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Home My WebLink AboutRP Agenda: 03/13/24CITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, March 13, 2024, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 4RK®IA;)) ,iJA]#t1Ji7f10�iXH711�f (�#Bh��) �5riid�v`& F,it : 626-574-5455) o 48 d�l3jiliid�v` L�T'�� p#t#�� ° b1(Ilfi1�J[l�i�C Pursuant to the City of Arcadia's Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior tothe meeting. M#NInp M1 h 21 ,4 rt `JiAAmfl&>Wt ° AIR. 11 r 44 iEl ba626-574-5455), CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Valerie Cheung, Chairperson Gregory Vanni, Vice -Chairperson Roberto Ayala, Commission Member Peter Chu, Commission Member Sonny Mediana, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act-, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS REPORT FROM CITY COUNCIL MEMBER LIAISON Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community Services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meetinc_Minutes of January 10. 2024 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Monthly Reports II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to April 10, 2024, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES WEDNESDAY, January 10, 2023 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Vice -Chairperson Vanni called the meeting to order at 6:05pm. PLEDGE OF ALLEGIANCE — Commissioner Ayala ROLL CALL OF COMMISSIONERS PRESENT: Ayala, Cheung, Chu, Mediana, Vanni SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Ayala - No Report Chairperson Cheung — No Report Commissioner Chu reported he has been observing an active community utilizing the City's outdoor facilities even with the colder weather. Commissioner Mediana — No Report Vice -Chairperson Vanni — No Report REPORT FROM CITY COUNCIL MEMBER LIAISON No Report 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of December 13, 2023. It was moved by Commissioner Ayala, seconded by Commissioner Mediana, and unanimously carried on roll call vote to approve consent calendar 2a. 3. REGULAR ITEMS a. Report from Public Works Services Department I. Project Updates Deputy Director of Public Works (DDPWS) Carmen Masud reported the Newcastle Park project is waiting for final paperwork from contractors before work begins. DDPWS Masud reported final documents for Wilderness Park debris removal have been submitted to the Federal Emergency Management Agency (FEMA) and the California Governor's Office of Emergency Services (Cal OES). b. Report from Recreation and Community Services Department Monthly Reports Director Recreation and Community Services (DRCS) Sara Somogyi reported a Homeless Symposium will take place on February 29, 2024, at the Community Center. DRCS Somogyi passed out an informational flyer for the program. DRCS Somogyi explained the symposium is designed for internal organizations for regional informational purposes, but the public can register and attend if interested. DRCS Somogyi reported the homeless Point in Time (PIT) count will take place on January 23, 2024. DRCS Somogyi reported on several December senior programs and activities. DRCS Somogyi reported 11 seniors participated in the free blood pressure screening offered by Arcadia USC Hospital. DRCS Somogyi reported the chess club had eight participants. DRCS Somogyi reported Coffee with the Mayor had 36 seniors in attendance. DRCS Somogyi reported the gift shop had 36 visitors during the month. DRCS reported the Neighborhood Legal Services of Los Angeles provided four seniors services. DRCS Somogyi reported Mahjong had 81 participants. DRCS Somogyi reported over 1,200 seniors enjoyed the Senior Meals Program. DRCS Somogyi reported 40 seniors attended the various December seminars. DRCS Somogyi reported Taste the Town had 31 seniors attend. DRCS Somogyi reported five seniors were contacted by telephone through the You've Got a Friend program. DRCS Somogyi reported the Holiday Brunch on December 1, had 120 seniors enjoying the themed luncheon with carolers, food, and a picture with Santa. DRCS Somogyi reported Ugly Sweater Bunco.took place on December 8, with 28 in attendance. DRCS Somogyi reported the Senior Volunteer Holiday Brunch took place on December 21, with 75 volunteers being recognized. DRCS Somogyi reported on several recreation programs beginning with Breakfast with Santa on December 2, where 333 participants enjoyed holiday themed games, breakfast, a hot chocolate bar, and a picture with Santa. DRCS Somogyi reported the Snow Festival took place on December 2 with over 1,000 participants playing in the snow, riding the train, doing crafts, writing letters to Santa, and other holiday themed activities. DRCS Somogyi reported the Tree Lighting Ceremony took place at the Arcadia Transit station on December 7, with 275 people in attendance. DRCS Somogyi reported the Youth Winter Camp took place December 26-29 with 213 children in attendance. DRCS Somogyi reported 24 Volunteens provided 181 hours of volunteer services. DRCS Somogyi reported classes had over 1,600 participants attending classes at the Community Center, Dana Gym, Museum Education Center, and virtually. Financial Statements DRCS Somogyi reported the Fiscal Year 2023/24 November percentage for expenditures is approximately 38% with revenue at approximately 40%. DRCS Somogyi reported the Parks and Recreation Facilities Fund will begin to see movement once the Newcastle Park Renovation project begins. DRCS Somogyi reported the City will be implementing a new financial software system in the coming fiscal year. ADJOURNMENT Chairperson Cheung adjourned the meeting at 6:40pm to March 13, 2024, at 6:OOpm in the Recreation and Community Services Conference Room, 375 Campus Drive, Arcadia. By: Valerie Cheung Chairperson Sara Somogyi Secretary DATE: TO: FROM: STAFF REPORT Recreation and Community Services Department March 13, 2024 Honorable Chairperson and Members of the Recreation and Parks Commission Sara Somogyi, Director of Recreation and Community Services % SUBJECT: PROGRAMS & ACTIVITIES — February 2024 SENIOR SERVICES DIVISION Arcadia Senior Services plays an integral part in the wellness of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM Billiard Room Blood Pressure Check Bridge Chess Club Classes DESCRIPTION Three pool tables are available Monday through Friday from 7:30am-4:30pm for seniors to enjoy and make new friends. Free blood pressure check is available for seniors the second Tuesday of the month, from 10-1 lam in the Community Center. Bridge is available on Wednesdays from 10am-1 pm. Card games help improve memory and cognition, enhance motor skills, and promote socialization. _ Chess is available on Thursdays from 9:30-11:30am. The game of chess can help increase creativity, critical thinking skills, improve concentration, and improve reading skills. Exercise plays a vital role in health and contributes to bone density improvement, increased muscle strength, flexibility, and can also reduce stress. Some classes offered are line dance, cardio plus, art, chair yoga, and Zumba. ATTENDANCE 388 14 64 12 2,316 Coffee with the On the third Tuesday of the month, seniors listen and chat with Mayor the Mayor about City issues and topics of personal interest. 32 _ One Thursday of the month, Fit & Talk meets at a nearby location Fit & Talk with a staff member to experience different areas of Arcadia. All other Thursdays, Fit & Talk meets at the Community Center for 33 a fun and easy workout. The gift shop provides a venue for senior crafters to sell their Gift Shop creations and allows the community to purchase one -of -a -kind 61 Visitors Mhlyf ont Monthly items at a great rice. Revenue 485 Information & This program assists seniors and their families with issues that Referral Intakes affect their quality of life by providing information and referral that 20 address their daily living concerns. Dial A Ride bus passes are sold at the Community Center and 22 can also be mailed to seniors. Bus passes are $5 per month. Senior Meals A nutritious meal is provided Monday -Friday. For many seniors 1,163 Program 1 this is the only hot meal they have daily. Average/Day65 _ Senior Free seminars on diverse topics are available each month. The Seminars following topics were presented in February: Healthy Heart, Balance Scale Demo, and Travel & Transit Seminar. Senior Tax On Thursdays and Fridays, AARP Tax Aide volunteers assist Program seniors with income tax filing assistance. This program is free for anyone 50 years and older with low to moderate income. Sing Along with James Table Tennis Taste the Town Tech Talk Weekly Movie The Lions Sight program is offered in conjunction with the Lions Arcadia Lions Club. The program offers low-income seniors free Sight vision care. Prospective clients are screened by senior services staff who make the necessary arrangements for the free service. Legal The Neighborhood Legal Services of Los Angeles Organization Assistance is available once a month at the Community Center to provide seniors with legal insight. Mahjong is a game of Chinese origin usually played by four people with 144 tiles that are drawn and discarded until a player Mahjong secures a winning hand. Mahjong meets on Fridays at 1 pm. Every second Friday of the month, the Mayor joins in and plays Mahjong with the seniors. 4 Monday The Monday Dance is held the first, third, and fifth Monday of Dance each month. This program provides a good element for senior 154 participants and has a good ratio of male and female dancers. Monthly Bus Pass Sing along with James meets Wednesdays from 1-3pm. James plays his guitar and sings with a group of seniors for fun and socialization. Table Tennis is available Monday -Friday, from 8am-4pm. Seniors can drop in and play to gain exercise and socialization. Equipment is provided at the front desk. Taste the Town is a monthly program where each month participants meet up at different restaurants, have lunch, and socialize. February Taste the Town visited Cafe Fusion on February, 15 to celebrate Lunar New Year. Tech Talk is provided for seniors who need assistance with their electronic devices. Volunteens are available the third Friday of the month from 4-5pm to assist with their questions and devices. New movie releases or classic movies are shown on a theater size screen every Wednesday for free. You've Got a This program provides a weekly phone call to individuals who Friend live alone, feel lonely, or need someone to check in on them. New friends are made, and great conversations are enjoyed. Sweetheart On Friday, February 9, the Arcadia Community Center held a Bunco Sweetheart themed Bunco with 39 participants enjoying three rounds of Bunco, a light lunch, and an ice cream treat. On Friday, February 16, the Arcadia Community Center, and the Lunar New Year Arcadia Chinese Association held the annual Lunar New Year Luncheon Lunch. There were 216 guests in attendance who enjoyed the event which included lunch, traditional and contemporary entertainment, and lucky red envelopes. 524 94 84 175 30 5 96 4 Wel Arcadia Travelers Club Connection Support services include registering members for trips, signing Meeting: 70 up new members, and managing the club's correspondence. A Passes Sold: 65 monthly club meeting is held each month to discuss future trips Passengers: 86 and provide a social gathering. Total: 221 Cumulative total for senior services Total number of monthly newsletters distributed this month 5,868 1,300 RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services is listed below. PROGRAM I DESCRIPTION ATTENDANCE The Adult basketball league has 28 teams participating in the Adult Basketball winter league. The league will take place at the Dana Gym on 640 Sundays from 8am to 10pm. Starting on January 14, 2024, and _continuing through March 17, 2024. The After School Playground Program is a free drop -in program for BS 1,108 youth in grades K-5. The program operates Monday through Friday CG 495 Afterschool from school dismissal to 4:30pm. The program began on August HA 597 Program 21, 2023, and will go through May 31, 2024. Six elementary school HO 1,101 playgrounds provide a variety of activities including board games, HR 771 crafts, and outdoor games to keep participants safely engaged and LW 316 entertained. Total 4,388 F — On Friday, February 23, fathers brought their daughter to the Father Daughter Mermaid Masquerade Father/Daughter Dance. 120 participants Dance enjoyed a mermaid themed evening of dancing, dinner, games, 120 and family fun. Kids' Night Out took place on February 9, at the Arcadia Community Center. Participants took part in a "Lunar New Year" Kids' Night Out themed evening. Parents enjoyed a night out while their kids had 30 dinner, made a Lunar New Year Celebration craft, played games, and watched a movie. Youth Basketball League Boys A 310 Boys B 627 Boys C 726 Girls A 200 Girls B 264 Girls C 220 _ Total 2,347 The Volunteen Program provides teens with valuable volunteer Volunteen experiences to help prepare them for college and future jobs. 24 Volunteens Program During the month of February, a total of 100 hours were 100 hours volunteered. The Youth Basketball League started on January 8 and continues through early March. There are 6 divisions in total, 3 boy divisions and 3 girl divisions. Games are played with surrounding cities and are held at the Dana Gym on Friday evenings and Saturday mornings. At the end of the season, All -Star teams will be formed to compete in the Southern California Municipal Athletic Federation Basketball Tournament. Examples of classes offered at this location include exercise Community classes, karate, cooking, chess, table tennis, yoga, lip reading, 944 Center Classes painting, and line dancing. Dana Gym Examples of classes offered at this location include exercise 518 Classes classes, youth basketball classes, volleyball, and badminton. MEC Classes Lxamples of classes offered at this location include guzheng, 260 karate, tai chi, and line dancing. Off -Site & Virtual Examples of classes offered off -site or virtually include tennis, art, Classes exercise, music, and more. 754 Community The facility is available for rent to Arcadia civic and non-profit Center Rentals organizations for activities and programs. 1,180 Cumulative total for Recreation classes and youth programs 11,205 TOTAL for Recreation and Senior Services 17,073 COMMUNITY CENTER RENTALS DATE ORGANIZATION PARTICIPANTS FEES February 3, 2023 Arcadia Parks Foundation 150 $0 February 4, 2023 The Well SGV 150 $225 February 4, 2023 Galilee Foundation 50 $180 February 11, 2023 The Well SGV 150 $225 February 17, 2023 National Taiwan University 250 $1,411 February 17, 2023 National Taiwan University 30 $140 February 18, 2023 The Well SGV 150 $225 February 18, 2023 Boy Scout Troop III 100 $221 February 25, 2023 The Well SGV 150 $225 Total 1,180 $2,852 WILDERNESS PARK — CLOSED UNTIL FURTHER NOTICE DUE TO STORM DAMAGE. Normal % Expended Personnel Related: 57.69% Supplies & Services: 58.33% RECREATION DEPARTMENT FINANCIAL STATEMENT January 2024 ACCOUNT BUDGET EXPENDITURES PERCENTAGE 5501 Administration $ 934,200 $517,370 55.38% 5502 Community Center $ 386,700 $202,641 52.40% 5503 Dana Gym $ 340,600 $167,121 49.07% 5504 Fee & Charge $ 729,640 $328,422 45.01 % 5505 Nature $ 76,500 $ 33,053 43.21% 5506 Recreation/Fields $ 136,200 $ 50,019 36.72% 5507 Senior Citizens $ 508,900 $219,407 43.11 % 5508 Camp $ 122,300 $ 79,399 64.92% 5510 Youth Programs $ 559,360 $276,129 49.37% 5520 Museum Education Center $ 61,900 _ $ 40.806 65 92% Total Report $3,856,300 $1,914,367 49.64% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 68,600 $ 26,159 38.13% 5503 Dana Gym $ 253,500 $180,951 71.38% 5504 Fee & Charge Classes/ Activities $ 630,200 $299,565 47.53% 5505 Nature $ 29,700 $ 6,864 23.11% 5506 Recreation/Fields $ 64,200 $ 32,857 51.18% 5507 Senior Citizen Classes/ Activities $ 268,900 $103,656 38.55% 5508 Day and Sports Camps $ 93,200 $ 99,233 106.47% 5510 Youth Programs $ 118,700 $ 94,355 79.49% 5520 Museum Education Center 31,300 $ 24,763 79.12% Total Report $1,558,300 $868,403 55.83% Park and Recreation Facilities Fund Beginning Fund Balance Estimated Revenue: Dwelling Unit Fees Grant Revenues Interest Earnings Total Revenues Estimated Funds Available Proposed Expenditures: General Fund Overhead Capital Projects Total Expenditures Ending Fund Balance Net Change in Fund Balance FY22-23 FY23-24 Actual as of Actual 1 /31 /2024 $7,826,989 $9,052,043 $550,784 $0 $138,073 $688,857 $8,515,846 $341,483 $0 $114,512 $455, 995 $9,508,038 FY23-24 _Buda et $8,470,100 $1,400,000 0 $259,100 $1,659,100 $10,129,200 $32,900 $19,950 $34,200 $12,863 $41,751 $6,061,100 $45,763 4 $61,701 $6,095,300 $8,470,083 $9,446,337 $4,033,900 $643,094 $394,294