HomeMy WebLinkAboutItem 11j - Purchase of Two Detective VehiclesPurchase Order for Detective Vehicles
April 16, 2024
Page 1 of 2
DATE: April 16, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET
GROUP FOR THE PURCHASE OF ONE 2024 TOYOTA CAMRY AND
ONE 2024 TOYOTA RAV4 IN THE AMOUNT OF $79,397.50
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Replacement Budget provides for the replacement
of two detective vehicles in the Police Department that meet the replacement criteria
outlined in the City’s Vehicle Replacement Program. After exploring purchasing options,
it was determined that using Sourcewell, a national cooperative purchasing program,
allows the City to streamline vehicle procurement and receive the best price possible. It
is recommended that the City Council approve a Purchase Order with 72 Hour LLC dba
National Auto Fleet Group for the purchase of one 2024 Toyota Camry and one 2024
Toyota RAV4, in the amount of $79,397.50.
BACKGROUND
The Fiscal Year 2023-24 Equipment Replacement Budget provides for the replacement
of two detective vehicles in the Police Department. The two vehicles being replaced meet
the mileage, age, and/or maintenance requirements of the City’s Vehicle Replacement
Program. The vehicles being replaced are a 2005 Chevy Monte Carlo with 81,653 miles
and a 2005 Pontiac Grand Prix with 79,512 miles.
DISCUSSION
The Police Department has selected a 2024 Toyota Camry and a 2024 Toyota RAV4 to
replace the two detective vehicles. These two vehicles were selected due to their modest
styling, reliability, and storage capacity. The Camry and RAV4 are not traditionally
associated with police operations; therefore, these vehicles have the ability to blend in
with surrounding traffic and elude detection. Both vehicles have an excellent reliability
record and provide the City with savings due to lower vehicle maintenance costs.
Purchase Order for Detective Vehicles
April 16, 2024
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After exploring possible purchasing options, it was determined that using Sourcewell, a
national cooperative purchasing program, enables the City to streamline the procurement
process and receive the best price possible. The California Government Code authorizes
public agencies to participate in cooperative purchasing agreements such as those
established by Sourcewell, while remaining within the City’s adopted rules and
procedures for purchasing. By utilizing a cooperative purchasing program, the City can
streamline the procurement process and acquire vehicles and equipment at a lower cost
than traditional competitive bidding.
Sourcewell awarded a contract to 72 Hour LLC dba National Auto Fleet Group for
vehicles, cars, vans, SUVs, and light trucks with related equipment, accessories, and
services. The bidding process and Sourcewell’s contracts have been reviewed by the
Public Works Services Department and meet the City’s procurement requirements. A
copy of 72 Hour LLC dba National Auto Fleet Group’s contract is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The total purchase cost for the 2024 Toyota Camry and 2024 Toyota RAV4 is $79,397.50.
Funds in the amount of $79,400 have been budgeted in the Fiscal Year 2023-24
Equipment Replacement Budget to replace two detective vehicles. The cost for safety
lighting and communication equipment for the detective vehicles will be acquired through
a separate purchase order; sufficient funds have been budgeted for this purchase.
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of one 2024
Toyota Camry and one 2024 Toyota RAV4, in the amount of $79,397.50.
Attachments: Sourcewell Contract
National Auto Fleet Group Proposal
3/11/24, 9:56 AM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/UpfitOnlyQuote/SSDPrint/28051 2/3
Toyota Camry 2024
Subtotal $36,000.00
Tax (10.2500 %)$3,690.00
Tire Fee
Jesse Cooper Quoting Department
National Fleet Manager Account Manager
Email: Fleet@NationalAutoFleetGroup.com Fleet@NationalAutoFleetGroup.com
Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
3/11/2024 Quote ID: 28051
Mr Carlos Aguilar
City of Arcadia Police Department
11800 Goldring Rd
Arcadia, California, 91107
Dear Mr Carlos Aguilar,
National Auto Fleet Group is pleased to quote the following vehicle(s), (Sourced Item)for your consideration.
One (1) New/Unused and delivered to your department yard, each for
This vehicle(s) Upfit is available under the Sourcewell Contract 091521-NAF. Please reference this Bid number on all
purchase orders.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
Toyota Rav4 2024
$3,690.00
$36,000.00
$39,698.75Total $39,698.75
$8.75$8.75
3/11/24, 9:56 AM Sell, service, and deliver letter
https://www.nationalautofleetgroup.com/UpfitOnlyQuote/SSDPrint/28051 3/3
In order to finalize your purchase please submit this purchase packet to your
governing body for a purchase order approval and submit your purchase order in the
following way:
Email: Fleet@NationalAutoFleetGroup.com
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.
Additional Resources
Learn how to track your vehicle: www.NAFGETA.com
Use the upfitter of your choice: www.NAFGpartner.com
Vehicle Status: ETA@NationalAutoFleetGroup.com
General Inquiries: Fleet@NationalAutoFleetGroup.com
For general questions or assistance please contact our main office at:
1-855-289-6572
Purchase Order Instructions & Resources