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HomeMy WebLinkAboutMay 19, 200951:0058 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, MAY 19, 2009 CALL TO ORDER Mayor Wuo called the meeting to order at 4:00 p.m. ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Kovacic and Wuo ABSENT: None STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None STUDY SESSION a. Report, discussion and direction regarding the Mid Year Budget. City Manager Don Penman provided an overview of the 2009-10 preliminary budget process; he discussed the challenges given the recession and overall economy; he noted the General Fund will be the main focus since all enterprise and restricted funds i.e. water, sewer, transit and redevelopment are in good financial shape; as part of the 2009-10 budget process each department was asked to prepare 5% reverse priority list of potential cuts which some of those cuts were already incorporated in the 2009-10 budget. He reported the initial shortfall was about $2.6 million dollars by using last year's base budget and with the 5% list, $1.3 million dollars was trimmed leaving a shortfall of about $1,240,000. He discussed the supplemental budget memo distributed to the City Council that identified other areas that would reduce the shortfall to just under $600,000 including cuts and revenue enhancements that did not involve tax increases. He noted that all departments did a great job trimming their budgets. He explained the recommendations for the additional $648,000 to close the shortfall to just under $600,000 and explained that the impacts of Proposition 1A can result in the State borrowing up to $1.2 million dollars from cities which would have to be repaid with interest within 3 years. Hue Quach, Administrative Services Director provided a summary of the General Fund including beginning fund balances, estimated revenue, proposed expenditures and revenue sources. He discussed information received regarding projected sales tax revenue from outside sources i.e. property tax, transient occupancy tax, building permits, business licenses and ambulance charges and summarized Department General Fund Expenditures increases and decreases. All Department Heads presented an overview of their departmental budget, including accomplishments achieved in fiscal year 2008-09, goals and objectives for fiscal year 2009-10, budget reductions and policy items. The City Council recessed at 6:55 p.m. and reconvened at 8:15 p.m. with all City Council Members present. 05-19-2009 51:0059 City Manager Don Penman reminded the City Council that $1.3 million dollars are recommended cuts that have already been included in the 2009-10 budget and the supplemental budget memo previously forwarded to the City Council recommended additional options in the amount of $648,000 would bring the shortfall to just under $600,000. Council Member Harbicht commented that he is not comfortable cutting programs when the City has over $4 million dollars in reserves and should considering taking $500,000 - $700,000 to carry the City through next year and to continue to provide services to the residents. At the request of Mayor Wuo regarding reserve funds, Mr. Penman reported the City has about $7.1 million dollars in the emergency reserve fund, $4.4 million dollars in the general reserve fund which is also used for cash flow purposes including a series of other funds such as the $5.5 million dollars in the equipment replacement fund which will be used to purchase a fire ladder truck, street sweeper and police vehicles, and the capital outlay fund which is race track money is projected to end the year at $1.1 million dollars and explained the purpose and history of each of the reserve funds including a PERS account the City Council set up years ago when investment returns were high and other miscellaneous accounts totaling over $15 million dollars. City Manager Don Penman advised that there is a $600,000 gap; he noted the unusual times and the use of reserves would be prudent; he discussed the possibility of making the more difficult cuts on programs if the economy worsens later in the fiscal year and the use of reserves would be a City Council decision. The City Council adjourned to Closed Session at 8:40 p.m. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation by the Environmental Protection Agency (EPA) concerning the Casmalia Disposal Site and alleged liability of the City of Arcadia, among many other parties, for the disposal of waste at the Site. b. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: William W. Floyd, Hue Quach and Michael Casalou. Employee ganizations: Arcadia Public Employees Association, Arcadia City Employees, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers and Part-time employees. RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Wuo called the regular meeting to order in the Council Chamber at 7:07 p.m. INVOCATION Reverend John Payton, Point Loma Nazarene University 05-19-2009 2 51:0060 PLEDGE OF ALLEGIANCE Sara Somogyi, Recreation and Community Services Director ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Wuo, Amundson, Kovacic, Harbicht, and Chandler ABSENT: None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON STUDY SESSION ITEMS City Attorney Steve Deitsch reported that the City Council met in a Study Session in order to review and discuss the mid year budget and related budget issues for fiscal year 2009-2010. He recommended that at the conclusion of the open session, the City Council will recess to the Study Session to continue its discussion of the budget. Mr. Deitsch further recommended at the conclusion of the open session, the City Council adjourn to a Closed Session to consider the two (2) items listed on the posted agenda and announced that it is anticipated there will be no reportable action. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS Mr. Penman announced the City Council was provided a handout relating to the City Manager item and a revised agenda was distributed. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tern Amundson seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 1. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to any Public Hearing item on this agenda, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. CITY COUNCIL ITEMS: a. Consideration of Text Amendment No. TA 09-02 and introduction of Ordinance No. 2258 amending Article IX. Chapter 2. Part 6 of the Arcadia Municipal Code pertaining to temporary banners and commercial and industrial parking. Recommended Action: Conduct Public Hearing and Introduce the Ordinance 05-19-2009 3 51:0061 Jim Kasama, Community Development Administrator presented the staff report regarding consideration of Text Amendment No.,TA 09-02 concerning temporary banner regulations and reserving commercial and industrial parking spaces. Mr. Kasama advised that staff proposes to add a provision that addresses the location of temporary banners and create a time limit exception for future and existing tenants without permanent signage and proposes to amend the parking regulations to prohibit the designation of required parking spaces for a specific business, individual or group of individuals. In addition, Mr. Kasama recommended prohibiting roof-mounted banners since the Code already prohibits roof-mounted flags, balloons and similar attention attracting features. Mayor Wuo opened the public hearing. Beth Costanza, Arcadia Chamber of Commerce appeared and spoke in support of the proposed ordinance regarding temporary banners. A motion to close the public hearing was made by Council Member Chandler seconded by Council Member Harbicht and seeing no further objection, Mayor Wuo declared the public hearing closed. At the request of Council Member Kovacic, City Attorney Steve Deitsch read language to be added to Sections 9261.4.4, 9262.4.13 and 9266.2.8.6 to clarify the definition of banners mounted on buildings and suggested language be added to Section 9260.2.10 regarding temporary banners. It was moved by Council Member Kovacic seconded by Council Member Chandler and carried on roll call vote to Introduce Ordinance No. 2258 amending Article IX, Chapter 2, Part 6 of the Arcadia Municipal Code pertaining to temporary banners and commercial and industrial parking, as amended by the City Attorney. AYES: Council Member Kovacic, NOES: None ABSENT: None PUBLIC COMMENTS None. Chandler, Amundson, Harbicht and Wuo REPORTS FROM THE MAYOR. CITY COUNCIL AND CITY CLERK Council Member Chandler commented on the good job City Staff did on the Silver Circle Volunteer Recognition Dinner. Council Member Harbicht reported that he recently attended the Southern California Association of Governments (SCAG) General Assembly meeting; he provided a summary of a Bill recently passed by the State Legislature requiring the reduction of carbon emissions; he also noted that SCAG administers the Regional Housing Needs Plan that assigned Arcadia to create 2,300 low income housing units which the City appealed and was denied. Council Member Kovacic reported the City Council was in a study session regarding the mid- year budget since 4:00 p.m.; he thanked the City Manager, Department Heads and staff for the analysis of the City's current financial situation. 05-19-2009 4 51:0062 Mayor Pro Tern Amundson noted the polls close at 8:00 p.m.; he commented on sales tax revenue the City receives by patronizing Arcadia businesses and restaurants and the street widening project at Duarte Road and Santa Anita Avenue that will begin this summer; and announced the Memorial Day event honoring veterans at the County Park on Saturday. City Clerk Jim Barrows read an article on "What is a Veteran?" Mayor Wuo commented on the grand opening of the Westfield Shopping Center Promenade; he congratulated Arcadia High School Teacher of the Year Margarita Vasquez-Ortiz and Classified Employee of Highland Oaks Elementary School Mr. De La Rosa; he discussed the importance of Measure A on the Special Municipal Election ballot June 9th and urged voters to visit the City's official website for additional information. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of May 5, 20090 Recommended Action: Approve CITY COUNCIL ITEMS: b. Approve the Meeting Minutes of May 5. 2009. Recommended Action: Approve C. Adopt Ordinance No. 2257 amending the Arcadia Municipal Code by adding Article IV. Chapter 9.4 to include Residency and Loitering Restrictions for Sex Offenders. Recommended Action: Adopt d. Adopt Resolution No. 6677 dedicating real property at the Library for streets and highways purposes. Recommended Action: Adopt e. Adopt Resolution No. 6678 authorizing the Citv Manager to execute a Memorandum of Understanding with the Los Angeles County Metropolitan Transportation Authority to receive Proposition C 40% Discretionary funds to backfill State Transit Assistance (STA) Fund Reduction. Recommended Action: Adopt Accept all work performed by West Tek, Inc. for the Installation of Enhanced Vapor Recovery Systems for the Underground Fuel Tanks at the Police Station and Fire Station #106 as complete and authorize the final payment to be made in accordance with contract documents. Recommended Action: Approve g. Authorize the City Manager to execute the annual Professional Services Agreement with Executive Information Services (EIS) for PS.NET public safety software system support services in the amount of $21.800. Recommended Action: Approve 05-19-2009 5 51:0063 h. Authorize the City Manager to execute the annual Professional Services Agreement with All City Management Services for crossing -guard services in the amount of $151,868. Recommended Action: Approve Authorize the City Manager to execute the annual Professional Services Agreement with Pasadena Humane Society & SPCA for animal control services in the amount of $81.142.44. Recommended Action: Approve Approve a gift in the amount of $40,000 from the Friends of the Arcadia Public Library to the Library for programs and materials. Recommended Action: Approve Council Member Harbicht thanked the Friends of the Library on behalf of the City Council for their donation of $40,000 to the Library for programs and materials. A motion was made by Council Member Harbicht, seconded by Council Member Kovacic and carried on roll call vote to approve items 2.a through 2.j on the City Council/Agency Consent Calendar. AYES: Council/Agency Member Harbicht, Kovacic, Amundson, Chandler and Wuo NOES: None ABSENT: None 3. CITY MANAGER a. Authorize the Citv Manaaer to execute a Professional Services Agreement with Southland Transit. Inc. for an amount not to exceed $6.325,590 for up to five (5) years effective July 1. 2009 for the daily operation of the Arcadia Transit Dial-A- ride system from FY 2009-2010 through FY 2013-2014. Recommended Action: Approve Deputy Director of Development Services Phil Wray provided a power point presentation of the Arcadia Transit System and its history. Linda Hui, Transportation Services Manager advised that the current 5 year contract with Southland Transit expires June 30, 2009 and as part of the Federal Administration Guidelines, federal fund recipients such as Arcadia, are required to competitively go out to bid. She noted the City solicited proposals from nine public transportation providers for the operation, maintenance and administration of the Arcadia Transit general public dial-a-ride system; three proposals were received, evaluated and ranked by a panel consisting of two City staff and one independent reviewer and based on the evaluation criteria, the panel selected the incumbent; Southland Transit demonstrated strong operation and maintenance management teams including a strong project manager; she noted that as part of the new contract, customer service, sensitivity training and community outreach programs were negotiated and recommended approval of a Professional Services Agreement with Southland Transit for up to a five year period effective July 1, 2009. Ms. Hui also distributed additional information showing Southland Transit had the lowest cost proposal. 05-19-2009 6 51:0064 It was moved by Council Member Harbicht seconded by Council Member Chandler and carried on roll call vote to approve authorize the City Manager to execute a Professional Services Agreement with Southland Transit, Inc. in an amount not to exceed $6,325,590 for up to five (5) years effective July 1, 2009 for the daily operation of the Arcadia Transit Dial-A-Ride system from FY 2009-2010 through FY 2013-2014. AYES: Council/Agency Member Harbicht, Chandler, Amundson, Kovacic and Wuo NOES: None ABSENT: None ADJOURNMENT The City Council/Redevelopment Agency meeting adjourned in memory of William P. Driscoll and James R. Chadwick at 9:28 p.m. to Tuesday, June 2, 2009, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ATTEST: James H. Barrows, City Clerk 05-19-2009 7