HomeMy WebLinkAboutItem 11k - Purchase of Two Police Patrol VehiclesPurchase Order for Police Patrol Vehicles
April 16, 2024
Page 1 of 3
DATE: April 16, 2024
TO: Honorable Mayor and City Council
FROM: Paul Cranmer, Public Works Services Director
By: Carlos Aguilar, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET
GROUP FOR THE PURCHASE OF TWO FORD POLICE INTERCEPTOR
PATROL UTILITY VEHICLES IN THE AMOUNT OF $103,121.46
CEQA: Not a Project
Recommendation: Approve
SUMMARY
The Fiscal Year 2023-24 Equipment Replacement Fund provides for the replacement of
patrol vehicles in the Police Department. Using Sourcewell, a national cooperative
purchasing program, the City is able to streamline the process of procuring these vehicles
and receive the best price possible. It is recommended that the City Council approve a
Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of two
Ford Police Interceptor Patrol Utility vehicles in the amount of $103,121.46.
BACKGROUND
The Fiscal Year 2023-24 Equipment Acquisition Budget provides for the replacement of
three patrol vehicles in the Police Department. The vehicles being replaced meet the
mileage, age, and/or maintenance requirements of the City’s Vehicle Replacement
Program. The three vehicles to be replaced are one 2011 Ford Patrol Crown Victoria, one
2017 Ford Patrol Explorer, and one 2019 Ford Patrol Explorer.
Since the pandemic, obtaining police pursuit vehicles has been challenging as there have
been unprecedented manufacturer delays. Once an order has been received, it can take
up to two years to obtain the police units. 72 Hour LLC dba National Auto Fleet Group
notified the City that two Ford police pursuit vehicles were currently available for
immediate delivery. Although the Equipment Budget provides for the replacement of three
patrol units, it is imperative to obtain two police interceptors as soon as they are available,
due to the Department having several vehicles out of service from accidents and other
mechanical issues that cannot be overcome.
Purchase Order for Police Patrol Vehicles
April 16, 2024
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DISCUSSION
The new Police Interceptor Patrol Utility vehicles will be equipped with a powerful 290
horsepower engine, 10-speed transmission for greater acceleration and fuel economy,
all-wheel drive capability, and 75 mile per hour rear-impact crash test rating. These
features provide for superior handling during high-speed pursuits and best-in-class crash
safety. Additionally, this vehicle has a large cargo capacity for storing police gear, high
rated ballistic glass, doors, and wide seats to accommodate gun holsters and belts. This
model has also proven to be more fuel efficient than previous police pursuit vehicles and
is factory prewired for emergency lighting accessory installations.
Funds in the amount of $218,400 are budgeted in the Fiscal Year 2023-24 Equipment
Replacement Budget for the purchase of three black and white patrol vehicles. The total
cost for the purchase of two patrol vehicles is $103,121.46. Utilizing Sourcewell, a
national cooperative purchasing program, the City is able to save $3,081.66 for these
units. The California Government Code authorizes public agencies to participate in
cooperative purchasing agreements such as those established by Sourcewell, while
remaining within the City’s adopted rules and procedures for purchasing. By utilizing a
cooperative purchasing program, the City can streamline the procurement process and
purchase vehicles at a lower cost than traditional competitive bidding.
Sourcewell awarded a contract to 72 Hour LLC dba National Auto Fleet Group for
vehicles, cars, vans, SUVs, and light trucks with related equipment, accessories, and
services. The bidding process and Sourcewell’s contracts have been reviewed by the
Public Works Services Department and meet the City’s procurement requirements. A
copy of 72 Hour LLC dba National Auto Fleet Group’s contract is attached.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), as it can be seen with certainty that it will have no impact on the
environment.
FISCAL IMPACT
The cost for each Ford Police Interceptor Patrol Utility Vehicle is $51,560.73, or a total
vehicle cost of $103,121.46 for two units. The Fiscal Year 2023-24 Equipment
Replacement Budget included $218,400 for the purchase of three black and white patrol
vehicles. A total of $115,278.54 will remain for the purchase of the third Police Interceptor
Patrol Utility vehicle that needs to be replaced, and for necessary communications
equipment, City-specific identification, and other new vehicle preparations.
Purchase Order for Police Patrol Vehicles
April 16, 2024
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council determine that this action does not constitute a
project under the California Environmental Quality Act (“CEQA”); and approve a Purchase
Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of two Ford
Police Interceptor Patrol Utility vehicles in the amount of $103,121.46.
Attachments: Sourcewell Contract
National Auto Fleet Group Proposal