Administrative Services Director and City Manager, shall maintain a list of broker /dealers approved for investment purposes, and it shall be the policy of the City to purchase securities only from those authorized firms. To be eligible, a firm must be licensed by the State of California as a broker /dealer as defined in Section 25004 of the California Corporations Code. Broker /dealers will be selected on the basis of their expertise in public cash management and their ability to provide service to the City's account. Broker /dealers shall attest in writing that they have received and reviewed a copy of this Investment Policy. The City may purchase commercial paper from direct issuers even though they are not on the approved broker /dealer list as long as they meet the criteria outlined in Item 4 of the Authorized Securities and Transactions section of this Investment Policy. City of Arcadia Investment Policy PORTFOLIO PERFORMANCE The investment portfolio shall be designed to attain a market rate of return throughout budgetary and economic cycles, taking into account prevailing market conditions, risk constraints for eligible securities, and cash flow requirements. The performance of the City's investments shall be compared to the average yield on the U.S. Treasury security that most closely corresponds to the portfolio's weighted average effective maturity. REPORTING Monthly, the City Treasurer shall submit to the Administrative Services Director, the City Manager and the City Council a report of the investment earnings including weighted average rate of return and performance results of the City's investment portfolio. The report shall include the following information: 1. Investment type, issuer, date of maturity, par value and dollar amount invested in all securities, and investments and monies held by the City; 2. A description of the funds, investments and programs; 3. A market value as of the date of the report (or the most recent valuation as to assets not valued monthly) and the source of the valuation; 4. A statement of compliance with the investment policy or an explanation for not - compliance; and 5. A statement of the ability to meet expenditure requirements for six months, and an explanation of why money will not be available if that is the case. POLICY REVIEW This Investment Policy shall be adopted annually of the Council. It shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, yield and diversification and its relevance to current law and economic trends. Amendments to this Investment Policy shall be approved by the Council. City of Arcadia Investment Policy C r uXua and AuR�et !. 1907 y ��ntty af��9 MEMORANDUM Library and Museum Services Department June 16, 2009 TO: Mayor and City Council FROM: Carolyn Garner - Reagan, Director of Library and Museum Services C� By: Jackie Faust - Moreno, Library Services Manager SUBJECT: AUTHORIZE THE CITY MANAGER TO AWARD A PURCHASE ORDER CONTRACT TO BAKER & TAYLOR FOR THE PURCHASE OF BOOKS, DVDs AND MUSIC PRODUCTS IN THE AMOUNT OF $135,000. Recommendation: Approve fiT ATM ARV Staff is recommending the City Council award a sole source purchase order contract with Baker & Taylor, a supplier of library materials, for the purchase of books, DVDs and music products in the amount $135,000. Sufficient funds are available in the 2009 -2010 FY budget. DISCUSSION In order to facilitate and expedite the acquisition of new library materials, the Library has been utilizing the services of Baker & Taylor, a supplier of book, video and music products to libraries. Baker & Taylor's thirteen million unit database of book and audiovisual titles is maintained continuously, with more than one million updates each year from 75,000 publishers and the Library of Congress. Ordering through the Baker & Taylor web site improves efficiency and expedites delivery in a timely fashion. As a member of the Metropolitan Cooperative Library System, the Library is eligible for discounts averaging up to 40% per title. Baker & Taylor services include: receipt of in -stock materials within two working days; free MARC (a library standard for bibliographic records in machine readable form) downloads into our library automation system; collection development tools; automatic services for best sellers, special collections, and new editions of reference works; free shipping from their primary service center. In May 2007, the Library conducted an informal evaluation process, including a written questionnaire with three materials vendors: Baker & Taylor, Brodart and Ingram. It was determined that certain services of vital interest to the Library are only available through Baker & Taylor. These include: Starting in mid -year 2007, Baker & Taylor will began with OCLC, a vendor that the Library uses for bibliographic information for the online catalog. This service is called Cataloging Plus. This collaboration allows a potential streamlining of our workflow by submitting our holdings for the California Catalog and WorldCat. This service is only available through Baker & Taylor. • Complete MARC - formatted bibliographic records for materials (both Brodart and Ingram supply brief MARC records; full MARC records are available only for an additional per record charge) • Audio - visual materials ( Brodart does not supply music CDs and DVDs and Ingram does so only from their Nashville distribution center which would delay delivery to the Library) • Duplicate checking, allowing staff to prevent double - ordering of materials, both in the current order and across the customer's previous ordering history (Brodart's and Ingram's systems will only check the current order, not previously ordered or backordered titles) • Faster delivery of new items (Baker & Taylor materials often arrive the next day; Brodart and Ingram require 2 -4 working days, primarily because their shipping centers are farther away) • Staff has found that discounts are equal for most categories of materials between the three vendors. Free shipping is available from all vendors. In addition, the Library had approximately twelve staff members undergo extensive training in the use of Baker & Taylor's electronic services, including acquisitions and collection development options for reviewing and selecting new materials on different subjects. Switching to another vendor would result in extensive re- training and significant loss of staff productivity. New books and other library materials are purchased directly from publishers and other sources when they are not available through Baker & Taylor or if additional discounts are available by ordering direct. However, using a distributor to coordinate and expedite the acquisition process is the most efficient and cost - effective procedure, and staff will utilize Baker &Taylor's services whenever possible. FISCAL IMPACT A total of $188,600 has been budgeted in the proposed 2009 -2010 Operating Budget for the purchase of new library materials for adults and children, providing adequate funds for the proposed purchases through the services of Baker & Taylor. RECOMMENDATION Authorize the City Manager to award a purchase order contract to Baker & Taylor for the purchase of books, DVDs and music products in the amount of $135,000. Approved by: 21.E Donald Penman, City Manager �l1►i��z :.. Y i STAFF REPORT Public Works Services Department DATE: June 16, 2009 TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager /Public Works Services Direc or. - Prepared by: Tom Tait, Deputy Public Works Services Director Craig Clark, Utilities Superintendent. SUBJECT: AWARD A PURCHASE ORDER TO H.D. WATERWORKS FOR THE PURCHASE OF DATA LOG RADIO READ WATER METERS FOR THE CITY'S WATER DISTRIBUTION SYSTEM IN THE AMOUNT OF $ 250,000 Recommendation: Approve SUMMARY As part of the Annual Meter Replacement Program, the City Warehouse maintains a supply of water meters for the Utilities Section. To ensure that data log radio read water meters are purchased at the best price and delivered in a timely manner, staff conducted a competitive bid process. Based on the results of the bids submitted, staff recommends that the City Council award a purchase order HD Supply Waterworks for the purchase of data log radio read water meters for the City's water distribution system in the amount of $250,000. DISCUSSION The goal of the Public Works Services Annual Meter Replacement Program is to replace all of the aging water meters with new meters that are capable of being read via radio frequency. Field Maintenance workers began replacing the water meters with radio read meters in 2006. It will take approximately eleven (11) years to convert the entire system to radio read meters, but once the conversion is complete, staff will be able to read the entire system more efficiently. In addition to the new meter's capability of capturing the precise measurements and readings of a customer's water usage, it also includes leak detection and data logging functions that enable staff to alert the residents for possible leaks on their property, and to assist them with high bill inquiries and historical water consumption. Water meter register accuracy is important in calculating water demands, forecasting customer demands and aids in conservation efforts. Once the data log meters are installed Page 1 of 2 Mayor and Council June 16, 2009 throughout the system, the meter readers can be used for other water related maintenance assignments or we can look at reducing staff accordingly. The Public Works Services Department's Warehouse Section is responsible for distributing all water meters to the Utilities Section for meter replacement and new installations. The Warehouse maintains an on -hand inventory to prevent an interruption of this service and orders replacement meters to keep the inventory at acceptable levels. 5/8" through 2" water meters in our system are replaced once every fifteen (15) years to ensure accurate water measurements. The American Water Works Association (AWWA) standard for water meters recommends this to ensure water meter accuracy for both the customer and the agency. Notice inviting bids were published in the adjudicated paper and bid packages were distributed to area vendors. Two vendors submitted sealed bids to the City Clerk. The City Clerk publicly opened two (2) sealed bids on May 26, 2008 with the following results: FIRM LOCATION BID AMOUNT HD Supply Waterworks Valencia, CA $249,096.57 The B.E.S.T. Meter Company, Inc. West Covina, CA $284,035.77 Roberts & Brune Co. Redwood City, CA No Response Effective January 1 2010, cities must comply with the state's AB 1953 legislation which requires brass meters to be made of low lead- material. This mandate resulted in a 25% increase in brass bids for this year. The lowest responsible bidder was H.D. Supply Waterworks. Based on our review of the bids received and the excellent service provided by H.D. Supply Waterworks during the past year, staff recommends that the City Council award a purchase order contract to H.D. Supply Waterworks for the purchase of data log radio read water meters for the City's water distribution system in the amount of $250,000. FISCAL IMPACT Sufficient funds are budgeted in the 2009 -10 Warehouse Budget for the purchase of radio read water meters RECOMMENDATION Award a purchase order to HD Waterworks the purchase of data log radio read water meters for the City's water distribution system in the amount of $250,000 Approved by: PM:TT:CC Donald Penman, City Manager Page 2 of 2 Development Services Department DATE: June 16, 2009 TO: Mayor and City Council FROM: Jason Kruckeberg, Development Services Director'50 Prepared By: Jerry Schwartz, Economic Development Managerl SUBJECT: Agreement for Services with the Arcadia Chamber of Commerce For FY 2009-2010 Recommendation: Approve SUMMARY The Chamber of Commerce assists the City's economic development and marketing activities pursuant to an annual Agreement for Services contract. The Chamber's proposed services and budget for the FY 2009 -2010 are provided for reference as attachments. The Chamber has requested a continuation of the contribution provided by the City and Agency ($62,000) for services to be provided by the Chamber in FY 2009- 10. Staff recommends approval of the Agreement for Services with the Chamber for FY 2009 -10 (Attachment A). DISCUSSION The Chamber has been providing certain services as follows: 1. Provides reference and referral information about the City to brokers, realtors, merchants, business operators, interested public, and new Arcadia residents. 2. Prepares the monthly Community Calendar (now distributed by e- mail), Business. Hotline Newsletter, annual Arcadia Civic Directory, a City map every 3 years (next 2010- 2011), and Arcadia Business Directory which has now become an annual publication. 3. Organizes and operates an annual Business Expo and possibly up to two additional Expos (i.e. Health, Fitness & Safety, Home Improvement, Environmental, Senior information) to showcase City businesses and provides the City with a table at no cost at each event. Mayor and City Council June 16, 2009 Page 2 4. Provides organization and staffing support for the monthly Government Affairs Forum, Business Networking meetings, Business Promotion Committee, Emergency Preparedness Committee, the Multicultural Committee and the Ambassador Club. 5. Provides organization of special Community meetings and forums, e.g., election candidates, school bond issues, etc. 6. Promotes and manages the annual Taste of Arcadia event, which has become a signature event for the City. 7. Prepares a tourist map of the City which includes Downtown, the Mall, Race Track, Arboretum and West Arcadia. 8. Prepares and submits an annual performance report regarding their activities. In addition to the $62,000 annual agreement, the City also subsidizes the Chamber's annual rent at the City -owned facility at 388 West Huntington Drive. The current lease agreement is for five (5) years beginning December 13, 2006 and expiring December 12, 2011. The City can terminate the lease upon twelve (12) months notice to the Chamber. FISCAL IMPACT A total of $62,000 ($31,000 in General Funds; $31,000 in Redevelopment Agency Funds) has been included in the FY 2009 -10 budget. RECOMMENDATION: That the City Council authorize the City Manager to enter into an Agreement with the Arcadia Chamber of Commerce for $62,000 for Fiscal Year 2009 -10 as shown in the attached Agreement for Services (Attachment A). Approved: Donald Penman, City Manager Attachment A: Agreement for Services, FY 2009 -10 Attachment B: Chamber Budget Attachment A AGREEMENT FOR SERVICES FY 2009 — 2010 City of Arcadia and Arcadia Chamber of Commerce This Agreement for Services ( "Agreement ") is entered into this 1 St day of July, 2009 by and among the Arcadia Chamber of Commerce ( "Chamber "), a not - for - profit organization, the City of Arcadia ( "City "), a municipal corporation and charter city, and the Arcadia Redevelopment Agency ( "Agency "), a public body, corporate and politic. RECITALS A. The City, the Agency, and the Chamber have long cooperated on areas of mutual interest to the Arcadia civic and business community. B. The Chamber has provided numerous economic development and marketing services to the City and Agency. C. For many years, the City has provided to the Chamber at a below market lease rate the full use of the City -owned building at 388 W. Huntington Drive, Arcadia in recognition of its services to the City, and in 2008 - 09 has further contributed $62,000 to the Chamber as the City's share of the cost of the economic development and marketing services provided that fiscal year by the Chamber, which we would propose to continue for FY 2009 —2010. D. The City and the Chamber have previously extended the Lease between the City and the Chamber, for five (5) more years to December 12, 2011. E. The City, the Agency, and the Chamber desire to memorialize their relationship for the fiscal year 2009 -2010. F. The City desires and intends to pay the Chamber the amount of $31,000, and the Agency desires and intends to pay the Chamber $31,000 in FY 2009 -2010 for the business, economic and civic promotion services set forth in Exhibit A. G. The Chamber desires and intends to provide the City and the Agency the business, economic, and civic promotion services set forth in Exhibit A. AGREEMENT Now therefore, the City and Chamber do hereby agree as follows: A. Responsibilities of the Chamber The Chamber is and shall serve as an independent organization entirely separate from the City and the Agency, and shall operate under its own bylaws as a membership organization serving the interests of business in the greater Arcadia area. For purposes of this Agreement, the Chamber is and in all respects shall be deemed to be an independent contractor. 2. The Chamber shall assist the City and the Agency in their economic development, civic promotion, and marketing efforts by providing the services and materials to the City and the Agency set forth in Attachment "A" to this Agreement, which is made a part hereof. 3. Within five (5) working days after May 1, 2010, the Chamber shall submit to the City and Agency a progress report describing their performance under this Agreement for the period July 1, 2009 to April 30, 2010. B. Responsibilities of the City and Agency 1. The City and Agency shall assist the Chamber in its business service and development efforts by means of the City leasing to the Chamber for .the remainder of the term of the lease_ described in the Recitals hereof, and any extension, the facility at 388 W. Huntington, and by. providing, in the aggregate ` $62,000 to the Chamber for 2008 -2009 for the products, economic development & civic promotion services set forth on Attachment « C. Review and Inspection of Chamber records 1. The Chamber shall provide to the City and Agency a complete and accurate financial statement of the Chamber by September 30, 2009 for the previous fiscal year ending June 30, 2009, and by September 30, 2010 for the fiscal year ending June 30, 2010. 2. The City and the Agency shall have the right to review and /or audit the records of the Chamber to verify that the Chamber's expenditures of the City's funds are consistent with this Agreement. For this purpose, the Chamber shall make available to the City and. the Agency, and their representatives, all records of the Chamber for purposes of review and audit during normal business hours of the City, upon reasonable demand by the City and /or the Agency. D. Amendment This Agreement may be amended by mutual written consent of all parties. E. Termination This Agreement may be terminated by any party giving the others effective written notice of termination 180 days prior to the effective date of termination. The rights, duties and responsibilities of the City, the Agency, and the Chamber will continue for the period between the notice of termination and the effective date of termination, including any prorata portion of the agreed compensation. -2- F. California Law 1. This Agreement shall be governed by the laws of the State of California. G. Attorney's Fees. 1. Should a dispute arise between the parties to this Agreement resulting in legal action, the prevailing party or parties shall be entitled to an award of reasonable attorney's fees and costs incurred. In witness whereof, the parties have executed this Agreement as of the date first set forth hereinabove. CHAMBER: President Arcadia Chamber of Commerce CITY: City. Manager City of Arcadia Approved as to form: City Attorney AGENCY: Executive Director Approved as to form: Agency Counsel -3- EXHIBIT A Services Provided by Chamber of Commerce to the City of Arcadia and Arcadia Redevelopment Agency FY 2009 -2010 The Chamber shall provide the following services to the City and Agency: I. Public Relations A. Maintain regular office hours with qualified personnel. B. Provide accurate and timely information and market the City and business . areas to residents and business people who walk -in, phone, write, e-mail, or fax the Chamber. C. Prepare and maintain the monthly community calendar of civic group events. D. Provide all new Arcadia residents with a "welcome" package within one month of City notification; the package shall include materials provided by the City. E. Provide information on Arcadia to realtors for a "business relocation" package which commercial agents give to new businesses in the City. F. Prepare, print and circulate the annual civic directory which lists all civic, cultural, social, educational, and business groups, addresses, meeting dates, etc. (Due annually no later than June 30, 2010 and June 30, 2011). G. Through the Board and Committee structure (e.g., EXPO Committee, Government Affairs Forum, Asian Business Outreach Committee, Ambassador Club, Emergency Preparedness Committee, Strategic Planning Committee), and Chamber functions (Business Mixers, Networking Breakfasts, various legislative gatherings and forums, Citizen of the Year Award & Installation Dinner, Business Awards Lunch, and Taste of Arcadia) bring civic leaders and City /Agency staff together with business people and citizens every month. H. Provide continued assistance to the City and Agency with the East Huntington Drive hotel /restaurant association, e.g., marketing information and materials, coordination of joint activities and programs with the City of Monrovia and the Monrovia Chamber of Commerce. 10 II. Business Development A. Under the Business EXPO Committee, organize and hold the annual "Business Expo" and possible additional EXPOs (Health, Fitness & Safety, Home Improvement, Environmental, Senior Living) to market their products and services to each other and to the community including hanging the Chamber /City banner. The City will be provided free and prominent space at the Expos. B. Prepare and print (approximately every third year) a City Map, including economic and civic information on Arcadia (next due 2010 - 2011); provide as many copies to the city and Fire & Police Departments as needed. C. Prepare and print the "Business Directory" (next issue due spring 2010); provide copy to all Arcadia businesses, and to residents; provide as many copies to the City as needed. D. Conduct. special community and business forums, e:g., City Council Candidates forum, School Board Candidate Forum, Trash /Recycling pick -up events, or assist City to inform the community of meetings, e.g., community workshops on large development projects, proposed city measures, initiatives and propositions, transportation concerns, including Gold Line /Metro, etc. E. Assist the City during emergencies, by providing liaison at Emergency Operations Center; coordinate with the City EOC & Red Cross and Emergency Centers throughout the City in the event of earthquake or disaster; working with Chamber Emergency Business Preparedness plan for emergencies. F. Provide ambassadors to existing and new businesses throughout the year to monitor concerns, assist in resolving problems with the Chamber or the City, meet other Arcadia businesses (e.g., monthly networking / orientation / breakfasts). G. Prepare, print, and mail monthly "newsletter" to members providing information on business activities and legislation; provide space for a City column; provide 20 copies to City. In 2009 -2010, the monthly calendar will be emailed to all members. The Newsletter sent via mail every other month and a smaller bulletin will be sent by email on the alternate months. H. Work actively on business recruitment, expansion and retention efforts throughout the City, e.g., business CEO /Chamber /City official meetings. I. Organize and publicize at least five seminars and training sessions for merchants and business members under SBA, SCORE, SGVED, SBDC and other governmental and educational programs. -5- J. Work to create business associations in Downtown, West and South Arcadia similar to the former downtown business association (ABA). III. Government/Legislative A. Through the Legislative Committee, provide business information to Chamber members and serve as a forum for City, County, State and Federal interrelationships and dialogue. B. Review and recommend proposed business legislation and concerns to the City. C. As needed or requested by the City, conduct membership survey on general business topics, e.g., parking, ride - share, recycling, signage, etc. to inform the City of business concerns. Based upon historical experience, the Chamber approximate number of referrals and other services: Referrals to City of Arcadia - Business License - Senior Citizens /Recreation - Economic Development - Planning /Building - Public Works Services- City Attorney - City Clerk - Maps and /or directions - New resident and business Relocation packets - Calls on Utilities (e.g., water, phone, gas, Electric, cable, trash) - Civic Directory Information Service Clubs, legislators will provide .to the City the following 100- 150 /month 150 /month 10 -15 /month 8 /month 20 /month 5 /month 15 /month 100- 150 /month 40 -50 /month 75 /month 20 -30 /month IV. New Programs and Services for 2009 — 2010 A. Constant Contact e-mail program for better communication B. E -Waste pick -ups for business will continue and maybe accelerate C. Tourist Board Concept will evolve and market Arcadia D. Historic Marker slated for the Chamber building on July 16, 2009 E. New educational programs for business owners, managers. Attachment B ARCADIA CHAMBER OF COMMERCE 2009 -2010 BUDGET RECEIPTS: Chamber Member Dues New Member Dues Newspaper Promo Event Income Directory /Maps City of Arcadia Newsletter/Website Advertising Delegation Letters Pasadena News Promo Income - Other Interest Income TOTAL RECEIPTS DISBURSEMENTS: LABOR EXPENSES: Office Salaries '& Wages Employer Payroll Taxes Payrolf Service Outside Contracting (1099) Retirement Contributions Health Insurance Workers Comp Ins Long Term Disability TOTAL LABOR EXPENSES ALLOWANCES: President's Expenses Executive Director TOTAL ALLOWANCES OCCUPANCY. Rent Taxes & License Utilities Repair & Maintenance Custodian TOTAL OCCUPANCY INSURANCE: Auto Umbrella Director & Officer TOTAL INSURANCE BUDGET 2007 -2008 104,000 15,000 17,500 131,200 5,500 62,000 5,000 4,500 200 10,000 5,000 359,900 150,000 13,000 1,200 500 5,000 12,500 1,000 5,700 188,900 1,500 3,000 4,500 5,500 2,200 3,500 1,200 2,000 14,400 1,200 4,200 3,000 8,400 ACTUAL 6/30/08 YEAR END 87,628 17,801 16,822 107,128 8,020 62,000 5,899 5,076 896 8,193 4,967 324,430 136,213 11,301 1,279 200 6,609 11,585 1,180 5,309 173,676 1,350 2,750 4,100 5,709 2,329 3,317 1,019 1,632 14,006 1,139 709 3,065 4,913 BUDGET 2008 -2009 90,000 18,000 118,000 5,000 62,000 6,000 5,000 500 8,200 4,000 316,700 140,000 . 11,800 1,400 200 6,800 12,000 1,200 5,400 178,800 1,350 3,000 4,350 5,800 2,400 3,400 1,200 1,920 14,720 1,200 600 3,200 5,000 PROPOSED BUDGET 2009 -2010 92,000 15,000 107,000 8,000 62,000 7,500 500 1,500 7,500 3,500 304,500 133,500 11,300 1,500 200 7,000 15,000 1,500 5,400 175,400 1,500 1,800 3,300 6,000 2,300 3,600 1,000 1,900 14,800 1,100 600 2,300 4,000 XWrcCot02006 -07 Budget ARCADIA CHAMBER OF COMMERCE 2009 -2010 BUDGET OPERATIONAL SERVICES: Telephone Postage Newsletter - Printing Printing & Reproduction Other Printing Equipment Purchase Equipment Rent Equipment Repair Accounting Dues & Subscriptions TOTAL OPERATIONAL SVCS SUPPLIES: t Plaques & Awards Stationery & Supplies Hospitality Computer Supplies TOTAL SUPPLIES MISCELLANEOUS: Training & Conference Newspaper Expense Advertising /Promo/Website City Event/Program Expense License & Permits Contingencies TOTAL MISCELLANEOUS ACTUAL BUDGET 6/30/08 2007 -2008 YEAR END BUDGET 2008 -2009 PROPOSED BUDGET 2009 -2010 5,000 5,366 5,400 5,500 8,500 7,386 7,500 5,800 6,500 9,410 9,000 6,000 3,000 732 1,000 1,000 1,200 1,648 1,500 4,000 700 (14,768) (8,000) (5,000) 5,500 5,772 5,800 4,800 700 723 800 1,000 6,000 5,805 6,000 6,000 1,900 1,191 1,500 1,500 39,000 38,033 38,500 35,600 500 999 1 1,000 4,000 4,258 4,000 3,000 2,000 2,329 2,400 1,800 1,000 945 1,000 1,000 7,500 8,531 8,400 6,800 2,000 3,295 2,500 2,500 16,000 16,128 10,000 7,217 7,000 900 66,500 64,842 66,000 53,000 200 10 2,500 3,691 3,500 4,500 97,200 95,183 79,000 60,900 TOTAL DISBURSEMENTS 359,900 338,442 328,770 300,800 OPERATING INCOME (LOSS) -0- (14,012) (12,070) 3,700 Visionary Fund Receipts 7,500 11,190 10,000 5,000 Visionary Fund Disbursements (7,500) (14,768) (8,000) (5,000) NET INCOME(LOSS) -0- (17,590) (10,070) 3,700 x\ArcCMC\2006 -07 Budget ARCADIA CHAMBER OF COMMERCE BUDGETED EVENT INCOME 2009 - 2010 EVENT Mixers /Breakfast Connection Business Expos Taste of Arcadia Installation Dinner Recognition Luncheon Golf Tournament Other - TOTALS GROSS NET INCOME COSTS INCOME 8,500 4,500 4,000 8,600 2,000 6,600 59,000 26,000 33,000 8,500 6,500 2,000 3,000 2,200 800 10,000 6,000 4,000 9,400 5,800 3,600 107,000 - 53,900 54,000 X\CIV1rcCofC\2006.07BudgetPg2 V •w+•s s. swa °ai of STAFF REPORT Fire Department DATE: June 16, 2009 TO: Mayor and City Council FROM: Tony L. Trabbie, Fire Chief/I ,(. By: Barry Spriggs, Battalion Chief SUBJECT: AUTHORIZE THE CITY MANAGER TO AWARD A CONTRACT FOR THE REPLACEMENT OF PARAMEDIC FIELD SUPPLIES TO BOUND TREE MEDICAL IN AN AMOUNT NOT TO EXCEED $45,000 DURING FISCAL YEAR 2009 - 2010 Recommended Action: Approve SUMMARY Throughout the year, the Fire Department has the need to purchase paramedic field supplies to replace those utilized during emergency medical treatment. Staff recommends that the City Council authorize the City Manager to enter into a contract with Bound Tree Medical, in an amount not to exceed $45,000, for the replacement of paramedic field supplies utilized during emergency medical treatment during the fiscal year 2009 — 2010. BACKGROUND The Fire Department maintains an inventory of emergency medical supplies to utilize during day -to -day standard emergency operations and additional supplies to mitigate larger scale incidents in the event of a disaster. These medical supplies, oftentimes used on a daily basis, include medications, intravenous fluids, assorted needles, bandages, splints, tape, gloves, oxygen masks, EKG paper, electrodes, and other miscellaneous items. Emergency medical supplies utilized during medical treatment of patients are restocked using a private medical supplier. DISCUSSION In May 2009, a notice inviting bids for paramedic field supplies was sent to fourteen (14) vendors. Four (4) bids were returned of which two (2) were "no bids." Of the two (2) remaining bids, Bound Tree Medical was the low bidder. The Arcadia Fire Department has utilized Bound Tree Medical in the past with satisfactory result. Awarding the contract to Bound Tree Medical for paramedic field supplies will ensure that the City continues to receive decent customer service and Mayor and City Council June 16, 2009 Page 2 quality inventory of paramedic field supplies utilized for emergency medical treatment. Additionally, the City of Arcadia may exercise an option to renew this agreement, as stipulated, in the General Conditions of the Price Agreement for an additional two (2) fiscal years. FISCAL IMPACT Funds have been appropriated in the Fire Department's fiscal year 2009 — 2010 preliminary operating budget, which is up for City Council approval on June 16, 2009, for the purchase of paramedic field supplies. There are no additional costs associated with entering this contract. RECOMMENDATION It is recommended that the City Council authorize the City Manager to enter into a contract, subject to review and approval by the City Attorney, with Bound Tree Medical for the replacement of paramedic field supplies utilized during emergency medical treatment in an amount not to exceed $45,000 during fiscal year 2009 — 2010. Approved: 'I) g� �� Donald Penman, City Manager TLT:bs k DATE: June 16, 2009 STAFF REPORT Administrative Services Department TO: Mayor and City Council FROM: Hue C. Quach, Administrative Services Director Shannon Huang, Financial Services Manager /City easurer SUBJECT: Professional Services Agreement - City Audit Services Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $38,085.00 with Caporicci & Larson for City audit services SUMMARY Staff solicited proposals for independent auditor services for the fiscal year ending June 30, 2005, with the option to renew the agreement for four (4) subsequent fiscal years. Caporicci & Larson has satisfactorily completed the audit for fiscal years ending June 30, 2005, June 30, 2006, June 30, 2007, and June 30, 2008. As a result, staff is recommending that the City Manager exercise the option to renew the professional services agreement with Caporicci & Larson for City audit services for the fiscal year ending June 30, 2009. BACKGROUND The City Charter requires an annual audit of the City's financial statements by an independent certified public accountant (CPA). In March of 2005, staff solicited proposals from qualified certified public accounting firms to audit the City's financial statements for the fiscal year ending June 30, 2005 through June 30, 2009. Staff is planning to once again solicit proposals from qualified certified public accountant firms for the audit of the City's financial statements for the fiscal year ending June 30, 2010. DISCUSSION In June 2005, after an extensive evaluation process, staff recommended that the City Council approve a Professional Services Agreement with Caporicci & Larson for auditing services for the fiscal year ending June 30, 2005. Staff further recommended that this Agreement include four (4) one -year contract extensions, pending City Council annual approval. This is a typical provision in audit service agreements, which provides for some continuity for a period of time, but it is not open- ended, and allows the City to not extend the agreement, should the City Council want to make a change. Caporicci & Larson has satisfactorily completed the audits for the past four years. As a result, staff is recommending that the City Manager exercise the option to renew the professional services agreement with Caporicci & Larson for City audit services for the fiscal year ending June 30, 2009. The cost proposed for audit services is $38,085.00. There has been no increase in audit fees for the past three years. Staff has also confirmed that the auditing fees will remain the same in the coming year. FISCAL IMPACT Sufficient funds are budgeted in the proposed 2009 -10 budget. RECOMMENDATION Authorize the City Manager to enter into a Professional Services Agreement with Caporicci & Larson for City audit services for the fiscal year ending June 30, 2009. Approved by: Don Penman, City Manager 2 DATE: June 16, 2009 TO: Mayor and City Council FROM: Don Penman, City Manager By: Linda Garcia, Com u ications, Marketing and Special Projects Manager" SUBJECT: MEETINGS DURING FISCAL YEAR 2009 -2010 Recommendation: Approve SUMMARY Since the City of Arcadia began filming and televising City Council meetings we have used the firm of Studio Spectrum, Inc. for these services due to their high quality of work, responsiveness, experience with and knowledge of our system, and their competitive rates. This staff report requests City Council approval to continue to use Studio Spectrum in fiscal year 2009 -2010 to produce and program City Council meetings. DISCUSSION Studio Spectrum designed and installed the City's original audiovisual system in the Council Chambers as well as the upgrades that have been made over the years. They have also conducted all of the maintenance and service for the video equipment, made recommendations on efficient and cost - effective modifications to the system, and filmed all of the City Council meetings since we first began providing this service. Their work, both in terms of product knowledge and application, as well as their performance with regard to the live broadcast, has been excellent. For fiscal year 2009 -2010, the fee to broadcast live City Council meetings held in the Council Chambers will remain at $825.00 per meeting or $19,800.00 annually. Included in this fee is a two- person crew for up to five hours to perform the following services: • Film City Council meetings twice monthly. Tasks include pre- meeting creation of graphics and installation of photos; testing and calibration of required audio and video equipment; notation of any required service issues; monitoring audio and video levels during meetings; programming of meeting Office of the City Manager Mayor and City Council - Studio Spectrum, Inc. 2009 -2010 June 16, 2009 Page 2 for future broadcast. An hourly fee is assessed for meetings that go longer than five hours. • Maintain equipment service records and coordinate required service. • Prepare the City Clerk's area for audio recording. • Provide assistance to staff with regard to any additional audio or video needs they may have for presentations. • Control the lighting during City Council meetings. • Provide a live broadcast and two DVD copies of the City Council meeting. • Provide on -call technical support (at a separate cost). Other costs that would be included in this agreement with Studio Spectrum are related... to maintenance, repair and supplies. -- Because there are a limited number of companies that have the amount of experience Studio Spectrum does in providing this type of service to local government, as well as the fact that their record with Arcadia is excellent, staff is recommending that we continue to use Studio Spectrum to film City Council meetings in the coming year without seeking proposals from other companies. They produce a quality product, have been of considerable value in terms of our particular cable equipment/system /needs, and they endeavor to keep the cost to the City as low as possible. Although it is not part of this request, staff would like to point out that in addition to using them to film City Council meetings, Studio Spectrum has been used in the past to update the community bulletin board and for miscellaneous video production. These services, should they be needed in the upcoming year, are outside the scope of work referenced in this staff report. FISCAL IMPACT At $825.00 per meeting the annual cost to film City Council meetings is $19,800.00. On occasion there are meetings that go extraordinarily long resulting in additional cost. The remaining $7,200.00 is to pay for extended City Council meetings; any maintenance or service that needs to be done on the cameras, microphones, lights, computers and playback decks; and supplies. Only the services and materials necessary will be purchased. Money not used will return to the General Fund at the end of the fiscal year. Sufficient funds are included in the proposed fiscal year 2009 -2010 operating budget. RECOMMENDATION Staff recommends that the City Council authorize the retention of Studio Spectrum, Inc. on a sole source basis, in an amount not to exceed $27,000.00 to film, program and provide ancillary services related to the broadcast of City Council meetings during fiscal year 2009 -2010. STAFF REPORT Fire Department DATE: June 16, 2009 TO: Mayor and City Council FROM: Tony L. Trabbie, Fire Chief By: Dave Haney, Deputy Fire Chief SUBJECT: PURCHASE VHF MOBILE RADIOS AND RELATED EQUIPMENT FROM MOTOROLA INC. IN AN AMOUNT NOT TO EXCEED $103,700.00 Recommended Action: Approve SUMMARY Authorize the Fire Department to purchase twenty -five (25) VHF mobile radios and related equipment utilizing Los Angeles County's Contract # 43070. The City will be reimbursed for fifteen (15) VHF mobile radios made from this purchase through the Federal Government's FY 2008/09 Assistance to Firefighters Grant Program. BACKGROUND Beginning from the terrorist attacks of 9 -11, Los Angeles County Fire and Law enforcement agencies have been proactive in attaining excellent emergency scene communications between all fire and law enforcement agencies county -wide. The Los Angeles Area Fire Chiefs Association (LAAFCA) has established a goal of creating an area -wide communications platform for all VHF radio equipment to ensure firefighter and law enforcement officer safety through the creation of the Radio Tactical Interoperability Communication Plan (TICP). However, the Fire Department's current VHF mobile radios are unable to meet the needs of the Los Angeles County Fire and Law Enforcement agencies TICP. The Fire Department's current VHF mobile radios hold 250 channels, although the new TICP radio plan exceeds the number and capability of channels available on the Department's existing VHF mobile radios. The requested radios have the capability of utilizing up to 500 different radio channels and are reprogrammable for future expansion of the TICP. Mayor and City Council June 16, 2009 Page 2 of 2 DISCUSSION The greatest benefit of the requested radios will be the compatibility with other fire department and law enforcement resources during emergency operations. This is critical, as statistics from the 2007 Verdugo Communications Annual Report show the average number of mutual and automatic aid assignments in which the Fire Department responds with surrounding jurisdictions is one - thousand (1,000) incidents each year. The requested VHF mobile radios contain the primary tactical radio frequencies for fire ground operations during mutual and automatic aid assignments, allowing emergency incidents to be handled more efficiently and expediently. These radios would enable firefighters to receive assignments faster and report conditions back to the Incident Commander quickly without having to make time - consuming face -to -face contact. This would enhance communication interoperability between different jurisdictions, allowing for more efficient fire ground operations, and helping the Arcadia Fire Department protect the safety of civilians and firefighters as well as help reduce loss of property. In addition, the requested radios are software upgradeable. As functional demands of the radios change, the radios can be brought up to current needs with a simple software upgrade, increasing the radio lifespan and the investment of the City. FISCAL IMPACT The total cost to purchase twenty -five (25) VHF mobile radios and related equipment will not exceed $103,700.00. The City will make the initial purchase utilizing funds appropriated in the FY 2008/09 Equipment Acquisition Fund. However, once the purchase has been completed, the City will be reimbursed for a portion of the expenditure through the federal government's Assistance to Firefighters Grant Program for an amount no less than $53,788.00. Total cost to the City will not exceed $49,912.00, which is an approximate reduction of $76,088.00 of the original $126,000.00 approved in the FY 2008/09 budget. RECOMMENDATION It is recommended that the City Council authorize staff to purchase VHF mobile radios and related equipment from Motorola Inc. in an amount not to exceed $103,700.00. Approved Donald Penman, City Manager TLT:dh In.nepurnmd Aueual i, IYUI STAFF REPORT Development Services Department DATE: June 16, 2009 TO: FROM: Mayor and City Council Jason Kruckeberg, Development Services Director - i - -y- Philip A. Wray, Deputy Director of Development Services /City Engineer L, SUBJECT: Award Contract and Approve Additional Appropriation for the Wilderness Park Access Road Stabilization Project Recommendation: That the City Council: Reject the bid protest submitted by Drill Tech Drilling & Shoring, waiving bid errors in the bid submitted by the low bidder, JRN, Inc., as immaterial, finding that such waiver provides the JRN, Inc., with no material financial advantage. SUMMARY 2. Authorize the City Manager to execute a contract with the low bidder, JRN Inc., in the amount of $368,590, approve a 10% contingency and approve an additional appropriation of $50,000 from the Capital Outlay Fund During heavy rainfall in January of 2005, a portion of the backyard slope at 2248 Highland Oaks Drive slid down onto the adjacent Wilderness Park Access Road. As a result of the slide, the property owner filed a lawsuit for damages caused by the slide. Subsequently, the City and the property owner entered into a settlement agreement whereby the City agreed to construct a retaining wall and rebuild a more stable slope to protect from further erosion. The project was included in the City's fiscal year 2008/09 Capital Improvement Program with a budget of $450,000. Plans and specifications were prepared in early 2009 and the project was bid in May. Bids were opened on May 26, 2009 with the lowest bid of $368,590 submitted by JRN Inc. On June 1, 2009, the City received a bid protest from the second low bidder, Drill Tech Drilling & Shoring, Inc., alleging that JRN, Inc. failed to provide certain information in the Information about Bidder portion of the Bid Form and, in some responses, provided false information. The City has investigated the alleged false information and is satisfied that the information provided by JRN, Inc. is accurate. With respect to the missing information, Staff has investigated JRN Inc. and found them to be qualified to perform the work. Pursuant to Section 26(g) of the Instructions to Bidders, the City Council may waive immaterial errors prior to contract award. Staff Report Award Contract June 16, 2009 Page 2 Including design, construction administration and contingency, the total project cost is approximately $500,000. Thus an additional $50,000 is necessary to fund the project. Staff recommends that the City Council award a contract for the Wilderness Park Access Road Stabilization Project to JRN Inc., in the amount of $368,590, and approve an additional appropriation of $50,000 from the Capital Outlay Fund. BACKGROUND The Wilderness Park access road has existed in some form for many years. Aerial photographs dating back to 1952 show the road as an access to the mouth of the Santa Anita Canyon with no development in the vicinity. Wilderness Park was developed in 1958 and included the construction of a paved access road from Highland Oaks Drive that followed the existing road alignment. Over the years the access road has experienced occasional erosion and debris and rock slides, and has been repaired several times. In January of 2005, a portion of the backyard slope at 2248 Highland Oaks Drive slid down onto the adjacent Wilderness Park Access Road as a result of heavy rainfall. The property owner filed a lawsuit for property damages. In the spring of 2008, the City and the property owner reached a settlement agreement whereby the City agreed to construct a retaining wall and rebuild the slope. The project was added to the City's fiscal year 2008/09 Capital Improvement Program with a budget of $450,000. On August 5, 2008, the City Council approved a Professional Services Agreement with MEA Forensic Engineers and Scientists Inc., to provide engineering and structural design services for the project. The design was completed in May 2009, and the project was advertised for bids in the same month. DISCUSSION Bids were received on May 27, 2009. Eight (8) bids were received with the results as follows: COMPANY AMOUNT JRN Inc. $368,590.00 Drill Tech Drilling & Shoring $371,636.20 Condon Johnson & Associates, Inc. $390,505.50 TMT Development Co., Inc. $398,950.00 Zusser Company, Inc. $403,675.00 Y & M Construction Inc. $451,500.00 G Coast Construction $467280.00 Clark Contracting Corp. $922,025.00 Staff Report Award Contract June 16, 2009 Page 3 JRN Inc. was the low bidder in the amount of $368,590. On June 1, 2009, the City received a bid protest from the second low bidder, Drill Tech Drilling & Shoring, Inc., alleging that JRN, Inc. failed to provide certain information in the Information about Bidder portion of the Bid Form and, in some responses, provided false information. The City has investigated the alleged false information and is satisfied that the information provided by JRN, Inc. is accurate. With respect to the missing information, JRN failed to complete Section 10.0 and 13.0 of the "Information about Bidder ", which required JRN to provide information required what type of work JRN, Inc. normally performs with its own forces and to list the construction experience of JRN, Inc.'s key personnel. This information is not legally required but is requested by the City as part of the Bid Form in order to assist the qualifications and experience of bidders. In this case, Staff has investigated JRN Inc. and found them to be qualified to perform the work. Further, under California law, the courts have held that inconsequential irregularities may be waived by a governing board if such waiver would not provide the bidder with an unfair competitive advantage. (Menefee v. County of Fresno (1985) 163 Cal. App. 3d 1175.) In this instance, the waiver of the failure of JRN, Inc. to complete two sections of the Information about Bidders does not impact the amount JRN, Inc. bid or otherwise impact JRN, Inc.'s costs in preparing the bid form. Pursuant to Section 26(g) of the Instructions to Bidders, the City Council may waive immaterial errors prior to contract award. The total project cost breakdown is as follows: Construction $368,600 Contingency $36,900 Design $54,800 Geotechnical Engineer $20,000 Survey & Descriptions $5,000 Construction Administration $14,700 TOTAL $500,000 The work is planned to begin in September 2009, after the Labor Day Weekend and may require temporary road closures for certain work elements. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15301 (d) and (f) of the requirements of the California Environmental Quality Act (CEQA). Staff Report Award Contract June 16, 2009 Page 4 FISCAL IMPACT This project is included in fiscal year 2008/09 Capital Improvement Program with a budget of $450,000. The construction cost is $368,590 and the total project cost including design, construction administration, inspection and contingency is estimated at $500,000. Thus, an additional appropriation of $50,000 is necessary to complete the project. RECOMMENDATION That the City Council: Approved by 1. Reject the bid protest submitted by Drill Tech Drilling & Shoring, waiving bid errors in the bid submitted by the low bidder, JRN, Inc., as immaterial, finding that such waiver provides JRN, Inc., with no material financial advantage. 2. Authorize the City Manager to execute a contract with the low bidder, JRN Inc., in the amount of $368,590, approve a 10% contingency and approve an additional appropriation of $50,000 from the Capital Outlay Fund Donald Penman, City Manager J K: PAW: pa RESOLUTION NO. 6686 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE CITY ATTORNEY TO COOPERATE WITH THE LEAGUE OF CALIFORNIA CITIES, OTHER CITIES AND COUNTIES IN LITIGATION CHALLENGING THE CONSTITUTIONALITY OF ANY SEIZURE BY STATE GOVERNMENT OF THE CITY'S STREET MAINTENANCE FUNDS WHEREAS, the current economic crisis has placed cities under incredible financial pressure and caused them to make painful budget cuts, including layoffs and furloughs of city workers, decreasing maintenance and operations of public facilities, and reductions in direct services to keep spending in line with declining revenues; and WHEREAS, since the early 1990s the state government of California has seized over $10 billion of city property tax revenues statewide, now amounting to over $900 million each year, to fund the state budget even after deducting public safety program payments to cities by the state; and WHEREAS, in his proposed FY 2009 -10 budget the Governor has proposed transferring $1 billion of local gas taxes and weight fees to the state general fund to balance the state budget, and over $700 million in local gas taxes permanently in future years, immediately jeopardizing the ability of the City to maintain the City's streets, bridges, traffic signals, streetlights, sidewalks and related traffic safety facilities for the use of the motoring public; and 1 WHEREAS, the loss of almost all of the City's gas tax funds will seriously compromise the City's ability to perform critical traffic safety related street maintenance, including, but not limited to, drastically curtailing patching, resurfacing, street lighting /traffic signal maintenance, payment of electricity costs for street lights and signals, bridge maintenance and repair, sidewalk and curb ramp maintenance and repair, and more; and WHEREAS, some cities report to the League of California Cities that they will be forced to eliminate part or all of their street maintenance operations while others will be forced to cut back in other areas (including public safety staffing levels) to use city general funds for basic street repair and maintenance. Furthermore, cities expect that liability damage awards will mount as basic maintenance is ignored and traffic accidents, injuries and deaths increase; and WHEREAS, in both Proposition 5 in 1974 and Proposition 2 in 1998 the voters of our state overwhelmingly imposed restriction on the state's ability to do what the Governor has proposed, and any effort to permanently divert the local share of the gas tax would violate the state constitution and the will of the voters; and WHEREAS, cities and counties maintain 81% of the state road network while the state directly maintains just 8 %; and WHEREAS, ongoing street maintenance is a significant public safety concern. A city's failure to maintain its street pavement (potholes filling, sealing, 2 overlays, etc.), traffic signals, signs, and street lights has a direct correlation to traffic accidents, injuries and deaths; and WHEREAS, according to a recent statewide needs assessment' on a scale of zero (failed) to 100 (excellent), the statewide average pavement condition index (PCI) is 68, or "at risk." Local streets and roads will fall to "poor" condition (Score of 48) by 2033 based on existing funding levels available to cities and counties. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby directs the City Attorney to take all necessary steps to cooperate with the League of California Cities, other cities and counties in supporting litigation against the state of California if the legislature enacts and the governor signs into law legislation that unconstitutionally diverts the City's share of funding from the Highway Users Tax Account (HUTA), also known as the "gas tax," to fund the state general fund. SECTION 2. The City Manager or City Clerk shall send this Resolution with an accompanying letter from the Mayor to the Governor and each legislator, informing them in the clearest of terms of the City's adamant resolve to oppose any effort to frustrate the will of the electorate as expressed in Proposition I California Statewide Local Streets and Roads Needs Assessment, Nichols Consulting Engineers, Chtd. (2008), sponsored by the League of California Cities, California State Association of Counties and County Engineers Association of California. 3 5 (1974) and Proposition 8 (1998) concerning the proper use and allocation of the gas tax. SECTION 3. The City Clerk shall certify to the adoption of this Resolution and shall cause a copy to be sent by the City Manager or City Clerk to the League of California Cities, the local Chamber of Commerce, and other community groups whose members are affected by this proposal to create unsafe conditions on the streets of our City for pedestrians, bicyclists and motorists. Passed, approved and adopted this 16 day of June, 2009. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney 4