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Home My WebLink AboutLB Agenda: 03/21/2024CITY OF ARCADIA Any writings or documents provided to a majority of the Library Board regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Arcadia Public Library located at 20 W. Duarte Road, Arcadia, California, during normal business hours. Arcadia Public Library Board of Trustees Regular Meeting Agenda Thursday, March 21, 2024 4:30 p.m. Location: Library Conference Room, 20 W. Duarte Road, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 821-5573. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电话：626-821-5573）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Elizabeth Renfrew, Chair Carlton Seaver, Chair Pro-Tempore Connie Liao, Trustee Miriam Carter, Trustee Pardha Akalamkam, Trustee PUBLIC COMMENTS Any individual wishing to speak before the Library Board is limited to five (5) minutes per person, unless waived by the Library Board. Under the Brown Act, the Library Board is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Announcements / Statements / Future Agenda Items REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Item a. Director’s Update b. Monthly Statistical Report: February 2024 c. Monthly Report Narrative: February 2024 d. Financial Report: February 2024 e. Staff Update f. Gilb Museum of Arcadia Heritage g. Calendar of activities for Children Services: April 2024 h. Calendar of activities for Adult and Teen Services: March 2024 i. Calendar of activities for Adult and Teen Services: April 2024 j. Flyers/articles/attachments • 2024 Bookmark Contest Entry Form • Herstory Zines • Teen Book Talk • Arcadia Goes Green CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Library Board, staff, or public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of February 15, 2024 Recommended action: Approve ADJOURNMENT The Library Board will adjourn this meeting to Arpil 18, 2024 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. February Fiscal Year to Date February February Average 2024 2023-2024 2022-2023 2023 2022 2021-23 ACCOUNT SERVICES Gate count 26,199 226,332 191,488 22,751 18,558 21,685 Circulation 35,000 318,863 321,064 33,737 50,627 39,440 Adult 8,433 72,555 73,729 8,632 7,364 8,228 Teen 1,510 12,646 12,392 1,558 1,109 1,388 Juvenile 25,057 213,876 205,568 23,340 20,725 22,612 Digital Collection 5,854 42,835 29,739 207 4,085 3,196 In-House Use check-ins 10,007 98,899 128,440 8,879 17,344 12,446 Self-Check-Outs 18,146 159,040 112,096 16,641 13,199 15,724 Registrations 272 2,706 2,593 296 215 248 Overdues 133 1,157 1,078 101 69 123 Holds 2,000 18,234 14,216 1,597 1,691 1,637 TECHNICAL SERVICES Materials cataloged 866 5,821 7,179 533 1,041 759 Materials discarded 1,058 4,012 9,556 524 3,633 1,603 Interlibrary loan (ILL)43 248 261 37 36 30 Bindery 32 32 255 42 17 20 Serials Processed 408 3,359 3,237 398 402 422 ADULT SERVICES Reference questions 2,656 23,335 19,320 2,486 2,222 2,504 Total Reference 1,448 12,930 10,277 1,315 1,196 1,386 Total Other 1,208 10,324 9,043 1,171 1,026 1,118 Adult Programs 21 59 7 3 3 Participants 714 3,650 37 85 41 Adult In-person Programs 8 41 Participants 83 532 Adult Online Programs 0 1 Virtual Views 0 58 Teen Programs 2 30 59 13 3 6 Participants 60 1,110 2,554 328 196 240 Teen Zone 8 64 Participants 204 2,240 24/7 Reference email 80 527 268 24 19 40 CHILDREN'S SERVICES Reference questions 2,238 20,695 12,499 1,565 1,395 1,547 Total Reference 1,382 12,018 9,323 1,176 1,061 1,082 Total Other 856 8,677 3,716 389 334 465 Special/School Age Programs 17 93 58 13 4 9 Views / Participants 346 2,735 1,789 210 113 145 Storytime/Class Visits/Scouts 12 92 84 13 5 8 Views / Participants 522 4,640 2,937 550 41 308 STATISTICS Volunteer Hours 693 6,314 4,163 491 310 474 Website Visits 7,524 63,406 62,148 7,834 6,755 7,782 Other Service Point questions 1,270 6,064 7,848 507 1,293 934 English Conversation Class 3 19 Participants 51 291 REVENUES Fines & Fees 1,890.90$ 18,999.87$ 19,386.94$ 2,317.29$ 1,953.84$ 2,233.49$ Auditorium -$ 4,400.00$ 1,450.00$ -$ -$ 291.67$ Lost books 433.64$ 3,586.55$ 2,115.79$ 219.08$ 264.81$ 282.76$ Gifts & grants -$ 34,679.15$ 151,696.82$ 22.88$ 24,450.00$ 8,324.29$ Passport Services 6,260.00$ 40,435.00$ 51,231.95$ 4,650.00$ 5,305.00$ 4,595.00$ Total 8,584.54$ 102,100.57$ 225,881.50$ 7,209.25$ 31,973.65$ 15,727.21$ Program & Collection Development Administration Arcadia Public Library Monthly Statistical Report Fiscal Year 2023-2024 February 2024 Information & Materials Management 1 ARCADIA PUBLIC LIBRARY MONTHLY REPORT – FEBRUARY 2024 Highlights: The Library was an eleven-day voting center, beginning February 21, 2024 with equipment delivered and on-site training provided for the election workers. The election site opened for the public on Saturday February 24 through March 5, including Saturday and Sunday evenings. Account Services Technicians have taken turns learning how to be the point person throughout the day for the election staff and arming the building after hours. With the Library Auditorium being a voting center, it vastly reduces the number of rentals for the community as well as in-house programming, including Teen Zone so the rental numbers are down as well as Teen Zone days. Fun Fact: The busiest day of the week was February 7 with 1,279 visitors. There were 23,884 items checked in for the month, with 205 items shelved per shift (approximately 1.1 item per minute per a three-hour shift). Adult Programs, Classes, Technology Literacy, and Events: English Conversation Classes on Monday mornings continue to bring in new students. With the capable volunteers leading this program, retiree Pat Smith, Carol, and Bob, the pronunciation drills, Find the Word and Easy English News, this program is very much appreciated by the students. Inheriting Guquin performance by the North American Guquin Association, featured six songs and the last performance was accompanied by a live painting, drawing in 54 attendees. February Activity Visitors: 26,199 Holds Processed: 2000 Physical Items Checked Out: 35,000 eBooks/Audiobooks/Magazines Downloaded: 5,584 Programs/Attendance: 47 / 1,215 Passports Issued/Photos Issued/Questions Answered: 148 | 72 | 196 2 Bookish book discussion featured Tremors in the Blood and had two new attendees. Smart Squad continues to support the library’s digital literacy goals by providing technology assistance to 10 drop-in patrons with technology-related devices. Book Lover’s Craft honored of Library Lover’s Month! Patrons made heart-shaped bookmarks and tulips out of origami paper while listening to relaxing music! One patron stated, “This really made my day,” as she completed her bookmark. CraftABLE’s February program made a bookworm bookmark in honor of Love Your Library month, and Adult and Teen Services hosted a Blind Date with a Book passive program in which patrons could choose a book wrapped with clues on the outside, not knowing what was inside. There were 14 participants, checking out almost all of the Blind Date books within the first week. Teen Programing: Despite the short month, teens steadily made use of the Teen Zone space to work on science and art projects, play giant Jenga, and meet up with friends after school. Volunteers reported that Teen Zone is oftentimes quiet and a good place to study, while other teen groups have used the space to play tabletop games like Dungeons and Dragons. There were 208 in attendance. On February 14, the Teen Valentine Film program was a great success due to the awesome TAG (Teen Advisory Group) volunteers who promoted the event in their respective school clubs. A number of fresh faces, exchange students, and Studio Ghibli fans, attended the library auditorium to watch “Howl’s Moving Castle,” as an afterschool treat for Valentine’s Day. Volunteers popped and distributed popcorn and attendees had a lot of fun revisiting a beloved film with 56 attendees. In preparation for Summer Reading Activities, Teen Graphic Design Club members worked on the library iPad tablets to create designs for stickers and buttons on Procreate during Teen Zone shifts. One TAG member especially enjoyed learning how to graphic design on Canva. Another teen learned how to use the Cricut machine to die-cut. (4). Children’s Programming: Seedlings (for ages 4 to 23 months), 129; Sprouts (for ages 24 to 47 months), 174; and Blooms (for ages 4 to 7 years) 103 were very well attended. In addition, the Bilingual Mandarin English Storytime continues to be popular with 26 in attendance. These 11 early literacy programs offered 232 children and their families demonstrated important skill sets to formulate a strong foundation for future readers with the love of reading and age appropriate books. 3 In celebration of Lunar New Year and Year of the Dragon, 130 children completed a Chinese Zodiac scavenger hunt and earned a dragon figurine for their efforts. The Library partnered with the Music Center for a presentation by Melody of China, a group of professional musicians from San Francisco. The trio presented traditional instruments and music from China with 42 in attendance. Children’s Services partnered with Viola Peng, a community artist, to host a Dragon Story Art Workshop. Ms. Peng presented information to the 38 attendees about eastern and western dragons and demonstrated how to fold and make a dragon accordion book. The City’s Police and Fire Departments took part in the Library’s annual Read Across America event. Firefighters and Officers read stories, shared about their work, and provided the opportunity for the 123 program attendees to tour their safety vehicles. A discovery kit was created for the 248 community participants in celebration of Black History Month. The kit highlighted the accomplishments of African American explorer Matthew Henson and included biographical information, a recommended reading list, activity sheet, and igloo themed craft. California Highway Patrol Officers Elliott and Bay-Ramon provided a workshop about eBikes. They discussed what constitutes an eBikes and presented information about current state and local eBike legislation. 4 Sixth-grade student, Aaron Chiu, kicked-off a monthly “Conquer the Cube Club” in which 14 attendees tested their time in solving a cube, participated in preparing a dragon- themed cube mosaic, and oriented themselves to cubes of different shapes, sizes, and styles. A storytime themed “Year of the Dragon” was attended by 48 children and families. There were ten additional early literacy programs with 432 in attendance. The Blooms Storytime programs focused on cooking and introduced differing meals as well as to craft their own cookbooks. Fifty-two Holly Avenue kindergarteners visited the Library as other class visits were cancelled or rescheduled due to rain this month. Two Middle School Advisory Group (MAG) meetings were held to plan and prepare for a Jeopardy-themed event with 19 middle schoolers in attendance. There were also two Game Day Unplugged events in which 47 middle school students gathered to play board and card games and socialize with one another. And the First Friday Film showing provided the opportunity for students to snack and view “Sonic the Hedgehog 2”. Some of these events are in coordination with minimum days when the students get out early, providing additional activities to fill their afternoons at the Library. Collections: Much needed work has been done to update collections, including the adult fiction print collection, the standing order collection, as well as the NoLo Press collection. In addition, work was completed on OverDrive, updating holds lists. There were 4905 OverDrive checkouts, of which 1,579 were eAudio and 2,178 were eBooks. There were 1,148 magazine checkouts of which 167 were in Chinese and 28 were Spanish. Hoopla had 87 checkouts and Kanopy had 610 checkouts. Hoopla includes music, movies, TV shows, and comics. Kanopy has more documentaries and Criterion movies. There were 1,320 Mango language sessions, assisting patrons with learning a new language. The most popular was Spanish. This work was done by the Cataloging and Acquisitions team in the absence of a Principal Librarian for Adult and Teen Services. Facilities and Technology: There were 4,217 unique Wi-Fi users and a total of 4.4TB of data downloaded and/or uploaded this month. There were 5,406 visits to the Library Catalog. There were 367 computer/technical questions answered by the Computer Aides and they also assisted the public with 909 public computer sessions, 899 print jobs, public copiers, and public Wi-Fi. There were 16 3D print jobs on the new 3D printer. 5 Staffing/Training: The Aide recruitment closed and the list is exhausted. Two new Aides have started in Children’s Services, learning the collections and shelving. With the most current rotation, one Aide has rotated into Account Services to assist with the desk. The second Aide that would have rotated as well has given his notice so he can work with his dad. The existing Aides continue to take on extra hours to help out with printing and computer help, sorting, shelving and assisting at the front desk. There are five Aide vacancies. One Aide promoted to a part-time Technician in January and one Aide is on leave. The Principal Librarian for Adult and Teen Services position is still open. Petra Morris continues as the Acting Library Services Manager. Part-time Librarian I recruitment is underway with applications reviewed. Library Service for All: Current Trends in Library Programs and Services for Autistic Children and Teens, Graphic Novels and Manga for Teens and Tweens, Worker’s Compensation 101, citywide new employee orientation. Marketing and Publicity: Adult and Teen Services created the following displays in February: Chinese Romance, Black History Month, Blind Date with a Book, National Embroidery Month, Reading About Dragons. Children's Services book displays included Pi Day, Ramadan, Simple Machines, Weird But True, and Fashion. Social media included 1,683 Facebook followers; 671 Twitter (“X”) followers; 1,685 Instagram followers, and 215 YouTube subscribers. Community Outreach/Engagement Staff attended the Arcadia Coordinating Council, PTA Council Service Awards Luncheon, and City sponsored Homeless Forum. Volunteers The Transition Partnership Program (TPP) and Workability provided 22 hours of service, helping with shelving materials. PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 494,100.00 30,717.22 .00 311,600.16 182,499.84 63.06 4015 ALLOWANCES 1,300.00 73.84 .00 754.58 545.42 58.04 4021 LONGEVITY PAY 4,600.00 168.12 .00 1,891.24 2,708.76 41.11 4030 PART-TIME PERS ONLY .00 .00 .00 220.10 -220.10 .00 4032 PART-TIME NON-PERS 24,500.00 2,521.32 .00 10,560.22 13,939.78 43.10 4241 P.E.R.S 104,300.00 6,185.76 .00 63,934.05 40,365.95 61.30 4242 NON-PERSABLE COMPENSATIO 1,700.00 120.52 .00 1,307.28 392.72 76.90 4244 MEDICAL/DENTAL INSURANCE 62,600.00 1,145.79 .00 22,258.18 40,341.82 35.56 4245 LONG TERM DISABILITY 400.00 13.95 .00 147.93 252.07 36.98 4247 LIFE INSURANCE 1,100.00 72.82 .00 832.00 268.00 75.64 4250 FICA/HOSPITAL INSURANCE 7,600.00 483.04 .00 4,887.70 2,712.30 64.31 4299 VACANCY RATE -21,100.00 .00 .00 .00 -21,100.00 .00 TOTAL SALARIES & BENEFITS 681,100.00 41,502.38 .00 418,393.44 262,706.56 61.43 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,200.00 1,978.31 .00 3,114.24 4,085.76 43.25 5115 PROGRAM EXPENSES 8,600.00 .00 .00 6,575.00 2,025.00 76.45 5125 PRINT SHOP 6,600.00 55.13 685.35 2,637.13 3,277.52 50.34 5230 BUILDING AND GROUNDS 19,300.00 1,612.65 .00 8,603.32 10,696.68 44.58 TOTAL SUPPLIES 41,700.00 3,646.09 685.35 20,929.69 20,084.96 51.83 1ST SUBTOTAL-6000 OPERATING EXPENSES 6160 CONTRACT SERVICES 362,800.00 19,412.17 79,044.26 175,297.83 108,457.91 70.11 6210 TELEPHONE 23,500.00 545.32 .00 3,774.84 19,725.16 16.06 6310 MILEAGE 400.00 44.22 .00 62.56 337.44 15.64 6505 GENERAL LIABILITY 79,100.00 .00 .00 46,141.69 32,958.31 58.33 6507 WORKERS’ COMPENSATION 55,700.00 .00 .00 32,491.62 23,208.38 58.33 6611 ELECTRIC 177,000.00 11,657.89 .00 116,034.71 60,965.29 65.56 6612 GAS 21,200.00 1,764.68 .00 6,251.50 14,948.50 29.49 6614 WATER 2,100.00 .00 .00 .00 2,100.00 .00 6730 OFFICE EQUIPMENT 12,600.00 160.00 .00 1,328.17 11,271.83 10.54 6750 VEHICLE MAINTENANCE 1,900.00 .00 .00 917.28 982.72 48.28 6751 VEHICLE FUEL USAGE 500.00 .00 .00 88.86 411.14 17.77 6752 VEHICLE 3RD PARTY SVC 200.00 .00 .00 .00 200.00 .00 6760 BUILDING REPAIR & MAINT 10,000.00 .00 .00 699.46 9,300.54 6.99 6930 MEMBERSHIP & PUBLICATION 5,700.00 .00 .00 4,978.25 721.75 87.34 6940 OFFICIAL MEETINGS 11,700.00 14.00 .00 134.00 11,566.00 1.15 6960 EQUIPMENT REPLACEMENT 97,200.00 .00 .00 3,571.85 93,628.15 3.67 6970 TRAINING 8,700.00 .00 .00 979.00 7,721.00 11.25 6971 TUITION REIMBURSEMENT 4,100.00 2,261.11 .00 3,421.10 678.90 83.44 6977 EMPLOYEE SUPPORT 3,200.00 12.57 .00 356.05 2,843.95 11.13 TOTAL OPERATING EXPENSES 877,600.00 35,871.96 79,044.26 396,528.77 402,026.97 54.19 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 81,200.00 .00 .00 .00 81,200.00 .00 TOTAL MISCELLANEOUS 81,200.00 .00 .00 .00 81,200.00 .00 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015601 LIBRARY-ADMIN 1ST SUBTOTAL-7000 MISCELLANEOUS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY-ADMIN 1,681,600.00 81,020.43 79,729.61 835,851.90 766,018.49 54.45 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015602 LIBRARY-INFORMATION SYSTE 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 60,700.00 4,712.55 .00 40,631.54 20,068.46 66.94 4021 LONGEVITY PAY .00 42.02 .00 357.17 -357.17 .00 4032 PART-TIME NON-PERS 53,400.00 3,211.06 .00 31,668.99 21,731.01 59.31 4241 P.E.R.S 12,200.00 952.44 .00 8,095.74 4,104.26 66.36 4244 MEDICAL/DENTAL INSURANCE 6,700.00 548.46 .00 4,936.14 1,763.86 73.67 4245 LONG TERM DISABILITY 100.00 4.65 .00 40.47 59.53 40.47 4247 LIFE INSURANCE 100.00 4.38 .00 39.42 60.58 39.42 4250 FICA/HOSPITAL INSURANCE 900.00 113.91 .00 1,042.63 -142.63 115.85 4299 VACANCY RATE -2,400.00 .00 .00 .00 -2,400.00 .00 TOTAL SALARIES & BENEFITS 131,700.00 9,589.47 .00 86,812.10 44,887.90 65.92 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 500.00 .00 .00 .00 500.00 .00 TOTAL SUPPLIES 500.00 .00 .00 .00 500.00 .00 1ST SUBTOTAL-6000 OPERATING EXPENSES 6730 OFFICE EQUIPMENT 6,700.00 .00 .00 .00 6,700.00 .00 TOTAL OPERATING EXPENSES 6,700.00 .00 .00 .00 6,700.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 8,700.00 .00 .00 .00 8,700.00 .00 TOTAL MISCELLANEOUS 8,700.00 .00 .00 .00 8,700.00 .00 TOTAL LIBRARY-INFORMATION SYS 147,600.00 9,589.47 .00 86,812.10 60,787.90 58.82 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015603 LIBRARY-SHELVING MGMT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES .00 221.40 .00 1,037.71 -1,037.71 .00 4032 PART-TIME NON-PERS 133,500.00 8,361.58 .00 56,494.86 77,005.14 42.32 4250 FICA/HOSPITAL INSURANCE .00 124.44 .00 834.07 -834.07 .00 TOTAL SALARIES & BENEFITS 133,500.00 8,707.42 .00 58,366.64 75,133.36 43.72 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,900.00 .00 .00 .00 4,900.00 .00 TOTAL SUPPLIES 4,900.00 .00 .00 .00 4,900.00 .00 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 200.00 .00 .00 .00 200.00 .00 TOTAL MISCELLANEOUS 200.00 .00 .00 .00 200.00 .00 TOTAL LIBRARY-SHELVING MGMT 138,600.00 8,707.42 .00 58,366.64 80,233.36 42.11 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 5 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015604 LIBRARY-ACCOUNT SERVICES 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 232,700.00 19,121.42 .00 148,710.04 83,989.96 63.91 4011 SPECIALIST PAY .00 80.00 .00 400.00 -400.00 .00 4021 LONGEVITY PAY .00 84.04 .00 714.34 -714.34 .00 4032 PART-TIME NON-PERS 53,400.00 151.29 .00 11,483.74 41,916.26 21.51 4241 P.E.R.S 46,900.00 3,816.82 .00 30,139.04 16,760.96 64.26 4244 MEDICAL/DENTAL INSURANCE 60,100.00 4,809.49 .00 40,745.46 19,354.54 67.80 4245 LONG TERM DISABILITY 500.00 23.25 .00 197.93 302.07 39.59 4247 LIFE INSURANCE 300.00 21.90 .00 192.72 107.28 64.24 4250 FICA/HOSPITAL INSURANCE 3,400.00 300.27 .00 2,458.81 941.19 72.32 4299 VACANCY RATE -10,300.00 .00 .00 .00 -10,300.00 .00 TOTAL SALARIES & BENEFITS 387,000.00 28,408.48 .00 235,042.08 151,957.92 60.73 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 4,000.00 59.60 .00 464.45 3,535.55 11.61 TOTAL SUPPLIES 4,000.00 59.60 .00 464.45 3,535.55 11.61 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 29,500.00 .00 .00 .00 29,500.00 .00 TOTAL MISCELLANEOUS 29,500.00 .00 .00 .00 29,500.00 .00 TOTAL LIBRARY-ACCOUNT SERVICE 420,500.00 28,468.08 .00 235,506.53 184,993.47 56.01 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 6 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015605 LIBRARY-CHILDREN 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 292,100.00 21,462.93 .00 181,690.33 110,409.67 62.20 4011 SPECIALIST PAY 1,000.00 80.00 .00 680.00 320.00 68.00 4018 RIDE SHARE .00 41.25 .00 41.25 -41.25 .00 4021 LONGEVITY PAY 2,900.00 210.12 .00 1,786.02 1,113.98 61.59 4032 PART-TIME NON-PERS .00 .00 .00 187.39 -187.39 .00 4241 P.E.R.S 61,800.00 4,628.09 .00 38,576.11 23,223.89 62.42 4244 MEDICAL/DENTAL INSURANCE 53,500.00 3,693.62 .00 29,282.03 24,217.97 54.73 4245 LONG TERM DISABILITY 500.00 18.60 .00 161.88 338.12 32.38 4247 LIFE INSURANCE 300.00 17.52 .00 157.68 142.32 52.56 4250 FICA/HOSPITAL INSURANCE 4,300.00 313.93 .00 2,759.86 1,540.14 64.18 4299 VACANCY RATE -12,500.00 .00 .00 .00 -12,500.00 .00 TOTAL SALARIES & BENEFITS 403,900.00 30,466.06 .00 255,322.55 148,577.45 63.21 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 3,200.00 .00 .00 859.52 2,340.48 26.86 5115 PROGRAM EXPENSES 1,200.00 81.70 .00 483.77 716.23 40.31 TOTAL SUPPLIES 4,400.00 81.70 .00 1,343.29 3,056.71 30.53 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 65,000.00 11,099.50 .00 33,649.18 31,350.82 51.77 6923 ELECTRONIC RESOURCES 16,800.00 .00 .00 12,741.36 4,058.64 75.84 TOTAL OPERATING EXPENSES 81,800.00 11,099.50 .00 46,390.54 35,409.46 56.71 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 50,800.00 .00 .00 .00 50,800.00 .00 TOTAL MISCELLANEOUS 50,800.00 .00 .00 .00 50,800.00 .00 TOTAL LIBRARY-CHILDREN 540,900.00 41,647.26 .00 303,056.38 237,843.62 56.03 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 7 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015607 LIBRARY-TECHNICAL 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 313,300.00 25,277.54 .00 212,405.14 100,894.86 67.80 4018 RIDE SHARE .00 55.00 .00 55.00 -55.00 .00 4021 LONGEVITY PAY 6,000.00 546.36 .00 4,644.06 1,355.94 77.40 4241 P.E.R.S 69,100.00 5,581.27 .00 46,900.81 22,199.19 67.87 4244 MEDICAL/DENTAL INSURANCE 53,500.00 4,074.54 .00 36,063.69 17,436.31 67.41 4245 LONG TERM DISABILITY 500.00 23.25 .00 202.35 297.65 40.47 4247 LIFE INSURANCE 300.00 21.90 .00 197.10 102.90 65.70 4250 FICA/HOSPITAL INSURANCE 4,600.00 374.50 .00 3,179.72 1,420.28 69.12 4299 VACANCY RATE -13,400.00 .00 .00 .00 -13,400.00 .00 TOTAL SALARIES & BENEFITS 433,900.00 35,954.36 .00 303,647.87 130,252.13 69.98 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 19,100.00 798.34 .00 10,039.38 9,060.62 52.56 TOTAL SUPPLIES 19,100.00 798.34 .00 10,039.38 9,060.62 52.56 1ST SUBTOTAL-6000 OPERATING EXPENSES 6921 BIBLIOGRAPHIC UTILITIES 35,500.00 .00 1,694.23 32,977.77 828.00 97.67 6922 LIBRARY MATERIALS 9,000.00 508.75 .00 4,891.19 4,108.81 54.35 TOTAL OPERATING EXPENSES 44,500.00 508.75 1,694.23 37,868.96 4,936.81 88.91 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 52,200.00 .00 .00 .00 52,200.00 .00 TOTAL MISCELLANEOUS 52,200.00 .00 .00 .00 52,200.00 .00 TOTAL LIBRARY-TECHNICAL 549,700.00 37,261.45 1,694.23 351,556.21 196,449.56 64.26 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 8 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015608 LIBRARY-ADULT 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES 374,300.00 19,770.92 .00 194,802.10 179,497.90 52.04 4011 SPECIALIST PAY 1,000.00 .00 .00 280.00 720.00 28.00 4014 VACATION SELL BACK 4,600.00 .00 .00 .00 4,600.00 .00 4021 LONGEVITY PAY 4,400.00 168.12 .00 2,017.44 2,382.56 45.85 4032 PART-TIME NON-PERS .00 2,884.80 .00 2,884.80 -2,884.80 .00 4241 P.E.R.S 80,500.00 4,137.63 .00 41,332.73 39,167.27 51.35 4244 MEDICAL/DENTAL INSURANCE 60,100.00 3,144.96 .00 32,114.44 27,985.56 53.44 4245 LONG TERM DISABILITY 500.00 18.37 .00 166.07 333.93 33.21 4247 LIFE INSURANCE 300.00 17.52 .00 162.06 137.94 54.02 4250 FICA/HOSPITAL INSURANCE 5,600.00 289.37 .00 2,924.04 2,675.96 52.22 4299 VACANCY RATE -15,900.00 .00 .00 .00 -15,900.00 .00 TOTAL SALARIES & BENEFITS 515,400.00 30,431.69 .00 276,683.68 238,716.32 53.68 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 7,100.00 2.54 .00 5,252.78 1,847.22 73.98 5115 PROGRAM EXPENSES 2,000.00 .00 .00 607.19 1,392.81 30.36 TOTAL SUPPLIES 9,100.00 2.54 .00 5,859.97 3,240.03 64.40 1ST SUBTOTAL-6000 OPERATING EXPENSES 6922 LIBRARY MATERIALS 150,300.00 9,451.56 .00 88,874.55 61,425.45 59.13 6923 ELECTRONIC RESOURCES 101,700.00 4,742.76 .00 59,791.14 41,908.86 58.79 TOTAL OPERATING EXPENSES 252,000.00 14,194.32 .00 148,665.69 103,334.31 58.99 1ST SUBTOTAL-7000 MISCELLANEOUS 7811 POB CONTRIBUTIONS 52,800.00 .00 .00 .00 52,800.00 .00 TOTAL MISCELLANEOUS 52,800.00 .00 .00 .00 52,800.00 .00 TOTAL LIBRARY-ADULT 829,300.00 44,628.55 .00 431,209.34 398,090.66 52.00 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 9 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-001 GENERAL FUND FUND/DIVISION-0015640 PASSPORT PROCESSING 1ST SUBTOTAL-4000 SALARIES & BENEFITS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 4010 REGULAR EMPLOYEES .00 .00 .00 977.76 -977.76 .00 4030 PART-TIME PERS ONLY .00 1,459.50 .00 15,656.93 -15,656.93 .00 4032 PART-TIME NON-PERS 46,400.00 983.15 .00 2,988.50 43,411.50 6.44 4241 P.E.R.S .00 292.37 .00 3,332.30 -3,332.30 .00 4250 FICA/HOSPITAL INSURANCE 400.00 35.42 .00 284.54 115.46 71.14 4299 VACANCY RATE -800.00 .00 .00 .00 -800.00 .00 TOTAL SALARIES & BENEFITS 46,000.00 2,770.44 .00 23,240.03 22,759.97 50.52 1ST SUBTOTAL-5000 SUPPLIES 5110 OFFICE SUPPLIES 12,300.00 117.01 .00 1,387.13 10,912.87 11.28 TOTAL SUPPLIES 12,300.00 117.01 .00 1,387.13 10,912.87 11.28 TOTAL PASSPORT PROCESSING 58,300.00 2,887.45 .00 24,627.16 33,672.84 42.24 TOTAL GENERAL FUND 4,366,500.00 254,210.11 81,423.84 2,326,986.26 1,958,089.90 55.16 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 10 DATE: 03/08/2024 CITY OF ARCADIA EXPSTA11 TIME: 14:12:33 EXPENDITURE STATUS REPORT SELECTION CRITERIA: (((orgn.orgn2 BETWEEN "0015601" AND "0015608")) OR ((orgn.orgn2 BETWEEN "6195600" AND "6195601"))) OR (((orgn.or ACCOUNTING PERIOD: 8/24 SORTED BY: FUND,FUND/DIVISION,1ST SUBTOTAL,ACCOUNT TOTALED ON: FUND,FUND/DIVISION,1ST SUBTOTAL PAGE BREAKS ON: FUND,FUND/DIVISION FUND-619 EQUIPMENT REPLACEMENT FUND/DIVISION-6195601 EQUIP REPLACE/LIB-ADMIN 1ST SUBTOTAL-8000 CAPITAL OUTLAY PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 8301 OFFICE MACH & FURNITURE 9,000.00 .00 .00 351.61 8,648.39 3.91 8302 COMPUTER EQUIP & SOFTWAR 54,400.00 603.15 .00 603.15 53,796.85 1.11 8305 OFFICE EQUIPMENT 7,600.00 .00 .00 3,220.24 4,379.76 42.37 TOTAL CAPITAL OUTLAY 71,000.00 603.15 .00 4,175.00 66,825.00 5.88 TOTAL EQUIP REPLACE/LIB-ADMIN 71,000.00 603.15 .00 4,175.00 66,825.00 5.88 TOTAL EQUIPMENT REPLACEMENT 71,000.00 603.15 .00 4,175.00 66,825.00 5.88 TOTAL REPORT 4,437,500.00 254,813.26 81,423.84 2,331,161.26 2,024,914.90 54.37 1 2 Seedlings Storytime 4—23 Months 10:30 am Blooms Storytime 4—7 Years 6:30 pm 3 Sprouts Storytime 24—47 Months 10:30 am 4 5 Summer Teen Volunteer Applications Due Saturday, April 6 6 Sign-ups for April programs begin. 10 -11 am: Priority registration for Arcadia residents. Proof of residency required. 11 am onward: Open registration. 7 Library Closed 8 Library Spirit Week For Kids Ages 4—8 Years 3:45—4:45 pm 9 Seedlings Storytime 4—23 Months 10:30 am Library Spirit Week For Kids Ages 4—8 Years 3:45—4:45 pm Math Homework Help 1st—8th Grades 4:00 pm—5:00 pm Blooms Storytime 4—7 Years 6:30 pm 10 Sprouts Storytime 24—47 Months 10:30 am Library Spirit Week For Kids Ages 4—8 Years 3:45—4:45 pm 11 Library Spirit Week For Kids Ages 4—8 Years 3:45—4:45 pm *Book Buddies 4—8 Years 5:00 pm * Registration Required 12 First Friday Films 6th—8th Grades 3:30 pm 13 Last Day to Submit Bookmark Contest Entries 14 Library Closed 15 Conquer the Cube Club 8—18 Years 4:15 pm–5:00 pm 16 Seedlings Storytime 4—23 Months 10:30 am Math Homework Help 1st—8th Grades 4:00 pm—5:00 pm Blooms Storytime 4—7 Years 6:30 pm 17 Sprouts Storytime 24—47 Months 10:30 am Middle School Advisory Group Meeting 6th—8th Grades 3:30 pm 18 English/Mandarin Bilingual Storytime 3—5 Years 6:30 pm 19 20 21 Library Closed 22 23 Math Homework Help 1st—8th Grades 4:00 pm—5:00 pm 24 Middle School Advisory Group Program 6th—8th Grades 3:30 pm 25 *Book Buddies 4—8 Years 5:00 pm * Registration Required 26 27 *10 To Try Spring Reading Program Ends *Saturday Special— I Survived Book Party 3rd—5th Grades 2:30 pm *Registration Required 28 Library Closed 29 30 SUN MON TUE WED THU FRI SAT Arcadia Public Library - Jerry Broadwell Children’s Room A P R I L 2 0 2 4 Photo Release: All participants in Library programs, events, and classes may be photographed or videotaped for Library promotional purposes . Notify Library staff if you prefer not to be photographed or videotaped. Our thanks to the Friends of the Arcadia Public Library for providing funding for our programs, events, and classes. FOR EARLY LEARNERS Grow your reader with weekly storytimes! These early literacy programs are a wonderful way to introduce children to learning new concepts and vocabulary, building their language skills, encouraging social interaction, and introducing children to a lifelong love of reading and visiting the community Library. Registration is NOT required. SEEDLINGS STORYTIME Tuesdays, April 2, 9, & 16, 2024 at 10:30 am Best For Ages 4 — 23 Months A 20-minute storytime perfect for babies and their caregivers. BLOOMS STORYTIME Tuesdays, April 2, 9, & 16, 2024 at 6:30 pm Best for Ages 4 — 7 Years Join us for a 45-minute program full of fun stories and educational activities designed to get kids school ready. SPROUTS STORYTIME Wednesdays, April 3, 10, & 17, 2024 at 10:30 am Best For Ages 24 — 47 Months With story favorites as well as songs, puppet play, crafts, and more this 30-minute storytime is just right for toddlers. ENGLISH/MANDARIN BILINGUAL STORYTIME Thursday, April 18, 2024 at 6:30 pm For Ages 3 — 5 Years Join us for a 30-45 minute storytime that introduces basic concepts to young children in both Mandarin and English. BOOK BUDDIES A one-on-one reading program designed especially for children ages 4 to 8 years old. Listen to fun stories read aloud by the Assisteens®, an auxiliary of the Assistance League of Arcadia. Thursday, April 11; 5:00—5:30 pm Thursday, April 25; 5:00—5:30 pm Sign-ups begin Saturday, April 6, 2024. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. If space is available, phone-in registration begins Monday, April 8. SUMMER TEEN VOLUNTEER APPLICATIONS Applications due on Saturday, April 6, 2024 Ages 13+ Years Summer Teen Volunteer Applications are available in the Jerry Broadwell Children’s Room as well as the Youth Services webpage. Completed applications must be returned no later than Saturday, April 6, 2024. April 2024 Calendar of Events SCHOOL AGED KIDS 10 TO TRY SPRING READING PROGRAM Program Ends Saturday, April 27, 2024 For Ages 4 — 14 Years Register online then read and log 10 books from 10 different genres or categories. Earn a virtual badge and reading reward for every five books read. Each participant may earn up to two rewards during the program. LIBRARY SPIRIT WEEK FOR KIDS Monday, April 8 — Thursday, April 11, 2024 from 3:45 — 4:45 pm Ages 4 — 8 Years Arcadia Public Library is celebrating National Library Week with spirit! You can join the fun. Dress up to celebrate the theme of the day, then visit the Library to enjoy a story, activity, craft, and snack that ties to the daily theme. Registration is NOT required. CONQUER THE CUBE CLUB Monday, April 15, 2024 from 4:15 pm — 5:00 pm For Ages 8—18 Years Kids and teens—from beginner to pro—can challenge their cubing skills at our monthly Conquer the Cube Club. Participants will have the opportunity to explore dozens of different shaped puzzles, do fun cubing activities, share tips and techniques, and meet new friends. Bring your own cube or one will be provided. Registration is NOT required. SATURDAY SPECIAL— I SURVIVED BOOK PARTY Saturday, April 27, 2024 at 2:30 pm 3rd — 5th Grades Earthquakes, shark attacks, sinking ships—oh, my. Calling all I Survived book series readers! Test your survival skills knowledge with an afternoon of trivia, challenges, and crafting. Registration is required. Sign-ups begin Saturday, April 6, 2024. 10:00 am-11:00 am: In-person priority registration for Arcadia residents. Must show proof of residency. 11:00 am onward: In-person open registration. If space is available, phone-in registration begins Monday, April 8. MIDDLE SCHOOLERS FIRST FRIDAY FILMS Friday, April 12, 2024 at 3:30 pm For 6th — 8th Grades Calling all middle schoolers — join us on the first Friday of the month to meet up with friends, relax, and watch a good movie. Please note: The April program will take place the second Friday of the month. Registration is NOT required. MIDDLE SCHOOL ADVISORY GROUP MEETING Wednesday, April 17, 2024 at 3:30 pm For 6th—8th Grades Looking to meet new friends? Want to help plan fun middle school events? We invite you to join the Middle School Advisory Group! The team will meet to plan and make a difference for middle school students at the Library. Registration is NOT required. MIDDLE SCHOOL ADVISORY GROUP PROGRAM Wednesday, April 24, 2024 at 3:30 pm For 6th—8th Grades Join the Middle School Advisory Group (MAG) for their last program of the school year! Registration is NOT required. Arcadia Public Library • Jerry Broadwell Children’s Room 20 West Duarte Road ~ 626-821-5566 www.ArcadiaCA.gov/Library Adult & Teen Services Calendar of Events March 2024 Mon Tues 8 16 9 Smart Squad Teen Central 10 AM– 12 PM Smart Squad Teen Central 10 AM– 12 PM Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Link available on our homepage. Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required 1 2 7546 12 141113 15 2119 272526 28 23222018 29 Wed Thurs Fri Sat Smart Squad Teen Central 10 AM– 12 PM International Film Program Auditorium 6PM Teen Zone Auditorium 3:30-5 PM Smart Squad Teen Central 10 AM– 12 PM Bookish Conf. Room 10 AM ECC* Auditorium 10 AM– 12 PM craftABLE Kits Available Teen Zone Auditorium 3:30-6 PM 30 Smart Squad Teen Central 10 AM– 12 PM Teen Zone Auditorium 3:30-6 PM ECC* Auditorium 10 AM– 12 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM ECC* Auditorium 10 AM– 12 PM ECC* Auditorium 10 AM– 12 PM Herstory Zine Program Auditorium 3PM Teen Zone Auditorium 3:30-6 PM CraftABLE Kits Available Monday, March 4 Adult & Teen Services Desk March’s theme is Self-Portraits! Take- home craft kits for Adults with Intellectual, Cognitive, and/or Developmental Disabilities! Stop by Adult & Teen Services to learn more. Available until supplies last. International Film Program: Free and Easy (China) Wednesday, March 20 at 6 PM Cay Mortenson Auditorium Join us for a movie, snacks provided! Synopsis: A middle-aged salesman walks around virtually empty streets trying to sell his magical soap to a few passers-by, but smelling his unusual wares costs them more than they bargained for. Adults, 18+. No registration. Herstory Zines Thursday, March 21 at 3PM Cay Mortenson Auditorium Join us in celebrating National Women’s History Month by making zines and buttons about women’s rights! Teens & adults welcome! Bookish If I Had Your Face by Frances Cha Tuesday, March 26 at 10AM Library Conference Room Join us for a fun and lively discussion! Synopsis: Explore the lives of women in contemporary Seoul, exposing the harsh consequences of gender inequality and social pressure. Teen Zone Monday– Thursday *unless noted otherwise 3:30 PM – 6 PM Cay Mortenson Auditorium Smart Squad Every Saturday from 10 AM- 12 PM Teen Central Technology assistance & device help at the Library. You have technology questions, we have answers! Drop-in, no registration. English Conversation Class (ECC) Mondays 10 AM—12 PM Cay Mortenson Auditorium Practice your spoken English in a small group setting. Requirements: Basic English understanding + registration. This class is free! Arcadia Public Library 20 W Duarte Road Arcadia, CA, 91006 www.arcadiaca.gov/library Call: 1.626.821.5569 Arcadia Goes Green Saturday, April 20 at 10AM Cay Mortenson Auditorium Celebrate Earth Day with us and join us as we host our very first Environmental Day celebration! We will have different educational and fun programs where you can learn how to be zero waste and practice sustainability! Topics include composting, repairing items, water-safe landscaping, and more! Adult & Teen Services Calendar of Events March 2024 Next Month! International Film Program Auditorium 6PM Bookish Conf. Room 10 AM Teen Zone Auditorium 3:30-6 PM Teen Book Talk Auditorium 2-3 PM Classical Kaleidoscope Auditorium 7PM Adult & Teen Services Calendar of Events April 2024 Mon Tues 8 16 9 Smart Squad Teen Central 10 AM– 12 PM Smart Squad Teen Central 10 AM– 12 PM Sign up for our eNewsletters to stay informed about Library events, staff picks, reading recommendations, & more! Link available on our homepage. Photo Release: All participants in Library programs, events, & classes may be photographed or videotaped for Library promotional purposes. Notify Library staff if you prefer not to be photographed. * = Registration required 1 2 3 54 6 121011 13 15 17 19 272526242322 2018 29 Wed Thurs Fri Sat Teen Zone Auditorium 3:30-5 PM Smart Squad Teen Central 10 AM– 12 PM ECC* Auditorium 10 AM– 12 PM craftABLE Kits Available Teen Zone Auditorium 3:30-6 PM 30 Teen Zone Auditorium 3:30-6 PM ECC* Auditorium 10 AM– 12 PM Teen Zone Auditorium 3:30-6PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM ECC* Auditorium 10 AM– 12 PM ECC* Auditorium 10 AM– 12 PM Arcadia Goes Green 10AM - 4PM Library Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display AUSD Student Art Display Teen Zone Auditorium 3:30-6 PM Teen Zone Auditorium 3:30-6 PM CraftABLE Kits Available Monday, April 1 Adult & Teen Services Desk April’s theme is Paper Plate Rainbows! Take-home craft kits for Adults with Intellectual, Cognitive, and/or Developmental Disabilities! Stop by Adult & Teen Services to learn more. Available until supplies last. International Film Program: ANAIS IN LOVE (France) Wednesday, April 17 at 6 PM Cay Mortenson Auditorium Join us for a movie, snacks provided! Synopsis: Anaïs is a 30-year old woman who is broke and has a lover she doesn't think she loves anymore. She meets Daniel, who falls for her, but Daniel lives with Emilie - who Anaïs also falls for. Adults, 18+. No registration. Bookish Under the Sky We Make by Kimberly Nicholas, PhD Tuesday, April 23 at 10AM Library Conference Room Join us for a fun and lively discussion! Synopsis: Saving ourselves from climate apocalypse will require radical shifts within each of us, to effect real change in our society and culture. But it can be done! Read and find out how. Smart Squad Every Saturday from 10 AM- 12 PM Teen Central Technology assistance & device help at the Library. You have technology questions, we have answers! Drop-in, no registration. Classical Kaleidoscope Wednesday, April 24 at 7PM Cay Mortenson Auditorium The Joy of Musical Travel - German, French, Czech, & Texarkanan. From around the globe, Beethoven, Ravel, Dvorak, and Scott Joplin will be performed by violinist Paul Stein, violist Leticia Oaks Strong, & pianist Stephanie Lan. A silent auction will be held this night to raise funds to support the the Arcadia Public Library. Sponsored by Friends of the Arcadia Public Library Teen Zone Monday– Thursday *unless noted otherwise 3:30 PM – 6 PM Cay Mortenson Auditorium Teen Book Talk Saturday, April 6 from 2 - 3 PM Cay Mortenson Auditorium Let’s talk monsters, magic, and the young adult novel “The Girl Who Fell Beneath the Sea” by Axie Oh. Enjoy snacks and share your thoughts, insights, and favorite moments with fellow readers. Register by calling 626- 821-5569 to reserve your copy. Spots are limited. Must be in high school to participate! English Conversation Class (ECC) Mondays 10 AM—12 PM Cay Mortenson Auditorium Practice your spoken English in a small group setting. Requirements: Basic English understanding + registration. This class is free! Arcadia Public Library 20 W Duarte Road Arcadia, CA, 91006 www.arcadiaca.gov/library Call: 1.626.821.5569 Arcadia Goes Green Saturday, April 20 at 10AM Library Our very first Environmental Day celebration will have different educational and fun programs where you can learn how to be zero waste and practice sustainability! Topics include composting, repairing items, water-safe landscaping, and more! Adult & Teen Services Calendar of Events April 2024 626-821-5566 www.ArcadiaCA.gov/Library Hours: Monday – Thursday: 10:00 a.m. to 9:00 p.m. Friday & Saturday: 10:00 a.m. to 6:00 p.m. Sundays: Closed Annual Bookmark Contest Entry Form Please be sure to read and adhere to the guidelines. Name Age Address City Zip Phone Email School Name Age Category: 3 – 5 years old 6 – 8 years old 9 – 11 years old 12 – 14 years old 15 – 17 years old 18+ years old DR A W Y O U R D E S I G N W I T H I N T H I S B O X . Celebrate Summer at Arcadia Public Library by creating a bookmark! Twelve designs will be selected, professionally printed and handed out at the Library as our official Summer at Arcadia Public Library bookmarks. The first name and first initial of the last name will be printed on the bookmarks. Winners will also be acknowledged at the Summer Kickoff event on Saturday, June 15, 2024. Theme Your design must reflect this year’s theme, “Read in Full Bloom.” Guidelines • The Bookmark Contest begins Saturday, March 2, 2024. • Contest is open to participants ages 3 years to Adult. • Only one entry per person. • Designs should be the work of one person. • We recommend that designs be done in color. • If you include words, check for the correct spelling. • Designs must be kid-friendly. • Bookmark designs may be vertical or horizontal. • Drawings must fit within and not exceed the border of the rectangular box provided. Please do not cut out. Judging Criteria Entries will be judged by Library staff based on creative use of theme, imagination, artistic merit and reproducibility. Make sure that your artwork is original and designed by you and only you; we cannot print trademarked or copyrighted images, logos, etc. Categories One winner and one honorable mention will be chosen from each of these age categories: 3 – 5 years, 6 – 8 years, 9 – 11 years, 12 – 14 years, 15 – 17 years, and 18+ years. Entries Return completed entry form to the Arcadia Public Library Children’s Room Information Desk or Adult and Teen Reference Desk. All entries become the property of Arcadia Public Library and may be reproduced for public distribution, displayed in the Library, uploaded to the Library’s social media, and/or posted to the Library’s website. Original entries will not be returned. All entries must be submitted to the Arcadia Public Library by Saturday, April 13, 2024 before 5:00 p.m. Thursday, March 21, 2024 3-7 PM Cay Mortenson Auditorium HERSTORY ZINES Join us in celebrating National Women’s History Month by making zines and buttons about women’s rights! Teens & adults welcome! Arcadia Public Library ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PM S h a r e y o u r c r e a t i o n s o n l i n e & t a g u s ! T E EN B O O K TALK L e t ’s t a l k m o n s t e r s , m a g i c , a n d t h e y o u n g a d u l t n o v e l “T h e G i r l W h o F e l l B e n e a t h t h e S e a ” b y A x i e O h . E n j o y s n a c k s a n d s h a r e y o u r t h o u g h t s , i n s i g h t s , a n d f a v o r i t e m o m e n t s w i t h f e l l o w r e a d e r s . P l e a s e s ig n u p a t t h e A d u l t a n d Te e n S e r vi ce s d e sk o r b y c al li n g 62 6 -8 2 1 -5 5 6 9 t o r e se r v e y o u r c o p y . S p o ts ar e l i m it e d . M us t b e i n h ig h s ch oo l t o p ar t i c i p at e ! S A T U R D A Y , A P R I L 6 2 :0 0 -3 :0 0 P M S A T U R D A Y , A P R I L 6 2 :0 0 -3 :0 0 P M Arcadia Public Library Presents Arcadia Public Library 20 W. Duarte Rd. Arcadia CA 91006 (626) 821-5569 www.ArcadiaCA.gov/Library M-Th 10-9 / F-Sa 10-6 ARCADIA PUBLIC LIBRARY 20 W. DUARTE RD., ARCADIA, CA 91006 WWW.ARCADIACA.GOV/LIBRARY 1 (626) 821-5569 MONDAY - THURSDAY 10 AM - 9PM FRIDAY & SATURDAY 10 AM - 6 PMfollow us on social media!follow us on social media! Arcadia Goes Green Arcadia Goes Green Arcadia Public Library presents in partnership with the Gilb Museum & Sustainable Arcadia Arcadia Public Library presents in partnership with the Gilb Museum & Sustainable Arcadia Celebrate Earth Day with us and join us as we host Arcadia Goes Green! Our very first Environmental Day celebration will have different educational and fun programs where you can learn how to be zero waste and practice sustainability! Topics include composting, repairing items, water-safe landscaping, and more! Pick up a map the day of to see all that we have to offer! Saturday, April 20, 2024 10AM - 3PM Saturday, April 20, 2024 10AM - 3PM LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, February 15, 2024 CALL TO ORDER – Chair Renfrew called the meeting to order at 4:31 p.m. in the Library’s Conference Room. PLEDGE OF ALLEGIANCE – Trustee Carter ROLL CALL: Chair Elizabeth Renfrew; Trustees Pardha Akalamkam, Miriam Carter, Carlton Seaver; Mayor Pro-Tempore Michael Cao (City Council Liaison); Library Services Managers Samantha Alba, Petra Morris ABSENT – Trustee Connie Liao and Director of Library & Museum Services Darlene Bradley PUBLIC COMMENTS – None REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Seaver expressed that he was impressed with all that the Library is doing. Chair Renfrew shared that she attended the Library’s Investment Fraud program and found the information interesting. She also attended the eBike Safety Workshop and was disappointed by the low attendance as she felt it is very important for students to know about the information. Chair Renfrew encouraged the Trustees to complete and submit their 700 forms by April 1. She advised that everyone read through the requirements and remember to use the Library’s address. Chair Renfrew shared a cookbook craft made by children who attended the Blooms Storytime program. She also shared that as the Library will be a voting center, the Friends of the Library will host an outdoor pop-up book sale on March 1 and 2. The Friends of the Library Bookstore will also be extending its hours and stay open until 7:00 p.m. to coincide with the voting center hours. There will also be a Friends of the Library book sale on March 15 and 16. Trustee Akalamkam mentioned that Monrovia Public Library is providing information about the primary election and inquired if Arcadia Public Library will also offer this kind of program. Mayor Pro-Tempore Cao shared that he is involved with the League of California Cities which meets monthly to talk about Assembly Bills, Propositions, etc. He offered to see if the League might be able to provide election information for the Library or City, possibly for November. At the local level, the Arcadia Chinese Association provided a candidate forum for the City Council elections. REPORTS FROM THE DIRECTOR Announcements / Statements / Future Agenda Items Director’s Update: Director Bradley is attending a work retreat hosted by the City Manager. Library Services Manager Alba conducted the meeting in her absence. Library Services Manager Alba announced that there was a mid-year budget review and spending is on track. The financial books will open soon so that staff can input information for the new Fiscal Year. There will be a State of the City event with the Mayor on June 13 with appetizers. A location has not yet been set. Mayor Pro-Tempore Cao shared that over 100 people attended the City’s first health seminar about brain concussions with Dr. Patrick Hsieh. The event was very successful with over 100 attendees. There will be a second program offered on February 28 at 6:00 p.m. at the Museum Education Center. Dr. Ray Matthews will present about heart disease. He encouraged all to attend the event. Trustee Akalamkam inquired if it was possible to donate cookies for the health seminar. Mator Pro-Tempore Cao said that the donation should be okay, but he needed to check in with the City Manager to make sure. Monthly Statistical Report: January 2024: Library Services Manager Alba mentioned that circulation was slightly down, but digital collection use was slightly higher and likely attributed to the weather and people staying home. Library card registration was up as well as holds requests. Trustee Seaver inquired who determines what to purchase for the Library’s collections. Library Services Manager Alba explained that Library staff selects materials using specific collection criteria and the Library’s collection development policy. Library Services Manager Alba said that the number of materials being discarded was also down due to low staffing levels. Former Principal Librarian Kathy Meacham has been contracted to assist with cataloguing materials as the current Principal Librarian Margaret Lindstrom assists with ordering materials. Trustee Seaver inquired how books are discarded and Library Services Manager Alba explained that staff adhere to a discard policy when discarding materials. Library Services Manager Alba explained that the gray shaded area for adult programming was used to reflect past combined online and in-person programming. Participation numbers for teen programming and Teen Zone were also separated. There was a $1000 donation from a past Library Board member. Passport Services funds were up due to having two Clerks in place. Conversations and questions ensued regarding overdue fines and renewals. Monthly Narrative Report: January 2024: Library Services Manager Alba explained that staff has had to deal with patrons not abiding by the Library’s Code of Conduct. In one incident, a patron was aggressive towards staff. The person was given the opportunity to change behavior but did not and was subsequently asked not to return to the Library for two weeks. Staff have been addressing patron issues weekly. Trustee Akalamkam asked for clarification about Passport earnings as the amount has doubled. Library Services Manager Alba explained that the amount reflected includes revenue from photos. Library Services Manager Alba shared that the teen librarian recently retrained the Teen Advisory Group on matters relating to safety issues and staffing Teen Zone. There was a soft roll out of the Library’s new 3D printer. Prints are offered for free, and patrons may request one print per month. Trustee Seaver inquired about 3D prints and suggested that the Library Board take a trip to see the printer. Library Services Manager Alba said that she would arrange a trip for the Board members to do so. Financial Report: January 2024: Trustee Seaver commented that the Financial Report is unhelpful. He questioned how one uses the document to compare what was done before and how the Report needs to provide disclosure. Trustee Akalamkam inquired if there was anything over budget. Library Services Manager Alba explained that the normal amount percentage has been expended and is reflected in the top left corner of the document. The entry error relating to the vehicle third party service has been reconciled. Staff Update: Library Services Manager Alba explained that staff continue to work on recruitment. Staff conducted interviews for the Library Services Manager position. A conditional offer has been made for the Passport Clerk position. There is a need to fill five part-time Aide positions, but staff will first focus on the full-time positions. Gilb Museum of Arcadia Heritage: Distribution of new Educational Kits began. The Red Envelope Exhibit is also open. The Museum Education Coordinator has completed 27 school programs to date. Staff are working on the peacock fountain restoration project. Library Board Field Trip: Library Services Manager Alba inquired of the Board Members what they saw the purpose of the field trip being. In past years the field trips have served the purpose of keeping staff aware of current trends in libraries. Chair Renfrew commented that the Board visited Glendale Public Library. Trusteed Akalamkam suggested that the selected Library should be comparable in size to Arcadia Public Library and that Monrovia Public Library might be good to visit. Trustee Carter mentioned that she saw a photo of the Huntington Beach Public Library and added that it would be interesting to see what the Library’s Friends Group does and what innovative projects they are working on. Library Services Manager Alba recommended Irwindale or Azusa Public Library and explained that some local libraries have renovation projects, including Pasadena, Altadena, Sierra Madre, and Glendora. Trustee Seaver advised that the Board first take a tour of Arcadia Public Library, to get an understating of base operations, then visit other libraries. Trustee Renfrew agreed that it was a good idea to first tour Arcadia Public Library. Trustee Carter suggested that the Board come to the next meeting with ideas of where they would like to go. Trustee Seaver shared that he would miss the next meeting and suggested postponing the tour of the Arcadia Public Library and 3D printer to the April 18 meeting. Calendar of Activities for Children’s Services: March 2024: Acting Library Services Manager Morris reviewed the March Children’s Events Calendar, highlighting the Storytime programs, Conquer the Cube Club, Game Day Unplugged, Bookmark Contest, and 10 To Try Spring Reading program. Calendar of Activities for Adult and Teen Services: February 2024: Library Services Manager Alba reviewed the February Adult and Teen Services Calendar, highlighting the Craftable kits, International Film program, and Herstory Zine. Flyers/Articles/Posters/Attachments: Library Services Manager Alba reviewed the flyers and mentioned that the English Conversation Class is in need of tutors. Featured Historical Photo: County Park Love-In: Library Services Manager Alba highlighted the County Park Love-In photo. Announcements: CONSENT CALENDAR a. Approve the Regular Meeting Minutes of January 18, 2024 Recommended action: Approve The motion to accept the Minutes of January 18, 2024, as written, was moved by Trustee Seaver, seconded by Trustee Carter, and carried on a unanimous voice vote. AYES: Chair Renfrew, Trustees Akalamkam, Carter, and Seaver NOES: None ABSENT: Trustee Liao ADJOURNMENT Chair Renfrew adjourned the meeting at 6:10 p.m. to March 21, 2024, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: ______________________________ _______________________________ Elizabeth Renfrew, Chair Darlene Bradley, Secretary Minutes prepared by: Petra Morris