HomeMy WebLinkAboutItem 10b - Purchase of Stake Bed Pickup TruckPurchase Order for Stake Bed Pickup Truck
March 5, 2024
Page 1 of 3
DATE: March 5, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Dave Thompson, Streets Superintendent
SUBJECT: PURCHASE ORDER WITH SIERRA CHEVROLET OF MONROVIA FOR
THE PURCHASE OF ONE 2023 CHEVROLET SILVERADO 4500 STAKE
BED DUMP WITH LIFT GATE PICKUP TRUCK IN THE AMOUNT OF
$113,714.20
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of
one 3/4-ton stake bed truck for the Public Works Services Department (“PWSD”) that
meets the criteria outlined in the City’s Vehicle Replacement Program. To ensure that the
City is receiving the most competitive price for one 2023 Chevrolet Silverado 4500
Regular Cab 2WD HD Stake Bed Dump with Lift Gate pickup truck, a formal bid process
was conducted. Sierra Chevrolet submitted the only responsive bid.
It is recommended that the City Council approve a Purchase Order with Sierra Chevrolet
for the purchase of one 2023 Chevrolet Silverado 4500 Regular Stake Bed Dump with
Lift Gate pickup truck in the amount of $113,714.20.
BACKGROUND
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of
one 3/4-ton stake bed pickup truck in the PWSD. The vehicle that will be replaced is
currently used by the Streets section of the PWSD and meets the mileage and age
requirements of the City’s Vehicle Replacement Program. The vehicle scheduled for
replacement is a 2001 Ford F-450 3/4-ton stake bed pickup truck with 144,803 miles.
This pickup truck is used by the Streets section for daily maintenance around the City,
and to pick up large amounts of debris. The stake bed truck is capable of hauling and
dumping heavy loads of debris, which is needed for tree removals and other large debris
removals. The existing unit will go to auction once replaced and auction proceeds will
return to the fund of origin.
Purchase Order for Stake Bed Pickup Truck
March 5, 2024
Page 2 of 3
DISCUSSION
A Notice Inviting Bids was published in accordance with City Council Resolution No. 7483,
and bid packages were distributed to local vendors who provide this type of vehicle. One
responsive bid was received with the following results:
Bidder Location Bid Amount
Sierra Chevrolet of Monrovia Monrovia, CA $113,714.20
UAG Cerritos I, LLC Non-Responsive
Because the vehicle requested was very specific and not often regularly stocked, some
of the vendors that received bid packages were not able to submit bids due to lack of
inventory. The bid provided by UAG Cerritos I, LLC was sent via email only and not mailed
to the City Clerk’s office, as outlined in the Notice Inviting Bids and bid documents. The
bid that was provided by UAG Cerritos was also for a 2025 Chevy Silverado Lift Gate
Pickup Truck with an estimated delivery of 210 days, which was not the vehicle specified
in the bid documents and carries an unacceptably long lead time. For these reasons, the
bid was found non-responsive and was not considered.
The bid submitted by Sierra Chevrolet of Monrovia was reviewed and their background
was investigated. The dealership has previously provided satisfactory service in the
purchase of vehicles, including pickup trucks purchased in July 2023. Based on this
review, it has been determined that Sierra Chevrolet of Monrovia is the lowest responsive
bidder that meets the City’s required vehicle specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The total purchase cost for the 2023 Chevrolet Silverado 4500 Regular Cab 2WD HD
Stake Bed Dump with Lift Gate pickup truck is $113,714.20. Funds in the amount of
$185,200 have been budgeted in the Fiscal Year 2023-24 Equipment Replacement
Budget. The funds remaining in the budget will be used to outfit the vehicle with necessary
equipment.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Purchase Order for Stake Bed Pickup Truck
March 5, 2024
Page 3 of 3
Order with Sierra Chevrolet of Monrovia for the purchase of one 2023 Chevrolet Silverado
4500 Stake Bed Dump with Lift Gate pickup truck in the amount of $113,714.20.